File No.

STPCO-11/13(11)/1/2021-HR AND ADMIN - STP CO

 File No.STPCO-11/13(11)/1/2021-HR AND ADMIN - STP CO

Endt. No. STPCO-11/13(11)/1/2021-HR AND ADMIN - STP CO /106 Dtd.@ CNI the 08-11-2021

Copy to : 1. All PGMs/GMs in STP ,

2. CAO/IFA to CGM STP Chennai
3. All staffs in O/o CGM STP Chennai

In accordance to the BSNL CO Lr. NO. BSNLCO-11/13/1/2021-RECTT-CO Dtd.05.08.2021, it is requested to

update/verify the employee records w.r.t your unit in ERP as per the below schedule/procedure please.

Sl. Target Assigned Task

No. Date to
1 12-11- All To verify the data in the personal information page of their ESS account and submit
2021 officers/off the page physically to their respective HR ADMINs with signature. In case of any
icials in corrections to be done, the same can be mentioned and signed with supporting
STP documents, if required any.
2 12-11- HR To make sure all the employees have submitted the said info. within the time and to
2021 ADMINs of forward the signed sheet of personal data information received from all their
BAs of employees in their unit to the respective service book custodians.
STP
3 20-11- Service To verify the data in the received personal information sheet(especially the fields
2021 book given in the next table) of all the employees in their BA with their service books.
custodians And supporting documents missing in the service book, if any, can be collected from
in BAs of the respective employees directly or through HR ADMIN and the same can be
STP pasted in the service book. Also the corrections received from the staffs shall also be
verified and updated in the respective staff’s service book.
To return the personal data sheets of the employees to HR ADMINs after signing
each sheet with the corresponding note i.e verified/ corrections updated/not update.
30-11-
4 HR To verify & update the final info. sheets of employees received from service book
4. 2021 ADMINs of custodians and to verify & update the same with/ in ERP.
BAs of To issue a final certificate stating that “the employee records of all the employees
STP are verified and updated in ERP” to STP circle office.
 File No.STPCO-11/13(11)/1/2021-HR AND ADMIN - STP CO
Important fields to be verified in ERP/SAP as per service books:
Sl.No
. Fields Sl.No. Fields
1 Personnel. No./PER NO. 13 Date of Birth
2 Name of Employee 14 Gender
3 Present Designation 15 Employee Group
4 Staff No./Blue Book no.(if any) 16 Stream
5 Community/caste(Ethnic Origin) 17 Present Grade
6 Recruitment Quota type 18 Present Substantive Grade
7 Training Start Date 19 D.O.J in Substantive Grade
8 Training End Date 20 Parent Circle
9 Date of Appointment 21 Parent SSA
Recruitment year/Year of
10 Recruit. 22 PAN Number
11 Confirmation Status 23 EPP Grade(Present Pay Scale)
NFP Date(Last TBU/TBP eligibility
12 Confirmation Date 24 Date)
Non Functional Upgradation
(1st/2nd/3rd/4th/5th/OTBP/NFSAG,etc.
25 )
HR ADMINs of the BAs are requested to update the status of the progress through email to this office after each given
target date please.

[ S. SIVAGAMASUNDARI]
ASST. GENERAL MANAGER(ADMIN)
O/o CGM STP, Chennai-600 028.