Official Wela College

TABLE OF CONTENTS
3 WHO IS WELA? 34 SYSTEM PROCESS

WELA finds and solve a solution
ENROLLMENT 96
4 100 Whole process guide
for teachers and parents 49 Setup enrollment
5 50 GRADING & DOCUMENT

OUR PARTNERS
Putting grades, compute and
9 WELA partners 55 print..
10 SCHOOL PARTNERS 56 REPORT & PRINT FORMAT
11 Our existing schools Printing report with the school
89 format..
21 COLLEGE SYSTEM 90 MOBILE APP

WELA School Systems for
24 Colleges
94 How to use mobile app
SETTING UP SYSTEM USER

25 95 Who will use the system
Setup school year, school
33 fees..
DOST SUPPORTED
Awards
Featured
Mindanao Existing Clients
Partner with us Non-School
Your
School
Luzon
Existing Clients
ACE Diocese Schools Dipolog Diocese Schools
COLLEGES
Since each school is assigned
to a certain Wela portal, you
may access your data by
going to your Wela portal.
After accessing your Wela

portal, you will be greeted by
the Login page. Input your
account credentials.
DESKTOP
ICONS
Set up school year’s Assign subjects to

exam dates. students.
Set up open classes of Set up faculties profile.

each subjects.
Set up courses. Input grades.
Enroll students.
Assign school fees per
course.
● Set up default school
SETTING ●
year and semester
course
UP ● Set default payment
amount per unit
● Set up Courses
● Set up prospectus for
every courses
SETTING UP
Set up school year’s

exam dates.
Click the “New” button on the upper

right corner.
SETTING UP
Click Save.
Fill out all the fields This is the form where we can set up
required. the school year and also the
examinations for the whole semester.
SETTING UP

course.

right corner.
ASSIGN SCHOOL FEES PER COURSE
Click Save.
Fill out all the fields This will be the form for adding New Courses.
required.
SETTING UP
Click Save.
Input the school

fees in the table.
Here is the list of all School Fees. Also we can add for a New
School Fees.
SETTING UP
Click Save.
Set default school

year, semester,
school name and
payment amount
per unit.
SETTING UP

right corner.
Creates prospectus for all courses

available and also for adding New Subject
per Course and Level.
SETTING UP
Fill out all the fields.
Set the subjects for

every year level.
● Set up open classes for
ENROLLMENT ●
every subjects
Enroll students
● Select classes for each
PROCESS student
● Print enrollment
documents (e.g. Certificate
of Registration, Student
Directory)
SETTING UP OPEN SUBJECTS
This is the part that we will setup an open

classes for each subjects.
(ex. subjects teacher/instructor, schedules, rooms etc.)
Purpose:
So that the students can see the available or open subjects for
their respective courses.
SUBJECT WC

right corner.
Click Save.
Fill out all the fields

required.
Input the prerequisite

subjects here.
Input the open

class/sections’
schedules here.
In order to help avoid

scheduling errors, a
warning message will be
displayed whenever there
is a scheduling conflict.

scheduling errors, a
warning message will be
displayed whenever there
is a scheduling conflict.
ENROLLMENT
ENROLL STUDENTS

right corner.
ENROLLMENT
After filling up the

form, Click Save.
Fill out all the fields

required.
Will send an SMS
regarding their
account for Wela
For Status, You may
choose New for new
students, Continuing
for old students.
ENROLLMENT LEDGER
Select Student.
For choosing the subjects,

click “Add row”. Then
select a subject.
ENROLLMENT LEDGER
A prompt, containing the

available sections of the
subject will then appear.
Click “Choose” in order to
enroll to that class.
ENROLLMENT LEDGER

enrollment errors, the
system prohibits enrolling
to the same subject more
than once .
ENROLLMENT LEDGER

scheduling errors, the
system prohibits enrolling
to the subjects with the
same time schedule.
ENROLLMENT LEDGER
After choosing the

subjects, click “Save”.
If you have set-up the

school fees, the
designated payment of
the student should
appear.
ENROLLMENT LEDGER
If you are done, click

“Submit.
CERTIFICATE OF REGISTRATION
Click “Menu” and select

Print to view in the
Certificate of Registration
in print format.
CERTIFICATE OF REGISTRATION
Click Print to print the

Certificate of Registration.
NOTE:
Print formats can be
customized in accordance
to the school’s
preferences.
GRADING ● Teachers can input the
grades of their handled
and classes
● Auto compute the final
DOCUMENT ●
average grade
Print Grading Sheet
REQUESTS ● Online requests of
documents
INTRODUCTION
THINGS THAT CAN BE DONE

GRADING
Click the print icon or the

“Print” under the Menu to
view the grades in print
format.
IN THIS FORM YOU CAN EASILY VIEW AND PRINT STUDENTS GRADES.
GRADING
Click Print to print.
NOTE:
to the school’s
preferences.
Way to to view and print the students grades.

REQUESTS (WEB FORM)
Students may request for their documents online. A link is provided and it can be accessible for
students who would like to request forms without giving them access to the site.
https://school.wela.online/request-for-sf-10
Will provide the link so student can also access their requested documents
REQUESTS (WEB FORM)
STUDENT VIEW
Sample request form for Student

REQUESTS (WEB FORM)
REGISTRAR’S VIEW
The registrar can view the list of students who

requested for a certain document. The status
indicates whether the requests are given or not.
You can view the students who requested their documents and see the status.
● SO Form
● Honorable Dismissal
● General Weight Average (GWA)
REPORT ● 1st Indorsement
● Class List
and ● Teaching Load
● Enrollment Count
PRINT ● Enrollment Promotional Report
● Form 9
FORMATS ● Transcript of Records
● Prospectus with Grades
available: ● Scholarship Report
● Student Count
INTRODUCTION: ● Open Subject List
Things that can be done
REPORTS / PRINT FORMATS
STUDENT WC
Student, Test
Click “Menu” and select

Print to view the print
formats available.
STUDENT
TEST
CADAY
Can view the forms

format available.
Students details.
STUDENT WC
Student, Test
These are the print

formats available in
Student WC. Select one to
view.
Student, Test
Student
Test
Test
SO FORM
Student, Test
Wela School Systems This form can be edited as per Clients

Insular life bldg., Velez St., request.
Cagayan de Oro
NOTE:
to the school’s
preferences.
Student, Test
HONORABLE DISMISSAL
Student, Test
Wela School Systems Can be edited as per clients

Insular life bldg., Velez St., request.
Cagayan de Oro
NOTE:
Student, Test
to the school’s
preferences.
Registrar, Test
GENERAL WEIGHTED AVERAGE (GWA)
Student, Test
Wela School Systems

Insular life bldg., Velez St.,
Cagayan de Oro
NOTE:
customized in accordance Student’s average grade is
to the school’s automatically calculated.
preferences.
1ST INDORSEMENT
Student, Test
Wela School Systems Can be edited as per school request.

Cagayan de Oro
NOTE:
Print formats can be School, Test
to the school’s
preferences.
Student
Test
CLASS LIST
Input filters.
Click Print under

MENU to print.
Student, Test 1
Student. Test 2
Student. Test 3
Student. Test 4
Student. Test 5
This report can show the students enrolled for a certain school year
and/or course. The report is also available for printing.
CLASS LIST
Wela School Systems

Cagayan de Oro
NOTE:
customized in accordance Student Test 1
to the school’s Student Test 2
preferences.
Student Test 3
Student Test 4
Student Test 5
TEACHING LOAD
Teacher, Test
Input filters.
Unclick Show
student Names
Student, Test 1
Student. Test 2
Student. Test 3
Student. Test 4
Student. Test 5
This report can show the teachers’ teaching load, as well as their
schedule and student enrolled count
TEACHING LOAD
Wela School Systems

Cagayan de Oro
NOTE:
to the school’s
preferences.
ENROLLMENT COUNT
This report shows how many students are enrolled for each specific
subjects. The report is also available for printing.
ENROLLMENT COUNT
Wela School Systems
NOTE:
to the school’s
preferences.
ENROLLMENT PROMOTIONAL REPORT
Sample Student 1
Sample Student 2
Sample Student 3
Sample Student 4
Sample Student 5
Sample Student 6
Sample Student 7
Sample Student 8
Sample Student 9
Sample Student 10
This report shows the master list of the entire students enrolled with
their subjects and units. The report is also available for printing.
ENROLLMENT PROMOTIONAL REPORT
Sample School
NOTE:
to the school’s
preferences.
ENROLLMENT PROMOTIONAL REPORT WITH GRADES

ENROLLMENT PROMOTIONAL REPORT WITH GRADES
NOTE:
to the school’s
preferences.
TEACHING LOAD
NOTE:
to the school’s
preferences.
FORM 9
Input filters.
Student, Test Sample, School
Click Print under

MENU to print.
STUDENT
TEST
TEST
Sample, School
FORM 9
Wela School Systems

Cagayan de Oro
NOTE:
to the school’s
preferences.
PROSPECTUS WITH GRADES
Wela School Systems

Cagayan de Oro
NOTE:
to the school’s
preferences.
SCHOLARSHIP REPORT
Input filters.
This report can show the students who are enrolled with a specific
scholarship. The report is also available for printing.
STUDENT COUNT
Input filters.
This report helps keep track of the number of students enrolled

everyday. The report is also available for printing.
STUDENT COUNT
NOTE:
to the school’s
preferences.
SUBJECT LIST
Input filters.
This report shows the available sections/class for a specific subject.

The report is also available for printing.
SUBJECT LIST
NOTE:
to the school’s
preferences.
TRANSCRIPT OF RECORDS
Wela School Systems

Cagayan de Oro
NOTE:
to the school’s
preferences.
BILLING
SCHOOL WC
After filling up the form, Click Save
Fill out following input fields:

NOTE:
● Income Cost
● Cost Center
● School Name
to the school’s
● Current School Year
preferences.
● Amount Per Unit
PAYMENT ENTRY
Click New to create new

payment entry.
If you already finished in Enrollment Ledger you can

proceed here.
PAYMENT ENTRY
After filling up, Click Save and Fill out the following fields:
finally Click Submit ● Party ( Student Name )
● Mode of Payment ( Cash or Cheque )
● Paid Amount (Amount paid by the
guardian / parent )
This table shows your outstanding amount and the allocated

amount.
Allocated Amount - is based on your Paid Amount
Note: You can manually add amount to Allocated.

SCHOOL LEDGER WC REPORT
To print this report,

click Menu and Select
1 2 Print
4
3
Fill up the following:

1. From Date (based on Due Dates)
2. To Date (based on Due Dates)
If you want to display specific student fill up
3. Student Name
If you want to display student by level
4. Year Level
This report display students payment and paid

amount
STATEMENT OF ACCOUNTS
Student, Test
Student, Test
Student, Test
Student, Test
Student, Test
Student, Test
Student, Test
The Wela Mobile
Application for College
Customizable Security and
Mobile Application Confidentiality
➔ Designs, Templates, ➔ News Feed will only be
Color Scheme can be available to public
changed to the school’s ➔ Unique Code to be sent to
preference the users’ personal mobile
➔ School’s Own Branding number
( Name and Logo ) ➔ Partnered with Amazon for
➔ etc... Advanced Security Features
Online Enrollment
➔ Can be accessed
anywhere for
Smartphone User
➔ Less hassle
➔ User Friendly
➔ etc...
Confidentiality and Security

Access of student data consisting
attendance, grades, discipline records, and
health records are restricted to students and
parents enrolled in your school. Only news
feed about your school can be accessed
publicly.
Grading List
➔ Can be accessed
anywhere for
Smartphone User
➔ Less hassle
➔ User Friendly
➔ etc...
Confidentiality and Security

Access of student data consisting
attendance, grades, discipline records, and
health records are restricted to students and
parents enrolled in your school. Only news
feed about your school can be accessed
publicly.
News and Statement
Announcements Of Accounts
➔Online Viewing of your
➔ Enrollment
School Fees
➔ No Classes
➔ Paper Less
➔ School Activities
➔ No More long lines at
➔ School Achievements
Cashiers
➔ etc...
➔ etc...
Users
User Roles/Activities Modules
1)Student Pick Subjects, View Grades, Request Enrollment Ledger WC - Picking of Subject
Forms ( TOR ) View Grades Report - View Grade
Request for Link - Request Forms
2) Parent Pick Subjects, View Grads, Request Enrollment Ledger WC - Picking of Subject
Forms ( TOR ) View Grades Report - View Grade
Request for Link - Request Forms
3) Registrar Enroll, Setup Subjects; Course; Faculty Standard Reports ( All reports regarding enrollment ) except
List; Prospectus; School setup; billing reports
Scholarship, Class list
4) Finance Payment entry, accounts receivable, Billing module

school ledger
6) College Dean Enrollment ledger ( list of students ) Registration Module
7) Professor/College Instructor Input Grades, Class list grading Grading WC

Enrollment Processes
Parent/Student Finance/
Cashier
Enrollment Form:
Registration Registrar Pre-filled or Blank
Fee
Evaluate/
Submit
Study Load/
Officially Registrar Computer Lab/Subject
Enrollment Ledger
Enrolled Selection Area
Online Enrollment Processes
Parent/Student
Online Form Online Registrar

Registration
Fee
Evaluate/
Submit
Study Load/
Officially Registrar Select Subjects
Enrollment Ledger
Enrolled using student
account
Grading Processes
Teacher/Instructor
Open Grading Input Grades Viewing of grades

WC Module per Subject for Student Viewing of grades
using mobile app
Cancellation
of Grades
College Dean
Adding and Dropping of Subject
Processes
Student Registrar Open Enrollment New Study

Ledger WC Module - Load
Adding or Dropping
Request to Open Subjects
Student College Dean
Open Open of Subject

Registrar Subject WC
Student Open Enrollment Pick/Enroll Subject New Study Load

Ledger WC
Class Scheduling
College Dean
Give Instructors List
Open Open of Subject

Registrar Subject WC
Ex. English 01 10:30-11:30AM ROOM 100 Prof. Reyvin de la Rita

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TABLE OF CONTENTS

3 WHO IS WELA? 34 SYSTEM PROCESS

5 50 GRADING & DOCUMENT

21 COLLEGE SYSTEM 90 MOBILE APP

SETTING UP SYSTEM USER

Partner with us Non-School

After accessing your Wela

Set up school year’s Assign subjects to

Set up open classes of Set up faculties profile.

Set up courses. Input grades.

Set up school year’s

Click the “New” button on the upper

Assign school fees per

Click the “New” button on the upper

Input the school

Set default school

Click the “New” button on the upper

Creates prospectus for all courses

Fill out all the ﬁelds.

Set the subjects for

This is the part that we will setup an open

Click the “New” button on the upper

Fill out all the ﬁelds

Input the prerequisite

Input the open

In order to help avoid

In order to help avoid

Click the “New” button on the upper

After ﬁlling up the

Fill out all the ﬁelds

For choosing the subjects,

A prompt, containing the

In order to help avoid

In order to help avoid

After choosing the

If you have set-up the

If you are done, click

Click “Menu” and select

Click Print to print the

THINGS THAT CAN BE DONE

Click the print icon or the

Click Print to print.

Way to to view and print the students grades.

Sample request form for Student

The registrar can view the list of students who

Click “Menu” and select

Can view the forms

These are the print

Click Print to print.

Wela School Systems This form can be edited as per Clients

Click Print to print.

Wela School Systems Can be edited as per clients

Click Print to print.

Wela School Systems

Wela School Systems Can be edited as per school request.

Click Print under

Wela School Systems