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Staffing: Management of Human Resources at INFOSYS
Staffing: Management of Human Resources at INFOSYS
STAFFING
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fulfills this requirement and finds (iv) helps to ensure optimum utili
the right people for the right job. sation of the human resources.
Basically, staffing fills the positions as By avoiding overmanning, it
shown in the organisation structure. prevents under -utilisation of
Human resources are the foundation personnel and high labour
of any business. The right people costs. At the same time it avoids
can help you take your business to disruption of work by indicating
the top; the wrong people can break in advance the shortages of
your business. Hence, staffing is the personnel; and
most fundamental and critical drive (v) improves job satisfaction and
of organisational performance. The morale of employees through
staffing function has assumed greater objective assessment and fair
importance these days because of reward for their contribution.
rapid advancement of technology, Staffing function must be performed
increasing size of organisation and efficiently by all organisations. If right
complicated behaviour of human kind of employees are not available,
beings. Human resources are the most it will lead to wastage of materials,
important asset of an organisation. time, effort and energy, resulting in
The ability of an organisation to lower productivity and poor quality
achieve its goal depends upon the of products. The enterprise will not
quality of its human resources. be able to sell its products profitably.
Therefore, staffing is a very important It is, therefore, essential that right
managerial function. No organisation kind of people must be available in
can be successful unless it can fill right number at the right time. They
and keep filled the various positions should be given adequate training
provided for in the structure with the so that wastage is minimum. They
right kind of people. must also be induced to show higher
Proper staffing ensures the productivity and quality by offering
following benefits to the organisation: them proper incentives.
(i) helps in discovering and obtai
ning competent personnel for Staffing as part of Human
various jobs; Resource Management
(ii) makes for higher performance, It is a function which all managers
by putting right person on the need to perform. It is a separate and
right job; specialised function and there are
(iii) ensures the continuous survival many aspects of human relations
and growth of the enterprise to be considered. It is the job of
through the succession planning managers to fill positions in their
for managers; organisation and to make sure that
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job candidates. Both internal and test and the interviews are offered
external sources of recruitment an employment contract, a written
may be explored. Internal sources document containing the offer
may be used to a limited extent. of employment, the terms and
For fresh talent and wider choice conditions and the date of joining.
external sources are used. (iv) Placement and Orientation:
(iii) Selection: Selection is the pro Joining a job marks the beginning
cess of choosing from among of socialisation of the employee at
the pool of the prospective job the workplace. The employee is
candidates developed at the stage given a brief presentation about
of recruitment. Even in case of the company and is introduced
highly specialised jobs where to his superiors, subordinates
the choice space is very narrow, and the colleagues. He is taken
the rigour of the selection process around the workplace and given
serves two important purposes: the charge of the job for which he
(i) it ensures that the organisation has been selected. This process
gets the best among the available, of familiarisation is very crucial
and (ii) it enhances the self-esteem and may have a lasting impact
and prestige of those selected and on his decision to stay and on
conveys to them the seriousness his job performance. Orientation
with which the things are done in the is, thus, introducing the selected
organisation. The rigour involves employee to other employees and
a host of tests and interviews, familiarising him with the rules
described later. Those who are and policies of the organisation.
able to successfully negotiate the Placement refers to the employee
Over-staffing:
More play, less work
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Start
Sources of Application
Internal Sources
External Sources
Preliminary Screening
Is
Preliminary
Yes Screening No …
OK Reject
Selection Tests
Is
Selection
Test No …
OK Reject
Employment Interview Yes
Is
Employ No …
ment Interview Reject
OK
Reference and Background
Analysis Yes
Is
Reference and Back- No …
ground OK Reject
Is
Selection No …
Decision Positive Reject
Yes
Job Offer
Employment contract
Evaluation of the
effectiveness of the selection Rejected
process Applications
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(iii)
Training equips the future are distinct terms although they
manager who can take over in overlap to some extent.
case of emergency. Training is any process by which
(iv) Training increases employee
the aptitudes, skills and abilities
morale and reduces absenteeism
of employees to perform specific
and employee turnover.
jobs are increased. It is a process of
(v) It helps in obtaining effective
learning new skills and application
response to fast changing
environment – technological and of knowledge. It attempts to
economic. improve their performance on the
current job or prepare them for any
Benef its to the Employee intended job.
The benefits of training and develop
ment activity to the employees are as Education is the process of increa
follows: sing the knowledge and understanding
(i) Improved skills and knowledge of employees. It is the understanding
due to training lead to better and interpretation of knowledge. It
career of the individual. does not provide definite answers, but
(ii) Increased performance by the rather develops a logical and rational
individual help him to earn more. mind that can determine relationships
(iii) Training makes the employee among pertinent variables and
more efficient to handle machines. thereby understand a phenomenon.
Thus, less prone to accidents. Education imparts qualities of mind
(iv) Training increases the satisfaction and character and understanding of
and morale of employees. the basic principles and develop the
capacities of analysis, synthesis and
Training, Development and
objectivity. Education is broader in
Education
scope than training. Training is tied
The term training is used to indicate to the goals of organisations more
the process by which attitudes, than to the goals of the individual.
skills and abilities of employees to Development refers to the
perform specific jobs are increased. learning opportunities designed
But the term development means to help employees grow. It covers
growth of individual in all respects. not only those activities which
Training is short term process but improve job performance but also
development is an on going process. those which bring about growth of
Also, development includes training. the personality, help individuals
It also needs to be understood that in the progress towards maturity
training, education and development and actualisation of their potential
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Key Terms
Staffing Personnel Management
Human Resource Management
Recruitment Selection
Training Development
Performance Appraisal Assessment Tests
Summary
Meaning: Staffing has been described as the managerial function of
filling and keeping filled, the positions in an organisation structure.
This is achieved by, first of all, identifying requirement of work force,
followed by recruitment, selection, placement, promotion, appraisal
and development of personnel, to fill the roles designed into the
organisation structure.
Need and Importance of Staffing: In any organisation, there
is a need for people to perform work. The staffing function of
management fulfills this requirement and finds the right people for
the right job.
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Exercises
Very Short Answer Type
1. What is meant by staffing?
2. State the two important sources of recruitment.
3. The workers of a factory are unable to work on new machines
and always demand for help of supervisor. The Supervisor is
overburdened with their frequent calls. Suggest the remedy.
( Hint: training)
4. The quality of production is not as per standards. On
investigation it was observed that most of the workers were
not fully aware of the proper operation of the machinery.
What could be the way to improve the quality of production
to meet the standards? (training).
5. The workers of a factory remain idle because of lack of
knowledge of hi-tech machines. Frequent visit of engineer
is made which causes high overhead charges. How can this
problem be removed. (vestibule training)
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