Level 2 - Training Manual: Project System

Level 2 – Training Manual
Project System
(Project Settlement)
RIPHAH SAP S/4 HANA Implementation

RIPHAH INTERNATIONAL UNIVERSITY
(Version 0)
Wednesday, October 30, 2019 Project Settlement.udc 1/26

Table of Contents
1. Overview .................................................................................................................................. 4
1.1 Trigger ...................................................................................................................................... 4
1.2 Prerequisites ............................................................................................................................. 4
1.3 Menu Path ................................................................................................................................ 4
1.4 Transaction code ...................................................................................................................... 4
2. Screen Flow .............................................................................................................................. 5
3. Procedure ................................................................................................................................. 7
4. Result ..................................................................................................................................... 26

Legend
Following Legends are used throughout the manual:
Icons Explanation
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)

1. Overview
This process is used to execute project settlements
1.1 Trigger
Perform this procedure when the user department would have to close the project and for
month end closing activity.
1.2 Prerequisites
For Project closing PCD should be initiated, all invoices should be posted, all activates
should be confirmed, finance should provide the details for settlement receivers.
1.3 Menu Path
Refer to Screen Flow
1.4 Transaction code
CJB1/CJB2 – Create Automatic settlement Rule.

CJ88/CJ8G – Execute Settlement. (Automatic/Final)
CJ20N – Project Builder for Activity confirmations and creating Final Settlement Rule.

2. Screen Flow

3. Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
2. Click Accounting tree item .
3. Click Project System tree item .
4. Click Financials tree item .
5. Click Period-End Closing tree item .
6. Click Single Functions tree item .
7. Click Settlement Rule tree item .

8. Double-click CJB2 - Individual Processing tree item .
Generate Settlement Rules: WBS Elements
9. As required, complete/review the following fields:
Field R/O/C Description
Project R
Example:
IT.201001-52
10. Double-click With hierarchy check box .

Period R
Example:
1
Fiscal Year R
Example:
2020
12. Click Detail Lists check box .
13. Click Test Run check box .
14. Click Execute button .
15. Click button .

SAP Easy Access
16. Click Settlement tree item .
18. Click CJ88 - Individual Processing tree item .
19. Double-click CJ88 - Individual Processing tree item .

Actual Settlement: Project/WBS Element/Network
Project R
Example:
IT.201001-52
Settlement R
Period Example:
4
Posting period R
Example:

Fiscal Year R
Example:
2020
21. Click Processing Type combo box .
22. Click control .
Actual Settlement: Project/WBS Element/Network Basic list
25. Click Detail lists button .

Actual Settlement: Project/WBS Element/Network Detail list
ValCOArCur R
/ Example:
WBS IT.201001- 225,000.00
52
27. Click button .

SAP Easy Access
28. Click SAP menu button .
31. Click Project tree item .
32. Click CJ20N - Project Builder tree item .
33. Double-click CJ20N - Project Builder tree item .

Project Builder
34. Click button .
Open Project

Project definition R
Example:
IT.201001-52
Project Builder: Project IT.201001-52
36. Click Renovation of Campus Room tree item .
System Status R
Example:
REL AUC SETC

38. Click Edit main menu .
39. Click Edit Costs menu item .
40. Click Edit Costs Settlement rule Ctrl+F3 menu item

.

Maintain Settlement Rule: Overview
Settlement R
Receiver Example:
10070002
Amount R
Example:
45000
From Period R
Example:
4

From Fiscal Yr R
Example:
2020
To Period R
Example:
4
To Fiscal Year R
Example:
2020
From Period R
Example:
To Fiscal Year R
Example:
2020
From Period R
Example:
4
42. Click button .
43. Click button .

44. Click button .
Project Builder

45. Click button .
SAP Easy Access
49. Click Financials tree item .
50. Click Period-End Closing tree item .
51. Click Single Functions tree item .

53. Click CJ88 - Individual Processing tree item .
54. Double-click CJ88 - Individual Processing tree item .
Actual Settlement: Project/WBS Element/Network
Project R
Example:
IT.201001-52
Settlement R
Period Example:
4

Posting period R
Example:
Fiscal Year R
Example:
2020
Asset Value R
Date Example:
56. Press "Tab".
57. Click Processing Type combo box .
58. Click control .

Actual Settlement: Project/WBS Element/Network Basic list
61. Click button .
Actual Settlement: Project/WBS Element/Network Detail list

62. Click Senders button .
63. Click button .
SAP Easy Access

4. Result
You have successfully executed the settlement process

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Level 2 – Training Manual

RIPHAH SAP S/4 HANA Implementation

Wednesday, October 30, 2019 Project Settlement.udc 1/26

Wednesday, October 30, 2019 Project Settlement.udc 2/26

Wednesday, October 30, 2019 Project Settlement.udc 3/26

This process is used to execute project settlements

1.3 Menu Path

Refer to Screen Flow

1.4 Transaction code

CJB1/CJB2 – Create Automatic settlement Rule.

Wednesday, October 30, 2019 Project Settlement.udc 4/26

Wednesday, October 30, 2019 Project Settlement.udc 5/26

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Click Accounting tree item .

3. Click Project System tree item .

4. Click Financials tree item .

5. Click Period-End Closing tree item .

6. Click Single Functions tree item .

7. Click Settlement Rule tree item .

Wednesday, October 30, 2019 Project Settlement.udc 7/26

Generate Settlement Rules: WBS Elements

9. As required, complete/review the following fields:

Field R/O/C Description

10. Double-click With hierarchy check box .

11. As required, complete/review the following fields:

Field R/O/C Description

Wednesday, October 30, 2019 Project Settlement.udc 8/26

12. Click Detail Lists check box .

13. Click Test Run check box .

14. Click Execute button .

15. Click button .

Wednesday, October 30, 2019 Project Settlement.udc 9/26

16. Click Settlement tree item .

17. Click Settlement tree item .

18. Click CJ88 - Individual Processing tree item .

19. Double-click CJ88 - Individual Processing tree item .

Wednesday, October 30, 2019 Project Settlement.udc 10/26

20. As required, complete/review the following fields:

Field R/O/C Description

Wednesday, October 30, 2019 Project Settlement.udc 11/26

21. Click Processing Type combo box .

22. Click control .

23. Click Test Run check box .

24. Click Execute button .

Actual Settlement: Project/WBS Element/Network Basic list

25. Click Detail lists button .

Wednesday, October 30, 2019 Project Settlement.udc 12/26

26. As required, complete/review the following fields:

Field R/O/C Description

27. Click button .

Wednesday, October 30, 2019 Project Settlement.udc 13/26

28. Click SAP menu button .

29. Click Accounting tree item .

30. Click Project System tree item .

31. Click Project tree item .

32. Click CJ20N - Project Builder tree item .

33. Double-click CJ20N - Project Builder tree item .

Wednesday, October 30, 2019 Project Settlement.udc 14/26

34. Click button .

35. As required, complete/review the following fields:

Field R/O/C Description