GIVING A FORMAL PRESENTATION

MATA KULIAH BAHASA INGGRIS

Dosen Pengampu : Kadek Adyatna Wedananta S.pd.,M.Pd.

Oleh:
Ni Wayan Diantari Sukma (119211240)
Lorensa Dwi Lestari (119211242)
I Gede Nyoman Merta Wiguna (119211267)
Ni Ketut Anastacya Prilia Christin Eka (119211282)
Fina Putri Nabilah (119211284)
Nurhidayah (119211299)
Putu Cornelia Sekardiny (119211304)
Ni Putu Amelia Putri P. (119211308)

PROGRAM STUDI AKUNTASI

FAKULTAS EKONOMI DAN BISNIS
UNIVERSITAS PENDIDIKAN NASIONAL
 2020

A. Definition of presentation

A presentation is a means of communication that can be adapted to various

speaking situations, such as talking to a group, addressing a meeting or briefing a team. A
presentation requires you to get a message across to the listeners and will often contain a
'persuasive' element. It may, for example, be a talk about the positive work of your
organisation, what you could offer an employer, or why you should receive additional
funding for a project

B. The Function of Presentation

 A presentation can also be used as a broad term that encompasses other ‘speaking
engagements’ such as making a speech at a wedding, or getting a point across in a
video conference.
 Describe the functions of the speech to inform.
 Explain the difference between exposition and interpretation.

C. Presentation for Business

Presentations are a necessary part of business and there will be times when you
will be asked to present about a topic.  Sometimes you are given time to prepare a
structured presentation and other times you might be asked to give an impromptu
presentation with little or no time to prepare.  Each of these presentation styles requires
good communication skills but there are unique expectations when delivering a formal
vs. and informal presentation.

D. Part of Presentation
 All types of presentations consist of three basic parts: the introduction, the body, and
the conclusion. In general, the introduction should be about 10-15% of your speaking
time, the body around 75%, and the conclusion only 10%. The old adage is that in the
introduction you tell them what you will tell them; in the body you tell them; and in the
conclusion you tell them what you told them.

1. The Introduction
The introduction is the most important part of your presentation as it sets the tone
for the entire presentation. Its primary purpose is to capture the attention of the
audience, usually within the first 15 seconds. When your introduction is finished, you
need to make a smooth transition into the body of your talk.

2. The Body
The body is the main part of your presentation. This is where you explain your
topic and where all your information is presented. The organization of the body is
critical because the audience needs to be able to follow what you are saying and/or
doing. A demonstration is the easiest to organize because you can simply go through
the steps in order. The audience must know what is being done, how it’s being done,
and why it’s being done. All information you present in the body of your presentation
must be accurate and understandable. You need to offer enough information to cover
your topic thoroughly while eliminating any unnecessary information.

3. The Conclusion
Your conclusion should be short and concise. It should summarize or highlight
the main points you made or emphasize what the audience should have learned. Do
not restate everything you said in the body and never introduce new information at
this time. A good conclusion ties together all the parts of your presentation. Try to
include some sort of link to your introduction. Avoid false or multiple endings. End
with a catchy phrase and leave the audience with a good impression
E. Formal Presentations

A presentation is considered formal when you have been asked to share ideas with
an individual or group and you have been given time to prepare.  Formal presentations
require a very different approach than presenting to your team during a weekly meeting.

F. Tips for Effective Presentations

1. How your Passion and Connect with your Audience

The great presenters say that the most important thing is to connect with your
audience, and the best way to do that is to let your passion for the subject shine through.
Be honest with the audience about what is important to you and why it matters. Be
enthusiastic and honest, and the audience will respond.

2. Focus on your Audience’s Needs

Your presentation needs to be built around what your audience is going to get out of
the presentation.As you prepare the presentation, you always need to bear in mind what
the audience needs and wants to know, not what you can tell them.While you’re giving
the presentation, you also need to remain focused on your audience’s response, and react
to that.You need to make it easy for your audience to understand and respond.

3. Keep it Simple (Concentrate on your Core Message)

When planning your presentation, you should always keep in mind the question like
“What is the key message (or three key points) for my audience to take away?”. You
should be able to communicate that key message very briefly. Some experts recommend
a 30-second ‘elevator summary’, others that you can write it on the back of a business
card, or say it in no more than 15 words. Whichever rule you choose, the important thing
is to keep your core message focused and brief. If what you are planning to say doesn’t
contribute to that core message, don’t say it.
4. Smile and Make Eye Contact with your Audience

If you smile and make eye contact, you are building rapport, which helps the audience
to connect with you and your subject. It also helps you to feel less nervous, because you
are talking to individuals, not to a great mass of unknown people.To help you with this,
make sure that you don’t turn down all the lights so that only the slide screen is visible.
Your audience needs to see you as well as your slides.

5. Start Strongly

The beginning of your presentation is crucial. You need to grab your audience’s
attention and hold it. They will give you a few minutes’ grace in which to entertain them,
before they start to switch off if you’re dull. So don’t waste that on explaining who you
are.

6. Remember the 10-20-30 Rule for Slideshows

This is a tip from Guy Kawasaki of Apple. He suggests that slideshows should:

 Contain no more than 10 slides;

 Last no more than 20 minutes; and
 Use a font size of no less than 30 point.

As a general rule, slides should be the sideshow to you, the presenter. A good set of
slides should be no use without the presenter, and they should definitely contain less,
rather than more, information, expressed simply. If you need to provide more
information, create a bespoke handout and give it out after your presentation.

7. Tell Stories

Human beings are programmed to respond to stories. Stories help us to pay attention,
and also to remember things. If you can use stories in your presentation, your audience is
more likely to engage and to remember your points afterwards. It is a good idea to start
with a story, but there is a wider point to you need your presentation to act like a
story.Think about what story you are trying to tell your audience, and create your
presentation to tell about it.

8. Be Prepared for Difficult Question.

Questions may come up during your presentation or even at the Q&A session, so you
need to be prepared for the most difficult ones, particularly ones that may derail your
presentation or subvert your goal. Since you should know your topic and your audience,
you should plan for these kinds of questions.

9. Have a Second (Short) Closing After the Q&A.

Just like an encore or a curtain call, you should include a short closing after the
questions. This is the time to summarize (again) and drive home your key messages and
points, including your call to action. If you need to, you can prepare a slide for this, but
you should be able to do the final closing without a slide to support you.