System Requirements

Social Security Management System (SSMS)

The SSMS must have the under-listed inbuilt functionalities.

• Manage Records of members’ biodata with appropriate validations in performing Inputs,
generating Outputs, Modification and Deletion of records.
• Manage financial data with appropriate validations enabling Contribution Inputs,
Outputs, Modification and Deletion.
• Enforce appropriate privileges for active and non- active members.
• Enforce appropriate payment restrictions based on age (to block/protect the printing of
statements once the member has reached statutory retirement age of 60 (as at now), this
excludes the IICF and special arrangement).
• Enforce appropriate restrictions to avoid payments for employees below the age 18
except IICF.
• Permit remote web access (via internet)/USSD for employer/employee contribution
profile, employee statements and claims request
• Full Integration with the Accounting Module, and Benefits Systems to avoid any form of
record/payment duplication across multiple system(s)
• Obtain financial/contribution profile of employees
• Track employee movement between companies using their employer membership
number
• Receive online payments
• Generate reports for employers’ outstanding contributions, financial status with inbuilt
automated mechanism to notify/send alerts etc …
• Monitoring of claims and claim requests throughout the claim process
• Inbuilt capability to Print membership cards
• Process Claim Application for all fund types
• Automate Benefit Eligibility check
 Process Benefit Payment
• Process Monthly Pension Payroll
• Payroll Maintenance Activities (Pensioner termination/Retuned payment /
Renewal / Payment details change)
Pension Loan Management
Pension Reconciliation (third party payments for pensioners e.g Yonna, africell)
• Vet/Review Computations
• Generate Renewal Due list
• Employer and Employee Registration Initiation (Auto generate Employer/Employee
number)
• Arrears schedule automation
• Manage negotiated employers (payment agreement terms)
• Automation of penalty computation
• Initiate and Complete Penalty waiver
• Issuance of clearance certificate for employers
• Initiate Legal action on Employers
• The system should be able to merge duplicate accounts.
• Manage concurrent employment.
• Ability to post/key one to many contributions

Social Security Management System Inputs

The following are input forms and data capture sources for inputting of data into the SSMS.
• Employer and Employee Registration
• Conduct Inspections (Normal, Follow-up, Survey)
• Benefit Computation
• Membership card generation
• Contribution Statement Request
• Process contribution schedules
• Contributions Amendment Request
Member nominee variation request
Process Benefits based on the following forms:
IICF 2

2
 ICF 2A
• IICF 3
• NPF 1
• NPF2
• NPF2A
• NPF 3
• NPF 7B
• NPF 7C
• SRC
• SS 1
• SS 2
• SS3
• IICF1
• NPF8
• IICF8
• NPF4
• FPS contribution schedule
• FPS employer registration

Social Security Management System Outputs

The following are outputs and reports to be generated from the SSMS.

• Arrears List (Single/Multiple Employer)

• Benefit Computation Report
• Benefits Rate (this is an input)
• Claims Register
• List of Active Members for the various funds
• List of Inactive Members for the various funds.
• List of Retirement Gratuity & Monthly Pension
• List Retirement Gratuity (Lump Sum)
• List of Pensioner Members (Pension register)
• List of Pensioner Survivor's benefit Report
• List of Deferred Pensions Register

3
• List of Employee by Full Name
• Employee Membership Profile
• Employee Registration Summary on periodic Basis
• Employer Registration Summary on periodic Basis
• Employee Registration
• Employee Statement of Account Individual
• Employee Statement of Account by employer
• Employee Verification Report
• Employer Contribution Summary
• Employer Liability Form (this is an input)
• Employer Register
• Generate Pension History
• Paid Claims for all Funds
• Pension Register
• Pension Arrears
• Unclaimed Pension
• Pensioners Payroll periodical (Cash, Bank)
• Pensioners’ Register
• Retirement Benefit Form (this is an input)
• FPS statement of Account by employer/individual
• Termination Register for all funds
• Total number of cards issued
• Listing of registration numbers of cards issued
• Total number of member contributions posted for a given month
• Benefits paid report
• Residual Pension report