PT PAMAPERSADA NUSANTARA
PSMS PROCEDURES MANUAL
WHAT SHOULD BE
DONE?
2.1 -- MONTHLY MEETING STRUCTURE AND SYSTEMS
2.1.1
There should be a structured Safety,
Health and Environment Committee
meeting System at each Job Site.
2.1.2
The members of each Job Site,
Safety, Health and Environment
Committee should be appointed in
writing and all appointees must sign
acceptance of their appointments.
They should have sufficient Safety
knowledge.
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
The structured Job Site Safety, Health and Initially / Ongoing Operations Managers
Environment (S, H & E) Committee Project Managers
meeting System will consist of four tiers:-
 a S, H & E Committee at each Job Site Monthly Project Managers
that will meet monthly,
 a monthly Departmental S, H & E Monthly All Heads of Departments
meeting, just after the S, H & E
Committee meeting in each
department (the Head of Department
with his section heads),
 a Sectional S, H & E meeting, just Monthly All Section Heads
after the Departmental meeting (each
Section Head with his/her Front Line
Supervisors, and
 Formal Daily Contacts between the Daily / Ongoing All Front Line Supervisors, and
Front Line Supervisors and all their All Employees
employees.
Use the standard appointment sheets as Initially / Ongoing Operations Managers
per Element 1. Project Managers
All members must have sufficient Members of Committees
knowledge of the PSMS System and the
PSMS System Support Standards to
enable them to participate effectively.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.1 -- MONTHLY MEETING STRUCTURE AND
SYSTEMS -- Continued --
2.1.3
Minutes should be taken during all
meetings. Minutes should be
distributed and discussed as detailed
below and should be posted up on
the Safety Information Board.
2.1.4
The minutes of the job site S, H & E
Committee meetings, should be
distributed to all the Heads of
Departments for discussion and
action during the Departmental S, H
& E meetings.
2.1.5
The minutes of the Departmental
S, H & E meetings, should be
distributed to all Section Heads on
the job site, for discussion during
Sectional S, H & E meetings.
2
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
Minutes will be taken, by an appointed Ongoing All Chair Persons of Committees
secretary, of all meetings. Minutes will be
typed or written and will be distributed as
detailed below. (Use should be made of
the standard formatted minute proforma).
(The ‘Action By’ column will be present).
Minutes will also be posted up on the
various Safety Information Boards.
The Minutes will be distributed to all Monthly within a week All Project Managers
Heads of Departments within one week
after the S, H & E Committee meeting.
The Minutes will be distributed to all Monthly within a week All Heads of Departments
Section Heads within one week after the All Section Heads
Departmental S, H & E meetings so that
they can discuss it with all their Front
Line Supervisors and they in turn with all
the workers.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.1 -- MONTHLY MEETING STRUCTURE AND
SYSTEMS -- Continued --
2.1.6
Section Heads should provide all
Front Line Supervisor with a copy of
the minutes for him / her to use
during Formal Daily Contacts.
2.1.7
Following each meeting, the minutes
of all job site meetings should be
distributed back, one level up, for
reference purposes and for
discussion during the next set of
meetings.
2.1.8
The minutes of all meetings should
be signed and dated by the Chair
Person and kept on file for audit and
reference purposes.
2.1.9
All members of the above
Committees should be trained in
Basic Safety and Health Principles.
3
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
The Minutes of the Sectional S, H & E Monthly within a week Section Heads
meetings on each job site will be Heads of Departments
distributed to all Front Line Supervisors, Project Managers
within one week after the meeting, so that
they can discuss the contents with all their
employees.
The Minutes of all meetings on each job Ongoing All Chair Persons
site will be distributed back to the Section Heads
previous level, within one week after the Heads of Departments
meeting, so that upward / feed back Project Managers
communication can be monitored and
discussed during the next set of meetings.
Copies of the minutes of all meetings will Ongoing Project Managers
be signed and dated by the Chair Person Chair Persons of all meetings
and will be kept on file, in the standard
format.
All persons participating in the S, H & E Initially / Ongoing Project Managers
Committee System must complete at least
Basic Safety and Group Communications
Training.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.1 -- MONTHLY MEETING STRUCTURE AND
SYSTEMS -- Continued --
2.1.10
There should be a structured
meeting System in place to monitor
the Implementation and Control of
the PAMA Safety Management
System (PSMS).
2.1.11
The minutes of the Safety, Health
and Environment Board meeting,
should be distributed to the
Chairmen of the Element Co-
ordinators meetings, for discussion,
implementation and action.
2.1.12
The minutes of all Element Co-
ordinators meetings, should be
distributed to the appropriate
Operations Managers.
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PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
The Implemention, Monitoring and Initially / Ongoing President Director
Control the PSMS System will be co- Operations and Project Managers
ordinated, on an ongoing basis, by a two
tier meeting system:-
 the Safety, Health and Environment Quarterly President Director
(S, H & E) Board at Head Office that Chair Person
will meet quarterly, and
 an Element Co-ordinators meeting at Monthly (Initially) Project Managers
each job site, that will meet monthly. Quarterly (from 2001)
(* These bodies will be structured as per
the support Standard).
The Minutes of the S, H & E Board Quarterly (Within one Head Office Safety Department
meeting will be distributed to all Project week after the meeting) Project Managers
Managers within one week after the S, H
& E Board meeting, for discussion at the
Element Co-ordinators meeting and the
site S, H & E Committee meetings.
The Minutes of all Element Co-ordinators Ongoing Project Managers
meeting will be distributed to the
Operations Managers within one week
after the meeting, for follow-up purposes.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.2 -- SAFETY, HEALTH AND ENVIRONMENT
COMMITTEES AND S, H & E REPRESENTATIVES
2.2.1
The Job Site Safety, Health and
Environment Committee meeting
should include at least one Safety,
Health and Environment
Representative from each major
Department / Section.
2.2.2
Each elected S, H & E Representative
should be appointed in writing and
should sign for acceptance of his / her
appointment.
2.2.3
All employees should be informed of
the selection criteria and the
functional requirements applicable to
S, H & E Representatives.
5
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
Employees in each major Department/ Initially / Two-yearly Project Managers
Section will elect, on a two-yearly basis, Heads of Departments
a Safety, Health and Environment All Employees
Representative to serve on the Sectional
Safety, Health and Environment
Committee.
The S, H & E Representative will be Two-yearly / Ongoing Project Managers
apointed in writing on the standard sheet S, H & E Representatives
provided and will sign acceptance /
acknowledgement of his / her
appointment. (Persons have the right to
refuse / decline these appointments).
All employees will receive information Initially / Ongoing Site Safety Section
regarding the selection criteria and the Training Section
functional requirements of S, H & E
Representatives during initial induction
training.
 PT PAMAPERSADA NUSANTARA 6

PSMS PROCEDURES MANUAL

ELEMENT: 2 - COMMUNICATION
WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
2.2 -- S, H & E COMMITTEES AND
S, H & E REPRESENTATIVES -- Continued --
2.2.4
The names and work details of S, H All Line Managers and Supervisors will Ongoing Project Managers
& E Representatives should be distribute information regarding S, H & Section Heads
circulated to all employees and E Representative appointments. Front Line Supervisors
should also be displayed in Appointments with photographs will be
conspicuous places on the job site. conspicuously displayed.
2.2.5
All S, H & E Representatives should The Head of the Safety Section, at each Initially / Annually Project Managers
receive initial training and at least job site, will arrange initial as well as Section Head Safety
annual in-house training. annual, in-house training for all S, H & E
Representatives.
2.2.6
The duties and responsibilities of all Each S, H & E Representatives will Ongoing Project Manager
S, H & E Representatives should be receive a detailed list of clearly defined
clearly defined and attached to their duties and responsibilities.
appointments.
2.3 -- REFERENCE LIBRARY
2.3.1
There should be a readily accessible A relevant and appropriate reference Initially / Ongoing Head Office Safety Department
Safety, Health and Environmental library will be kept at Head Office and on Project Managers
Reference Library. It should contain an as required basis, at each Job Site. Site Safety Section Head
relevant Safety, Occupational Health,
Environmental and Legislative books,
pamphlets and reading materials.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.3 -- REFERENCE LIBRARY
2.3.2
There should be a museum or display
board showing examples of good and
bad safety and Health practices.
2.4 -- EXTERNAL COMMUNICATIONS
2.4.1
There should be a System in place to
ensure effective communication,
external to the company.
The System should include:-
 an assigned individual,
 developed guidelines,
 identification of important
external groups,
 a communications network,
 identification of important issues
relevant to the community,
 a follow-up system for identified
issues,
 co-ordination between parties,
 an approval procedure prior to
release of information, and
 timely internal communication of
information for external release.
7
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
-- Continued --
The site Safety Section will keep a Initially / Ongoing Site Safety Section Head
museum or display board showing actual Project Managers
examples of good and bad safety and
Health practices found on each site.
There will be a System in place to ensure Annually President Director
effective communication, external to the Director Human Resources
company. Operations Managers
The System will include:- Project Managers
 a responsible person will be assigned,
 a standard guideline to control external
communication will be in place, the
standard will include the network
requirements, identification of important
issues relevant to the community, a
follow-up system, co-ordination
between all affected parties, an approval
system for information prior to release
and provision for timely internal
communication of information to be
externally released, and
 a list identifying all important external
groups and individuals.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.4 -- EXTERNAL COMMUNICATIONS
2.4.2
The External Communication System
should be reviewed for adequacy and
should be modified as / when
necessary.
2.5 -- WEEKLY TALKS AND INCIDENT RECALL
2.5.1
There should be a system in place to
ensure that Safety, Health and
Environmental awareness levels are
maintained through weekly topics for
discussion during Safety Talks.
2.5.2
The system for weekly S, H & E
Talks should be based on High Risk
Issues as well as on Incident Recall.
8
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
-- Continued --
The External Communication System Annually President Director
will be reviewed for adequacy and will Director Human Resources
be modified as / when necessary. Operations Managers
Project Managers
There will be a System of Weekly Safety, Ongoing Project Managers /
Health and Environmental Talks in place Site Safety Department
on all Job Sites. Site Safety Department
The topics for all Weekly Safety Talks Weekly
and the topic guidance notes will be
compiled by the Safety Department.
The topics for all Weekly Safety Talks Ongoing Site Safety Department
and the topic guidance notes will be
based on the recall of immediate, current
incidents and on high risk tasks / jobs
currently in progress. (* Refer to the
applicable support standard).
The Safety Department will provide all Weekly Site Safety Department
Front Line Supervisors with the Talk
Topic Guidance Notes.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.5 -- WEEKLY TALKS AND INCIDENT RECALL
2.5.3
Front Line Supervisors should be
responsible to discuss weekly S, H &
E Talk topics with all their workers.
2.6 -- DAILY START OF SHIFT TALKS / DISCUSSIONS
2.6.1
There should be a system in place to
ensure that Safety, Health and
Environmental awareness levels are
maintained through Daily Start-of-
Shift Safety Talks.
2.6.2
The system for Daily Start-of-Shift
Safety Talks should be based on High
Risk Issues, Incident Recall as well
as on high risk tasks / jobs currently
in progress.
9
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
-- Continued --
Front Line Supervisors will discuss the Weekly Front Line Supervisors
information with all their workers.
* Information from other job sites must * Ongoing * Site Safety Department
also be used as / when available. This Head Office Safety Department
will be provided by the Head Office
Safety Department.
There will be a System of Daily Start-of- Daily / Ongoing Project Managers / Heads of
Shift Safety, Health and Environmental Departments / Section Heads /
Talks in place on all Job Sites. Front Line Supervisors
Daily / Ongoing Front Line Supervisors
The topics for all Daily Start-of-Shift
Safety Department
Safety Talks and the topic guidance notes
will be compiled by the Front Line
Supervisors, with assistance from Safety.
The topics for all Daily Start-of-Shift Ongoing Front Line Supervisors
Safety Talks and the topic guidance notes Site Safety Department
will be based on the recall of immediate,
current incidents and on high risk tasks /
jobs currently in progress.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.6 -- DAILY START OF SHIFT TALKS / DISCUSSIONS -- Continued --
2.6.3
Front Line Supervisors should be
responsible to discuss Daily Start-of-
Shift Safety Talks with all their
workers.
2.7 -- ORGANISED PERSONAL CONTACTS
2.7.1
There should be a system in place to
ensure Planned Personal Contacts
with employees.
2.7.2
Planned Personal Contacts with
employees should take place:-
 when assigning a new task, and
 on a daily basis.
2.7.3
Positive Behaviour Reinforcement
techniques should be used to
encourage the giving of Safety Tips
& hints as well as Personal Contacts.
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PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
Front Line Supervisors will discuss the Daily / Ongoing Front Line Supervisors
Daily Start-of-Shift Safety Talk topic
information with all their workers.
* Information from other job sites must * Ongoing * Site Safety Department
also be used as / when available. This Head Office Safety Department
will be provided by the Head Office
Safety Department.
There will be a System of Planned Initially / Ongoing Project Managers / Heads of
Personal Contacts in place on all Job Departments / Section Heads /
Sites. Front Line Supervisors
These Planned Personal Contacts will Daily and whenever Front Line Supervisors
take place on a daily basis and also every a new task is assigned
time that a new job / task is assigned to
any employee/s.
All members of the Management Team Ongoing Project Managers / Heads of
will constantly be on the look-out for Departments / Section Heads
opportunities to reward Front Line
Supervisors who show compliance to this
requirement.
 PT PAMAPERSADA NUSANTARA 11

PSMS PROCEDURES MANUAL

ELEMENT: 2 - COMMUNICATION
WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
2.7 -- ORGANISED PERSONAL CONTACTS -- Continued --
2.7.4
Random sampling methods should be The site Safety Department will conduct Six-Monthly Site Safety Department
used to verify that Safety Tips & audits, by using random sampling
hints as well as planned Personal techniques, to verify that Safety Tips &
Contacts are being given. hints as well as planned Personal
Contacts are being given.

2.8 -- STAR GRADING BOARD AND SAFETY INFORMATION BOARDS

2.8.1
Each Job Site should have at least Each Job Site will have at least one Star Initially / Ongoing Project Managers
one Star Grading Board. Grading Board. These Boards will be of
a standard design as detailed in the
2.8.2
applicable support standard.
Each Star Grading Board should:-
 be conspicuously positioned,
 be kept up-to-date, These Boards will be kept up-to-date. Monthly / Ongoing Site Safety Department
 have the current star grading and
the date of that grading displayed,
 display the current road safety
experience, and
 display the current injury and
property damage statistics.
 PT PAMAPERSADA NUSANTARA 12

PSMS PROCEDURES MANUAL

ELEMENT: 2 - COMMUNICATION

WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE

DONE? IT BE DONE? FOR DOING IT ?
2.8 -- STAR GRADING BOARD AND SAFETY
INFORMATION BOARDS -- Continued --
2.8.3
Each Job Site should have a number Each Job Site will have a number of Initially / Ongoing Project Managers
of Safety Information / Bulletin Safety Information / Bulletin Boards.
Boards. These Boards will be of a standard
2.8.4 design as detailed in the applicable
Each Safety Information / Bulletin support standard.
Board should:-
 be of a standard design, These Boards will be kept up-to-date. Monthly / Ongoing Section Head Concerned or
 be appropriately positioned, Site Safety Department
 be kept up-to-date, and
 have current information
displayed.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.9 -- CRITICAL TOPIC PROMOTION,
POSTERS AND VIDEOS
2.9.1
There should be a system of Critical
Topic Promotion in place at each Job
Site.
2.9.2
The Critical Topic being promoted
should be appropriate to the
Department / Section in question and
should be changed at least monthly.
2.9.3
The Critical Topic being promoted
should be:-
 based on the critical areas (causes
and effects of incidents) within
each major Department / Section
in question,
 supported by relevant posters/
videos or other visual material, and
 effectively made known to all
employees.
2.9.4
Only one Critical Topic should be
promoted at a time, in each major
Department / Section.
13
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
There will be a system of Critical Topic Monthly / Ongoing Project Managers
Promotion in place that is:- Heads of Departments
 based on the critical areas (causes and Section Heads
effects of incidents) within each Site Safety Department
major Department / Section in
question,
 appropriate to the Department /
Section in question,
 supported by relevant posters/ videos
or other visual material,
 effectively made known to all
employees, and
 changed at least monthly.
A detailed record must be kept of all Monthly / Ongoing Safety Department
Topics promoted.
Only one topic will be promoted at a time Monthly / Ongoing Project Managers
in all major Departments / Sections. Site Safety Department
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.10 -- AWARDS AND RECOGNITION, POSITIVE BEHAVIOUR
REINFORCEMENT AND COMPETITIONS
2.10.1
There should be an Individual as well
as Group Awards and Recognitions
system in place at each Site.
2.10.2
The Awards and Recognition
Systems should:-
 be based on contributions to
promote the PSMS and should
encourage interest,
 include all individuals on each 
job site as well as bigger groups
of employees, and
 give recognition for
improvements in incident rates,
improvements in physical
conditions as well as individual
acts of safe behaviour.
2.10.3
A member of senior / top
management should present all
awards or recognitions.
14
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
There will be a system of Individual as Initially / Ongoing President Director / Directors /
well as Group Awards and Recognition Heads of Departments /
in place at each Job Site. Operations Managers /
The Awards and Recognition Systems Project Managers
will:-
 be based on contribution to
promote the PSMS and must
encourage interest of groups and
individuals,
include all individuals on each
job site as well as bigger groups of
employees, and
 give recognition for
improvements in incident rates,
improvements in physical conditions
as well as individual acts of safe
behaviour.
The Awards and Recognition Systems
will be based on the minimum guidelines
as detailed in the applicable support
Ongoing All Senior / Top Managers
standard.
A member of senior / top management
will present all awards and recognitions.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.10 -- AWARDS AND RECOGNITION, POSITIVE BEHAVIOUR
REINFORCEMENT AND COMPETITIONS -- Continued --
2.10.4
There should be a system of Positive
Behaviour Reinforcement in place at
each Job Site.
2.10.5
The Positive Behaviour
Reinforcement System should:-
 be based on contribution to
promote the PSMS and should
encourage interest,
 include all individuals on each
job site, and
 give recognition for
improvements in behaviour,
improvements in performance as
well as individual acts of safe
behaviour.
2.10.6
Heads of Departments or Section
Heads should present all Positive
Behaviour Reinforcement Awards
and Recognitions.
15
PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
There will be a system of Positive Ongoing / Continuous President Director / Directors /
Behaviour Reinforcement in place at Heads of Departments /
each Job Site. Operations Managers /
The Positive Behaviour Reinforcement Project Managers
System will:-
 be based on contribution to
promote the PSMS and must
encourage the interest of individuals,
 include all individuals on each
job site, and
 give recognition for
improvements in behaviour,
improvements in S, H & E
performance as well as individual
acts of safe behaviour.
The Positive Behaviour Reinforcement
System will be based on the guidelines as
detailed in the applicable support
standard.
Ongoing / Continuous All Heads of Departments
Heads of Departments or Section Heads All Section Heads
will present all Positive Behaviour
Reinforcement awards and recognitions.
 PT PAMAPERSADA NUSANTARA
WHAT SHOULD BE
DONE?
2.10 -- AWARDS AND RECOGNITION, POSITIVE BEHAVIOUR
REINFORCEMENT AND COMPETITIONS -- Continued --
2.10.7
There should be a system of Internal
Safety, Health & Environmental
Competitions in place.
2.10.8
The System should be based on:-
 compliance to S, H & E
Standards and Performance,
 group performance,
 housekeeping standards, and
 six monthly measurements.
2.10.9
Recognition should be given to the
winners.
2.10.10
Final results should be published and
distributed to create interest and
awareness.
2.10.11
Detailed records should be kept of all
Awards, Recognitions, Positive
Behaviour Reinforcement Awards
and of all Competition results.
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PSMS PROCEDURES MANUAL
ELEMENT: 2 - COMMUNICATION
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
There will be an Internal Safety, Health Six - Monthly President Director / Directors /
& Environmental Competition System in Operations Managers /
place that:- Project Managers
 is based on compliance to S, H & E
Standards and Performance,
 emphasizes group performance,
 highlights housekeeping standards,
 is judged on six monthly
measurements,
 gives recognition to the winners.
The results of all competitions will be Ongoing / Continuous Site Safety Department
published and distributed on the Job Site. Project Managers
Detailed records will be kept of all Ongoing / Continuous Heads of Departments
Awards, Recognitions, Positive Section Heads
Behaviour Reinforcement Awards and of Site Safety Departments
all Competition results.
 PT PAMAPERSADA NUSANTARA 17

PSMS PROCEDURES MANUAL

ELEMENT: 2 - COMMUNICATION
WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
2.11 -- NEWSLETTER AND NEWS BULLETINS
2.11.1
There should be an in-house Safety, There will be an in-house Safety, Health Quarterly / Ongoing Project Managers
Health & Environmental Newsletter & Environmental Newsletter or News Heads of Departments
or News Bulletin in place on each Job Bulletin in place on each Job Site. Site Safety Departments
Site.
2.11.2
The S, H & E Newsletter or News The S, H & E Newsletter or News Quarterly / Ongoing Project Managers
Bulletin should:- Bulletin will:- Heads of Departments
 contain appropriate articles and  contain appropriate articles and visual Site Safety Departments
visual materials, materials,
 be published in appropriate  be published in appropriate languages,
languages, and and
 be published and distributed to all  be published and distributed to all
employees at least quarterly. employees at least quarterly.
2.12 -- SUGGESTIONS SCHEME
2.12.1
There should be a Safety, Health & Each job site will have a Suggestion Continuous / Ongoing Project Managers
Environmental Suggestion Scheme in Scheme.
place on each Job Site. (* The scheme will be based on the
(* The scheme can be formal, or minimum guidelines as detailed in the
informal in nature). applicable support standard).
2.12.2
A record should be kept, at each site A proper record will be kept of all Ongoing Site Safety Department
of all S, H & E Suggestions. suggestions that are submitted.
18