Logistics Officer

Location: [Europe & the Middle East] [Jordan]

Town/City: Amman
Category: Supply Chain

Position Title: Logistics Officer

PURPOSE OF POSITION:

To coordinate and manage the logistics’ services of WV Jordan Response

Office. To be responsible for WV Jordan’s fleet of vehicles and communications
equipment maintenance and upkeep. To manage and monitor the
fixed assets registration system. Compile and analyze data to expedite logistics activities.

Major Responsibilities:

Logistical Management

Follow up closely with the clearing and shipping agencies regarding the sh
ipments and delivery of commodities, gifts in kinds and relief items.

Receive the purchased goods and monitor the quality/quantity.

Prepare waybills and related documents for goods transportation.

Communicate and update the concerned people about shipments status.

Manage the day to day logistics operations.

 Manage vehicle rental requests, as per the needs of the different projects.

Participate with the Support Services

Manager in the development of logistics policies and procedures.

Analyze logistics problems and provide solutions.

Maintain effective lines of communication with regard to logistical matters between

Project managers, sector leads, suppliers, procurement.

Manage and maintain the WVJ stocks and assets records and assets disposal (mobile
devices, laptops, land phones … etc).

Update the finance department with the assets/stocks lists and records.

Prepare and provide assets/stocks reports to the concerned people on monthly basis or
whenever required.

Prepare and provide a logistics report to the Support Services Manager and finance
Dept.

Ensure cost efficiency and reliability for the logistics and fleets services.

Vehicle Management and Maintenance

Work with the Support Service Manager to design a suitably staffed and
equipped transport function to support the WVJ’s vehicle operations and policies.

Implement and direct WVJ standard Vehicle policies and procedures, with
particular attention to safety and security issues.
Update WVJ Security office about the trip requests.

Manage and be accountable for the vehicle fleet, ordering and inventory
management of all vehicle related parts and consumables, including fuel.

Evaluate, manage and monitor drivers.

Supervision of WVJ mechanics and general management of vehicle spare part stores
and garage

Focal point for all purchases in Transport department. Raising PRs for vehicles spare
parts and vehicle repairs.

Manage the vehicle pool (if applicable).

Ensure that appropriate communications equipment is installed and functioning in WVJ

vehicles to meet the operational and security requirements.

Ensure the correct and timely routine maintenance and repair of WVJ vehicles
and generators.

Ensure that all vehicles carry the required on-board documentation and that all
documents are kept current (including insurance).

Inspect and record condition of vehicles, by maintaining weekly checklists file and
ensuring that Vehicles log books are accurately filled.

Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle
inspection, drills on safety driving, defensive driving, etc.

Ensure all vehicles are properly cleaned on a daily basis.

 Prepare weekly and monthly reports on transport and discuss with the Support services
manager.

Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring
system on fuel consumption.

Ensure that all vehicles are secure when not in use.

Be familiar with local regulations/laws.

Communications Equipment

Manage
the storage and usage of WVJ communications equipment (mobiles, radios, VHF,
UHF, Thurayas, etc.), if applicable.

Ensure that communications equipment is installed properly at WVJ premises and

vehicles.

Coordinate with the IT and field security person regarding the equipment progra
mming and other technical issues.

Keep the equipment usage logbook reviewed and updated.

Documentation

Oversee supplies packing list compilation.

Ensure packing lists/waybills are properly filled out.

 Ensure that export/import documentation and approvals are obtained from authorities.

Maintain records and manage all details related to program fixed assets.

Ensure that vehicles have proper documentation, and monitor vehicle

log books on a monthly basis.

Submit detailed monthly vehicle activity report.

Develop and maintain

a filing system with all documents in relation to logistics, vehicles, and equipment and
constantly update them.

Other

Support
the procurement officer in identifying appropriate suppliers and placing orders during
rush and peak periods.

Manage car rental contracts, Office maintenance contracts.

Handle any other duties as may be assigned by the Support Services Manager.

Ensure that accurate documentation is maintained for all South Syria procurement (and
Whole of Syria if requested by the Team Leader).

Work with the Whole of Syria Finance Manager to ensure strong financial
documentation is in place for the Whole of Syria Team.

Ensure that the Whole of Syria and South Syria offices are stocked with appropriate
equipment and supplies to support the functioning of World Vision’s business in these
 areas.

Education:University degree in business administration or any related filed.

Experience:

Minimum 4-5 years experience in a related field

Knowledge & Skills:

Ability to cope and work under pressure.

Computer literate (MS Office) with a high degree of proficiency and productivity.

Excellent written English, with good command with spoken Arabic and English.

Strong administrative skills including attention to details.

Excellent organizational and time management skills.

Good interpersonal, written and oral communication skills.

Ability to work in and contribute to a team building environment.

A full commitment to World Vision’s core values and humanitarian mandate.

Adherence to World Vision Child Protection, Code of Conduct, and Conflict of Interest
policies.

Core Capabilities: Achieving quality results and service Practicing accountability and
integrity Communicating information effectively Thinking clearly, deeply and broadly
 Understanding the Humanitarian industry Understanding WV’s mission & operations
Practicing continuous innovation & creativity Learning for growth and development
Maintaining work/life balance Building collaborative relationships Practicing gender & cultural
diversity Influencing individuals & groups

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