SOURCE AND APPLY

INFORMATION ON EVENTS
INDUSTRY TECHNOLOGY
 INTRODUCTION

Key topics discuused in this presentation

Expressions of Interest

Registration Brochure

Registration Form

Process Registration

Registration at the Events

 EXPRESSION OF INTEREST
- An ‘Expression of Interest’ form is used to gather information
• Delegate
• Speaker
• Exhibitor

Registration Brochure
- The brochure is designed to give information.
Example: Press School, Flyers, Birthday events, and Posters
 REGISTRATION FORM
-is design to capture all the important information
relevant to guest or delegate registration for an event.

REGISTRATION FORM CONSIDERATION

-are a number of considerations that should be taken
into account to ensure the process is simple and easy
to understand for the intended audience.
 Considerations include:

Keep it clear and simple

Make it easy to process
Ensure it captures all information needed
Ensure there is enough space for people to fill in details
Ensure it is the appropriate size so people can easily
read and follow it
Use simple fonts
Ensure it looks attractive with use of different colours
and pictures.
 INCLUSIONS FOR COMPLETION IN A
REGISTRATION FORM

- information that needs to be included in a registration

form such as
Name of the Event
Location
Date and Time
Logo
Events organizer's details
Contact Details
Special Offer
 DELEGATE DETAILS
Titles- Mrs. , Mr. , Miss, Dr.
Delegate Name
Nationality
Language
Address
Personal Details
 TYPES OF REGISTRATION

Early Bird Registration

Full Registration
Member / Non-Member Registration
Student
Single Day Conference
Accompanying Person Program
Social Events or Dinners
Exhibitor Booth
Additional items or Merchandise.

 TRAVEL INFORMATION

Flights - Class of travel (First, Business,

Economy) and Special requests (meals,
seats)
Transfers- to and from Airport, Hotel and
Venue.
 ACCOMMODATION
Accommodation is a group of rooms, or building which
someone may live or stay and is important to any tourists
who want to travel to another destination or on a trip as
you are always going to need a place to stay such as hotels,
caravan parks, camp sites.
 CAR HIRE
Car rental is when you rent a car. The company providing
you the car becomes the car rental service provider,
whereas you become the car hirer, as you hire the car for a
fee.
SPECIAL REQUIREMENTS
Special Diets
Halal or Kosher meals
Vegetarian and vegan meals
Sugar free, Low fat, Gluten free
Wheel Chair Access
Clients with disabilities - Sight and hearing.
 PAYMENTS DETAILS
Methods of payment -Credit Card -Paypal -
Check -At the door
Time deadlines for payment
Amount of required payment
Cancellation Details
Late payments.
 INSURANCE
There are several type of insurance
Personal Insurance
Travel Insurance
Events Insurance
PROCESS REGISTRATION
This includes the following activities

Enter information database

Send out confirmation letter, itineraries,
receipts
Make bookings with suppliers for rooms,
flight , meal etc.
Identifying deitary requirements and special
request.
 TAKING YOUR REGISTRATION SYSTEM
ONLINE DATABASE

Self-service
Can access using the internet to view

USE DATABASE
Used for Event Registrations for developing
Using microsoft to access
UPDATE EVENTS INDUSTRY
KNOWLEGDE
 Research options include:

Discussing information with colleagues finding out about their

local experience.
Obtaining customer feedback.
Personal observation.
Informal discussions with friends and family.
Reading a magazine (especially travel and tourism literature) or
any form of printed materials.
Reading, listening to or watching the local media.
Undertaking general internet research.
Developing, distributing and analyzing questionnaires.
Attending conferences and seminars.
Attending launches of new products or services and
openings of new venues or attractions.
Attending Industry Association functions.
Participating in familiarization activities.
The idea of ‘familiarization tours’ is that you can return to
your workplace and then tell customers/guests from .
 Keys to Research

To get the most out of research designed to update

local knowledge:

• Do it regularly
• Take notes
• Obtain hard-copy material
• Involve others.
• Share your findings
 Mini Quiz

Modified True or False If the statement is True write True

if False change the correct word .
1.Registration Brochure is designed to
capture all the important information
relevant to guest.
 2. Data bases are used for Event
Registration for developing and collecting
relevant information about delegates or
exhibitors attendinh a particular function.
 3. Attending Industry Association
functions are a good networking
opportunity and usually feature many
representative from support and
associated business.
 4.Updating local knowledge cannot be
conducted by undertaking research on an
informal or formal basis.
5. An Expression of Interest is used to
gather information of wether people
would be interested in attending your
event as a delegate.
 ENUMERATION QUESTION

NO. 1

Every meeting or events has a basic

registration procedure, name the 5 of them.
 ENUMERATION QUESTION

NO. 2

Give the 5 keys to research

 GROUP 3
MEMBERS:
Catubay, Fritzel
Tampus, Charlie Jones
Genonsalao, Jia
Rasonabe, Ann Dominique
Pilapil, Grachel Ianne
Ranceli, Erica Rose
Carsula, Avery Yee
Manzanas, Kyle Raye