Professional Documents
Culture Documents
Guidelines For Summer Internship Project (SIP) : Course Code: BBAD 3004 Semester: V Course Credit: 6
Guidelines For Summer Internship Project (SIP) : Course Code: BBAD 3004 Semester: V Course Credit: 6
For
Guidelines for
Summer Internship Project
This manual gives guidelines, procedures and rules for the Summer Internship Project
carried out in under-graduate and post graduate programmes.
The objective of having a Summer Internship Project Report is to allow the students to
design, write and organize the report of their learning gained in the program and the
Summer Internship. The Summer Internship Project Report should be a substantive
contribution to the knowledge through integration of literature review and methodology
developed pertinent to the understanding and resolution of management problems, and
the empirical work done therein. The Summer Internship Project Report should
demonstrate competence in studying /understanding /analyzing organizational business
process /rules/procedures for reaching conclusions and drawing implications for
managerial practices. It should also highlight the impact of actions in one area/ function,
on the other area/functions in the organization. The recommendations in the Summer
Internship Project Report can be made either in quantitative or qualitative terms. It is
pertinent to note that the Summer Internship Project Report represents a visible concrete
output and would, therefore, have demonstrable potential enabling students to pursue
further work in the same field. It is also the output which may stand as testimony of the
student's demonstrated skills and potential in the managerial arena.
**Please Note:
1. All students are expected to maintain decorum, courtesy, and decency during their
training period so that they create a good image about themselves and Galgotias
University.
2. They must work sincerely during the training period as per the directions of the
organization. At no stage there should be any complaint from the organization about
their work or behavior.
To create an excellent work culture and develop congenial organization set up.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 2
To provide the state-of-art facilities for all facets of professional training.
To nurture and sustain academic excellence, programmed to promote innovation,
scholarship, and abilities to analyze, experiment and synthesize.
To strengthen the links with industries, professional societies, accrediting bodies
and statutory authorities that share common goals and responsibilities.
1. Purpose
To provide counseling & guidance to students regarding visiting
industries/organizations, selection procedure, preparation methods and resources
thereby ensuring that they are adequately equipped to face the recruitment tests
and also to assist them in selecting the places for summer/ winter industrial
training.
2. Scope
All students of University fall within the scope of training and development
process with special attention to pre final and final year students.
3. Responsibility
Dean School in association with Director CPDD is responsible for facilitating the
campus/off campus recruitment drives for students of all disciplines and to assist
them in their summer/winter industrial training.
4. Procedure
Placement Procedure
4.1 CPDD sends invitation to all the companies from within the country for campus
recruitment program.
4.2 All the responses from the companies are displayed on the notice boards of the
concerned schools for the attention of interested/eligible students.
4.3 The resumes of the interested/eligible students are then sent to the organizations
along with a tentative date for the campus interview.
4.4 After confirmation of the interview date, CPDD arranges a pre-placement talk.
4.5 The company conducts campus/off campus recruitment test and interviews the
short-listed candidates.
4.6 The placement results are announced and offer letters are given to the selected
students.
4.7 Students who receive offer letters are not allowed to appear for interview before
any other visiting company in campus.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 3
4.11 As a part of ongoing industry interaction process, Dean School organizes talks
and guest lectures by executives from the management associations and the
corporates.
4.12 CPDD maintains records of PDP, mock interviews, seminars & workshops, and
guest lectures.
4.13 The School also assists students in their summer/winter industrial training and
maintains their training record.
Once the student has been assigned a task by his/her industry mentor should focus on it
and ensure that the criteria given below are followed:
i) It should sustain student interest and stimulate his/her imagination, so that he/she
will bear upon it with his/her full creative abilities.
ii) It should be manageable in size scope, keeping in view the time, organizational
resources required for preparing a report, etc.
iii) It must also be built on the foundation of a minimum working knowledge of the
company's business proposition and practices. This will help screen the ideas
which are relevant to that organization and provide the student with an idea of
how the business functions and what the possibilities are, in the business arena.
iv) It should allow scope for exploration of the topic in sufficient depth
II. Supervising and guiding the student and providing feedback from time to time
based on his/her progress.
III. Giving written feedback on the draft of the SIP Report submitted by the student.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 4
Within 2 weeks from the date of joining the company the mentor shall evaluate the
mentees performance in the specialized area in which the student is doing internship and
the methodology adopted to accomplish it.
Within 4 weeks from the joining date the mentor should evaluate the student
progress till date.
Within 6 weeks from the date of joining the student must submit the progress report
to the mentor for review
After completion of 45 days of internship the mentor shall evaluate the internship report.
After each review, the internal assessment shall be uploaded in I CLOUD.
Please make sure that the work done by the mentee is of publishable standard. The
mentee shall submit the SIP report and Plagiarism report.
V. Individual mentee folder shall be maintained by the mentor having separate excel
sheets for each review done by the mentor.
VI. The mentor shall contact the industry mentor fortnightly to know the progress of
the mentee
VII. The mentor is also responsible to share the external evaluation sheet with the
industry mentor which carries 20 marks.
VIII. In case a student is unable to get an internship within a week then the student
shall undertake a conceptual project with consultation of the mentor. The mentor
will help the student in providing the basic literature as available.
IX. The mentor shall make a record of the internship details of the mentee which will
be shared by your mentee within a week of the joining date in the company.
Do’s
Be clear in your goal, and objectives.
Be punctual and regular.
Observe discipline.
Always keep both organization’s identity card and GU’s identity card with you.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 5
Look your best. (Clean clothes, shoes polished, buttons done up, matching dress,
cheerful face).
Be Polite and develop new contacts.
Be yourself. Be normal and truthful.
Identify the important persons of the organization.
Follow rules and regulations of the company.
Request for a formal training program and adhere to it strictly.
Request for an assignment or a project (if feasible).
Treat the training as FIRST-PRE-JOB opportunity.
Start writing your training report from day one.
Sketch various technical ideas/write a brief diary daily. Diary is your personal
treasure for years to come. Make it technically rich.
Make yourself useful, this will help you to gain employment with them.
Learn practical aspects of ON THE JOB.
Learn conceptual aspects of technology and explore the modifications that can be
brought about in the existing system.
Learn the functioning of the organization.
Discuss and share whatever you learn daily, with your colleagues.
Make your training report presentable.
Contribute to earn a name for yourself and GU.
Don’ts
The primary purpose of the Summer Internship Project Report is to demonstrate the
student’s capability to make effective use of research methods appropriate to the problem
and to develop and handle evidence satisfactorily. The SIP Report should, therefore,
contain a section on:
a) the procedure(s) employed,
b) the extent, nature, reliability, and suitability of evidence gathered and
c) The conclusions drawn and the recommendations, to demonstrate skills in analysis
and interpretation of results.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 6
Further, the learning of the student regarding in-depth knowledge of the field should be
brought out by the section on literature review and model or framework used for the
Summer Internship Project study.
The student must do an internship in a good company. The criteria to judge the company
should be the following-
1. Good turnover of the company.
2. No of employees working in the company.
3. Services offered by the company.
4. The time and training that they are willing to devote for you.
5. Type of products and technologies employed by the company.
6. Value addition- What would be the Learning outcomes from the internship.
The criteria for selection of company and the details of the company should be
communicated to the mentor. The student must join the proposed company only after the
approval received from the mentor.
The candidate is required to publish internship work in conferences and journals along
with the mentor with due permission/ consent from the organization/industry where he
has undergone the internship.
The student will give a presentation based on his/her training report, before an expert
committee constituted by the SIP coordinator.
The Final report must be hard bound in black color with gold embossing.
The Summer Internship Project Report should appear in the following order:
Cover Page: Cover page and second title page must conform to the sample shown in
Appendix.2
Guidelines, Procedures and Rules for Summer Internship Project Report Page 7
Executive Summary: Each Summer Internship Project Report must include summary of a
maximum of two pages in single space (about 800-1000 words). An executive summary
is an initial interaction between the writer of the project and the target readers in such a
way that readers can rapidly become acquainted with a large body of material without
having to read it all. It usually contains a brief statement of covered in the major
document(s), background information, concise observation, and main conclusions.
Acknowledgements: Students are advised to acknowledge help and support from faculty
members, library, computer center, outside experts, their sponsoring organizations, etc.
Table of Contents for SIP Report: Every Summer Internship Project Report must contain
a table of contents which provides a view of the organization of the Summer Project
Report material.
Table of Contents
S. Particulars No of pages
No
Mentor certificate and Industry guide certificate 1
Table of contents 1
Acknowledgement 1
I Introduction 5-10
II Company profile 5-10
III Methodology 10-15
IV Analysis 5-10
V Conclusion 4-5
VI Recommendations 2-3
VII Limitations 2
VIII Bibliography -
IX Appendices -
I-Introduction
The introduction should begin with the overview of the purpose and significance of the
internship. Followed by the objective of the study which should reflect the title of the
project as well as the reason for its selection. It should also provide a brief overview of
the methodology adopted.
This should begin with the description of the company including its business, major
environmental factors, and the details of the organizational structure (flow chart). This
includes the following:
Guidelines, Procedures and Rules for Summer Internship Project Report Page 8
a) Company Logo & relevant picture if any
b) Company Mission & Vision.
c) History of company in brief.
d) Brief description of industry sector in which the company falls i.e. Automobile,
Construction, Information technology, education, FMCG, Telecommunication etc.
e) Different locations of operations (manufacturing plants/ head office/ regional office/
retail stores etc.)
f) Range of company products/services
g) Size (in terms of manpower) & ROI of the company.
h) Market share and positions and competitors of the company in the industry.
i) SWOT analysis of the company.
j) Balance Sheet of the company (current year /previous year)-Optional
III- Methodology:
This Chapter should be divided into two parts- 1) the data 2) The methods implemented
to conduct your analysis of the data.
The presentation of the data should include a description of the data collection process
and of the data. The data description should be based on the use of tables, charts, or
descriptive statistics. The presentation of your analytical methods should clearly show,
step by step, the way you want to analyze the data-
a. Methodology and sample selection
b. Period of the study
c. Sampling Design- Sample Size, Sampling Method, Sampling Unit
d. Sources of data- Primary or secondary data
e. Tools of data collection-Survey, questionnaires, interviews.
f. Statistical analysis (method of tabulation and techniques). It should be noted that
all the tables and figures should be properly titled and numbered, and listed in the
table of contents.
g. Internship log-book or diary should also be maintained. (See Appendix-13)
The students should record in the daily training diary-
IV- Analysis-
Guidelines, Procedures and Rules for Summer Internship Project Report Page 9
This section should describe in detail the way in which the results obtained may be
interpreted. This section should include all the tabulated and text descriptions of the
results obtained in the study.
V Conclusion- The conclusions and inferences that are drawn from the analysis of the
results should be stated clearly and specifically. Thus, they should be linked to the
research objectives. It should highlight the strongest, most important statements of the
internship and highlight the outcome of the study.
Bibliography
List of Tables, Figures and Abbreviations: If the SIP Report contains tables, figures and
abbreviations used, they should be listed immediately following the table of contents on
separate spages.
Typing Instructions:
Paper A4 Size
Margins
Margins Left = 1.5-inch, Right = 1 inch
Spacing within a sentence: Double
Between words: 1 space
After a colon: 2 spaces
After a semi colon: 2 spaces
After a comma: 1 space
After a full stop: 2 spaces
Headings
Centre Head (Times New Roman 18 points)
Centre subhead (Caps and lower case without underlined) (Times New Roman 11 points)
Side Head (Caps and lower case, without underlining) (Times New Roman 13 points)
Paragraph head followed by a colon (Caps & Lower case underlined) 11 font size.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 10
Appendix 1
Format for the Cover/Title page of the Summer Internship Project Report
By
(Times New Roman 11 points)
Name
(Times New Roman 13 points)
Guidelines, Procedures and Rules for Summer Internship Project Report Page 11
Appendix 2
Format for the Cover page of the Summer Internship Project Report
By
(Times New Roman 11 points)
Name
(Times New Roman 13 points)
Month, Year
(Times New Roman 11 points)
Guidelines, Procedures and Rules for Summer Internship Project Report Page 12
Appendix 3
Format for the second page of the Summer Internship Project Report
By
(Times New Roman 11 points)
Name
(Times New Roman 13 points)
Month, Year
(Times New Roman 11 points)
Guidelines, Procedures and Rules for Summer Internship Project Report Page 13
Appendix 4
Certificate of Approval
The following Summer Internship Project Report titled "ABC ..." is hereby approved as
a certified study in management carried out and presented in a manner satisfactory to
warrant its acceptance as a prerequisite for the award of Bachelor of Business
Administration for which it has been submitted. It is understood that by this approval
the undersigned do not necessarily endorse or approve any statement made, opinion
expressed or conclusion drawn therein but approve the Summer Internship Project
Report only for the purpose it is submitted to the Summer Internship Project Report
Examination Committee for evaluation of Summer Internship Project Report
Name Signature
Guidelines, Procedures and Rules for Summer Internship Project Report Page 14
Appendix 5
This is to certify that Mr. /Ms. XYZ, a student of the Bachelor of Business
Administration has worked under my guidance and supervision. This Summer
Internship Project Report has the requisite standard and to the best of my knowledge no
part of it has been reproduced from any other summer Internship project, monograph,
report or book.
Faculty Mentor
Signature:
Designation:
School of Business
Galgotias University
Date
Guidelines, Procedures and Rules for Summer Internship Project Report Page 15
Appendix 6
Executive Summary
(Example)
This is an attempt to know how the classroom theories can be applied to the practical
situation. As a student of BBA it is a part of study for everyone to undergo summer
internship at some organization. So, for this purpose, I got an opportunity to do my
summer internship at (company name). In this is comprehensive report, I have discussed
about every major aspect of the company which I have observed and perceived during
my internship tenure. The first part comprises the detail about the company from the time
of its incorporation to the current position. Along with its processes, policies and
procedures. During my internship programme i have mainly worked in retail banking,
General banking & Finance. All the departments have been discussed in detail. The
main purpose of the internship is to learn by working in practical environment and to
apply the acquired during the studies in a real-world scenario in order to tackle the
problems using the knowledge and skill learned during the academic process. This report
covers many important aspects which are related with operations and financial aspect of
the bank. In the end the learning and observations which I have undergone during my
internship project. This report also contains my perceptions, motivation level and the
working environment of the organization.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 16
Appendix 7
Acknowledgements
Students are advised to acknowledge help and support from faculty members, library,
computer centre, outside experts, their sponsoring organizations, etc.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 17
Appendix 8
Table of Contents
Page
Acknowledgements
Executive Summary (maximum two pages)
Table of Contents
List of Figures
List of Tables
List of Appendices
List of Abbreviations
I XXXXXXXXXX
1.1
1.2
1.2.1
1.2.2
II XXXXXXXXXX
2.1
2.2
2.1.1
2.1.2
III XXXXXXXXXX
3.1
3.2
Guidelines, Procedures and Rules for Summer Internship Project Report Page 18
Appendix 9
List of Figures
(Start from separate page)
__________________________
Appendix 10
List of Tables
(Start from separate page)
________________________________
Appendix 11
List of Appendices
(Start from separate page)
________________________________
Appendix 12
Abbreviations
(Start from separate page)
Guidelines, Procedures and Rules for Summer Internship Project Report Page 19
Appendix 13
Index – Logbook
After completing training in a department, meet the Departmental Head to clarify your
queries, etc. and get his signature as indicated hereunder.
GU faculty visiting the training site may ask the students to show their work and put
their remarks on this page.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 20
Appendix -14
Guidelines, Procedures and Rules for Summer Internship Project Report Page 21
Signature of Industry mentor:
Appendix 15
ATTENDANCE SHEET
Name of Student:
Enrolment No:
Admission No:
Name of Course:
Date of Commencement of Internship:
Date of Completion of Training:
Organization Name:
M 1234567891 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3
ont 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0
h
&
Ye
ar
Note:
1. Attendance Sheet should remain affixed in Daily Training Diary. Do not remove or
tear it off.
2. Student should sign/initial in the attendance column. Do not mark ‘P’.
3. Holidays should be marked in Red Ink in attendance column. Absent should be
marked as ‘A’ in Red Ink.
4. Signature of Company Internship supervisor with company stamp/ seal.
Guidelines, Procedures and Rules for Summer Internship Project Report Page 22
Appendix 16
Guidelines, Procedures and Rules for Summer Internship Project Report Page 23
use leadership skills
(influence others,
develop ideas with
others, stimulate
decision-making and
action)
Expanded my
sensitivity to the
ethical implications of
the work involved
Made it possible for
me to be more
confident in new
situations
Given me a chance to
improve my
interpersonal skills
Helped me learn to
handle responsibility
and use my time
wisely
Helped me discover
new aspects of myself
that I didn’t know
existed before
Helped me develop
new interests and
abilities
Helped me clarify my
career goals
Provided me with
contacts which may
lead to future
employment
Allowed me to
acquire information
and/ or use equipment
not available at my
Institute
In the Institute internship program, faculty members are expected to be mentors for students.
Do you feel that your faculty coordinator served such a function? Why or why not?
How well were you able to accomplish the initial goals, tasks and new skills that were set
down in your learning contract? In what ways were you able to take a new direction or expand
beyond your contract? Why were some goals not accomplished adequately?
Guidelines, Procedures and Rules for Summer Internship Project Report Page 24
What has been the most significant accomplishment or satisfying moment of your
internship?
Considering your overall experience, how would you rate this internship? (Tick One)
Satisfactory Good Excellent
Give suggestions as to how your internship experience could have been improved.
Signature Date
Appendix 17
Reference Style
Books
One Author
Basu, A. (1963), Consumer Price Index: Theory, Practice and Use in India, Modern
Book Agency, Calcutta.
Two Authors
Three Authors
Mote, V.L.; Malya, M. M. and Saha J. (1968), Tables for Capital Investment Analysis,
Indian Institute of Management, Ahmedabad.
Edited Book
Basu, G. (ed.) (1962), Indian Tax Laws and Foreigners Having Investment in India or
Having Business Connections in or with India, Oxford Book & Stationery, Calcutta.
Government Publication
Guidelines, Procedures and Rules for Summer Internship Project Report Page 25
Ministry of Law, Government of India (1960), the Copyright Act, 1957, the Manager of
Publications, Delhi.
Journal Paper
Article in a Newspaper
Gandhi, V. P. (1968), Will the Budget Achieve Its Aims? Certain Doubts, the Economic
Times, Mar. 8, pp. 5-6.
Conference Paper
Guidelines, Procedures and Rules for Summer Internship Project Report Page 26