TESDA CIRCULAR

Subject: Guidelines in the Issuance of Certificate of Training Page 1 of 3 page/s

Number 029, series of 2021
Date Issued: Effectivity: Supersedes:
17 March 2021 Immediately

In the interest of the service, and in line with the implementation of TESDA training programs, these
guidelines are hereby adopted and shall be used by all TVET implementers in the issuance of Certificate of
Training.

I. RATIONALE

In consonance with TESDA Memorandum No. 154, series of 2020 which prescribes the use of the standard
template for the Certificate of Training, and TESDA Memorandum No. 236, series of 2020 which specifies
the roles of TESDA Offices in processing and coding parameters, the printing of the Certificate of Training
shall be available in the T2MIS dashboard to ensure the uniformity of the certificates being issued by all
TVET implementers.

The T2MIS Training Certificate Module is the newly developed system that can auto-generate the training
certificate of TESDA learners. The certificate contains the information of the school, qualification program,
competencies, QR code, among others. This was developed for the uniformity and facilitation of printing of
training certificates.

II. CODING SYSTEM

The procedure in the issuance of the Special Order (SO) Number shall adhere to the protocols stipulated in
TESDA Circular No. 059, series of 2019 with subject Revised Implementing Guidelines on the Issuance of
the Special Order (SO) and Certification, Authentication, and Verification CAV).

Whereas, the Training Certificate Number shall be automatically generated and printed by the system. The
coding for the Certificate of Training observes the following coding system:

a. First 4 digits — calendar year

b. 5th to 6th digits — 2-digit numeric code of the regional office (UACS)
c. 7th to 8th digits — 2-digit numeric code of the provincial office (UACS)
d. 9th to 12th digits — number series

III. PROCEDURES

A. For TVIsITTIs

1. Update the TVI/TTI Profile

a. TVI/TTI authorized personnel shall log in to the T2MIS website:
http.0-2mis.tesda.gov.ph
b. Go to the Profile Page under the Navigation Menu.
c. In the Profile Page, input the following information:
i. School Administrator Name
ii. School Administrator Title
iii. Registrar Name
d. Upload the TVI/TT1 logo. The recommended file format and size of the image shall be followed
to ensure proper printing of the training certificate.
e. Click Save.

2. Update the status of the result of learners who completed the program.

3. For TVIs, the existing process on the Issuance of Special Order (SO) Number as stipulated in
I 1-
TESDA Circular No. 059, series of sh be followed. he I VI shall submit a request letter
2019 all T
 TESDA CIRCULAR
Subject: Guidelines in the Issuance of Certificate of Training Page 2 of 3 page/s
Number 029, series of 2021
Date Issued: Effectivity: Supersedes:
17 March 2021 Immediately
with the list of graduates c U "14 CI required UCK,U It! 1 to nu.The I tqlebl !tat! must inc lude thet
graduation date which will be reflected on the learners Certificate of Training.

4. Wait for the confirmation of the POs on the issuance of the SO Number. through email or call. Upon
confirmation, the TVI shall proceed with the printing of training certificates of the learners with the
issued SO Number.

5. For TTIs, the SO Number is not required. The TTIs shall proceed to the printing of the training
certificates of the learners even without the SO Number.

6. For the printing of the training certificates, the TVI/TTI shall go to the learner's training schedule in
the T2MIS portal. Check if there are generated training certificate numbers appearing on the upper
right portion of the list of learners. If there are no generated training certificate numbers, kindly
coordinate with PO for verification.

7. Upon clicking the Print Certificate button, a preview of the certificates will appear on the screen.
Please be noted that the learners with completed status will be generated with the Certificate of
Training.

8. On your keyboard, press ctrl + p to print the certificates.

9. The dry seal of the TVIs/TTIs shall then be placed on the right side of the Certificate of Training.
The QR Code must not be covered when placing the dry seal on the said certificate.

B. For Provincial Offices

1. The issuance of SO Number shall follow the existing procedures stated in TESDA Circular No. 059,
series of 2019. The POs shall verify the submitted request letter of the TVI, list of graduates, and
attached documents. If the submitted documents are in order, PO shall issue the corresponding
SO Number to the TVI. The SO Number shall be issued within three (3) working days from the
receipt of thereof.

2. The PO shall generate the Training Certificate Number and encode the SO Number.
a. PO authorized personnel shall log in to the T2MIS website:
http://t2mis.tesda.gov.pr
b. Go to the Institution Page under UTPRAS in the Navigation Menu.
c. Search for the TVI and click the Qualification button beside the School List.
d. Look for the learners' qualification with the newly issued SO Number and click the Schedule
button at the right.
e. To generate the Training Certificate Number, click the Add Certificate Number button on the
right side of the learner's row. Notice that the training certificate number will appear on the
Training Certificate column of the learner. Only the learners with complete documents must be
issued with Training Certificate Numbers.
f. To encode the SO Number, click the SO Number button at the top right portion of the learners'
list. PO will be prompted with the input fields and shall encode the corresponding SO number
and the date of graduation specified in the request letter.
g. Click create.

3. The PO shall notify the WI through email or call that the Certificates of Training are ready for
printing in the T2MIS.
 TESDA CIRCULAR
Subject: Guidelines in the Issuance of Certificate of Training Page 3 of 3 page/s
Number 029, series of 2021
Date Issued: Effectivity: Supersedes:
17 March 2021 Immediately

IV. FORMAT

1. The TVI logo shall be in PNG format and size 2x2 cm @300dpi
2. Paper specifications:
a.Type: Vellum
b.Size: A4
c.Color: White
d.Thickness: 180 gsm
e.Plain I No design

V. QR CODE VERIFIER

The Certificate of Training is now equipped with OR Code. The learners shall have their own QR Code which
serves as the link to their TESDA learner's credentials. The OR Code is generated automatically upon
printing of the Certificate of Training.

This Circular takes effect as indicated and shall supersede all issuances inconsistent herewith.

SEC. 14t1IR
( O . LAPERA, 7., CSEE
Director General
Step-by-Step Procedure on How to
Use T2MIS Training Certificate
Module of Provincial Offices and
Administrators of TVIs and TTIs
Introduction:

The T2MIS Training Certificate Module is our newly developed system that can
autogenerate training certificate of our students. It consists of information
regarding the school, qualification program, competencies, qr-code, logos etc. It
was developed to help us fasten the process regarding the printout of our training
certificates.

Key Feature:

1.) Autogenerate Training Certificate

2.) Automate E-Signatures
3.) Validate student through the use of OR Code

Step-by-Step Procedure

This is for adding an SO-Number & Student's Training Certificate Number

Note: Before proceeding to adding of SO-Number & Students Training Cert

Numbers kindly ask the TVI/TTI, if they have updated their "Profile" page before
generating the Training Certificate. There will be an error if not.
Step 1: Login using your TVI/TTI credentials in the http://t2mis.tesda.gov.ph

email Address

Password

Log in

© 2015 - Developed by: TESDA Planning Office - Labor Market Information Division

Step 2: Click the "UTPRAS" link and click the Institution button.

J10. REG iST ER - e REPORT • FEEDBACK 9 MANUAL -

TRAINERS

SIS

.3 SCHOLARSHIP
Step 3: Search for the Institution and click the "Qualification" button beside the
school list.

z Report

Qualification

Step 4: Find the certain Qualification of the School

Qualifications

Sect( Qualification Stabs cTPN

Electrical and Electronics Electrical insiallatan and 1480.1121110E NC II - ELCEIM21 S WTR

?Mats and Engineering Shielded Metal All Welding (SHAW) NC II - inEEEAW206 WIN

Pleating. Ventilation Asconditioning and Refrigeration RAC Servicing iDomRAC, NC H - HVCWAC211 WIN

Electrical and Electronics Electrical Installation and Matnlenancr NC II - EICEN.A215 WTR

Electrical and Electronics Electronics Products Assembly and Servicing NC H - ELCEPA213 WIN
El=3
Electrical and Electronics Electronics Products Assembly and Servicing NC II - EICEPA213 WTR
CI=
Metals and Engmeering Shielded Metal Arc Welding (SHAW) NC II - MEEEAY1206 WTR
CIE=
Keating, Ventilation, ...conditioning and Retrgerabon RAC Senncmg (1)cnIRAC I NC II - HVCIVAC211 WTR

Electrical and Electronics Electncal Installation and Maintenance NC II - ELCEJIA21S WTI,

Electrical aid Electronics Electronics Rock/cis Assembly and Servicing NC li Service consumer electronic products and systems - ELCEPA.213 WTR-Cluster

Construction Carperdry NC II - CONROC205 WWI

f:=23
Melds and Engineering Shielded Metal Arc Welding {SHAW) NC I - MEHAW106 WIN
Step 5: First add the certificate number of the students before adding an SO

Ono rarer. Onn

s_eamer s tD Name Result Trarrang Certificate

Completed

Completed

Completed

Completed

Step 6: Click the SO-Number and proceed to the SO adding page

SO Nunth SO-1234S6

Date of Graduation 01/15/2021

Create

Add the SO-Number and Date of the Graduation of the schedule

Students with Certificate Number and with SO-Number
ritt INSTITUTION

Institution Details

RAC Servicing (DornRAC) NC II Nominal Duration 480 Hrs Actual Duration : 480 hours Hrs

lerinees D Ilene Result Trotting Certthaste

Completed 2021-03-69-000016
1=Z= ==I
Completed 2021-03-64000017

Completed 202143-69000018
13==1
Completed 2021-03-69.000019
==I

Kindly contact the TTI/TVI for the printing of Training Certificate

 Step-by-step procedure on
how to use our T2MIS Training
Certificate Module of TVIsiTTIs
Introduction:

The T2MIS Training Certificate Module is our newly developed system that can
autogenerate training certificate of our students. It consists of information
regarding the school, qualification program, competencies, qr-code, logos etc. It
was developed to help us fasten the process regarding the printout of our training
certificates.

Key Feature:

1.) Autogenerate Training Certificate

2.) Automate E-Signatures
3.) Validate student through the use of QR Code

Step-by-Step Procedure

Step 1: Login using your TVI/TTI credentials in the http://t2mis.tesda.gov.ph

mail Address

Password

Log in

© 2015 - Developed by: TESDA Planning Office - Labor Market Information Division

Step 2: Click the "Profile" link from the navigation menu

 * HOME & REGISTER - L REPORT 1Ik PROFILE Id FEEDBACK St MANUAL -

Step 3: Kindly input every fields in this page or else there will be an error
generating the training certificate.

Note: Please do advice to use png images to upload for the training certificate.
E.g. logo & signature image.

TVI Profile

TECHNICAL POINT SKILLS ACADEMY, INC.

Brgy. Cristo Rey, Odonnel, Capas, Tarlac
Upload Logo Here 09158438373

Image should be PNG file and 50 pixels

is the advisable height for your logo

ROCHELLE T. TONGOL
Contact Person

technicalpoint.skillsacademy@yahoo.com
Email
Choose File No file chosen
Website
School Administrator
ROCHELLE T TONGOL

School Administrator Title

Choose File No file chosen

Registrar Name
Sample of complete setup of TVI/TTI Profile

TVI Profile

irc.toast Logo *kw

kmeor shore'd oe PNC Me nod SO pooh

the advvaatie
. Neogee fo. yew kogn

Contact Person

Email Choose Fiii No tilt chosen

Website School Administrator

SamP4 School Admin Name

School Administrator Title

Choose File No file chosen

Registrar Name

After the Profile Upload Steps we may now proceed in generate our Training
Certificate
Step 4: Proceed to a finished training schedule where students results are
"completed".

For TVIs: Before printing your training certificate kindly send the appropriate
details of your training schedule to your PO Officials. Send them your qualification
program, the schedule of that program, who is the trainer and the graduation
date of that training schedule.

These details are required for our PO to generate an SO-Number and Certificate
Numbers for our Students.

Note: Don't Forget the Certificate Number of your students, PO will generate
them for you.

For TT's: You may print your certificates regardless of the SO-NUMBER.

Institution Details

0E11

Lowites Name Result Training Certlfwete

Completed
===I CZIMMI
Completed
==I MII=11
Completed
CE:=1 Call=
Completed
12=2

+Ba k to Schedwie lists

Note: Only the completed students result will acquire the Training Certificate.
Here is an example of a schedule that has Student's Training Certificate Number
and SO Number added.

VI INSTITUTION

Institution Details

earners 10 Name Result Trawling Cernficate

EC=
Completed 2021.03-69-000016 ==21 =MEI
Completed 2021-03-69-000017 ==212 MEMO
Cornpated 2021-03-69-000018 ==1 OEMS
Completed 2021-03-69-000019
==3 CEEM

Step 5: Click the "Print Certificate" button to proceed on printing.

irfo COMPRINC113 CO101111E1

8. ompelrekie•
e. 4 Or*de•-••••• +AN:, • comm.e•sat,•••••
- -•••svoNfilm
has. sr. safe, veccedurel
dammed Cempelencirt
Certificate of Training P-epme mate . re took
ledeCTt We... dr,
Celeva.orahoes erg ,anaos wet
• raewoo.oes
Sample Students Name Pero.. Am< teraimods
▪ boa.c.actr.ca.....ts
Wen., =Alt .0
• NovsegeoeFertg and sArly roc..
1.1Lk 0001313003- 29•79,12 Csumart *at suaraok.aa
Cam Crapomall.
"..grey *Tee,.-, • C site Me :c,-ortr - . loslaa Arran< c.w.o.- 6,41 !p.n.,. I yr,.
nroormnns e a fa: ebecrfrate, Stn.. .0 ...Amara *awes. mangsnat.cra A..a ea-cr.:wan, DaraitAC,

m.o• arritc wAloaraabor ar.a aa.f.c• • - -

RAC Servicing (DomRAC) NC II
_I.- 09aMial003 Co.
ere 1--1
Tss 101. Amway 2'321 at 1156a rrte-e- r-te-
MCA Corplak fax Sew. Pan Ufa 1a9ra9 Cra, Metro M.*

AatuN CL•t• ol

Samdlr •••••■••• Mom So..1•41..... War

sr.< T••••••nd Java See. Ain ro Waft 11.1.) Sag .e.10-cate , Lal-C3-60,7.0:416

Secretary Signature
sec tenn0 warm no. an
-es. DIEM.
T alititei
t

Um. • te_rar re re
G
•TC•e•Ca,0••,,, ,- I
COMPETENCIES COIIMNITTO
B.••• oo•dric,...•••
Step 6: From your keyboard press "Ctrl+p" or printing, print on A4 paper size for
better sizing.

Note: Kindly check if your connected to a printer.

Print F Pee.,

tF 3 [Wen 'I rc<s cor...r

Les! ,aticn 6 Sawe as PDF

.nat
.1.0,94101.1.10 0•11 toginames AP
CaMin•011.111101an
Certificate of Training Save 1••••• •••.«
...OW WNW./ et...;•
caws• pecaa..• gmuardosm •.• weft.
.01%r•••• Peres Pr Sill!!
•••••••• tItadfts.
W e Maw Sowarems
.•••••• ear•nra. .04
h. writ SePoion.p
UU aaftr. tamohnows largrn Default
0•0
.fts *oak/Wand. C.0.1111.11
••••• donmeg okrmile• ••4I
Rune. roes ❑ Hobbes and locners
Wows wars. lorramlx
RAC Servicing (DomRAC) NC II .••••••., Owe. rins

•:II • a• - O Background rapt..

dPan.

1130,1 Cows. tall Seat kw Si. toe. Cc, Main Wevra

t.

M. SMOG IIIINSIOSMI.
MU (MOO* ONPAY
irdfritit

6
:7 COMMTIMICUS COM•111111.1

Compamlo,
waft..
▪ loot. enrear••••

•••ers Ocr.anons,
•• awa./.
ta••••••em.
Certificate of Training
Ann
▪ ••••10.211.01.0.• 400.411•Ons
a.m. Mort._.._..
Maw. Orr ORIMIlf me.
Yeas. task ow. a...4.
ad I., pArstet

aPar Am....n.6%•• -
.1.••••••Is • • 4... • 0,..1011.111•11.1 tard•Mool
• ...el. •

Now the training certificate is ready for printing.