S

PARTNERSHIP
USTAINING THE

2/5/2018 MB Abinsay Sustaining Partnerships

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 PRESENTATION OUTLINE

I. Shared Monitoring and Evaluation of

Partnership Progress
II. Assess the Impact of Partnerships
III.Establish a Partnership Oversight
Structure
IV.Innovate Policy Making through
Linkages
2/5/2018 MB Abinsay Sustaining Partnerships
V. Create National/Local Partnership Think
Tank 2
 SHARED MONITORING AND EVALUATION
OF THE PARTNERSHIP PROGRESS

SMEA
DMEA
RMEA
2/5/2018 MB Abinsay Sustaining Partnerships

Photos retrieved from: http://www.outsetfinance.com/top-tips-on-how-to-make-the-most-out-of-mentoring/ 3

http://lidd.ca/how-we-do-it/
 SHARED MONITORING AND EVALUATION
OF THE PARTNERSHIP PROGRESS

Support Funds

MOOE & Other

Funding Source School
Resources

Generated Resources
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 EVOLUTION OF M&E INITIATIVES IN
DEPED

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Taken from DepEd PS- Policy Research and Development Division presentation on BESMEF Consultative Workshop
 BASIC EDUCATION SECTOR MONITORING
AND EVALUATION FRAMEWORK

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From DepEd Planning Service
 BASIC EDUCATION SECTOR MONITORING
AND EVALUATION FRAMEWORK

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 PLANNING, MONITORING AND
EVALUATION CYCLE

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 SHARED MONITORING AND EVALUATION
OF THE PARTNERSHIP PROGRESS
Key Result Areas Office Objectives Office Major Outputs Office Major Output Indicators

To engage and establish Partnership plan developed Number of engagement activities

linkages with potential partners Engagement activities conducted conducted with potential
from among external partners (i.e. meetings, events,
stakeholders communications, etc.)

Agreements signed Number of MOUs/MOAs/Other

To formalize partnership with forms of agreement signed
external stakeholders in
coordination with relevant offices
in the Department
PARTNERSHIPS
DEVELOPMENT AND Needs analysis report developed Amount of resources generated
MANAGEMENT To generate and mobilize Resource mobilization Report and mobilized
resources for the needs identified developed Number of needs/resource gaps
by DepEd offices and schools addressed

To manage and coordinate with DepEd commitments coordinated

the relevant offices the Number of coordination meetings
compliance and completion of conducted with relevant
2/5/2018 MB Abinsay
DepEd commitments to external Sustaining Partnerships offices/partners
partners Number of letters/reports sent to
partners
Number of memoranda issued to
relevant offices
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Draft taken from DepEd External Partnerships Service BESMEF Consultative Workshop Output
 SHARED MONITORING AND EVALUATION
OF THE PARTNERSHIP PROGRESS
Key Result Areas Office Objectives Office Major Outputs Office Major Output Indicators

National Education Framework on Approved National Education

To develop the national Establishing Relations with local Framework on Establishing
education policy framework on and international External Relations with local and
establishing relations with local Partners developed international Partners of DepEd
and international partners of the
Department
To develop policies, guidelines, Partnership policies developed Number of partnerships policies
standards and protocols on developed
partnership, resource generation
and mobilization, and networking
with external stakeholders
PARTNERSHIPS
KNOWLEDGE
To provide recommendations on Partnership recommendations Recommendations on the creation
MANAGEMENT
the creation of the international submitted of the international cooperation
cooperation agenda for DepEd, agenda for DepEd crafted and
based on strategic thrusts and submitted to concerned offices for
direction of the Department consideration
To monitor and evaluate Monitoring and evaluation reports Number of monitoring and
implementation of programs and developed evaluation activities conducted
projects on local and
2/5/2018 MB Abinsay
international in coordination with
Sustaining Partnerships Number of M&E reports
relevant offices in the
Department

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Draft taken from DepEd External Partnerships Service BESMEF Consultative Workshop Output
 SHARED MONITORING AND EVALUATION
OF THE PARTNERSHIP PROGRESS
Key Result Areas Office Objectives Office Major Outputs Office Major Output Indicators

To identify relevant training needs of TNA reports developed Number of Training Needs Analysis
partnership focal persons across all (TNA) activities conducted
levels of the Department

To conduct capacity building activities Partnership focal persons Number of partnership focal
on effective development and capacitated persons capacitated -
management of partnerships for all
focal persons across all levels of the
Department in coordination with
concerned offices in DepEd (e.g. NEAP)
To provide staff development Activity reports Number of staff/consultation
CAPACITY
opportunities to EPS personnel through Certificates of participation meetings conducted
BUILDING ON
meetings, consultations, and provision
PARTNERSHIPS
of relevant training programs Number of staff development
trainings conducted by EPS

Number of staff who attended

trainings/seminars outside DepEd
To identify relevant training needs of TNA reports developed Number of Training Needs Analysis
2/5/2018 partnership focalMB Abinsay
persons across all Sustaining Partnerships (TNA) activities conducted
levels of the Department

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Draft taken from DepEd External Partnerships Service BESMEF Consultative Workshop Output
WORKSHOP RESULTS OF THE BETA-TESTING ON
EPS DATABASE

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DepEd NCR- NEAP, Marikina City
December 7-9, 2016 12
DEPARTMENT OF EDUCATION
 WORKSHOP ATTENDEES

CENTRAL OFFICE
12 PERSONNEL

REGIONAL PARTNERSHIPS
16 FOCAL PERSON

DIVISION
12 PARTNERSHIPS
FOCAL PERSON

SCHOOL
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MB Abinsay Sustaining
HEADS
Partnerships

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DEPARTMENT OF EDUCATION
 KEY FINDINGS
DATA REQUIREMENTS IN PARTNERSHIP BUILDING PROCESS
LEVEL Research and Needs Partners Identification Partnership Engagement Monitoring and Evaluation
Analysis and Formalization
CENTRAL -Resource Gaps -Partners’ Profile -Form of Agreement -ASP Quarterly Report
OFFICE -Location -History of Partnerships -Partners’ Signatory -Coverage
-Funding -Corporate Social -Project Information -Completion of Deliverables
Requirements Responsibility -Period -Project Timeline
-School Information Programs -Type of Project
-Enrolment Data -Possible resources to -Cost
be provided -Recipient
-Coverage
REGION -Situational Analysis -Partners’ Profile -Form of Agreement -Monitoring and Evaluation Tools
-Resource Allocation -Directory -Minutes of Meeting -Implementation Gaps/ Remaining Needs
-Map of Needs -Possible resources to -Project Information -Addressed Needs
-School Information be provided -Project Timeline
-Data Disaggregation -Good Practices and Lessons Learned
-School Performance -Best Implementing Schools
DIVISION -School Information -Internal stakeholders -Form of Agreement -Existing Monitoring Tools and Reports
-KPIs -External stakeholders -Minutes of Meeting
-School Improvement -Location
Plan -Industry Type
-School Needs -Possible resources to
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be provided
Sustaining Partnerships
SCHOOL -Inventory of School -Possible Partners -Form of Agreement
-School Monitoring, Evaluation, and Adjustment
Facilities* -School Report Card
-Level of SBM -School Improvement Plan/ Annual Improvement Plan
Practice -EBEIS 14
-KPIs
DEPARTMENT OF EDUCATION
 KEY FINDINGS
LEVEL DATA REQUIREMENTS IN OTHER ACTIVITIES/PROJECTS/PROGRAMS
• Brigada Eskwela
-Resources generated
-Source of donation
CENTRAL -Service rendered
-Volunteers
-Level of participation
• DRRM Donation
• Brigada Eskwela
• DRRM
• Gulayan at Palaisdaan sa Paaralan
• Inter-agency Meetings
• Youth Formation
REGION
• School Based Feeding
• Physical Facilities
• Health and Nutrition
• Gender and Development Programs
• Other Banner Projects
2/5/2018 • MB
Brigada Eskwela
Abinsay Sustaining Partnerships
DIVISION • DRRM Data
• Waste Management
• Solicitation
SCHOOL • Request Letter 15
• Resolutions DEPARTMENT OF EDUCATION
 KEY FINDINGS

• Various similar data are required in multiple

number of forms.

• Form of agreements, project timeline, number of

beneficiaries and partner’s information are not
taken into account in various existing forms.

• In most cases, forms are manually reported,

gathered andMBconsolidated
2/5/2018 Abinsay in each
Sustaining level of DepEd.
Partnerships

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DEPARTMENT OF EDUCATION
 KEY FINDINGS

• With the DepEd Rationalization Program, positions

responsible for partnerships and resource mobilization are
provided.

• Simplification of consolidation and reporting procedures

must be done given the workload of the
Regional/Division/School Partnerships Focal Persons.

• Reporting and consolidation timelines must be

synchronized and
MB
strictly followed
Abinsay Sustaining
because
Partnerships
of certification
2/5/2018
requirements from other oversight agencies i.e. DBM, DOF,
NEDA.
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DEPARTMENT OF EDUCATION
 SCHOOL PARTNERSHIPS DATA SHEET (SPDS)

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DEPARTMENT OF EDUCATION
 SCHOOL PARTNERSHIPS DATA SHEET (SPDS)

 It is a harmonized and simplified data gathering and reporting

tool on schools’ external partnerships in the Department of
Education (DepEd).

 It aims to capture information on all partnership initiatives

within DepEd to strategically address resources gaps in basic
education delivery.
 It comes with two consolidator editions for the DepEd
Division and Regional Offices.

 It enables all MB
2/5/2018 DepEd partnerships
Abinsay focal persons and the
Sustaining Partnerships
External Partnerships Service to serve as clearing house of
all external partnership initiatives in DepEd. 19
DEPARTMENT OF EDUCATION
 DATA ELEMENTS OF SPDS

PERIOD SCHOOL ACCOUNTABLE

INDICATOR INFORMATION PERSON

SCHOOL/
COMMUNITY
PARTNERS’ PARTNERSHIP
LEARNING CONTRIBUTIONS AGREEMENTS
CENTER
PARTNERS
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DEPARTMENT OF EDUCATION
 HOW SPDS WAS DEVELOPED

Consultations Revisiting
Chartering
Knowledge during and Beta-
of the
Management National harmonization Pilot-testing
External testing
on Orientation of template and
Partnerships and
2/5/2018 Partnerships and Capacity-
MB Abinsay formsPartnerships
Sustaining at the Adjustments
Service Workshop
as EPS’ KRA Building Central
(EPS) Activities Office

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DEPARTMENT OF EDUCATION
 PILOT TESTING SURVEY RESULTS

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Collection System
Definition Relevance
Process Effectiveness
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DEPARTMENT OF EDUCATION
 How To Consolidate SPDS?

REVIEW
Review and check
all SPDS
submissions of
Schools/Divisions.
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DEPARTMENT OF EDUCATION
 How To Consolidate SPDS?

CLICK
Click the
consolidation
button and select
the SPDS to be
consolidated. MB Abinsay Sustaining Partnerships
2/5/2018

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DEPARTMENT OF EDUCATION
 How To Consolidate SPDS?

REPORT
Report the generated
data based on the
Pivot Summary.

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DEPARTMENT OF EDUCATION
 REPORTING PROCESS

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DEPARTMENT OF EDUCATION
 ASSESS THE IMPACT OF PARTNERSHIP

Client’s Use of
Outcome Client Benefit to Client
Service/Output
External employ/support/ to establish shared
stakeholders DepEd’s partnership norms and

1 programs mutually beneficial

relationship with
DepEd.

DepEd units implement to address the

partnerships needs of learners.

2
2/5/2018 MB Abinsay standards in
Sustaining Partnerships
collaborating with
external stakeholders
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 ASSESS THE IMPACT OF PARTNERSHIP

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 OVERSIGHT STRUCTURE PER
GOVERNANCE LEVEL

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 ROLE DELINEATION

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 ROLE DELINEATION

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 ROLE DELINEATION

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 POLICY INNOVATION THROUGH LINKAGES

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 CREATION OF NATIONAL/LOCAL
PARTNERSHIP THINK TANK

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2/5/2018 MB Abinsay Sustaining Partnerships

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 MARK ANGELO B. ABINSAY
MS Development Management and Governance
Institute of Governance and Rural Development
College of Public Affairs and Development
2/5/2018 MB Abinsay
University Sustaining Partnerships
of the Philippines Los Banos
mbabinsay@up.edu.ph
0917-682-1994 36