✓ Commitment Order – This is a written order of the court,

or any other agency authorized by law to issue, entrusting

an inmate to a jail for the purpose of safekeeping during
the pendency of his/her case.
✓ Medical Certificate - recent medical certificate taken
within 24 hours prior to admission
✓ Complaint/Information
✓ Police Booking Sheet
✓ Certificate of Detention from PNP and/or NBI
 A decent and humane program of confinement starts
with a systematic reception of inmates for commitment to
the BJMP's jails facilities. The following procedure should
therefore be observed:
A. Gater
✓ He or she checks the credentials of the person bringing
the inmate/the committing officer to determine his/her
identity and authority.
✓ He or she reviews the completeness of the following
documents before the person bringing an inmate/the
committing officer is allowed to enter the facility.
✓ He or she shall subject the person to be committed and
his/her escorts for search and inspection as prescribed.
✓ Finally, refers the person to be committed and his or her
escorts to the Records Unit.
B. Records Unit
✓ This unit examines the completeness and authenticity of
the requirements for Commitment (Commitment Order,
Booking Sheet, Arrest Report and Information) before it
refers the inmate for physical examination by the Health
Unit.
C. Health Unit
✓ Checks the authenticity of the entries in the medical
certificate; conducts thorough physical examination of the
inmate to determine his or her true physical condition;
✓ Asks searching questions to determine injury/injuries found to
have been sustained by the inmate after the conduct of
medical examination or those injuries not diagnosed prior to
commitment in jail.
✓ Inmate is required to undress while undergoing medical
examination. A female inmate shall be examined by female
health personnel. A male inmate may be examined by either
male or female health personnel;
D. Records Unit - Receives the inmate and the documents
from the committing officer and conducts the following:
1. Start the booking procedures
• Accomplish the jail booking sheet
• Strip-search the inmate to check for any birth marks,
tattoos, etc
• Encode the inmate's information
• Fingerprint and photograph the inmate with mug shot
background
• List the names of the visitors authorized by the inmate.
2. Appraise the inmate in a dialect that he/she understands
of the provisions of Art 29 of the RPC which was further
amended by R.A. 10592

3. Facilitate the signing of the Detainee’s Manifestation if

he/she agrees to abide by the same disciplinary rules
imposed upon convicted inmates. Otherwise, the warden
issues a certification under oath manifesting that the
inmate was apprised of the provision of Art 29 of the RPC
as amended and refused to abide by the same.

4. Store all documents in the Inmate’s Carpeta.

E. Property Custodian
✓ Checks the inmate’s belongings for presence of
contraband. Discovery of any contraband shall be treated
in accordance with existing policies.
✓ Takes all cash and other personal properties from the
inmate, lists them down on a receipt form with duplicate,
duly signed by him/her and countersigned by the inmate.
The original receipt should be given to the inmate and the
duplicate be kept by the Property Custodian.
✓ Keeps all cash and other valuables of the inmate in a
safety vault. Said cash and valuables may be turned over
to any person authorized by the inmate.
✓ Refers the inmate to the desk officer.
F. Desk Officer
✓ He/She books the newly committed inmate in the jail
blotter; assigns the inmate to a reception area, if any,
where he/she shall be scheduled for orientation on jail
rules and regulation, and shall undergo risk assessment
and classification, evaluation and conduct of further
medical evaluation/screening by the Medical Officer.
G. Assistant Warden or Officer of the Day - Orients the
newly committed inmates on jail rules and regulations using
the Inmate’s Orientation Sheet.

H. Jail Warden - Coordinates with concerned agencies

regarding the case of inmate for speedy disposition and to
furnish them with copies of the available needed documents.