RRA REYNALDO M.

RAMOS & ASSOCIATES

architects . designers . planners
MAIN OFFICE : Las Pinas City, M.M.

PORTAL STUDIO : Heritage Ciity of Vigan

SATELLITE STUDIO: Brunei Darussalam
Email Add : rheymramos58@gmail.com
REF : RRA-RR/L3-B3/2K21/01
DATE : October 28, 2021

Mr. REYNALDO RAMOS

Owner/Client
Lot 3, Block 3, Banahaw Village, Sta Elena Golf
and Country Estate, Sta Rosa, Laguna, Philippines
Sir,
PROJECT : TWO (2) STOREY, FOUR (4) BEDROOMS RESIDENCE
ON LOT 3, BLOCK 3, BANAHAW VILLAGE, STA ELENA GOLF
AND COUNTRY ESTATE, STA ROSA, LAGUNA, PHILIPPINES
SUBJECT : CONSULTANTS-ARCHITECT’S DESIGN SERVICES, SCOPE OF WORKS,
PROFESSIONAL FEES, INCLUDING TERMS AND CONDITIONS.
Reference to the above subject, we are glad to submit to you our Consultants - Architect’s Design
Services, Scope of Works, Professional Fees, Terms and Conditions based on (SPP Document 202),
Project Definition Phase & Schematic Design Phase (SHEME No.1) submitted to you which you have
approved and confirmed.
Enclose herewith is the (RRA-DOC. 200), Contract Agreement between Client- Architect including
Terms and Conditions, for your study and evaluation.
We look forward to serve all your related interest with utmost proficiency and integrity.
Thank you for your attention.
Respectfully yours,
Reynaldo M. Ramos
Original Signature
FDr. Ar. REYNALDO M. RAMOS, UAP, QPBD, EAROPH, DFRIA
Principal Architect

cc: 1. Diego Silang

2. File
encl

FDR. AR. REYNALDDO M. RAMOS, UAP, QPBD, EAROPH, DFRIA

UNITED ARCHITECTS OF THE PHILIPPINES
QUALIFIED PERSON (QP) BRUNEI DARUSSALAM
EASTERN REGIONAL ORGANIZATION FOR PLANNING AND HUMAN SETTLEMENTS
DOCTOR FELLOW ROYAL INSTITUTE OF ARCHITECTS, SINGAPORE
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 REYNALDO M. RAMOS & ASSOCIATES

architects . designers . planners

RRA: Client-Architect DOCUMENT 200

AGREEMENT BETWEEN CLIENT AND ARCHITECT

Made 28 day of October, 2021 between Reynaldo Ramos whose address is at
LOT 3, Block 3, Banahaw Village, Sta Elena Golf and Country Estate, Sta Rosa,
Laguna, Philippines, hereafter called the “CLIENT” of the one part, and “RRA & ASSOCIATES” of
No. 729 Jade Street, Country Homes Subd., Naga Road, Las Pinas City, Metro Manila, Philippines
whose office is situated at the above address hereafter called the “ARCHITECTS” at the other part.
WHEREAS:
The Client desirous to engage the Professional Services of the Architect for the Design and
Construction Drawings and Specifications of:
PROJECT : TWO (2) STOREY FOUR (4) BEROOMS RESIDENCE
LOCATION : LOT 3, BLOCK 3, BANAHAW VILLAGE, STA ELENA GOLF
AND COUNTRY ESTATE, STA ROSA, LAGUNA, PHILIPPINES

In accordance with the following Terms and Conditions: ARCHITECT’S PROFESSIONAL FEE IN
PHASES FORMAT UNDER (SPP DOCUMENT 202) ON REGULAR DESIGN SERVICES
1.0 DEFINITIONS AND INTERPRETATION
1.1 Architect’s Qualification
1.1.1 REYNALDO M. RAMOS & ASSOCIATES is a proprietorship architectural
firm located at No. 729 Jade Street, CHS, Naga Road, Las Pinas City,
M.M., Philippines, as its MAIN OFFICE with Portal Design Studio in
Vigan City, Ilocos Sur & Satellite Design Studio in Brunei Darussalam.
1.1.2 The Principal Architect “Reynaldo M. Ramos” is duly registered:
* Member; United Architects of the Philippines UAP – (1982)
UAP Brunei Chapter - Chapter President - (FY 2018-2019)
* Qualified Person (QP) through (PBD 12) under the
Ministry Of Development (MOD), Negara Brunei Darussalam - (1998)
* Eastern Regional Organization for Planning and Human Settlements
(EAROPH); “Individual Membership”. – (2019)
* Doctor Fellow of Royal Institute of Architects, Singapore
(DFRIA) – (2019)
1.2 Design and Project Supervision
1.2.1 Part 1- Design; Architect acts as the Client Prime Consultant Adviser
who will translate the Client’s needs and requirements, from
Project Definition Phase to Bidding or Negotiation Phase.
1.2.2 Part 2- Construction Phase; Project Supervision.

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2.0 PROVISION OF SERVICES
2.1 The Architects shall provide professional architectural services in relation
to the Planning, Design, Construction and Project Supervision works.
2.2 The Client may request the Architect to provide additional services
and /or Special Services subject to agreed terms and conditions.

3.0 ARCHITECT’S SCOPE OF WORKS; IN SIX (6) PHASES

__________________________________________________________________________________
PART - 1
__________________________________________________________________________________
3.1 Project Definition Phase
This phase involves the definitions of the requirements of the project by the
Owner/Client. The Architect in turn informs the owner of the technical
requirements of the project and the concomitant professional fees in
phases. The Architect.
3.1.1 consults with the Owner to ascertain the conceptual framework
related requirements of the project and confirms such requirements
with him; the (site/ lot, requirements and the allocated budget).
3.1.2 gathers relevant information and data leading to the definition of
the requirements of the project, including the scope of Architects
services.
3.1.3 review and refines the owner’s space requirements and translates
them into an architectural program.
3.1.4 prepares an initial statement of probable project construction cost.

3.2 Schematic Design Phase

This phase consist of the preparation of schematic (conceptual) design
studies derived from the Project Definition Phase, leading to the conceptual
plans. The Architect.
3.2.1 evaluates the owner’s program, schedule, budget, project site and
proposes methods of project deliverables.
3.2.2 prepares the initial line drawings representing design studies leading
to a recommended solution, including a general description of the
project for approval by the owner.
3.2.3 submit to the owner/client a Statement of Probable Project
Construction Cost (SPPCC) based on the current(market parameters).
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3.3 Design Development Phase
Based on approved schematics and conceptual plans, the Architect
prepares:
3.3.1 the Design Development documents consisting of plans,
elevations, sections and other drawings.
3.3.2 outline specifications to fix and illustrate the size and character of
the entire project as to type of materials (specifications) type of
structural, electrical, mechanical, sanitary, electronic and
communication system
3.3.3 diagrammatic layout of construction system, and
3.3.4 an updated (SPPCC) for submission to the owner.

3.4 Contract Document Phase

Based on the approved Design Development documents, The Architect
3.4.1 prepares the complete Contract Documents consisting of detailed
designs and construction drawings, setting forth in detail the required
for the architectural, structural, electrical plumbing/sanitary,
mechanical, electronic and communication works prepared by
Architect and respective(allied) professional involved.
3.4.2 prepares Technical Specifications describing type and quality of
materials, finishes, manner of construction and the general
conditions under which the project is to be constructed.
3.4.3 submits to the Owner seven (7) sets of all construction drawings
and technical specifications for purposes of obtaining a building
permit.
3.4.4 updates the Statement of Probable Project Construction Cost
(SPPCC) based on changes in scope, requirements or market
conditions.
3.4.5 assist the Owner in filing the required documents to secure approval
of government “approving” authorities having jurisdiction over the
design of the Project.

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3.5 Bidding or Negotiation Phase
 3.5.1 In this phase, Phase. the Architect
a. prepares the bid Documents such as forms for contract letting,
documents for construction, forms for invitation and instruction
to bidders, form for bidders proposals general/specific conditions
of contract, ect.
b. assists the Owner from the early stage of establishing a list of
prospective Contractors to awarding of the construction contact.
3.5.2 For competitive bids (tender)/procedures, the Architect.
a. furnishes complete sets of the Bid Documents for purposes of
bidding in as any sets as may be required to conduct a
successful bidding. The said documents are loaned to bidders
at an amount sufficient to cover direct and indirect costs
attendant to the preparation, packaging, production and
delivery of the said documents
The Bid Documents are the intellectual property of the Architect
(Sec.33 of RA 9266). And must be returned by all entities acquiring
bid documents. A bond may be required to assure the return of
the Bid Documents.
The Architect retains the sole ownership and copyright to the said
documents (Sec.33 of the RA 9266). As such. Bidders must not
reproduce nor use the documents for unauthorized purposes.
The Owner and the Architect an agreement.
b. helps in organizing and conducting pre-bid conferences
(pre-qualifications).
c. responds to questions from bidders.
(queries, verification and clarification).
d. assist the Owner in obtaining proposals from the Contractors,
analyzes bid results and prepares abstract of bids, notice of
award, notice to proceed and other construction contracts
(nominated sub-contractor).
3.5.3 For negotiated contacts, the Architects performs similar functions as
in item 3.5.2 but negotiates with one Contactor Instead of many
bidders.

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__________________________________________________________________________________
PART-2
__________________________________________________________________________________
3.6 Construction Phase
 In this phase the Architect performs the following:
3.6.1 makes decisions on all claims of the Owner and Contactor on all
matters relating to the execution and progress of work or the
interpretation of the Contract Documents.
(drawings, specifications, cost and instruction).
3.6.2 prepares change order, Variation Order (VO) gathers and turns over
to the Owner written guarantees required of the Contractor and
(nominated) Sub-Contractors.
3.5.3 make periodic visits to the projects site to familiarize himself with the
general progress and quality of works and make to ascertain that
the works is proceeding in accordance with the Contract
Documents (drawings, specifications, cost and instructions)..
The Architect shall not be required to make exhaustive or continuous
8 – hours on-site supervision to check on the Quality of works
involved and shall not be responsible for the Contractor’s failure to
carry out the construction work in accordance with the Contract
Documents.
3.5.4 determines the amount owing and due to the Contractor and issue
corresponding Certificates for Payment for such amount based on
the observations and the Contractor’s Application of Payment.
These certificate will constitute a certification to the Client that the
work has progressed to the state indicated and that to hid best
knowledge, the quality of work performed by the Contractor is in
accordance with the Contract Documents.
3.5.5 Should more extensive inspection or full-time (8) construction
supervision be required by the Client, a separate full-time supervisor
(clerk of work) shall be hired and agreed upon by the Owner and
Architect subject to the conditions provided in the Standards of
Professional Practice (SPP Document 202) on full time supervision.
When the Architect is requested by the Owner to do full-time super-
vision, his services and professional fees shall be covered separately
in conformance with the application of and appropriate (SPP).
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4.0 STATEMENT OF PROBABLE PROJECT CONSTRUCTION COST (SPPCC)

4.1 Statement of Probable Project
Construction Cost (SPPCC) …………………………P 20,000,000.oo
(Refer to PROJECT No. 1 Submitted to owner)

5.0 CONSULTANTS PROFESSIONAL FEES ………………………..P 2,000,000.oo

 5.1 Based on UAP- (SPP Document 202)
Consultants Professional Fees, (CPF),
ten (10%) percent of (SPPCC)
5.1.1 Architect 6. 0 % P 1,200,000.oo
(Prime Consultant)
5.1.2 (QS)-Quantity Surveyor 1.0 % P 200,000.oo
Specification writer & Estimator

5.1.3 (C&S)-Civil and 1.5 % P 300,000.oo

Structural Consultants

5.1.4 (M&E)-Mechanical and 0.75% P 150,000,oo

Electrical Consultants

5.1.5 (P&S)-Plumbing and 0.75% P 150,000.oo

Sanitary Consultants

6.0 TOTAL PROJECT COST ……………………………………… P 22,000,000.oo

7.0 REMUNERATION- MODE OF PAYMENT

Consultants Professional Fees (CPF) shall be paid in
PHASES as the works progresses, as follows:
7.1 Project Definition Phase
First Payment 5 % of CPF ………… P 100,000.oo
Upon Signing of this Agreement (Payment Due)
(Approval of Schematic Design)
7.2 Schematic Design Phase
Second Payment 15 % of CPC ………… P 300,000.oo
Upon Approval of the ( Payment Due)
Schematic Design and Signing
of this Contact Agreement
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7.3 Design Development Phase

Third Payment 20% of CPC ………….. P 400,000.oo
Upon Completion of
Design Development
7.4 Contact Documentation Phase
Fourth Payment 50% of CPF …………. P 1,000,000.oo
Upon the completion of
Contract Documents
7.5 Bidding or Negotiation Phase
Fifth Payment; Upon Bidding Award,
 the Architect shall receive 90% of
the total consultants professional fees.
7.6 Construction Phase
Sixth Payment 10% of CPF …………….P 200,000.oo
Progress Billing; from setting out
to the Certification and Release
of Retention to Main Contractor.

8.0 CHANGES AND REVISION

8.1 Any changes and/or revisions by the Client/s after approval of final design
shall be subjected to compensation agreed by both parties.
8.2 The Architect shall not make any materials alteration to or omission from
the approved design without the consent of the Client/s except as
necessitate by emergencies during documentation in which case he shall
notify the Client/s promptly.
8.3 The Architect shall not proceed any stage of the project without the
verbal/written approval of the Client/s

9.0 TERMINATION OF ENGAGEMENT

9.1 The engagement entered into between the Clients/s and the Architect
may be terminated by either partly on the expiration of reasonable notice.
9.2 If the project in whole or in part does not proceed to completion of work
is omitted by instruction or the Architect’s engagement is terminated, the
Architect shall be properly paid for the service he has rendered in
accordance with agreement between the Client/s and Architect.

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10.0 THE ARCHITECT’S PROFESSIONAL SERVICES AND FEES EXCLUDES

10.1 All cost and expenses incurred and all fees to be paid to the Government
Approving Authorities in securing required Building Permit.
10.2 Land Survey to be performed by a License Land Surveyor and to be paid
by the Client/s.
10.3 Soil Investigation and (Soil Test) to be borne by the Client/s.
10.4 The preparation of Interior Design and Landscape Design works,
by others, (not included in this agreement).

11.0 OWNERSHIP OF DRAWINGS AND SIMILAR DOCOMENTS

 11.1 All design, drawings, details, specifications and other similar documents
relating to the above project shall remain Copyright Properties and
Instrument of Standards Professional Practice services of REYNALDO M.
RAMOS & ASSOCIATES and which shall not be and /or reproduce without
any written permission.
11.2 Drawing documents shall not be copied, altered used or reproduced for
any other purposes except with the full approval by RRA & ASSOCIATES.
This agreement entered into as the day, month and year first written above

REYNALDO M. RAMOS & ASSOCIATES Agreed and Approved

architects designers planners

Diego Silang Reynaldo Ramos

Original Signature Original Signature
_________________________________________________ ________________________________________________

DIEGO SILANG, SA REYNALDO RAMOS

PROJECT MANAGER CLIENT-PROJECT OWNER

FDr. Ar. Reynaldo M. Ramos

Original Signature ________________________________________________________________

FDr. Ar. REYNALDO M. RAMOS, UAP, QPBD, EAROPH, DFRIA

PRINCIPAL ARCHITECT – PRIME CONSULTANT
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