Test Document

Purpose of Test

Test History
Date Tester Test Notes Results

Time to Test
Estimated Time
Actual Time

Test Setup

Last changed on:6/20/2012 09:54:00 PM Page 1

Test Document

Test Procedure

Step Action Expected Results Test Step Notes Results

1. Navigate to the Standard Receipts
Entry program (P03B102) on the
Manual Receipts Processing menu
(G03B12).

Click the Manual Receipts

Processing link.

2. Click the Standard Receipts Entry

link.

3. Use the Work with Customer

Receipts Inquiry form to locate
and select an existing receipt.

Page 2 Last changed on:6/20/2012 09:54:00 PM

 Test Document

Step Action Expected Results Test Step Notes Results

4. Click the Add button.

5. Use the Receipt Entry form to

enter a standard unapplied receipt.

Last changed on:6/20/2012 09:54:00 PM Page 3

Test Document

Step Action Expected Results Test Step Notes Results

6. Use the Company field to enter a
code that identifies a specific
organization, fund, or other
reporting entity.

Enter the desired information into

the Company field. Enter a valid
value e.g. "1".
7. Click in the Payor field.

8. Use the Payor field to enter a user-

defined name or number that
identifies an address book record.

Enter the desired information into

the Payor field. Enter a valid value
e.g. "3535".
9. When you enter and process manual
receipts, you must be familiar with
how the system uses dates.

When you enter a receipt, you must

enter both a receipt date and a G/L
date.
10. Click in the G/L Date field.

11. Use the G/L Date field to enter the

date that identifies the financial
period to which the transaction will
be posted.

Enter the desired information into

the G/L Date field. Enter a valid
value e.g. "093011".
12. Click in the Receipt Date field.

13. Use the Receipt Date field to enter

the date on the check or the date
that you enter the receipt into the
system. The receipt date is used for
information and reporting purposes
only.

Enter the desired information into

the Receipt Date field. Enter a valid
value e.g. "073011".
14. Click in the Receipt Number field.

Page 4 Last changed on:6/20/2012 09:54:00 PM

 Test Document

Step Action Expected Results Test Step Notes Results

15. Use the Receipt Number field to
enter an alphanumeric code that
identifies a check or receipt.

Enter the desired information into

the Receipt Number field. Enter a
valid value e.g. "VP850".
16. Click in the Receipt Amount field.

17. Use the Receipt Amount field to

enter the actual amount of the
receipt or payment.

Enter the desired information into

the Receipt Amount field. Enter a
valid value e.g. "550.00".
18. Click the Form button.

19. Click the Select menu.

20. Use the Select Invoices form to

select specific open invoices for a
customer and apply them to a
receipt.

Last changed on:6/20/2012 09:54:00 PM Page 5

Test Document

Step Action Expected Results Test Step Notes Results

21. Click the Find button.

22. Select the check box for the invoice

that the customer is paying.

Click the 6500 option.

23. Click the Select button.

24. Notice that when you select an

invoice, the system displays a check
mark next to your selection.
25. Click the Close button.

26. Notice that the system loaded the

invoice in the detail area of the
Receipt Entry form.

Page 6 Last changed on:6/20/2012 09:54:00 PM

 Test Document

Step Action Expected Results Test Step Notes Results

27. Use the TI (Type Input) field to
enter a code that specifies how the
system processes a transaction
during receipts entry. The system
will not process transactions with a
blank or invalid type input.

Enter the desired information into

the T I field. Enter a valid value e.g.
"10".
28. Next, review all the columns for the
record.

Click the Columns list.

29. Click the Show All Columns list

item.

30. Click the horizontal scrollbar.

31. Review the remainder of the invoice
for accuracy.
32. Click the OK button.

33. Click the Cancel button.

Last changed on:6/20/2012 09:54:00 PM Page 7

Test Document

Step Action Expected Results Test Step Notes Results

34. Click the Close button.

35. You have successfully selected an

open invoice and applied it to
a receipt. 
End of Procedure.

Additional Validation

Page 8 Last changed on:6/20/2012 09:54:00 PM