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MGT3605

Industrial Training

Hidaramani Apparel(pvt ) ltd Knit Cluster in srilanka is investigating the merits

and drawbacks of the Covid-19 health protection system

By

Student/s Name Index No

s.s pathirana 10026845

Internal Supervisor: MS. vageesha Rajapakse

Individual assignment

Submitted to the National School of Business Management

In partial fulfillment of requirements for the module of

MGT3605 – Industrial Training

18.2, UGC

BSc in Business Management supply chain &logistic Management.

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DECLARATION

I declare that:

a) Except where due acknowledgement has been made, the work is that of the student alone.

b) The work has not been submitted previously, in whole or in part, to qualify for any other
academic award.

c) The content of the report is the result of work which has been carried out since the official
commencement date of the Industrial training program of the faculty.

d) Any editorial work, paid or unpaid, carried out by a third party is acknowledged; and

e) Procedures and guidelines of the faculty have been followed.

Signature

…………………… ……………………………..

S.S pathirana

10026845

2021/11/14
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APPROVAL FOR SUBMISSION

I hereby recommend that this study prepared under my supervision by s.s Pathirana entitled
Hidaramani Apparel (pvt) ltd Knit Cluster in srilanka is investigating the merits and drawbacks
of the present Covid-19 health protection system. be accepted in partial of the requirements of
the BSc in Business Management supply chain &logistic Management. (SP)

Internal Supervisor:

Signature: ……………………………….................................

Designation: …………………………………………….........

Date: ………………………………………………………….
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TABLE OF CONTENT

1. INTRODUCTION

1.1 Organization Structure and History………………………………………………… …6

1.2 Nature of Business Operations …………………………………………………………8

1.3 Departments/ Divisions of Study …………………………………………………… .9..

2. TRAINING EXPERIENCE

2.1 Overall Summary of Training …………………………………………………………10

2.2 Details of Operations, Processes and Procedures Learned…………………………… 11

2.3 Details of Methods, Techniques, Tools and Equipment Used…………………………17

2.4 Details of New Learning – Theoretically and Practically…………………………… 19

2.5 Issues and Challenges Encountered ……………………………………………………20

3. ISSUE UNDER STUDY

3.1 Details of the Identified Issue/s …………………………………………………… …21

3.2 Analysis of the Identified Issue/s ………………………………………………………22

3.3 Discussion and Recommendations ………………………………………………… …23

3.4 Future Opportunities for Improvement ……………………………………………… 25

3.5 Conclusion ………………………………………………………………………… …25

4. CONTRIBUTION TO THE ORGANIZATION ………………………………………. 26

5. REFERENCES ………………………………………………………………………….26

6. SUPERVISOR MEETING RECORDS…………………………………………………27

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ACKNOWLEDGEMENT

First of all, I would like to express my heartfelt thanks to all those who supported the completion
of this report. I would like to thank Mrs. Vagheesha Rajapaksa for giving us the right guidance
to carry out this activity in the right way and it was a strength to complete all the activities I had
done as expected.

ABSTRACT

As an undergraduate student in the Faculty of Business Management, NSBM Green University, I

worked as an internship for Hydramani Appral pvt ltd. I worked there in the admin department.
The following report illustrates the experience, knowledge, and skills I gained through the
training program as an internship at the hidramany knit center. It covers all the activities under
three main chapters. Chapter 2 deals with topics such as the knowledge, skills, challenges I have
acquired in the organization, and the techniques used in practical work. Chapter 3 illustrates the
shortcomings and problems that the organization finds in performing its duties as an internship
within the organization, such as the study of an issue that directly affects operational
performance in the business I found there, and, in a way appropriate to the problem. This
illustrates a solution with examples.
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1.1 Organization Structure and History

CEO

Procurement Admin and HR Manager Marketing

financial
& Purchase

Merchandizing operation production Qc

Raw Material

Process
Stores Accounts control

planning sewing
Export
document

fabric

Transport
document

sampling
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Hirdaramani international export (PVT) Ltd is one of the leading multinational apparel
designers. Considering the experience, ability, talent as well as long-term partnership and
geographic agility associated with creativity, our team of business experts collaborate
with other vendors to provide superior products to their customers.

Hidramani is a global entrepreneur. Because today the Hirdaramani international export

pvt (ltd) business is spread not only in sri lanka but also in bangladesh, vietnam and
ethiopia. It has a network of more than 55,000 large global networks.

When we consider our organizational structure, we see that there is a vertical

organizational structure. The structure of the hirdaramani international export pvt ltd
organization has several layers. Mahesh hidramani is the chairman of the company which
holds a key position in hidramani. The second level introduces senior managers of the
company. Janaka Hidramani, Aroon Hidramani, Vinod Hidramani, Nikhil Hidramani,
Anil Hidramani, Rakhil Hidramani, Ranil pathira a, Akshay Hidramani and Siddarth
Hidramani are among the nine directors who have created senior management.

Then as junior managers, senior executives, executive and clerical staff, we have set up
the cis organizational structure of the hirdaramani international export pvt (ltd) company.
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1.2 Nature of Business Operations

Hidramani Apparel is a masterpiece of a large business group in the apparel industry,

with a reputed and distinguished reputation in the apparel business. More than 20,000
employees are employed. In this garment industry, the HIrdaramani Garment Factory
established in Sri Lanka has a monthly capacity of over five million products. Also in this
garment chain are a variety of their products, cut, sew knits, intimates, denim and washed
and non-wash woven. There are also hotel industries in the business chain. There are a
number of categories to categorize within this business field. It is as follows.

* Knit

* Woven

* Value added service

* Hotel

* Vertical integration, this garment business includes ocean lanka (pvt) ltd for the
hirdaramani international export pvt ltd vertical integration team, as well as other
companies. There are a number of product sustainability products that have been
achieved by the Hidramani apparel industry. These are BCI- better cotton initiative,
recycled claim standrad (RCS), global recycled standerd (GRS), global organic textile
standard (GOTS), as well as organic content standerd (OCS).
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1.3 Departments/ Divisions of Study

hirdaramani international export pvt ltd the existing department in the business is made
up of multiple departments. The reason for this can be attributed to maintaining proper
management. For this purpose, there are Departments with good management such as
Production Departments, Finance Department, Procurement Department, Human
Resource Management Department, Innovation Departments, Export Department, admin
department etc. NSBM As a undergraduate student at Green University, I come to the
admin department to serve as an internship at Hidramani Apparel (Pvt) ltd.

The role of the admin department is to provide all the necessary support for the
operations of the business through our department. My role in the Admit Department is to
manage and inspect the transport facilities provided for garment workers in the
organization and to carry out transport activities.

All transportation in our company is done by a third-party company called sachini

transport. In getting their transportation service from these third parties to the apparel
company, they must play a very responsible role. I'm responsible for overseeing all
transportation, with a high degree of responsibility. All transportation within the
organization is done through a technology called cloud IP. Through the use of this
technology, it is also possible to see live the car route that the company employs for
transportation. It has the ability to track data (total distance traveled by the car, route
traveled by the vehicle), in addition to transportation, payments to cleaning staff,
preparation of work-related documents, etc., to the Hansel Department to make the
salaries of all security personnel within the organization. I have prepared all the required
documents etc. and I have done the process related to the packages issued by our
company in special cases. The activities carried out to facilitate all the operational
activities in the organization are carried out with the assistance of the admin department.
I also contribute to the activities that are carried out in.
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2. TRAINING EXPERIENCE

2.1 Overall Summary of Training

During my university education and during my working life, I gained a great deal of
experience through Hirdaramani international export pvt ltd. I am pleased to receive the
most respect in my work life, to work with proper responsibility. In carrying out the work
in the organization, there were many obstacles, many experiences, many challenges. By
studying the syllabus at the university, I was able to gain practical knowledge, experience
and understanding of the industry during the internship period. I worked as an internship
at Hdramani International Exports after a proper interview. There, after examining my
educational qualifications, personal background, etc., I was welcomed as its job. In the
business, I worked in the admin department. As the first training, I had the opportunity to
study the company process, the business environment, the business culture activities, and
the business environment. Gain a proper understanding of the process that takes place in
the admin department and what they look like. In the business environment, I was able to
gain an understanding and training for the business activities assigned to me. The main
role of my job was to properly monitor the transportation of employees arriving at the
company, to enter the information into the computer with the information obtained during
this transportation process, and to monitor other GPS procedures related to the
transportation process. In our department, the main responsibility of the department is to
assist in all the operational activities of the business. Therefore, realizing the role of the
department, I extended my support to these activities. Recognizing my role in the
department, those activities were carried out. My job role was to focus on all the
transportation, especially in the business, to store and announce that data. When I was a
trainer in the admin department, I was able to get the department to contribute to all the
work, to do it right and wrong, and to be aware of the activities.
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2.2 Details of Operations, Processes and Procedures Learned

During my internship, I was involved in business operations, supporting operations, in

which I played a key role in the business transportation division, for example GPS
tracking in the transportation process, vehicle fuel cost bill updating, and business
restaurant services. Properly computerize the food intake. My main role was to support
the operational activities carried out by the admin departments. And also, I do the other
activity

Performing the role required for the assistance of the general manager in the admin
department. There I was tasked with using the information and data available in our
department to present the presentation document required by the general manager, where
I performed the tasks performed by the admin department separately but all together.
Creating a presentation with all the data together for ease of communication.

I have a role to play in the proper management and maintenance of the admin, 5s system
in our department, which has led to our department being evaluated under departmental
oversight.

For transportation from the company, all the information of the drivers involved in that
role had to be checked and the data and documents properly managed

There I collected information and computerized the driver's passport, the license
insurance of the vehicles used for transportation, the security of the employees of the
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company that obtains the transport service for those vehicles, the inspection of those
vehicles, etc.

- Process of the transport GPS updating, and details finalize

Computerize the information check the vehicle registration number (VRN)

provided by the AD Hoc. sachini transport VRN updating document

compare with security room ad hoc book

Tracking the distance traveled by vehicles, on the road,

-relevant vehicle,

- relevant rout
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Track transmitted routes by GPS and retrieve printouts accurately

through the cloud IP system

Correct leaflets obtained from the printer, computerize the data

in the correct manner and insert the leaflets into the relevant
file.

Finally after end of the all process check with the all documents of sachini transport,
and compare with the my gps documents, after handover to all documents for the
payment process .

This is done in order for an employee of the company to perform his / her role (sending a
sample, bringing the material to the company, obtaining a vehicle for our company to
search other plants, etc.) for which they have to use a red urgent VRN leaflet., Obtaining)
Also the normal VRN leaflets obtained by the employees working in the garment factory
for transportation etc. I must find out the data in those leaflets, the correct why and the
existing transport routes in them and the relevant routes. GPS technology should be used
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to retrieve data such as the distance traveled by the vehicle, and the process is done by me
through the GPS tracking cloud IP. I must do daily GPS monitoring and update the VRN
leaflets related to these daily transport activities. The data is then printed out, sorted and
stored in an accurate manner. We usually obtain the relevant transportation facilities for
the purpose. Presented.

- Process of Checking kitchen order ticket (KOT) and preparing the data for final
payment

Monitoring of food leaflets in the canteen

and checking the kitchine order ticket (kot ) obtained

Checking kitchen order ticket and preparing the data for final
payment

Analyses all data of the When getting food and drink, check
the togan provided by the fingerprint machine taken.

Monitor and computerize all data obtained.

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After checking all the restaurant bills, prepare the relevant files for
the hand over to the financial department for payment.

The restaurant is run by TFC, which serves as the company's catering service for our
employees, and the Admit Department provides the finance department with support
documents needed to pay them at the end of the month. I do the work there.
Employees of the establishment are required to obtain a togan using the fingerprint
machine available in the restaurant when receiving food and beverages. The
Department of Finance sent me the required information to make payments to the
restaurant. They check and computerize the information. I then check that
information with all the leaflets sent by the restaurant to the admin department and
after verifying that information I submit the information to the finance department.
Although I computerize the tokens received by the employees from the restaurant on
a daily basis, the information required by the Finance Department is processed at the
end of the month. There is a special method used to computerize the information in
this restaurant, which is called a meal clock.
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- Process of security guard room Information management of employees.

:

Check security attendance and group and computerize according to their

rank (check the time of their duty)

Enter the attendance data of the security

personnel according to their rank and rate.
(OIC, SSO, JSO, LSO)

Processing of data after comparison of

information provided by the security guard room
and computerized information.
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What happens here is that in the business, the security personnel must prepare the
relevant information, etc., to create their respective salaries, and submit the information
to the Finance Department. My role is to check the security attendance in the security
room and to computerize the data on a daily basis. Observed. Their data should be stored
in the existing security cloud in the admin department.

2.3 Details of Methods, Techniques, Tools and Equipment Used

To transport employees, to monitor the route of existing buses and vans, to study and
monitor the activities of those transport activities, etc., by installing GPS tracking units in
the cars, GPS cloud based on the data obtained daily. The data is collected through Ip
technologies, which analyze the data and store it in a computer. This process uses GPS
tracking unit, cloud IP software, Hydramani admin OneDrive, transportation mileage
calculator system

The format of detail of GPS track.

Date Driver Name Rout v- number mileage Per Rate value GPS- ID

THIS is a format of calculating of Fuel cost sheet HKCO

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Date Driver name V- numberRout mileage meator in meator out Rate of fuel fuel amount

This if format of VRN for use in our department.

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This is the permit issued by our company for transportation related transportation. If a
person wants to prepare a task, he must fill in this VRN card and hand it over to the
admin department. These VRN licenses have two main parts. These are called normal
VRN leaflets and urgent leaflets. Normally VRN leaflets are issued by the company for
the transportation of employees working in the garment factory daily.

2.4 Details of New Learning – Theoretically and Practically

Study the transportation facilities provided to the employees who contribute to the
business process while doing business in the business, manage it properly and contribute
to the business process. To gain theoretical and practical knowledge of how the
management of the transport activities used in the business takes place, to gain practical
experience in management and how those transport activities take place. I was able to
acquire the management knowledge required for transport activities. Knowledge of how
employees handle, how employees should properly conduct their work.

Fingerprinting is the process of studying the management system used in a restaurant,

practically monitoring its activities, and gaining practical knowledge to avoid
problematic situations and managing it properly. Use KOT for special needs in food and
manage all types of cot details. Etc. All activities are done in practice.
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2.5 Issues and Challenges Encountered

Sometimes it is necessary to obtain information from the ADHOC report, for quick data
checks of the business. For example, ADHOC is required to search for and monitor
transportation information. In those cases, they are not properly managed, which can lead
to serious difficulties.

In some cases, in the event of an emergency, in the event of an emergency, it may be

difficult to properly manage and deal with the problem, due to the GPS tracking unit
system installed in the vehicle. Failure to check on time. As a result, there are problems
with the GPS unit and the inconvenience caused by the shortcomings, in some cases due
to the fault in the GPS unit, the transport chain, the mismanagement and, in the
transportation process. Inconveniences can cause inconvenience to employees, and in
those cases I find it extremely difficult to manage.

In case of administration from the operating system, due to computer errors that occur
there, I am not able to easily perform the due process of my role.

Difficulties in dealing with some employees, when collecting and computerizing data on
vehicles, such data is collected by security guards when the data collected by security
personnel is properly managed and computerized. Unable to do correctly and clearly.
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This is due to the fact that security personnel do not have the proper knowledge to
perform that role.

3. ISSUE UNDER STUDY

3.1 Details of the Identified Issues

Due to the covid 19 epidemic, the damage to the business environment is enormous.
covid 19 Disruption of all operations within the business due to the epidemic affecting
the employees working in the business. The covid 19 epidemic was a major factor in
getting into the business because it could not be managed properly. This was mainly due
to the weakness of the health care system in the institutions. Outbreaks appear to be
exacerbated during and after the covid-19 epidemic. This condition is caused due to
improper management of health care in the internal environment. The ineffectiveness of
that health care system has led to a gradual increase in the incidence of the epidemic, due
to improper management of data from PCR testing and rapid antigen testing, and an
increase in damage caused by inefficiency. Therefore, the main issue of this project is to
monitor the strengths and weaknesses of the covid 19 healthcare system in the
Hydramani apparel knit cluster and to avoid any adverse effects.
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3.2 Analysis of the Identified Issue/s

Due to the inefficiency in the health promotion program of the Hydramani Apparel
business and the lack of management, this covid-19 corporate status has spread to the
internal status of the business very quickly. In the case of transport facilities provided to
the employees in the business. Employees fall prey to the covid 19 epidemic very
quickly as it goes beyond the health care system and is managed without proper
management. A patient infected with the covid 19 epidemic during transportation is
usually exposed to the Covid 19 epidemic by all employees who come in contact with the
transit workers. This is due to the inefficiency and mismanagement of the transport. Due
to the fact that there is no specific health distance (meter distance) that is required among
the employees while they are in the work background, the spread is very fast. The
process of PCR testing and antigen testing to test for covid 19 infection takes some time,
as it occurs without specific efficacy and management, and the risk is undetectable.
Although PCR tests and antigen tests are sometimes performed, employees are more
susceptible to covid 19 disease due to the inability to communicate quickly due to
mismanagement of the data. When employees use the fingerprint machine to get their
food in a restaurant, there is no definite distance between the employees, which can
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spread covid 19 very quickly. In some cases, PCR tests and antigen tests can be used to
determine which employees are in a positive position, due to the fact that the data is not
being communicated correctly, resulting in inefficiency in decision making. The covid
19 disease is highly contagious in humans. Because the data obtained from this is not
stored in one place, it takes a considerable amount of time to make decisions on behalf of
these patients, and this inefficiency causes the work to fall victim to the epidemic.
Although disinfectant liquids are available for use, employees are not inclined to use such
disinfectants because they are not properly managed.

3.3 Discussion and Recommendations

in order to prevent the spread and prevention of the covid 19 epidemic among the people,
health safety measures should be adopted first and foremost. That is to say, activities
must be carried out while maintaining a healthy distance between people. Also, if
transport facilities are provided separately by the department during transport facilities, it
will be possible to identify and make reservations for a patient who has contracted Covid-
19 in the event of an emergency. By providing transport management facilities with such
a high level of management, it is possible to prevent employees from joining each other
in an unsafe manner.

Under a certain management system, it is better to deploy employees in the department

on a regular basis, unlike in the previous days, by employing employees in their duties.
That is, to perform the role by employing as a team of employees.
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* Employees must arrive at the place of business following health and safety procedures
when entering the business. (Washing hands with soap, wearing masks,) Water should be
monitored and properly managed.

* The garment industry employs a large number of employees in the business.

Employees' leisure time should be specifically grouped and given their leisure time. Go
and prevent all employees from coming together.

* When using common items (fingerprint machine to confirm arrival in the morning)
disinfectant etc. should be kept at the place of use.

* When conducting PCR tests and antigen tests to check for covid 19 infection, it is
important to manage the data in a timely manner, communicate the resulting data as soon
as possible, and notify top management so that decisions can be made as soon as possible
. Data collection should be done with a definite management when making PCR test
inquiries.

* Especially when people get together in a restaurant, especially in those places,

disinfection, use of antiseptic liquids, etc. Covid 19 pit-19 prevention should be done
with proper management. 6 Top management must make decisions and seek proper
advice.

* Employees should always be made aware and their safety a priority.

*There should always be a systematic approach to the exchange of people between

departments.

*. Health management needs to be proactive and proactive (measuring employees'

temperature at the entrance to the dressing room, checking for coughs and colds, and
raising awareness about management.

* Covid-19 If an epidemic has infected a patient, the patient should be immediately

segregated, informed of the relevant authorities through safe and hygienic procedures,
and the employee should be referred to the health care program as soon as possible,
where the process should be expeditiously managed.
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3.4 Future Opportunities for Improvement

Co-operation of the covid 19 virus with the co-ordination of the staff of the institute and
its immediate activation with the assistance of the management to reduce the spread of
the virus. Acting according to the information issued by the health promotion authorities.
Carry out well managed activities with the knowledge and support of all. By doing all
these activities, the impact on the lives of thousands of employees in the company and the
impact on the clothing store can be minimized. Proper management of the poultry sector
can reduce the problems that arise in the organization.

3.5 Conclusion
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I worked as an internship in the admin department at the Hydramany Garment Factory,

during which time the above study focused on the causes of the covid 19 epidemic in the
Hydramany Garment Factory and it’s spread to the interior. The covid 19 epidemic was
caused by the inadequacies of the health care system in the organization and the lack of
proper management. Due to the lack of communication in the data obtained from the
PCR tests and antigon tests performed properly. The epidemic is a major factor affecting
the business interior and. These problematic situations have had a profound effect on all
operations of the business and, in response to that question, contain a number of remedies
that have been put in place to eliminate that epidemic. To overcome this situation which
has arisen due to the inefficiency and mismanagement of the health sector in the
organization, the necessary steps have been taken to take proper action. I also have the
practical knowledge, skills, insights, and challenges I have gained from this institution
while performing my duties as an internship.

4. CONTRIBUTION TO THE ORGANIZATION

I started my career in life, as they do in internship at hidramany Pvt. I did all my work in the
admin department. Entered the admin department as a graduate student and entered the
university to test the knowledge learned in practice. My main role was to collect data on the
transport activities of the employees of the company, the transport activities of the company, to
observe them, to conclude the work and to complete the work. One of the primary
responsibilities of the Admit Department is to assist in operational activities. Therefore, in the
restaurant located in the hidramany gallery, I carried out the activities required by the admin
department to collect information on the food and beverages obtained by the employees and to
perform the functions required for payment by the financial department. In the early days of
training, I was a bit less experienced for roles, but later it worked out well. I also faced many
challenges and risks during my training. However, I worked with the help of the managers of the
department and the other employees there. Also, the attendance register of the security personnel
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in the company was monitored daily and data was provided to the financial department to create
their salaries. I also played that role in working through the admin department to provide the
financial department with the information it needed to create the salaries of the company's
cleaning staff.

5. REFERENCES

Hirdaramani.com. 2021. About | Hirdaramani Apparel. Available at:

<https://www.hirdaramani.com/about/> [Accessed 18 November 2021].

6. SUPERVISOR MEETING RECORDS

BSc in Business Management (Special) Degree

Industrial Training Progress Review – 18.2 and 19.1 Batches

Internal Supervisor Meetings Record
Date Discussion Signature

- every student was questioned about the firm

they had picked for their internship, and the
problem was discussed with the company issue .
2021/03/16
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- Clarify the issue about relevant my topic

Discussed the final report content, and the structure
2021/07/21

- Discussed my questions about final

2021/11/19 submissions and viva presentation dates.

- (Clarify the submit ion about record book and
viva )

Students Name – s.s pathirana

Students ID - 10026845