INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page ii of iv CONTENT LIST 1.0 OBJECTIVE 1 2.0 SCOPE 1 3.0 POLICY / MANAGEMENT INTENT 1 4.0 RELATED DOCUMENTS 2 5.0 DEFINITIONS AND ABBREVIATIONS 2 6.0 PROCESS 5 6.1. Types of Work Permit 6 6.2 Operation of the PTW System 6 6.3 Work Permit Validity 6 6.4 Work Permit Application 7 6.5 Work Permit Authorisation 7 6.6 Work Permit Control 7 6.7 Work Permit Issue 7 6.8 Transfer of Responsibility 8 6.9 Shift Change 8 6.10 Cross-referencing 9 6.11 Work Permit Suspension 9 6.12. Closing a Work Permit 9 6.13 Work Permit Retention 10 7.0 PREPARATION OF THE WORKSITE 10 74 Cold Work 4 7.2 Spark Potential 4 7.3 Hot Work 4 7.4 Authority Level for High / Medium Risk Job 7 7.5 Radiography Work 7 7.6 _PTWControl at Remote Locations - TD area 18 HROIS1 Originator - MESAIEED OPERATIONS. Revision A6 Jani6INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page iii of iv 7.7 Long Term Isolation 18 7.8 PTW Control for Lifting Operations 18 7.9 Heavy Vehicle / Plant Equipment Movement Over Underground Services 19 7.10 Security Clearance for Mesaiced Operations Assets Perimeter Fence Works 19 7.11. Toolbox Talk 19 8.0 PERMIT AUDITING 19 9.0 LOWRISK JOBS THAT CAN BE PERFORMED WITHOUT PTW 20 9.1 Objective 20 9.2 Selection Criteria 20 9.3 Suggested Work activities 24 10.0 RESPONSIBILITIES 22 10.1 Operating Authority 22 10.2. Permit Controller 22 10.3 Area Authority 23 10.4 Performing Authority 23 10.5. Concurring Party 23 10.6 Worksite Supervisor 24 10.7 Radiation Protection Officer 24 10.8 Radiation Workers 25 10.9 Authorised Gas Tester 25 10.10 Firewatcher 25 10.11 Work Party (Permit Users) 25 14.0 PTW REVIEW 26 HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page iv of iv ATTACHMENTS ATTACHMENT A — FLOWCHART FOR WORK PERMITS 27 ATTACHMENT B - LEGCHART FOR DETERMINING REQUIRED PERMIT 30 ATTACHMENT C - COLD WORK PERMIT 34 ATTACHMENT D - SPARK POTENTIAL WORK PERMIT 32 ATTACHMENT E - HOT WORK PERMIT 33 ATTACHMENT F — RADIOGRAPHY WORK PERMIT 34 ATTACHMENT G - PERMIT COMPLIANCE AUDIT CHECKLIST 36 ATTACHMENT H ~ PERMIT TO WORK AMENDMENT REQUEST FORM 38 ATTACHMENT J ~ SECURITY CLEARANCE ON PERIMETER WORKS REQUEST FORM 39 ATTACHMENT K - APPLICABILITY OF MESAIEED OPERATIONS PTW. 40 ATTACHMENT L — LOW RISK JOB APPROVAL FORM 49 HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 1 of 49 1.0 20 3.0 OBJECTIVE The Mesaieed Operations Permit to Work (PTW) System is designed to ensure’ + Acoordinated, communicated and controlled safe system of work + All work carried out is recorded. + Continuous improvement of the PTW System through audit and revision. This PTW System is a formal written system that uses work permits to control work by means of potential hazard identification and risk assessment, SCOPE This procedure covers ‘Hot’, ‘Spark Potential’, ‘Cold’, and ‘Radiography’ Work Permits. POLICY / MANAGEMENT INTENT QP is committed to developing and managing safe working practices. This PTW System is a major element in complying with these requirements, providing a mechanism for controlling workplace hazards, and protecting employees, facilities, and the public. Work shall not be carried out unless: + Ithas been approved by a Maintenance Work Request, Planned Maintenance Routine, Engineering Work Order (EWO), or Plant Change Request (PCR). All other work not defined above shall be approved and agreed by the Operating Authority. + Ithas been planned and agreed a minimum of 24 hours in advance, + Itis a breakdown or priority unplanned work requiring immediate action. + The work permits have been properly authorised In the event of an emergency situation, work permits shall be prepared as soon as practical to cover the work being carried out Note: If emergency work commences before the permit is ready, it shall be recorded in the Daily Permit Logbook and signed and dated by the Permit Controller. The ensuing Incident Investigation Report shall also show how this work was carried out. THE ISSUANCE OF A WORK PERMIT DOES NOT, BY ITSELF, MAKE A JOB SAFE. THOSE PREPARING AND / OR CARRYING OUT THE WORK CAN ONLY ACHIEVE, SAFETY. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan1640 5.0 INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM RELATED DOCUMENTS, IP-OPS-021 IP-OPS-023 IP-OPS-024 IP-OPS-025 IP-OPS-026 IP-OPS-027 IP-OPS-028 QP-STD-S-056 QPR-OM(M)-029 QPR-OM(M)-036 QPR-OM(M) - 037 QPR-REG-Q-001 QPR-OPS -066 IP-OPS-014 Page 2 of 49 Isolation, Lock off and Tag Procedure Excavation Procedure Handling Permitted Electrical Work Procedure Floating Tank Roof Access Procedure Scaffolding Work Procedure Confined Space Entry Procedure Mechanical Isolation Strategy QP Corporate Standard on Radiation Safety in Industrial Radiography Mesaieed Operations Procedure for Radiation Protection Procedure for Safe Abrasive Blasting on Live Pipelines Procedure for Safe Abrasive Blasting on Live Equipment Corporate Lifting Equipment Regulation Job Hazard Analysis procedure DEFINITIONS AND ABBREVIATIONS Area Authority Authorised Gas Tester Cold Work Permit (Uniquely numbered and prefixed with the letter ‘C’) A person assigned by the Operating Authority as an additional safety level to ensure effective site control, He shall have the technical competence to consider the potential hazards associated with the work in his area A person appointed in writing by the Operating Authority after successfully completing the gas tester course and certified accordingly. (Normally Unit Operator) A document issued for the performance of work where a source of ignition cannot be created. This includes, but is not limited to: bolting and unbolting flanges on pipelines, vessels and equipment not containing flammable materials, work on electrical or instrument equipment that is incapable of being energised or activated and manual excavations to a depth of less than one metre. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM Competent Person Concurring Party Firewatcher Hot Work Permit (Uniquely numbered and prefixed by the letter ‘H’) Job Hazard Analysis (JHA) Operating Authority IP-OPS-014 Page 3 of 49 A person possessing adequate qualifications, such as training, and sufficient knowledge, experience and skill for the safe performance of the specific work to a required standard, Asset Holder of installed facility that is potentially affected by work performed for the other end-user. Used in common areas where more than one asset holding parties are involved. A person appointed by the Performing Authority. He shall be accepted by the Health, Safety and Environment Department (Mesaieed Operations) and have basic fire fighting knowledge (use of portable extinguishers and fire hose). He shall be capable of interpreting portable gas detection monitors, understand What to do in the event of an alarm, and how to raise an alarm ‘A document issued for the performance of work where heat or sparks may be generated, making it possible to ignite flammable liquids, vapours, gases or other combustible materials. This includes, but is not limited to: burning welding, grinding, grit-blasting and electrical induction pre-heating / stress relieving A method used to identify, analyze and record 1) the steps involved in performing a specific job, 2) the existing or potential safety and health hazards associated with each step, and 3) the recommended action(s)/procedure(s) that will eliminate or reduce these hazards and the risk of a workplace injury or illness. A senior representative of the Asset Holder responsible for the operation of the facilities and managerial authority for safety-related matters over all personnel on site, irrespective of their departmental reporting relationship. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 4 of 49 Performing Authority - The QP Sponsoring Department's / Companies representative initiating the work, appointed in writing by the Department Head. Also includes representatives of QP Joint Venture Company or State Agency who are appointed in writing by the applicable Operating Department Manager. Authorisation to include specifics as to duration of authorisation and job. Authorised person shall have successfully attended and passed PTW Level two (2) training. He shall have the technical competence to consider and guard against potential hazards associated with his work activity. Current register of authorised personnel to be maintained Permit Controller - Aperson who controls and coordinates the issue and closure of work permits. He shall have a complete overview of all operational activities underway or planned on the facility in order to avoid the risk caused by simultaneous activities. Policy - Arule or directive that guides or restricts action. Procedure - Adocument that details the execution of an activity Public or Non-Radiation — - A person who is not designated to be Worker associated with activities of Radiation work. This person shall not be permitted to be involved in work or passage where ionizing radiation level is above the limit set by the regulation, and shall be excluded from areas where ionizing radiation warning signs and barriers are erected. Operating company for which QP has ‘ownership. e.g. Q-Chem, QAFCO, QAPCO. QP Joint Venture Company QAFAC, etc Radiation Protection Officer - A contractor person holding a valid RPO (RPO) license issued by the MoE. All RPO's shall be approved by the HS(M) Department. Radiation Worker = Acontractor person designated and qualified by the MoE to be associated with radiation work. All Radiation Workers shall be approved by the HS(M) Department. Radiography Work Permit ‘A document issued for the performance of work (Uniquely numbered and involving radioactive sources. prefixed by the letter ‘R’) Shall - Amandatory action or requirement. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan166.0 INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM Should Spark Potential Work Permit (Uniquely numbered and prefixed by the letters ‘SP’) Sponsoring Department / Company Suspended Work Permit Worksite Supervisor Abbreviations: Ewo MoE PCR PTW PROCESS IP-OPS-014 Page 5 of 49 A preferred course of action. ‘A document issued for the performance of work where spark potential equipment is involved. This includes, but is not limited to nor-intrinsically safe equipment, non-certfied electrical / electronic equipment, cameras with batteries, exposing live electrical / instrument connections to atmosphere, internal ‘combustion engines and concrete chipping. The department /company that schedules. plans and coordinates the work. It shall ensure that all personnel under its jurisdiction are adequately trained and competent to perform their duties as required by the PTW System, ‘Awork permit for which isolations, precautions etc. are stil in place, but the work is not being progressed, A person appointed in writing by the Sponsoring Department's / Companies representative. He is responsible to the Performing Authority for all aspects of safety related to the work and work party. Current register of authorised personnel to be maintained. Competency of the Worksite Supervisor shall be assessed by the Performing Authority. On approval, the discipline wise nomination list shall be forwarded to the HS(M) Department for PTW Level -1 Training. Engineering Work Order Ministry of Environment Plant Change Request Permit To Work An essential requirement for safe and efficient administration of the PTW System is comprehensive forward planning. A regular work permit meeting shall be held on each site to discuss the proposed Hot Work Permits and Confined Space Entry Certificates. As a minimum, the following points shall be discussed + Adescription of the work to be performed and the sequential execution of the work, + Tools / equipment required and any necessary safety procedures + The area and system / equipment to be worked on, and any hazards or potential hazards that may arise. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 6 of 49 + Whether the work may affect any other area, system, or equipment either adjacent or remote. The timing of this meeting shall be decided locally and attendees shall include the Operating Authority, Permit Controller, Performing Authority(s), Safety Officer and anyone else required. Note: Breakdown and priority unplanned work may necessitate immediate action 6.1 Types of Work Permit See Attachment B to determine the type of work permit required. a) Primary Work Permit The PTW System incorporates the use of four (4) Primary Work Permits: + Cold Work Permit see Attachment C + Spark Potential Work Permit see Attachment D + Hot Work Permit see Attachment E + Radiography Work Permit see Attachment F The system also uses complementary certificates that are related to these Primary Work Permits. The documents that contain these certificates are listed in Section 4 of this procedure. tion b) Verbal Authori: This is used for work that is assessed by the Permit Controller to be of ‘extremely low risk’, Examples are: site visits and visual inspections, goods deliveries through non-hazardous areas and rubbish collection. Verbal Authorisations shall be logged in the Daily Permit Logbook. Verbal Authorisations shall NOT be applied to any other work requiring work permits and / or certificates. 6.2 Operation of the PTW System See Attachment A for flowchart. 6.3 Work Permit Validity Primary Work Permit - Maximum duration of twelve (12) consecutive working days from the date / time of issue. Verbal Authorisation - Valid only within the shift it is authorised. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 7 of 49 6.4 Work Permit Application All identified work shall be authorised and planned prior to work permit application. The Performing Authority shall raise the appropriate work permit and should use the legchart (see Attachment B) to decide the type of permit required. Included in Box 1 shall be a full description of + The worksite + Anticipated duration of the work + The equipment to be worked on, including unit / tag number + The exact nature and scope of the work + Speciality tools and / or equipment that may impact safety at the worksite The Performing Authority, in liaison with the Permit Controller, shall complete the relevant sections of the work permit to the best of their knowledge, and complete any additional work permits, supporting certificates or Job Hazard Analysis as per IP-OPS-066, as required (see Boxes 2 to 5). The Performing Authority shall present the work permit and any supporting documentation to the Operating Authority for review and authorisation. 6.5 Work Permit Authorisation The Operating Authority, in liaison with the Performing Authority, shall review the work permit and any supporting documentation. If they are satisfied, they shall authorise the work to proceed, subsequent to equipment preparation and safety precautions being put in place. The Operating and Performing Authorities shall sign the relevant sections of the work permit. The Operating Authority shall also specify the validity of the work permit after discussion with the Performing Authority (see Box 6). 6.6 Work Permit Control The Permit Controller shall review the work permit and any supporting documentation and complete the appropriate sections. He shall arrange for equipment preparation e.g. depressurising, draining, flushing, purging and any process, mechanical, safety or electrical isolations required. When he is satisfied that the worksite has been safely prepared (see Section 7 of this, procedure), the work permit details shall be recorded in the Daily Permit Logbook. Only after the Permit Controller has signed Box 8, will the work permit and the relevant equipment be released to the Worksite Supervisor. 6.7 Work Permit Issue The Worksite Supervisor, assigned by the Performing Authority, shall i) Collect the prepared work permit from the Permit Controller. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 68 69 Page 8 of 49 il) Sign the permit to acknowledge he understands it and accepts the associated worksite responsibilities (see Box 9). ili) Obtain the first endorsement from the Permit Controller for the work to proceed (see Box 10) iv) Obtain the endorsement from the Concurring Party(s), as defined. v) Proceed to the worksite and obtain an endorsement from the Area Authority prior to commencing the work (see Box 11). No amendment to a work permit or certificate is permitted. Additional safety precautions may be added with the approval of the Worksite Supervisor and the Permit Controller. Note: Overwriting or correction fluid on a work permit immediately invalidates it and shall cause it to be cancelled. Ifa work permit has all the endorsements complete but the isolations and work are to continue, a new work permit shall be raised. All associated certificates and other supporting documents shall be cross-referenced onto the new continuation work permit and updated to show the new work permit number. The new work permit shall then be applied for and authorised using the normal procedure. Each work permit endorsement from the Permit Controller and the Area Authority is. only valid for a maximum of one shift. The incoming Permit Controller and Area Authority shall endorse work extension into the next shift. A new work permit shall be raised if the work permit endorsement boxes have all been completed. If a work permit is prepared and endorsed but the job has not started within 7 days, then the permit is no longer active and a new work permit shalll be raised. Transfer of Responsi Permit Controller - _ Allwork permits shall be presented for transfer of authority immediately when the incoming Permit Controller arrives on site Performing Authority - _ Allwork permits shall be presented for transfer of authority immediately when the incoming Performing Authority arrives on site. Worksite Supervisor - Work shall stop if he leaves the site. All permits shall be presented for transfer of responsibilty and signed in the presence of the Permit Controller. Shift Change At shift change: i) The Worksite Supervisor stops work, makes the worksite safe and presents the permit with any associated certificates to the Permit Controller for endorsement. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 9 of 49 ii) The oncoming Permit Controller ensures the worksite is inspected and gas tests are carried out, if applicable, to ensure the work permit precautions are still valid, adequate and in place. il) If satisfied, the Control Room copies of the permit are matched with the original and endorsed by the Permit Controller, Area Authority and Authorised Gas Tester, if applicable. iv) If applicable, transfer of responsibility for the oncoming Worksite Supervisor shall be completed and signed 6.10 Cross-referencing All work permits and certificates associated with the same work shall be cross-referenced by inserting the work permit / certificate number in the box provided ‘on each document. Additional certification raised during the validity of an issued permit shall also be cross-referenced on all copies of the ‘ive’ primary work permit 6.11 Work Permit Suspension Ifa general alarm activates, all work shall stop immediately and permits shall be retumed to the Permit Controller. Work shall not recommence until cleared to do so by the Permit Controller, and the permits re-endorsed. The Permit Controller, Area Authority, Operating Authority, Performing Authority or Safety Officer are authorised to stop work in the event of work permit violation or insafe acts, —________| other personmet may Stop the work I hey observe any Tazardous or potentially fiazardous condition.] They shall immediately inform the Permit Controller, Area Authority, Performing Authority or Safety Officer. If, on investigation, it is determined the work permit is to be suspended, the Operating Authority shall be informed immediately If hot work is suspended for operational reasons, e.g. due to sampling, the Control Room shall advise the Permit Controller if other work permits are to be suspended or withdrawn, Area Authorities shall ensure that all relevant work permits are returned to the Permit Controller. Work shall not resume until the Permit Controller declares it is safe to do so, and re-endorses each permit accordinah ‘A.work permit can only be suspended for a maximum of five (5) days or until the expiry of its validity period (whichever is sooner) when it shall be cancelled and signed off. Thereafter a new work permit shall be raised or the system / equipment shall be placed in long term isolation as appropriate. 6.12 Closing a Work Permit On completion of the work: i) The Worksite Supervisor shall check the worksite and ensure that all tools and equipment have been removed, the area cleaned HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 6.13 7.0 Page 10 of 49 ii) When all activities have ceased, the Worksite Supervisor shall retum the work permit to the Area Authority for his endorsement and inform to Performing Authority about hand back of equipment. ili) The Area Authority shall ensure the area is acceptable prior to signing for acceptance of handing back of the area / equipment (see Box 13) iv) The Permit Controller / Area Authority shall allow de-isolation of the ‘equipment v) The Permit Controller shall ensure that all isolations are removed. Note: If work is completed but isolation(s) need to remain in force (see Box 14), the work permit shalll indicate this when closed (see IP-OPS-021). Work Permit Retention The originals of work permits and any associated certificates shall be combined with the Control Room copies and held on site for one month or an appropriate time as. determined by the Asset Holder, before being archived. Ifan incident occurs associated with a work permit, the original copy of the work permit and the original copy of any associated certificate(s) shall be attached to the Incident Report. Copies of these originals shall be retained on file PREPARATION OF THE WORKSITE Itis the responsibility of the Permit Controller to ensure the safe preparation of the worksite. He may assign the application for process isolations to the Area Authority, but he still retains overall responsibility. When the work permit indicates it is required i) The Performing Authority shall prepare formal plant or equipment preparation procedures. This will be completed prior to the work commencing and reference should be made to any Simultaneous Operations procedures when necessary. il) The Permit Controller shall liaise with the Performing Authority to mark up any relevant P&ID's, using detailed valve isolation lists (mandatory for all vessel entry and process isolations) ili) Based upon the detailed description of the work to be performed, hazards shall be assessed regarding the materials to be handled and the prevailing conditions. iv) The possible impact of the work on the surrounding area shall be assessed and care taken not to issue a work permit which could impact on the safety conditions of other work permits in the area v) From the assessment of the hazards involved, the Permit Controller shall indicate on the work permit precautions to be taken to enable the work to proceed safely. vi) Ajob hazard analysis shall be completed and attached to the work permit. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 11 of 49 The following are examples for safe preparation of process equipment + Isolations required and method of isolation, e.g. blanking, spading, double block and bleed, etc. + Siting of mobile equipment + Personal protection required. + Gas testing / monitoring and specified frequencies. + Lockout / Tagout. One copy of the permit shall be kept in the lockout box. 7.4 Cold Work The performance of cold work shall require, but is not limited to, the following precautions’ + The Operating Authority shall specify if the Permit Controller and Performing Authority are required to make a site visit during the shift. + Ifa gas test is required, it shall be carried out immediately prior to the ‘commencement of work and, if the work party has left the worksite, immediately prior to resumption of work + If continuous gas test monitoring is required, the Worksite Supervisor and the persons performing the work shall ensure that the portable gas detectors — remain fully charged and active. + The Worksite Supervisor shall ensure that all personnel under his control strictly adhere to the conditions of the work permit. + The Worksite Supervisor shall remain at the worksite during the performance of the work 7.2 Spark Potential The performance of spark potential work shall require, but is not limited to, the following precautions: + The Area Authority shall make regular site visits during the work. + There shall be total isolation from flammable or toxic gas /iquids, as deemed necessary by the Operating Authority / Permit Controller. + The surrounding area shall be free of flammable or toxic gas / liquids. + The equipment shall be gas tested and inspected to ensure that all flammable or toxic gas / liquids have been removed prior fo spark potential work commencing + The worksite shall be gas tested by an Authorised Gas Tester, certified as being flammable or toxic gas free, and the result recorded in the appropriate section of the permit + The maximum LEL (Lower Explosive Limit) permissible for authorised spark Potential work is 0% LEL. 7.3 Hot Work Prior to any hot work being authorised, the Operating Authority shall consider and be aware of the following points: HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 a) Page 12 of 49 + Can the work be removed to a safer location? + Is it essential for safety or process reasons to perform the work during normal operations, or could the work be deferred until a total or partial shutdown? + Have the workscope and potential hazards been discussed by the Performing Authority, Safety Officer and Permit Controller? + AHot Work Permit shall NOT be issued for an area where a confined space entry certificate or work permits associated with this activity are in force. + The performance of hot work is NOT permitted in the same area as work involving paint spraying or hand painting + Cold work that is likely to release hydrocarbons near to the site of hot work shall be suspended. + AFirewatcher shall be posted and cannot leave this post until the work is ‘completed. + The number of Hot Work Permits to be issued in any one area shall be determined by the Operating Authority, based upon the availability of manpower and equipment to control and to make safe for the work to be carried out Hot Work Risk Assessment Permit Controllers shall use this in conjunction with the Work Permit Procedure, Whenever spark potential or hot work is carried out Guidelines These guidelines shall assist in the assessment of hot work hazards and in specifying appropriate controls. They shall not be used blindly and shall be overlaid with the Permit Controllers / Area Authorities knowledge of local conditions at the time, i.e. plant status or job details and any relevant activities that may impact on or be impacted upon by the hot work, The methodology employed is consistent with those methods recommended for general risk assessment, but are specific to hot work. Plant areas have been classified as per the ‘Hazardous Area Classification Drawings’, ie. Low, Medium, High. Note: A Medium hazard area may become a High’ hazard area because of a leak or a change in wind direction. Likewise, a ‘Low’ hazard area may become a Medium’ or ‘High’ hazard area because of flammable materials introduced by the work being carri Tasks are similarly categorised with respect to the likelihood of providing a source of ignition. The controls for the work shall be determined by combining the area hazards with the task severity Note: It is important to consider the use of air tools or removal of work to a safe area to eliminate the risk for hot work. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 13 of 49 Note: Working with equipment that is certified for the ‘Hazardous Area Classification’ (I/S rated) within which it is working is NOT classified as hot work, Steps i) Identify the area in which work is to be carried out from the ‘Plant Hazardous Area Classification Drawing(s)’ il) Specify the work to be cartied out ii) Determine the ‘Hazard Score’ for i) and ii) above. Hazard scores increase with increased risk. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 14 of 49 AREA SCORE WORK SCORE High: Naked Flame / Sparks - e.g. Area where flammables may be cutting, grinding, welding, encountered in the normal course of |, _| sandblasting, electrical induction 3 events, or on intermittent basis, e.9. pre-heating / stress relieving. inside vessels, continuous vents, hydrocarbon process areas ete. Medium: Potential for Spark Generation - ‘Area where flammables are e.g. non-certified motors, power contained but may be encountered 2 _ | tools, hammers, vehicles, generator | only in abnormal situation sets, petrol-driven tools and equipment, opening live electrical equipment Low: Low Potential for Spark Allother areas where flammables 1 | Generation - e.g. battery-operated 1 are unlikely to exist test equipment, air drils. iv) Assign a ‘Risk Score’ by multiplying the area score by the work score. RISK SCORE = AREA SCORE X WORK SCORE RISK SCORE 3 WORK SCORE 2 1 Low Risk 1 AREA SCORE V) Specify the precautions — the following provides a guideline to use in determining the specific precautions / control measures to put in place. Those that are applied will vary from task to task, however two important considerations for all work are’ + The use of a Firewatcher. + The need for Atmospheric Monitoring / Gas Testing. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 15 of 49 ‘Atmospheric isk | Risk | Firewatche’ | Monitoring or Gas Comments a Testing Required Naked Flame / Sparks. eg. Burning / Welding / 9 Yes Continuous | Grinding in a High Hazard Area Consider Alternatives High Naked Flame / Sparks. eg. Burning / Welding / 6 Yes Continuous Grinding in a Medium Hazard Area Firewatcher Required a) Naked Flame / Sparks Yes Continuous eg. Burning / Welding / Medium | 3 or 4 Grinding b) Use of a power tool in a No Intermittent | Medium Hazard Area Controls to be applied in tow | tor2 |. Special Special special circumstances Circumstances | Circumstances | eg. Adjacent use of flammables (solvents) Note: Initial gas test required for all spark potential or hot work b) Preparation and Performance of Hot Work The Permit Controller and Performing Authority shall make regular visits to the worksite during the work activity (see Section 7.5 for remote locations). Total isolation from flammable or toxic gas / liquids shall be achieved in one of the following ways: + Physical disconnection + Blanking using correctly rated blinds + Spading using correctly rated spades + Double block and bleed (see IP-OPS-21) + Any combination of the above as deemed necessary by the Operating Authority / Permit Controller Note: It may be necessary to raise a Cold Work Permit for this preparatory work This shall be assessed by the Operating Authority after discussion with the Performing Authority HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 16 of 49 The Permit Controller shall ensure that the equipment is: + Depressurised + Drained + Vented. + Purged and flushed + Orany combination of the above as required to allow hot work to commence. CAUTION: DURING THE VENTING OF HYDROCARBONS TO ATMOSPHERE, ALL HOT WORK IN THE SAME AREA SHALL BE SUSPENDED. The hot work site shall be free of hydrocarbons and combustible materials, e.g. sludge, scale, deposits, etc. The worksite shall be gas tested by an Authorised Gas Tester and certified as being flammable / toxic gas free. A certified gas detector shall be active on site throughout the performance of hot work. The maximum LEL permissible for authorised hot work is 0% LEL During the work, all sparks and splatter shall be suitably contained. If the work is. above access or walkways, precautions shall be taken to ensure that no sparks or splatter falls below. The area beneath the worksite shall be barriered off and warning notices posted in English and Arabic. All drains in the vicinity shall be covered. Mobile plant or equipment shall not be sited in hazardous or non-hazardous locations unless it meets with the safety requirements for operation in that area. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM 7.4 Authority Level for High / Medium Risk Job IP-OPS-014 Page 17 of 49 As per Risk Assessment / JHA for the activity, work permit authorization shall be based on the table below. ISL. No. Work Description Authorization To be Informed IAI high Risk hot works in |Asset Holder Assistant [Asset Holder Manager Ihazardous area with Risk Score|Manager 1) |of 6 or more ( as per table given] lon page 14 of PTW procedure IP-OPS-014) [Confined space entry in vessel [Lead Operation Supervisor/Asset Holder Assistant 2) \column/ Tanks |Manager 3)_|Critical lifting operation |Asset Holder Manager |OM(M) 4)_|Hot Tapping [Asset Holder Manager |OM(M) 5) [Blasting on live lines and |Asset Holder Manager |OM(M) lequipment's [Any other work falling in high jedium risk level as per risk issessment/ JHA 6) |High Risk |Asset Holder Manager — |OM(M) IMedium Risk |Asset Holder Assistant [Asset Holder Manager [Manager 7.5 Radiography Work Prior to any radiography work being authorised, the Operating Authority shall consider the following points: + Following documents approved by Mesaieed Operations RPO shalll be attached along with the permit: source inspection report, decay chart, personal licence of contractor RPO & radiation workers and plot plan showing the radiography location & safe barrier distance. + The transportation, control and handling of Radioactive Isotopes shall be in accordance with Company Regulations. + Where possible, work should be scheduled during meal breaks or on nightshift. + A3-dimensional controlled area shall be designated and marked by barriers with waming signals / lights. + Prior to the commencement of radiography, all other work permits within the controlled area, or as specified by the Operating Authority, shall be suspended. + Identified UV overrides shall be activated in accordance with a PRC. HROIS1 Originator - ME: 'SAIEED OPERATIONS Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS.014 Page 18 of 49 76 1 78 + An announcement shall be made thirty (30) minutes prior to radiography ‘commencing advising all public or non-radiation workers to make safe their workplace and vacate the area. A further announcement shall be made five (6) minutes prior to radiography commencing. + The Radiation Workers shall check the controlled area to ensure all public or non-tadiation workers have vacated, + Afinal announcement shall be made advising that radiography is commencing. Note: Where a public address system is not available, all announcements shall be made verbally to ensure that all personnel are fully aware of the radiography work. PTW Control at Remote Locations — TD area For remote locations, the Permit Controller shall delegate a competent person to act on his behalf. Dictated by the work scope, the Permit Controller shall specify the regularity of site Visits by the Area Authority as a condition of the permit. The requirement of physically present/regularity of site visit of the Performing Authority to be discussed and agreed during the PTW planning or work execution planning meeting based on the criticality of work, For pipeline excavation/ trenching activity outside the TD Stations, the requirement of issue of Confined Space Entry Certificate shall be decided by the Operating Authority as per site condition The Performing Authority shall also include representatives of the Project Management Team/main EPIC contractor of QP Joint Venture Company or State Agency who are appointed in writing by the applicable Operating Department Manager. Authorisation to include specifics as to the duration of authorisation and job. Authorised person shall have successfully attended and passed PTW Level two (2) training. Long Term Isolation If work is completed or suspended beyond the work permit's period of validity, but the worksite requires the continued protection of an electrical, mechanical, safety or emergency system isolation, the procedure for isolations shall be followed. When the work is to re-commenee, the same procedure shall be followed so that work can then be completed under normal PTW conditions. PTW Control for Lifting Operations Rigging, slinging and lifting activities shall be performed as per QP Lifting Equipment Regulation HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 19 of 49 For all QP lifting works initiated by Asset Holder, permit shall be signed by QP Rigging Supervisor as Performing Authority or a competent person from Rigging Section in line with section 5.0 & and 10.4 and supervised by QP Rigger as Worksite Supervisor. For all QP Engineering Departments initiated works, Performing Authority shall be Engineering Department Representative and QP STI approved contractor rigging supervisor will supervise lifting activities at site. 7.9 Heavy Vehicle / Plant Equipment Movement Over Underground Services IP-OPS-023 (underground services identification) shall be followed in planning and approving the travel route. Protection of all underground services is required to prevent damage. Physical identification of underground services is not required unless stipulated in precautions by the Asset Holder. 7.10 Security Clearance for Mesaieed Operations Assets Perimeter Fence Works Any work involving the perimeter fence of Mesaieed Operations assets requires security clearance prior to work commencing. The Performing Authority shall complete the Security Clearance on Perimeter Works Request Form (see Attachment J), attach with the Permit to Work and obtain approval from the Head of Security (On completion of the work, the Request Form shall be signed off by the Permit Controller and a copy sent to Head of Security, 7.41 Toolbox Talk A toolbox talk shall be conducted daily by the Worksite Supervisor at site prior to the start of work. Topics shall be accordance with the approved work permit activities and hazards control for the work. 8.0 PERMIT AUDITING ‘Minimum of two (2) audits per week shall be carried out by the Operating Authority with the Safety Representative on specific work permits, e.g. live work permits, completed work permits. Note: The Operating Authority may, at his discretion, request other supervisors to carry out audits. More emphasis to be given on Live Permits. A Permit Compliance Checklist shall be completed for each audited work permit (see Attachment G). The Section Head of the Asset Holder shall ensure the close-out of the auditor recommendations with endorsement from Asset Holder Manager (within one week of Audit) and send the audit form to Head of Safety for final acceptance. Completed audit reports should be forwarded to Health, Safety and Environment HS(M)) Department for independent review and permit audit analysis. The Asset Holder shall conduct a PTW Analysis Review Meeting on a quarterly basis to review the PTW Audits Analysis Report findings and recommendations. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 20 of 49 Minimum once every six months, HS(M) Department shall coordinate an audit for each asset. The audit team shall not have any representatives from the Asset Holder Department being audited. HS(M) Department shall nofify the Asset Holder Manager minimum two weeks prior to the scheduled audit 9.0 LOWRISK JOBS THAT CAN BE PERFORMED WITHOUT PTW ‘See Attachment L for the Low Risk Job Approval Form 9.1 Objective Routine Low Risk activities can benefit from simplified controls as this allows foous by operations on Higher Risk activities and thus reducing the volume of Permits and the workload associated with low risk activities. 9.2 Selection Criteria 9.24 The work could be carried out without PTW under Low Risk Jobs Forms 1. Performing Authority to demonstrate through JHA that the work is of Low Risk 2. Work classified as cold work only. 3. Work is of short duration / low man hour activity and can be completed during a single shift 4. Work to be carried out by competent personnel. 5. Work shall not require scaffolding or working at height. 6. Work shall not require any type of isolation even personnel isolation. 7. Work shail not require any excavation or confined space entry. 8. Work shall not require using any method of lifting. 9. Work shall not require opening electrical or instrument panel. 10. Work shall not require using any machine and / or power tools. All portable equipment to be Ex rated. 11. Work shall not involve the use of hazardous substances. 9.2.2 Conditions to be applied: 1. Performing Authority shall approve work steps. 2. Operating Authority authorize the work 3. Permit Controller shall check if any ongoing concurrent activity in same location and validate the work. Provide additional controls, if required. 4. Register the work on Permit Controller Daily Log Sheet. 5. Approved Worksite Supervisor (PTW card Holder) to conduct TBT for the worker. 6. Worksite Supervisor to declare that work activity is completed and Permit Controller to Acknowledge. HROIS1 Originator - MESAIEED OPERATIONS. Revision A6 Jani6INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM 1P-OPS-014 Page 21 of 49 9.3 Suggested Work activities 9.3.1 Landscaping daily maintenance works 1. Cleaning of dry and fallen leaves. 2. Garbage removal. 3. Weeding of the landscape area 4. Irrigation system checks. 5. Cleaning of irrigation pump houses. 6. Grass edging, trimming of hedges and grass cutting. 9.3.2 Civil Maintenance works inside and outside NGL Plants 1. Replacement of water filters. 2. Provision and repairs of photo frames. 3. Supply and installation of ID plates for offices and car park 4. Supply and installation of carpet and curtains. 5. Supply of potable water tankers outside the plant area. 6. Repair of domestic water leaks. 7. Sand cleaning on paved and roads outside process area in the plant. 8 Sand removal along roads, paved areas and any other open areas. 9. Fixing of information sign boards along the roads. 10. Painting on pavement. 11. Fixing of wallpaper, curtains, carpets, blinds, notice boards or any decorative items. 12. Plumbing, masonry or carpentry works inside buildings 13. To collect field measurements. 9.3.3 HVAC PM works 1. Routine visual checking. 2. Check cleanliness of units and surroundings. 3. Check for pressures and temperatures. 4. Check for compressor oil level. 5. Check for leaks (Freon, oil, water). 6. Observation for abnormal operation of units. 7. Check for abnormal heating and discoloration of electrical cables and other components. 8. Record unit ampere draw / running current of HVAC units. 9.3.4 Other jobs 1. Plant survey and measurement. 2. Routine vibration monitoring activities in the plant (By rotating equipment tech using EX equipment?) 3. PM for motors / transformer / UPS / batteries etc. job for 1 month /3 months ( Visual inspection only) 4. Tube light replacement and re-lamp of various panels inside building. HROIS1 Originator - MESAIEED OPERATIONS Revision A6 Jani6INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 22 of 49 5. Routine hydrant and fixed ground monitors Inspection and maintenance by fire crew. Taking data in main control room, local equipment room and field panel. Visual inspection on machines. 8 Routine PM Check for instrument air compressor, MOV's, motors etc. (Only visual inspection). No 10.0 RESPONSIBILITIES PTW position holders are required to have completed the appropriate training and be certified accordingly. Certification shall be the responsibility of the respective Department Head and, where appropriate, the Operating Authority. 10.1. Operating Authority The Operating Authority shall ensure that: + Allwork requiring a work permit is identified + Limitations on the duration of the work permit are specified. + The effectiveness of the PTW System is not impaired by shift handover + Original work permits are retained at the facility for one month from the date of closure. Appointments shall be confirmed in writing for all personnel who have successfully completed PTW training as: + Permit Controllers + Area Authorities + Performing Authorities + Worksite Supervisors + Gas Testers + Safety Watch + Firewatchers 10.2 Permit Controller The Permit Controller (normally the assigned individual, Shift Supervisor, authorised Senior Operator, or the person acting for that position) shall ensure that: + Allhazards associated with the proposed work have been identified. + The Area Authority fully understands the work to be carried out + The worksite has been examined prior to commencement of work, and all specified precautions have been taken. + Work permits that may interact or affect one another are clearly cross-referenced. + The original of the issued work permit is displayed at the worksite + Accopy of the work permit is displayed in the Control Room. The other copy shall be distributed at the Permit Controller's discretion HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 23 of 49 + The worksite is examined when work is suspended, and prior to the restarting of work leading to completion and return to normal operations, to ensure that it is in a safe and acceptable condition. + The work permit is properly handed over and re-endorsed at shift change or transfer of responsibilities + Any precautions and isolations have been withdrawn and the systems returned to normal operation prior to closing / cancelling a work permit. + The work permit and associated certificates have been signed off by the Worksite Supervisor before the work permit is closed and the equipment is retumed to service. + The Operating Authority is notified as soon as practicable of the suspension of work, or any other fact relevant to safety + The Daily Permit Logbook is updated on a continuous basis, recording all necessary details of work permit issued and closure. 10.3 Area Authority The Area Authority shall ensure that: + Work is carried out safely within the terms of the work permit and associated certificates, Note: The Operating Authority appoints Area Authorities after being deemed competent. 10.4 Performing Authority The Performing Authority shall ensure that: + The work permit and supporting certificates are raised and presented for authorisation. + Allpersonnel under his authority are advised of their responsibilities under the PTW system. + Worksite Supervisors are competent and authorised, + Work parties receive any necessary additional training and / or instructions relevant to QP Standing Instructions or special precautions required for the ‘commencement of the work. + No job commences until he is satisfied that the Worksite Supervisor fully understands his responsibilities under the PTW System. + Nominated Firewatchers and Safety Watch are approved by HS(M) Department. Note: The Performing Authority has to be one designation level above Worksite Supervisor. Only in case of work of Emergency nature on Operating Authority approval, Performing Authority sign as Worksite Supervisor. 10.5 Concurring Party The Concurring Party shall ensure that: HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 24 of 49 The PTWis reviewed and endorsed, as applicable. The relevant sections of the PTW are completed, as applicable. Additional precautions are specified, as required. Regular updates / feedback from the Operating Authority are obtained. 10.6 Worksite Supervisor The Worksite Supervisor shall ensure that: He has detailed working knowledge of the procedures associated with his work activity He does not start any work requiring a work permit until one has been authorised, issued and a Too! Box Talk conducted to the work party with records maintained. He fully understands the limitations and restrictions of the work permit in order that work may proceed safely. All members of the work party adhere to safe working practices, are fully conversant with the limitations / restrictions / hazards involved and all precautions specified by the work permit are taken. The work permit is prominently displayed at the worksite at all times during the work. He does not leave the worksite while work is ongoing At shift change, work is stopped, the worksite made safe, and the work permit(s) with associated certificate(s) is presented to the Permit Controller for re-endorsement (see Section 6.9). The work permit is re-endorsed by the Permit Controller, Area Authority and Authorised Gas Tester, if applicable and responsibilities are passed to the ‘oncoming Worksite Supervisor at shift change handover or transfer of responsibility. The work described on the work permit is completed where possible and the worksite / equipment is left in a safe condition when work is not completed He signs off the work permit on completion of the work. 10.7 Radiation Protection Officer The Radiation Protection Officer (contractor) shall Understand the necessary precautions to be taken for the work to be performed and the extent to which these precautions restrict exposure. He shall act as the Work Site Supervisor for all radiography works to ensure all precautionary measures are in place and shall be available at the site where radiography is being carried-out. For Nuclear Gauges works, no need to be at the site. HROIS1 Originator - MESAIEED OPERATIONS, Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS PERMIT TO WORK SYSTEM IP-OPS-014 Page 25 of 49 10.8 Radiation Workers All personnel engaged in radiography work shall wear a personal monitoring badge and carry a personal radiation monitor (Pocket Dosimeter) in areas where the radiation dose rate may exceed 7.5 uSv/hr. (Equivalent to 0.75 millirem per hour) Note: All personnel engaged in radiography work shall carry certification with them at all times during the performance of their work, and produce it if requested by the Operating Authority, Permit Controller, Mesaieed Operations RPO or Safety Officer. Personnel not in possession of valid certification shall be prohibited from using radioactive material and / or entering the controlled area. 10.9 Authorised Gas Tester The Authorised Gas Tester shall ensure that + Gas testing equipment has valid calibration certificate issued by HS(M) Department + He carries out gas tests and records the results as per the specified conditions of the work permit. + In the case of abnormal gas test results, the work shall be stopped immediately and the Permit Controller and the Worksite Supervisor informed. 10.10 Firewatcher The Firewatcher shall monitor the work area while Fire and Gas Detection systems are inhibited, or as required by the Permit Controller during hot work. He shall ensure that: + All fiammable materials are removed from the worksite. + Drains remain covered and water sealed. + Sparks / welding spatter are contained by use of fire blankets / habitat (fire blankets shall be certified and approved by HS(M) Department), water spray etc + Fire fighting equipment is available and ready for immediate use + Continuous gas detection equipment onsite is closely monitored. + Analarm is raised if fire or gas emission ocours in the worksite area. + Site is reinstated back to normal condition before leaving to ensure area is safe and has no potential of any fire hazards. 10.11 Work Party (Permit Users) The Work Party Members shall understand the principles of the PTW System and be technically competent to carry out the tasks assigned to them by the Worksite Supervisor. HROIS1 Originator - MESAIEED OPERATIONS Revision A6 Jan16INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 26 of 49 11.0 PTW REVIEW All QP employees are permitted to propose changes to the PTW System by completing the 'IP-OPS-014 - Amendment Request Form’ (see Attachment H). This form shall be endorsed by the Line Supervisor and forwarded to the Manager Health Safety & Environment HS(M) through the Asset Holder Manager. The Manager HS(G), shall arrange a 3-yearly review of proposed amendments with appointed members of the appropriate departments. At the request of the Manager HS(G) , Department Heads with PTW responsibility shall nominate personnel to Participate in this review. Results of work permit audits shall also be discussed. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM ATTACHMENT A — FLOWCHART FOR WORK PERMITS IP-OPS-014 Page 27 of 49 WORK PERMITS, 2 8 INSIBLE FOR ACTIVITY KEY A ACTIVITY § =WORK PERMIT SIGNATURE SOPTIONS | =WORK PERMIT INITIAL ACTIVITY PROCEDURE Performing Authority i Operating Authority Worksite Supervisor ‘Area Authority Concurring Party Safety Officer Authorised Gas Tester| Work Planning ‘Any work to commence shall be planned and agreed a minimum of 24 hours in advance, except work ofa breakdown nature or high priority Unplanned work that requites immediate action. Work shall be Fequested on the proper forms or have specific approval from the Operating Authority, Work planning meetings are held on the faclty to discuss and define +The precise task to be performed and the sequence of activities A +The tools and equipment required and the necessary safety procedures. + The area, system and equipment to be worked on and any hazards that may arse + otential conflicts with any other area, system, equipment or personnel Permit Application ‘The requited work permit is determined by using the Legehart (see Aachment 8). The Performing Authonty completes Box 1, and Boxes 2, 3 and 4 with the Permit Controller, isolations are required, a PRC is. | ralsed and cross-referenced on the work permit in Box 5. If supporting certificates or futher work permits are required to cary out the work, these are raised by the Performing Authorty ana Permit Controller and also cross-referenced in BoxS. Permit Authorisation The Performing Authority presents the work permit and supporting documentation tothe Operating Authority for review and authorisation, ‘and Concurring Party applicable. When satisfied, the Operating A Authority signs Box 6 to authorse the work to proceed in accordance with the work permit and stnulates the valty period. I the Operating ‘Authonty isnot satisfied, the documentation shall be retumed and the work permit re-applied for. In many cases permit authorisation will be Completed at work planned meetings. Worksite Preparation ‘The Performing Authority signs Box 9 and passes the work permit tothe Permit Controller who arranges forthe worksite preparation and the necessary isolations. This may involve the completion of further work — | S permits and certificates as appropriate. When satisfied after inspection {hat the worksite has been safely prepared and all lock-off keys are secure in lockout boxes, the Permit Controle signs Bax 8 and records the details in the Daily Permit Logbook Permit issue ‘The Worksite Supervisor assigned by the Performing Authority receives the work permit and discusses the work hazards and precautions with the Perm Controller. With this final endorsement, the work permits ‘now issed, Werk may stat after the Werksita Supervisor communicates: all work permit details to all personnel involved in the work HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 28 of 49 WORK PERMITS: RESPONSIBLE FOR ACTIVITY KEY A =ACTIITY § JORK PERMIT SIGNATURE _ =OPTIONS — | =WORK PERMIT INITIAL ACTIVITY PROCEDURE Performing Authority Permit Controller ‘Operating Authority ‘Worksite Supervisor ‘Area Authority Safety Officer Concurring Party [Authorised Gas Tester ‘Althe worksite, the Worksite Supervisor obtains an endorsement i Box 11 from the Area Authority. Where appropriate, the detals of gas tests carried out atthe worksite wil be entered in Box 7 by the Authorised Gas Tester. There is also lick box in Box 710 indicate if portable gas dotectors are required al the worksite for continuous gas monioning ‘After thatthe Worksite Supervisor obtains the frst shit endorsement in ox 10 from the Permit Control. With these final endorsements, the work permits now issued and work may start afte: Worksite Supervisor communicates all work permit detals toa personnel involved in the work IN AN EMERGENCY, ALL WORK PERMITS ARE SUSPENDED Permit Distribution ‘The work permitis separated into its 3 copies and distributed as follows: Original Held by the Worksite Supervisor or displayed close to the worksite, Copy 1 Displayed on the permit board in the Control Room, Copy 2 _ Spare copy usually held in the Contsol Room, Permit Extension Endorsements to @ work permit are only valid for @ maximum of one shift. If work is continued beyond ths, the oncoming Permit Controller and Area Authonty (and Authorised Gas Tester where applicable) shall tendoree the work permit in Boxes 7, 10 and 11 for Cold / Spark Potential 1 Hot Work Permits and Boxes 6, @ and 10 for Radiography Permit At shift change the Worksite Supervisor stops work, makes the worksite safe, and collects all work permit copies for endorsement, Before signing the work parmit, the ancoming Area Authority (and Authorised Gas Tester if applicable) shall inspect the workste to ensure thatthe work permit precautions are sill valid, adequate and in place. The ‘oncoming Permit Controller may also inspect the worksite before signing Transfer of Permit Responsibility All work permit signatories, with the exception of the Operating Authority, are responsible for ensuring tat responsibilities are transferred and permits are endorsed, The Permit Controller coordinates the oncoming | S Signature to acknowledge the ongoing workin the relevant ‘Transfer of Responsibilities’ box on the work permit, The work permits can then be re-istiouted and the Worksite Supervisor can resume work, Work Completion and Handback ‘On completion ofthe work specified on the work permit, the Worksite ‘Supervisor shall eneure the work has been completed properly an all tools, materials and equipment have been removed from the worksite Al plant and equioment shall be left n a safe condition withthe worksite clean before Box 13s signed off. The Area Authorty shall ensure that the worksite is acceptable before signing Box 1% to accept the handback HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16[ INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS. PERMIT TO WORK SYSTEM IP-OPS-014 Page 29 of 49 WORK PERMITS: RESPONSIBLE FOR ACTIVITY KEY A =ACTIVITY §_=WORK PERMIT SIGNATURE SOPTIONS | =WORK PERMIT INITIAL ACTIVITY PROCEDURE Performing Authority Permit Controler Operating Authority Worksite Supervisor ‘Area Authority Authorised Gas Tester Safety Officer ‘Concurring Party Permit Close and Retention (On receipt ofthe completed work permit, the Permit Controller confirms. that work has been completed and the worksite safely handed back, ‘The Permit Controller shall ensure that all isolations are remaved or ransferred to long term, and the system equipmentis purged and aligned as necessary. He shal then close the work permit by signing in Bax 14, and shall sign any associated work permits and certficates to allow the equipment to be reinstated. The orginal copes (top copy) of ‘work permits and certificates shall be combined with the Control Room copy and held onsite fora period of one month, before being archived. Requirement for a Continuation Work Permit Work permits can only be extended for a maximum of twelve (12) days, Ifall endorsement boxes are completed and works silo continue, this, should be identifed in Box 11. The Performing Authorty, in conjunction with the Permit Controller, raises a new ‘continuation’ work permit Existing certifcates and other supporting documentation shall be cross- referenced onto the new continuation work permit and updated to show the new work permit number. Goto Permit Application ‘Suspension of Work I¥for any reason the work specified on the work permits put on hold, the Permit Controller retrieves all copies ofthe work permit. Suspended work permits are aisplayed on the permit board in the ‘pending section’ land suspended Permit shall be mentioned separately in the Daily Permit ‘Log. Work shall NOT resume untl the Permit Controller declares that i is safe to do $0, A work permit can only be suspended for a maximum period of five (5) days or untl its validity periog expires, whichever is ‘sooner. The work permit shal be cased out and, where appropriate, isolations transferred to Long Term. During day to day activities and to tensure that no conflict exits, the Permit Cantoller shall review and endorse any suspended work permits before issuing any new ones. HROISI Originator - MESAIEED OPERATIONS, Revision A6 Jan16