By Dr Rashid

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Welcome Dear Students

My Introduction
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Journey of Next 16 Weeks

 Educative, Informative and Disciplined

 75% Attendance is mandatory
 Adherence to norms & ethics. Behave like good
student.
 Quiz, Assignments as per Policy
 Conceptual Thinking
 Merit based Grading – 1st deserve than desire
 Learning Objectives
 To grasp concepts of SPM
 To introduce Project Management Fundamentals and how
Project Management has evolved into strict professional
discipline over the past 3 decades.
 To encourage students to share their professional PM
experiences of how they are managing real life projects in
Pakistan.
 To raise the bar of introductory PM education being offered in
other programs and universities.
 Practical approach to real world problems

Project Management and overview 4

 Learning Objectives
 Explain principals of Project lifecycle and how to identify
opportunities.
 Analyze issues and suggest solutions in real world projects
 Choose appropriate project management technique
 Study and analyze strategies in managing projects

Project Management and overview 5

 Project Management Discipline
Project
A temporary endeavor undertaken to create
a unique product or service
Project Management
Program
The application of knowledge, skills, tools and
A group of projects managed in a coordinated
techniques to project activities in order
way to obtain benefits not available
to meet or exceed stakeholder needs and
from managing them individually
expectations

•Start and End date, allocated budget and available resources

•Dedicated Stakeholders
•Informed and Knowledgeable End user
•Empowered Project Office personnel
• Strict documentation
•Change management and risk mitigating process
•Estimation process for additional or in-scope deliverables
•PLANNING, CONTROLLING AND MANAGING.
Project Management and overview 6
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What is a Project?

A project is a set of related tasks that are

coordinated to achieve a specific objective in a

given time limit

What is Project?

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Key Characteristics
• Non-routine
• Specific deliverables
• Time restrictions
• Many tasks
• Coordinated
What is a Project
 In the broadest sense, a project is a specific, finite task
to be accomplished. Any activity that results in a
deliverable or a product.

 Projects always begin with a problem. The project is to

provide the solution to this problem.

 When the project is finished it must be evaluated to

determine whether it satisfies the objectives and goals.

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Definition of Project
A Project is a sequence of unique, complex and connected
activities having one goal and that must be completed by a
specific time, within budget and according to the specifications

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Project vs Operations

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Project vs Operations
Example of projects
producing a news letter
Writing and publishing a book
Implementing a LAN

Examples of operations
Responding to customers requests
Writing a letter to team lead
Hooking up a printer to computer
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Example of IT projects
 northwest airlines develop a new reservation system
called ResNet
 Many organizationzs upgrade hardware software and
networks through projects

 organizations may develop new software or enhance

existing systems to perform many business functions

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Examples of IT Projects
 A small software development team adds a new feature to
an internal software application for the finance department
 A college campus upgrades its technology infrastructure to
provide wireless Internet access across the whole campus
 Develop a web page within the next four days that provides
information about the departmental timetable to new incoming
students.

 Note: IT projects refer to projects involving hardware

software and networks

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Examples of Non IT projects

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Examples of Non IT projects

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Project Attributes
A project has a unique purpose.
 Every project should have a well-defined objective
 For example, Anne Roberts, the Director of the Project
Management Office might sponsor an information technology
collaboration project to develop a list and perform initial analysis
of potential information technology projects that might improve
operations for the company.
 The unique purpose of this project would be to create a
collaborative report with ideas from people throughout the
company.
 The results would provide the basis for further discussions. As in
this example, projects result in a unique product, service, or result

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Project Attributes
 A project is temporary
 A project has a definite beginning and a definite end.
 For example in information technology collaboration
project, Anne might form a team of people to work
immediately on the project, and then expect a report and
an executive presentation of the results in one month.

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Project Attributes
 A project requires resources, often from various areas.
 Resources include people , hardware, software, and other assets

 For example in the information technology collaboration project, people

from information technology, marketing, sales, distribution, and other
areas of the company would need to work together to develop ideas.

 The company might also hire outside consultants to provide input.

 Once the project team has selected key projects for implementation, they
will probably require additional resources. And to meet new project
objectives, people from other companies product suppliers and consulting
companies may be added.

 Resources, however, are limited and must be used effectively to meet

project and other corporate goals.

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Project Attributes
 A project involves uncertainty (External Factors,
Unique nature of project)
External factors also cause uncertainty, such as a
supplier going out of business or a project team
member needing unplanned time off.

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Characteristics of Project
 Involve Non Routine Tasks
 Planning is Required
 Specific Objectives to be Met/ Specific Product to be
Created
 Project has Pre-defined Time Span
 Work is carried for Someone other than yourself
 It involves Specialists
 Work Carried out in Several Phases
 Resources are Constraint
 The project is Large or Complex.

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Role of consultant / Domain Expert
 Domain knowledge

 Ident risks

 Help in planning estimates

 Do’s and Don’ts

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 Strategic SW Projects
ERP ( Enterprise Resource Planning)
Core Modules
• HR Management
• Finance management
• Supply Chain

Industrial
• Sales
• Manufacturing
• Operations
• Warehouse
• Maintenance
• Production
Types
• Off-the-Shelf (Oracle, SAP, IBM, MS)
• Customized
• Open Source
Org Readiness and Impl
Types of Org
ERP
Stage-1 Tactical level

Strategic Level
As_Is Study

Docu / Sign-Offs
Stage-2

Gap Analysis - Consultant / Domain Expert

To-Be Docu
Stage-3
Buy-In / Consent

Stage-4 Contract /Impl 25

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Why Manage projects?

• To Complete Project on Time

• To Keep Project Cost Under Control

• To Deliver What’s Promised (Scope)

The Triple Constraint
Triple constraint

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Triple constraint

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Triple constraint

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Three common cases in triple constraint

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 The Triple Constraint
 Experienced project managers know that you must decide
which aspect of the triple constraint is most important.
 If time is most important, you must often change the initial
scope and/or cost goals to meet the schedule.
 If scope goals are most important, you may need to adjust
time and/or cost goals.

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The Triple Constraint

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Quality
 Quality is often a key factor in projects, as is customer
or sponsor satisfaction.
 Some people, in fact, refer to the quadruple
constraint of project management, which includes
quality as well as scope, time, and cost.

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Thank You

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