Professional Documents
Culture Documents
Why Is Records Management Important
Why Is Records Management Important
Important?
Ultimately, Records Management ensures that institutional records of vital historical,
fiscal, and legal value are identified and preserved, and that non-essential records are
discarded in a timely manner according to established guidelines and identified
legislation.
What is a record?
All information created, sent and received in the course of your job is potentially a
record. Records provide evidence of your unit’s business activities and function.
Whether something is a University record (as opposed to Faculty records pertaining to
teaching / research or personal records) depends on the information it contains and the
context of its creation. Records can be in paper, digital or other formats. Some
examples include:
• emails
• reports
• databases
• samples and objects
• letters
• minutes
• photographs
• social media sites
• faxes
• spreadsheets
• maps and plans
• information in business systems
• text messages
• policy and briefing papers
• research data