PT PAMAPERSADA NUSANTARA
PSMS PROCEDURES MANUAL
ELEMENT:
WHAT SHOULD BE
DONE?
6.1 -- STANDARDS, PROCEDURES AND RULES
6.1.1
There should be Safety Standards in
place, covering all Elements of the
PSMS. These Standards should be
treated as ‘Minimum Standards’ and
should be implemented on all Job
Sites.
6.1.2
A standard format, that takes
cognizance of ISO documentation
requirements, should be used for all
‘Safety Standards’.
6.1.3
All Safety Standards should be
compiled / controlled by the Head
Office Safety Department and
approved by the Director
Operations.
6.1.4
All Safety Standards should be
revised at regular intervals. All
Revisions should be discussed and
approved by the S, H & E Board
meeting.
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
The Element Standards File will be Initially / Ongoing Head Office Safety Department
compiled, revised and updated by the Project Managers
Head Office Safety Department. Job Sites Heads of Departments
will receive new / revised Standards and Job Site Safety Department
will implement them.
The standard format will be used when Initially / Ongoing Head Office Safety Department
compiling all ‘Safety Standards’. The
standard format will take cognizance of
ISO documentation requirements.
All Safety Standards will be compiled, Initially / Ongoing Head Office Safety Department
controlled and distributed by the Head
Office Safety Department.
All Safety Standards will initially be Initially Director Operations
approved by the Director Operations.
Safety Standards will be revised as / when Ongoing S, H & E Board Meeting
required. All subsequent revisions of Head Office Safety Department
Safety Standards will be discussed and
approved by the S, H & E Board meeting.
 PT PAMAPERSADA NUSANTARA
ELEMENT:
WHAT SHOULD BE
DONE?
6.1 -- STANDARDS, PROCEDURES AND RULES
6.1.5
There should be Safety Procedures
in place, covering all Tasks
performed within the company.
These Procedures should be treated
as ‘Minimum Standards’ and should
be implemented on all Job Sites.
6.1.6
A standard format, that takes
cognizance of ISO documentation
requirements, should be used for all
‘Safety Procedures’.
6.1.7
All Safety Procedures should be
compiled / controlled by the Head
Office Safety Department and
approved by the Director
Operations.
6.1.8
All Safety Procedures should be
revised at regular intervals.
2
PSMS PROCEDURES MANUAL
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
-- Continued --
The Critical Task Inventory will be Initially / Ongoing Head Office Safety Department
compiled, revised and updated by the Head Project Managers
Office Safety Department. Job Sites will Heads of Departments
receive new / revised ‘Task Specific Job Site Safety Department
Procedures’ and will implement them.
The standard format will be used when Initially / Ongoing Head Office Safety Department
compiling all ‘Task Specific Procedures’.
The standard format will take cognizance
of ISO documentation requirements.
All ‘Task Specific Procedures’ will be Initially / Ongoing Head Office Safety Department
compiled, controlled and distributed by the Job Site Safety Department
Head Office Safety Department.
‘Task Specific Procedures’ will be revised Ongoing Head Office Safety Department
as / when required, especially after serious
incidents.
 PT PAMAPERSADA NUSANTARA 3

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE

WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE

DONE?
6.1 -- STANDARDS, PROCEDURES AND RULES
6.1.9
All ‘rules’ that are applicable to the
entire company should be published
as Company Standards and / or
Procedures.
6.1.10
All employees must be familiarised
with all ‘Existing’, all ‘New’ as well
as all ‘Revised’ Standards,
Procedures and Rules.
6.2 -- GENERAL SITE STANDARDS, PROCEDURES AND RULES
6.2.1
All Job Sites in the company should
implement and adhere to the Safety
Standards issued by Head Office.
IT BE DONE? FOR DOING IT ?
-- Continued --
Copies of all ‘site rules’ must be Ongoing Project Managers
submitted to the Head Office Safety Operations Managers
Department. ‘Site rules’ that are Director Operations
applicable to all Job Sites will be Head Office Safety Department
published as Standards or TSP’s,
approved and distributed to all Job Sites.
There will therefor not be any specific,
company wide ‘Safety Rules’, only
Standards and Task Specific Procedures’.
There must be a formal Procedure in Initially / Ongoing Operations Managers
place to ensure that all employees are Project Managers
familiarised with all ‘Existing’, all ‘New’ Heads of Departments
as well as all ‘Revised’ Standards, Front Line Supervisors
Procedures and Rules. Employees must All Employees
sign to acknowledge that information has
been discussed with them.
Job Sites will receive new / revised Initially / Ongoing Operations Managers
Safety Standards and will implement Project Managers
them. Heads of Departments
Job Sites will not compile their own ‘Site Initially / Ongoing Job Site Safety Department
Specific’ Safety Standards.
 PT PAMAPERSADA NUSANTARA 4

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
WHAT SHOULD BE HOW IS IT TO BE WHEN SHOULD WHO IS RESPONSIBLE
DONE? DONE? IT BE DONE? FOR DOING IT ?
6.2 -- GENERAL SITE STANDARDS, PROCEDURES AND RULES -- Continued --
6.2.2
All Job Sites in the company should Job Sites will receive new / revised ‘Task Initially / Ongoing Operations Managers
implement and adhere to the Safety Specific Procedures’ and will implement Project Managers
Procedures issued by Head Office. them. Heads of Departments
Job Sites will not compile their own ‘Site Initially / Ongoing Job Site Safety Department
Specific’ Task Specific Procedures.
6.2.3
Project Managers should ensure that For all areas / items / events that are not Ongoing Operations Managers
there are ‘Site Specific Safety Rules’ covered by the company wide Safety Project Managers
in place for all areas / items / events Standards and Procedures, the Project Heads of Departments
that are not specifically covered by Manager will ensure that ‘Site Specific Front Line Supervisors
the company wide Safety Standards Safety Rules’, or ‘Standard Operating
and Procedures. Procedures’ are in place.
6.2.4
All Site Specific Safety Rules should All Site Specific Safety Rules will be Ongoing Project Managers
be approved and signed by the signed by the Project Manager and Job Site Safety Departments
Project Manager and distributed to all distributed to all concerned on the Job
concerned. Site.
One copy must also be sent to the Head Ongoing Project Managers
6.2.5 Office Safety Department. Job Site Safety Departments
All employees must be familiarised There must be a formal Procedure in Initially / Ongoing Operations Managers
with all ‘Existing’, all ‘New’ as well place to ensure that all employees are Project Managers
as all ‘Revised’ Site Specific familiarised with all ‘Existing’, all ‘New’ Heads of Departments
Procedures and Rules. as well as all ‘Revised’ Site Procedures Front Line Supervisors
and Rules. Employees must sign as proof All Employees
of familiarisation.
 PT PAMAPERSADA NUSANTARA
ELEMENT:
WHAT SHOULD BE
DONE?
6.3 -- PERMITS TO WORK (JOB CARDS) AND DANGER (TAG-OUT) CARDS
6.3.1
A survey should be undertaken at
each Job Site, to identify all areas
where ‘Permits to Work’ (Job
Cards) are required.
6.3.2
A written Standard, Procedure and /
or Rule should be in place to cover
each of the areas identified in 6.3.1.
6.3.3
A survey should be undertaken to
identify all areas ‘Danger Cards’
(Tag-Out Cards) are required.
6.3.4
A written Standard, Procedure and /
or Rule should be in place to cover
each of the areas identified in 6.3.3.
6.3.5
All Supervisors and Employees
affected by the Standards, Procedures
and / or Rules (detailed in 6.3.2 and
6.3.4 above ) should receive training
on compliance to the System.
5
PSMS PROCEDURES MANUAL
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
A survey must be conducted in each Initially / Ongoing Project Managers
Department to identify all areas, items Heads of Departments
and situations that require a ‘Permit to Front Line Supervisors
Work’ The ‘HIRA Process’ must be used.
A detailed procedure must be compiled to Initially / Ongoing Project Managers
control each of the above identified Heads of Departments
areas / items / situations. Front Line Supervisors
A survey must be conducted in each Initially / Ongoing Project Managers
Department to identify all areas, items Heads of Departments
and situations that require ‘Danger Tags’. Front Line Supervisors
A detailed procedure must be compiled to Initially / Ongoing Project Managers
control each of the above identified Heads of Departments
areas / items / situations. Front Line Supervisors
All Supervisors and Employees affected Initially / Ongoing Project Managers
by the Standards / Rules covered in 6.3.2 Heads of Departments
as well as 6.3.4 above must receive ‘Task Front Line Supervisors
Specific Training’ on compliance to the All Employees
System.
 PT PAMAPERSADA NUSANTARA 6

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE

WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE

DONE? IT BE DONE? FOR DOING IT ?
6.3 -- PERMITS TO WORK (JOB CARDS) AND DANGER (TAG-OUT) CARDS -- Continued --
6.3.6
All ‘Permits to Work’ and ‘Danger The Standards, Procedures or Rules in this Initially / Ongoing Project Managers
Tags’ should be signed by the person regard will include the condition that:- Heads of Departments
directly responsible for doing the job 1. The personal details of the person who Section Heads
and may only be removed by that is directly responsible for doing the task Affected Employees
person. must appear on the ‘Permit / Tag’,
2. The person who is directly responsible
for doing the task must sign the ‘Permit
/ Tag’, and
3. Only the person who’s details are on
the ‘Permit / Tag’ may sign it off or
remove it (unless in the case of an
emergency, then the Section Head can
remove it following a specific and
detailed emergency procedure. The
Supervisor must complete a ‘Removal
of Danger Tag Form’.
6.4 -- LOCK – OUT SYSTEM AND USAGE
6.4.1
A survey should be undertaken at A survey must be conducted in each Initially / Ongoing Project Managers
each Job Site, to identify all areas Department to identify all areas, items and Heads of Departments
where a ‘Lock-Out’ procedure is situations that require a ‘Lock-Out’ Section Heads
required. The survey should cover all procedure to be in place. All sources of
sources of Energy. Energy must be accounted for.
 PT PAMAPERSADA NUSANTARA
ELEMENT:
WHAT SHOULD BE
DONE?
6.4 -- LOCK – OUT SYSTEM AND USAGE
6.4.2
A written Standard, Procedure and /
or Rule should be in place to cover
each identified area. The Standard /
Procedure / Rule should include a
step to ensure that equipment is at
zero potential, before work may
commence.
6.4.3
All Locks, Keys and Lock-Out
Devices should be labeled and
controlled.
6.4.4
All Supervisors and Employees
affected by the Standards, Procedures
and / or Rules (detailed in 6.4.3
above ) should receive training on
compliance to the System.
6.4.5
All equipment that needs to be
locked-out should be provided with
lock-out facilities.
7
PSMS PROCEDURES MANUAL
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
-- Continued --
A detailed procedure must be compiled to Initially / Ongoing Project Managers
control each of the identified areas / items Heads of Departments
/ situations. The Standard / Procedure / Section Heads
Rule must include a step to ensure that all All Affected Employees
equipment is at zero potential, before
work may commence.
All ‘Lock-Out Devices’ will be labeled Initially / Ongoing Project Managers
and controlled as per the prescribed Heads of Departments
standard (SHE/99/06.03/STD). Section Heads
All Supervisors and Employees affected Initially / Ongoing Project Managers
by the Standards / Rules covered in 6.4.3 Heads of Departments
above must receive ‘Task Specific Section Heads
Training’ on compliance to the System. All Affected Employees
All equipment that needs to be locked-out Initially / Ongoing Project Managers
will be provided with the necessary Heads of Departments
facilities to enable compliance. Section Heads
 PT PAMAPERSADA NUSANTARA 8

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE

WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE

DONE? IT BE DONE? FOR DOING IT ?
6.4 -- LOCK – OUT SYSTEM AND USAGE -- Continued --
6.4.6
‘Lock-Out Devices’ should be The Standards, Procedures or Rules in Initially / Ongoing Project Managers
handled only by the person directly this regard will include the condition Heads of Departments
responsible for doing the job and may that:- Section Heads
only be removed by that person. 1. The personal details of the person Affected Employees
who is directly responsible for doing
the task must appear on a ‘Permit /
Tag’ that is attached to the ‘Lock-Out
Device’,
2. The person who is directly
responsible for doing the task must
sign the ‘Permit / Tag’, and
3. Only the person who’s details are on
the ‘Permit / Tag’ may remove the
‘Lock-Out Device’ (unless in the case
of an emergency, then the Section
Head can remove it following a
specific and detailed emergency
procedure. The Supervisor must then
complete a ‘Removal of Lock-Out
Device Form’.
 PT PAMAPERSADA NUSANTARA
ELEMENT:
WHAT SHOULD BE
DONE?
6.5 -- REVIEW OF ALL STANDARDS, PROCEDURES AND RULES
6.5.1
Safety Standards, Procedures and / or
Rules should be reviewed:-
1. Whenever a serious incident
occurs the appropriate Standards,
Procedures and / or Rules should
be reviewed,
2. Whenever a new method is
introduced or if an existing
method is changed the
appropriate Standards, Procedures
and / or Rules should be
reviewed, and
3. All the Standards, Procedures and
/ or Rules not reviewed as per 1
and 2 above should be reviewed
on a bi-annual basis.
6.5.2
Proper records should be kept of all
Safety Standards, Procedures and / or
Rules that have been reviewed.
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PSMS PROCEDURES MANUAL
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
All the Safety Standards, Procedures Ongoing Project Managers
and / or Rules will be formally reviewed Heads of Departments
as per the laid down standard. This will Section Heads
include:- Front Line Supervisors
1. Whenever a serious incident occurs Safety Departments
the appropriate Standards, Procedures Head Office Safety Department
and / or Rules will be reviewed,
2. Whenever a new method is
introduced or if an existing method is
changed the appropriate Standards,
Procedures and / or Rules will be
reviewed, and
3. All the Standards, Procedures and / or
Rules not reviewed as per 1 and 2
above will be reviewed on a bi-annual
basis.
Proper records will be kept of all Ongoing Head Office Safety Department
reviewed Safety Standards, Procedures Job Site Safety Department
and / or Rules. Revisions will be
numbered in accordance with ISO
requirements as per the required standard.
 PT PAMAPERSADA NUSANTARA 10

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
6.5 -- REVIEW OF ALL STANDARDS, PROCEDURES AND RULES --Continued --
6.5.3
All employees should receive When new or revised Safety Standards, Ongoing / Continuous Project Managers
information about and / or training on Procedures and / or Rules are distributed Heads of Departments
all reviewed / revised Safety to Job Sites, all employees must be Section Heads
Standards, Procedures and / or Rules. familiarised with the information in a Front Line Supervisors
controlled manner. All Employees
6.5.4
The information / training sessions Familiarisation sessions must be enforced Ongoing / Continuous Heads of Departments
should include tests (oral or in by follow-up sessions which include oral Section Heads
writing). or written tests. Front Line Supervisors
6.5.5
Proper records should be kept, by Proper records must be kept, by each Job Ongoing / Continuous Heads of Departments
each Job Site, of all review sessions Site, of all review sessions. Each Section Heads
and employees should sign to employee should sign to acknowledge Front Line Supervisors
acknowledge receipt. receipt of the information. All Employees
6.6 -- COMPLIANCE TO STANDARDS, PROCEDURES AND RULES
6.6.1
There should be a System in place to All Employees, but especially the Ongoing / Continuous Project Managers
ensure that Safety Standards, Members of Line Management, are Heads of Departments
Procedures and / or Rules are responsible to ensure that all Safety Section Heads
complied with. Standards, Procedures and / or Rules are Front Line Supervisors
complied to on an ongoing basis. (One All Employees
way of doing this is by doing Task
Observations).
 PT PAMAPERSADA NUSANTARA
ELEMENT:
WHAT SHOULD BE
DONE?
6.7 -- DISCIPLINARY PROCEDURE
6.7.1
There should be a System in place to
deal with employees who contravene
Safety Standards, Procedures and / or
Rules. The system should be
discussed with and accepted by
employee representatives.
6.7.2
Detailed records should be kept of all
disciplinary cases related to 6.6.1
above.
6.8 -- SIGNS, COLOUR CODING, NOTICES, LABELLING AND DEMARCATION
6.8.1
A survey should be conducted of all
facilities to determine where
appropriate ‘Symbolic Safety Signs’,
‘Colour Coding’, ‘Notices’,
‘Labeling’ and ‘Demarcation’ is
required.
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PSMS PROCEDURES MANUAL
6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
IT BE DONE? FOR DOING IT ?
The Disciplinary Procedure / Code, that Ongoing / Continuous Project Managers
forms part of the existing ‘Joint Labour Heads of Departments
Agreement’ (KKB), must be followed by Section Heads
all Line Managers when disciplining Front Line Supervisors
employees who contravene Safety
Standards, Procedures and / or Rules.
Detailed records must be kept of all Ongoing / Continuous Project Managers
disciplinary cases related to 6.6.1 above. Heads of Departments
“ In complying with the Company’s Section Heads
‘Mission / Vision’ Safety should not be Front Line Supervisors
compromised”.
Each Job Site must conduct a survey of Initially / Ongoing Project Managers
all facilities to determine where Heads of Departments
appropriate ‘Symbolic Safety Signs’, Safety Departments
‘Colour Coding’, ‘Notices’, ‘Labeling’
and ‘Demarcation’ is required. The
‘HIRA Process’ must be used.
 PT PAMAPERSADA NUSANTARA 12

PSMS PROCEDURES MANUAL

ELEMENT: 6 - STANDARDS, PROCEDURES, RULES AND DISCIPLINE
WHAT SHOULD BE HOW IS IT TO BE DONE? WHEN SHOULD WHO IS RESPONSIBLE
DONE? IT BE DONE? FOR DOING IT ?
6.8 -- SIGNS, COLOUR CODING, NOTICES, LABELLING AND DEMARCATION -- Continued --
6.8.2
A Standard, uniform system of The Company Safety Standard number; Initially / Ongoing Project Managers
‘Colour Coding’ and ‘Demarcation’ ‘SHE/99/06.04/STD’ must be applied on Heads of Departments
should be applied throughout. all Job Sites. Section Heads
6.8.3
Where Colour Coding and A ‘Colour Code Key Board’ as described Initially / Ongoing Project Managers
Demarcation is applied, a ‘Colour in Company Safety Standard number; Heads of Departments
Code Key Board’ should be ‘SHE/99/06.04/STD’ must be displayed Section Heads
displayed. at strategic points.
6.8.4
A Standard, uniform system of The Company Safety Standard number; Initially / Ongoing Project Managers
‘Symbolic Safety Signs’, ‘Notices’ ‘SHE/99/06.04/STD’ must be applied on Heads of Departments
and ‘Labeling’ should be applied all Job Sites. Section Heads
throughout.
6.8.5
All employees should be familiar All employees must be familiarised with Initially / Ongoing Project Managers
with the Colour Coding, the Colour Coding, Demarcation, Heads of Departments
Demarcation, Symbolic Safety Signs, Symbolic Safety Signs, Notices and Section Heads
Notices and Labeling Standards. Labeling Standards.
6.8.6
All Notices, Signs, Labeling, Colour All Notices, Signs, Labeling, Colour Initially / Ongoing Project Managers
Coding and Demarcation should be Coding and Demarcation must be Heads of Departments
maintained in a good legible maintained in a good legible condition. Section Heads
condition. Safety Department
13