Test Document

Purpose of Test

Test History
Date Tester Test Notes Results

Time to Test
Estimated Time
Actual Time

Test Setup

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Test Procedure

Step Action Expected Results Test Step Notes Results

1. Navigate to the Convert Unapplied
Receipts to Credit Memos
program (R03B620) on the Period
End Processing menu (G03B21).

Click the Period End Processing

link.

2. Click the Convert Unapplied

Receipts to Credit Memos link.

3. Use the Available Versions form to

select a version of the batch
program. In your work
environment, the system might
display additional versions.

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Step Action Expected Results Test Step Notes Results

4. Click the XJDE0001 option.

5. Click the Select button.

6. Use the Version Prompting form

to access data selection and data
sequencing for the batch program. If
the Data Selection or
Data Sequencing options are
disabled, you cannot review or
change the data selection or
sequencing for the version.

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Step Action Expected Results Test Step Notes Results

7. Click the Data Selection option.

8. Click the Submit button.

9. Use the Data Selection form to

specify which records the system
should retrieve from the database
and include in the report.

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Step Action Expected Results Test Step Notes Results

10. The system does not pass the data
selection from the Convert
Unapplied Receipts to Credit
Memos program to the Credit
Reimbursements program.
Therefore, if you set the processing
option in the Convert Unapplied
Receipts to Credit Memos program
to run the Credit Reimbursements
program automatically, you must set
the data selection in the Credit
Reimbursements program before
running the Convert Unapplied
Receipts to Credit Memos program.

For example, if you set the data

selection in the Convert Unapplied
Receipts to Credit Memos program
by company or customer, you may
want to set the data selection in the
Credit Reimbursements program by
the same company or customer. By
using the same data selection for
both programs, you ensure that the
system processes the correct
records.

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Step Action Expected Results Test Step Notes Results

11. You should note that setting data
selection by batch is not
recommended because the Convert
Unapplied Receipts to Credit
Memos program sets data selection
based on the Unapplied Receipts
(RU) batch, and the Credit
Reimbursements program sets data
selection based on the Credit Memo
(default RM) batch. If you set the
processing option in the Convert
Unapplied Receipts to Credit
Memos program to run the Credit
Reimbursements program
automatically, you cannot set the
data selection by batch number in
the Credit Reimbursements program
because you do not know what the
Credit Memo (RM) batch number is
because the system has not
generated it yet.

If you do not set the processing

option in the Convert Unapplied
Receipts to Credit Memos program
to run the Credit Reimbursements
program automatically, you can
wait until the Convert Unapplied
Receipts to Credit Memos program
generates an RM batch number and
then you can use that RM batch
number in the data selection for the
Credit Reimbursements program.

WARNING: Do not set data

selection for both the Convert
Unapplied Receipts to Credit
Memos program and the Credit
Reimbursements program to use the
RU batch number. The Credit
Reimbursements program uses the
RM (credit memo) batch number,
not the RU (unapplied receipts)
batch number.

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Step Action Expected Results Test Step Notes Results

12. Click the Left Operand list.
13. Click the
Address Number (F03B13) (AN8) 
[BC] list item.
14. Click the Comparison list.

15. Click the is equal to list item.

16. Click the Right Operand list.

17. Click the Literal list item.

18. Click in the Literal Value: field.

19. Enter the desired information into

the Literal Value: field. Enter a
valid value e.g. "3334".
20. Click the OK button.

21. Click the OK button.

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Step Action Expected Results Test Step Notes Results

22. Use the Processing Options form
to set parameters for how a batch
program processes data. Processing
options are unique to a version. You
should review processing options to
ensure that the settings are correct.
23. Use the Process Mode processing
option to specify whether the
system runs the program in proof
mode or final mode. Values are:

Blank: Proof mode. The system

generates a report that lists the
unapplied receipts selected for
conversion to credit memos.

1: Final mode. The system converts

unapplied receipts to credit memos
and generates a report that lists the
unapplied receipts that were
converted to credit memos.

Note: If you do not set data

selection, the system processes all
unapplied receipts.

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Step Action Expected Results Test Step Notes Results

24. Use the Run Credit
Reimbursement (R03B61)
processing option to specify
whether the system automatically
runs the Credit Reimbursements
program (R03B610) after running
the Convert Unapplied Receipts to
Credit Memos program. This
processing option is only applicable
when you run the Convert
Unapplied Receipts to Credit
Memos program in final mode.
Values are:

Blank: The system does not run the

Credit Reimbursements program.

1: The system runs the Credit

Reimbursements program.

WARNING:
When you set this processing option
to run the Credit Reimbursements
program, the system does not pass
data selection from the Convert
Unapplied Receipts to Credit
Memos program to the Credit
Reimbursements program.

Therefore, you should set up data

selection and processing options in
the Credit Reimbursements program
before running the Convert
Unapplied Receipts to Credit
Memos program.

For example, you may choose to set

the data selection of both programs
by customer or company so the
programs process the same
unapplied receipt records.

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Step Action Expected Results Test Step Notes Results

25. Click the Defaults tab.

26. Use the Credit Memo Document

Type processing option to specify a
value from UDC 00/DT that
represents the document type of the
credit memo that the system creates.

If you leave this processing option

blank, the system uses the value
RM.
27. Click the Versions tab.

28. Use the Credit Reimbursement

(R03B610) Version processing
option to specify the version of the
Credit Reimbursements program
that the system runs if you set the
Run Credit Reimbursement
(R03B610) processing option to run
the Credit Reimbursements
program.

If you leave this processing option

blank, the system uses the default
version XJDE0001.

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Step Action Expected Results Test Step Notes Results

29. Use the Invoice Entry MBF
(P03B0011) Version processing
option to specify a version of the
Invoice Entry MBF program
(P03B0011) that the system uses
when generating revenue fees.

If you leave this processing option

blank, the system uses the default
version ZJDE0001.
30. Click the OK button.

31. Use the Printer Selection form to

identify printer information for the
report. In your work environment,
the printer settings will be different.

Step Action Expected Results Test Step Notes Results

32. Click the OK button.

33. Access and review the Convert

Unapplied Receipts to Credit
Memos report.
34. Notice that the system has changed
the document type from RU to RM,
due to the processing option setting.

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Step Action Expected Results Test Step Notes Results

35. You have successfully used the
batch process to convert unapplied
receipts to credit memos.
End of Procedure.

Additional Validation

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