AFFIDAVIT/ UNDERTAKING

I/We/M/s _________________________________________________________ R/o

____________________________________________________________________________________

under take that after the completion of work (Name of work to be executed)

“___________________________________________________________________” Sector No.

_______________________ Urban Estate _________________ will shift the labourers

immediately with adequate indemnifying arrangement, which was temporarily located

at the site of work. In the event of failure to shift the labour by me/us. I/we, am/are

liable for penal action either in the shape of penalty equal to 10% of the total cost of

work or my/our enlistment with HSVP or any other department of Haryana shall be

liable to be concealed.

Place ……………
DEPONENT
Dated …………..

VERIFICATION:-

I, the above named deponent to hereby verify that the above statement is
true and correct to the best of my knowledge and belief and nothing has been
concealed therein.

Place ……………
DEPONENT
Dated …………..

Condition Road_2021 -1-

Condition Road_2021 -2-
 GENERAL CONDITIONS
1. The contract schedule of rates is an extract of the relevant item from the
Haryana PWD Schedule of rates 2021.
2. The work will be carried out according to PWD book of specification 1990 latest
addition/I.R.C. specification which will form a part ad parcel of this contractor
schedule of rates.
3. Approximate quantities are given in the contract schedule of rates and these
can vary at the time of execution of work. The payment will be made according
to the actual work done by the contractor.
4. The work will be considered to be situated in the Municipal limits for all
purposes.
5. The items hereafter described very briefly but the description would mean the
completed description in the Haryana PWD Schedule of rates 2021.
6. All the items in the contract schedule of rates are subjected to the foot notes as
given in the Haryana PWD Schedule of rates 2021 regarding those items.
7. Any item of work not provided in the contract schedule of rates but required to
be executed will be paid at the Haryana PWD Schedule of rates 2021 where the
item exists in the Haryana PWD Schedule of rates 2021 subject to premium or
discount tendered by the contractor. In case of non-schedule item, this will be
governed by clause 12 of the contract agreement/approved NIT/Tender Form.
8. All amendments issued in the Haryana PWD Schedule of rates 2021 up-till the
date of opening of tender will be applicable on the contract schedule of rates.
9. No claim will be entertained from the contractor in case any mistake in
description rates or unit occur in any of the items taken in contract schedule of
rates on account of typing, comparison or over sighting. If there will be any
mistake the same shall be rectifiable at any stage as per Haryana PWD
Schedule of rates 2021 with amendments of the same received from time to
time.
10. The success full tenderer shall have to sign an ‘AFFIDAVIT’ to the effect that he
has no relations or connections with the firm/contractor black listed by the
Haryana Government/Government of India from time to time. The form of
affidavit annexed at Page No. ___.
11. All the pages of the tender must be signed by the contractor before submitting
the tender failing which the tender shall be treated as invalid.
12. Nothing extra shall be paid on account of any damage cause due to rain or any
other act of God.
13. After the receipt of tender documents, the earnest money will not be
returned to the contractor till the acceptance of tender or 3 months
whichever is later.
14. In case any contractor who deposits the earnest money for the purchase of
tender document and then does not submit his offer, the earnest money in this
case also be refunded only after the acceptance of tenders or 3 months
whichever is later.
15. The earnest money shall be deposited in the bank account of the Executive
Engineer, HSVP Division No.II, Hisar and then returned to the contractors
through cheque after the allotment of work or 3 months whichever is later.

Condition Road_2021 -3-

16. All charges such as royalty municipal taxes, octroi charges, forest tax, sales tax
and any other kind of taxes shall be paid by the contractor and are including in
the rates quoted by the contractor.
17. Material collected in excess shall not be paid for and if the name is not removed
from pit of wok within one month from the dated of final measurement, the
same shall become the property of HSVP.
18. No over gauge material will be accepted by the Department in any case.
19. Stacking shall be commended from the farthest and from source of supply and
proceed continuously.
20. If the contractor bring the material viz stone metal, grit, screening and stone
dust etc. from any other source/quarry located at the farther distance than the
quarry/source mentioned in the description of that item, nothing extra shall
payable to the contractor. In case the contractor bring the material from the
nearer source/quarry mentioned in the description of that item deduction on
account of less distance covered shall be effected from the contractor at ceiling
rates.
21. G.S.T. & Income tax alongwith surcharge will be deducted from the contractor
on gross amount as per Govt. Instructions.
22. Labour welfare cess will be deducted from the amount payable to the contractor
as per Government Instructions.
23. The successful tenderer shall have to sign an AFFIDAVIT to the effect that he
will shift all the labour engaged for the execution of work immediately after its
completion duly attested by the First Class Magistrate. In the event of his
failure to shift the labour, he will be liable for penal action either in the shape of
penalty equal to 10% of the total cost of work or his enlistment with HSVP or
any other department of Haryana shall be liable to be cancelled. The form of
affidavit annexed at page No. ____.
24. Job mix formula will got tested by the contractor at his own cost from NIT
Kurukshetra, PEC Chandigarh & Shri Ram Institute Delhi or any other
approved source & got approved from the competent authority. No extra
payment shall be made on this account to the firm.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

Condition Road_2021 -4-

 SPECIAL TERMS & CONDITION FOR CONSTRUCTION WORKS

1. The participating contractual agency shall furnish an affidavit at the time

of submission of bid that all the building and other construction workers
to be deployed at site of work, have been registered with ‘The Haryana
Building & Other Construction Workers Welfare Board’.
2. In case the said affidavit is not furnished by the agency, his bids/tenders
shall be rejected without giving any further opportunity.
3. Further, no payment will be made to the contractor/agency who fails to
submit the documents about the said registration.

EXECUTIVE ENGINEER,
HSVP DIVISION NO-II, HISAR

Condition Road_2021 -5-

 T E C H N I C A L C O N D I T I O N S

The work will be carried out as per MORT&H (Roads wing) specification for
Roads and Bridge works 2013 (5th revision).
For item of B.M work, contractor shall intimate to the Engineer-in-charge in
writing 20 days (twenty days) before the start of work, the job mix formula proposed to
be used by him for the work and will take up the work only after approval of job mix
formula.
The unit of measurement of Bituminous Macadam will be weight in metric
tonne of Bituminous mix laid consolidated and finished which shall be determined as
under:-
a) Volume of the mix laid at site will be calculated by multiplying the area
covered with average thickness actually laid at site. Average thickness will
be based on thickness measured at suitable intervals both along length and
across width of road.
The weight shall then be worked out by multiplying the volume of the
mix on particular stretch of the road with the average field density of the
very particular stretch and the weight thus worked out above shall be
considered. The average density for the stretch shall be determined by the
actual determination of field density by sand replacement method.
b) (i) The contractor shall provide install, maintain and operate at his own
cost in good working condition weigh bridge of suitable capacity at the
site of the hot mix plant under the direction of Engineer-in-charge or his
representative.
(ii) Each truck before loading of the mix shall weighed on the weigh bridge
and its weight shall be recorded under the signature of the authorized
representative of the contractor and Engineer-in-charge.
(iii) The work shall again be weighed on the weigh bridge after loading the
mix and its weight recorded under the signature of the site
representative as per prescribed performa as given at condition number
35 on page ………. weight of mix material will be determined from
difference of (iii) & (ii).
c) Lowest of weights calculated under para 3 (a) & 3 (b) above will be
considered and paid for.
d) The minimum density for bituminous macadam work shall not be less than
95% of that obtained by job mix formula and deviation of actual density in

Condition Road_2021 -6-

 field, from density achieve by job mix formula will be as per the acceptance
criteria laid done as per MORT & II specification.
However, the density of B.M shall not be less than 2.2, in any case,
stretches of the work for which less density is achieved will be rejected.
Minimum one density test will be carried out for 250 Sqm Area for BM work.
The Bitumen contents of bituminous macadam work will be between
3.4% by weight of the total mix. If the bitumen content is found less than
3.4% of the total bituminous macadam, then the work will be rejected
straight way. It is further clarified that no extra payment over and above
that rate quoted by the agency for this item of work will be made on account
of bitumen if required to be used beyond 3.4% as per job mix formula
submitted by agency and approved by the Engineer-in-Charge.
Hot mix plant will be so located, (subject to the approval of the
Engineer-in-Charge) involving such lead in transportation of the mix so as
to avoid its segregation and temperature drop.
The construction of subsequent layer of same or other material
over the finished layer shall be done after obtaining written permission from
the Engineer-in-Charge. Similar written permission from the Engineer-in-
charge shall be obtained in respect of all other item of work prior to
proceeding with the next stage of construction.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

Condition Road_2021 -7-

 GENERAL CONDITION

1. Wherever in the description of the item in the bill of the quantities the
specification clause No of MORT&H is missing the same shall be carried out
strictly in accordance with the MORT&H (Road wing) specification (5 th
revision) of 2013.

2. The contractor shall clear the site of work simultaneously as the work
proceeds failing which the same shall be got cleared by the Engineer-in-
charge at the risk and cost of the contractor.

3. Collection of material at site for the proper execution of work as per

specification shall include all leads and lifts. The percentage rates quoted by
the contractor shall hold good irrespective of the quarry/sources from which
materials are brought so long it conform to the specification.
Closure/change of any quarry/source shall not entitle the contractor to
claim any revision in rates.

4. The contractor shall store all materials in proper manner so as the avoid
contamination, deterioration and any accidents. He shall not store or keep
any material tools and plants in public through fares except for such as per
required for immediate use on the work. The place at site, where materials
are to be stored shall be subject to the approval of the Engineer-in-charge.
At the places where the materials are stored by the contractor he will take
his own arrangements to clear the place within such time as may be
instructed by the Engineer-in-charge or the same be got clear by the
Engineer-in-charge at the risk and cost of the contractor.

5. No compensation for any damage caused the work /materials by rain flood
or other natural calamities shall be paid to the contractor. The contractor
shall make good all such damages at own his cost as per directions of the
Engineer-in-charge.

6. The contractor shall obtain prior approval of the Engineer-in-charge before

installation of water and power system, electrical and mechanical equipment
and plants and all temporary construction etc at site of work. On completion
of work, the contractor shall made good the ground at his own cost as per
directions of the Engineer-in-charge, failing which the same shall be made
good by the Engineer-in-charge at the risk and cost of the contractor.

7. The contractor shall make his own arrangement for obtaining electrical
connection, if required and make necessary payment directly to the
department concerned.

8. The contractor shall not occupy by his operation more than ½ of the width
of any road or street. However, in special conditions, the contractor shall
obtain the consent of the Engineer-in-charge in writing before closing any
road for vehicular traffic and foot path shall be kept clear at all times. The
contractor shall make all the precaution to avoid any accidents and for
proper guidance of the traffic by providing necessary barriers, reflective
cautionary sign/ signal, speed limit board, red and green lags, electric light
focus type at night, which sufficient number of chowkidars and other
measures while work is in progress or blocking the road wherever otherwise
necessary. The material and the machinery shall be stocked/placed at the
site of work in such a way that there will be no obstruction to traffic and
inconvenience to public. No claim shall be entertained on account of such

Condition Road_2021 -8-

 fault arrangement made by the contractor. The contractor shall be fully
responsible for all accidents caused by the negligence of such precaution. In
case the contractor fails to comply with the afore said arrangements the
same shall be made by the Engineer-in-charge at the risk and cost of the
contractor.
9. If directed by the Engineer-in-charge in writing the work shall be done
during night time for which noting extra shall be paid to the contractor.

10. The contractor shall make arrangement at his own cost for the least two
number of modern leveling instruments (wild type) for the purpose of
carrying leveling operation failing which the same shall be arranged by the
Engineer-in-charge at his risk and cost.

11. No work should be done in the absence of the contractor or his authorized
representatives. A technician and surveyor will be provided/ made available
for all working time by the contractor for carrying out quality control tests
and surveying. Nothing extra will be poid on this account.

12. Nothing will be paid for unforseen delays on account of non-availability of

any kind of material or drawing and design.

13. The contractor will be responsible for setting out the work, establishing
benchmark, centre line etc will be carry out all such works at his own cost.

14. Before start of the work, the contractor shall submit the program of
execution of work, get it approved from the Engineer-in-charge and strictly
adhere to the same for timely completion of the project.

15. The contractor shall have to make approaches to the site, if so required and
keep them in good condition for transportation of labour and material as
well as inspection of work by Engineer-in-charge. Nothing extra shall be
paid on this account.

16. The contractor shall bear all incidental charges for cartage storage and safe
custody of materials issued to him by the department if any or his own
material.

17. The rate quoted by the agency/ contractor shall include the entire cost of
royalty. Municipal Tax, forest or an other tax whether local or state or
central or any other taxes, direct or indirect including all loading, unloading,
carriage on kacha/pacca bed or road and stacking including all labour
supply of material at the designation and nothing extra shall be paid. The
contractor shall quote his accordingly.

18. The contractor will arrange and use its own all type of machinery and T&P
incidental to all operation for the work. The rate to be quoted should be
inclusive of the same.

19. The stacking will be done at hot mix plant site for various of material in the
sequence as approved by the Engineer-in-charge, which will have tobe
maintained.

20. The contractor shall remove all bitumen spots on kerbs and channels and
all heaps of wasted mix from gulley grating bell mouth and other installation
at the end of the day work, failing which the same shall be done at his risk
and cost.

Condition Road_2021 -9-

 21. In case of important roads where the intensity of traffic is high, the
contractor shall, if instructed by the Engineer-in-Change restrict the work to
non peak period as determined by the Engineer-in-charge. No
claim/compensation on account of the same shall be entertained.

22. Collection of material should be so planned that it is commensurate with

physical progress.

23. The quality control for road work and materials will be exercised as per
section of MORT&H specification (5th revision) 2013 and for determining the
quality of bitumen used by extraction method as per procedure laid for
doing such tests by IRC the frequency of sampling will be:-
a) MSS/Pre Mix carpet:- One test per 50 meter cube and not less than
two tests per day.
b) BM:- One test per 100 meter cube and not less than two tests per
day.

24. At the time of starts of work, the contractor shall get a sample work done in
presence of Engineer-in-charge who shall fix up the degree of compaction
consolidation required for a particular item of work and conduct suitable
tests at regular intervals to determine how far the work done approaches the
desired limit. In case tests reveal any deficiency the contractor shall make
good the same without extra payment or work will be rejected if not
according to required specification.

25. The contractor shall progress on different parts simultaneously to ensure

completion of the road so that minimum breakage and repairs are involved.

26. To arrive at the desired grading of materials for BM, the exact quantities of
material of different gauges shall be determined and stacked on the basis of
laboratory tests from time to time. The extra payment on this account would
not be admissible.

27. To ensure quality of intermediate fraction, tests check may be carried out on
sample taken from materials. In case that is not found according to
specification the work may be rejected. However, the Engineer-in-charge if
considered if expedient and in the interest of work, he may ask the
contractor of supply the missing fraction up to quantity as determined by
him separately free of cost.

28. Before tendering the tender shall inspect the site of work and shall fully
acquaint/satisfy himself about the condition with regard to site, nature of
soil, availability of material, suitable location for construction of godowns
stores and labour huts, the extent of lead and lifts is involved in the work
(over the entire duration of contract) including local conditions, traffic
restriction, obstructions and other conditions as required for a satisfactory
execution of work. His rate should take in to consideration all such factors
and contingencies. No claim what so ever shall be entertained by the
department on this account.

29. Whether and seasonal limitation:- The work of laying shall not be taken up
during rainy or foggy weather or when base course is damp or set or during
dust storm or when atmosphere temperature is 10 0 C or less at site of work
of particular reach.

Condition Road_2021 - 10 -
 30. The rate quote should include hire charges of land or purchase of land for
installation of Hot Mix plant etc.

31. Only actual quantities of work completed and accepted by the Engineer-in-
charge shall be paid for if any damage in done by the contractor to any
existing work during the course of execution of the work this shall have to
be made good by him at his own cost.

32. Samples will be got tested from CRRI or any other approved test house,
Sample will be given by the agency free of cost and testing charges will be
borne by the agency.

33. Before start of the work contractor will get his machinery inspected and
approved from the Engineer-in-charge of work.
34. Bitumen:- The bitumen shall be arranged by the contractor himself.
a) Bitumen for bituminous macadam shall be paving bitumen of
penetration Grade-S-65 or A-65 (VG-30) as per IS specification of
“Paving bitumen” IS-73. For BUSG Pre-mix and tack coat bitumen
with penetration grade VG-10 as per IS : 73 will be used.
b) Bitumen will be arranged by the contractual agency , who will have to
produce original vouches for all quantities in lieu of purchase of
bitumen from the original, manufacturer or other authorized dealers/
distributors to the satisfaction of the Engineer-in-change for
ascertaining the genuineness of material. Attested copy of voucher
will have to be submitted alongwith bills. Executive Engineer (in
charge of work) will himself attested the copy of the bill / voucher and
will also put a stamp on the original bill indicating that this bill has
been considered by HSVP for work of …
……………………………………….. the authenticity of bill/vouchers
shall be the entire responsibility of contractual agency.
c) Test report from the refinery regarding the lot of bitumen supplied to
the contractual agency will be submitted by the agency. The bitumen
will also be got tested from reputed lab. Samples of bitumen will be
given free of cost by the contractor and all the testing charge will be
borne by him.
d) Unloading of bitumen at plant site will be gone in the presence of
representative of Engineer-in-charge. The day to day receipt and
issue account of bitumen shall be maintained by the agency at his
authorized plant site.
35. The following record of mix will be maintained at plant & site:-
At plant & weight bridge:-
1) Tipper No.
2) Time of Departure
3) Type of material
4) a) Weight of empty tipper.
b) Weight of loaded tipper.
c) Weight of material/ Mix
d) Temperature at time of departure.
e) Remarks.
At site:-
a) Tipper No.
b) Time of arrival
c) Temperature at time of arrival
d) Approximate area of the road covered on Road No……..

Condition Road_2021 - 11 -
 36. At least one authorized representative of the contractor should always be
available at site of work to take instructions from department officers and
ensure proper execution of work is done in the absence of the contractor.
Separate site order book will be maintained at plant and at site of work. Any
instruction given in site order book will have the same bearing as if, it is
given to contractor in person.
37. The contractor shall be required to produce samples of all materials
sufficiently in advance to obtain approval of the Engineer-in-change.
Subsequently the material to be used in the actual execution of work shall
strictly confirm to be quality of the samples approved in case of variation
such material such be liable to be rejected.
38. The agency shall provide suitable measuring arrangement at the site for
checking of various material supplied by him.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

Condition Road_2021 - 12 -
 QUALITY CONTROL

1. a) Identity defect:- The Engineer-in-charge shall check the contractor’s

work and notify the contractor any defects that are found. Such checking shall
not relieve the contractor/ contractors responsibility. The Engineer-in-charge
may instruct the contractor to search for defect and to uncover and test any
work that the Engineer-in-charge or his authorized representative considers may
have a defect.

b) Correction of defects:- The Engineer-in-charge shall given notice to

the contractor of any defects before the end of defects liability period
/maintenance which begins at completion as per definition. The defect liability
period/maintenance shall be extended as long as defects remain to be correct.
Every time notice of a defect is given, the contractor shall correct the notified
defect within the limit of time specified by the Engineer-in-charge’s notice. If the
contractor has not corrected a defect within the time specified in Engineer-in-
charge notice the Engineer-in-charge will assess the cost of having the defect
corrected and the contractor will pay the amount.

c) The contractor shall have to provide a field laboratory fully equipped

at work site and at hot mix plant for conducting all the relevant tests mentioned
in the MORT&H specification subject to the approval of the Engineer-in-charge
or his representative. The record of such tests is to be maintained in proper
register duly signed by the contractor on his representative, which will become
the property of Deptt. the contractor will bear all the running expenses for
conducting such tests. All the tests will be carried in the presence of the
Engineer-in-charge or his authorized representative. All the entire are to be
signed by the contractor and such authorized representative of Engineer-in-
charge.

2. The quality control tests will be got done by departmental and the
material for such tests will be supplied by the contractor free of cost. In case the
material is not fond up the requirement the same will be rejected, cost of such
tests will be borne by contractor.

3. Various quality control operations will be maintained as per clause No.

901, 902, 903 of MORT&H 2013 (Road wing) specification (5 th revision) of 2013/
latest edition.
4. Contractor shall provide suitable measuring arrangement and leveling
instruments of latest quality approved by Engineer-in-charge at the site of work.

5. No extra payment on account of quality control measures shall be paid

to the contractor.
6. The Engineer-in-charge at his discretion can get any type and nos of
tests carried out from any other approved laboratory for his satisfaction for
which all the expenses incurred would be borne by the agency. The result so
obtained from the laboratory would be acceptable/ binding to the agency.

7. Work will also be open to third party inspection also.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

Condition Road_2021 - 13 -
 ADDITIONAL TECHNICAL CONDITION

1. The hot mix plant for mixing coarse aggregate filler

and binder etc for providing premix carpet and seal coat surfacing type-B will
be installed by the agency at his own cost.
2. The rolling will be considered inadequate if the result of the density is less than
2.1 with the tolerance of 2%.
3. Material such as aggregate etc shall confirm to lates M.O.R.T & H specification
and provision till date of tenders. Supplemented by the Haryana/ PWD
specification edition as applicable of Haryana State upto date correction etc
where M.O.R.T & H specification is silent.
4. Testing will be got done by the department at the cost of contractor. However
the contractor will supply the material for testing free of cost. In case the
material is not found upto the mark as per requirement the same will be
required.
5. Royalty of the prevalent rate shall have to be paid by the contractor on all the
material such as stone metal single sand bajri etc collected by him for
execution of the work direct to the Revenue authorities to the State/Cnetral
Govt.
6. Only actual quantities of work completed and accepted by the Engineer-in-
charge.
7. Nothing extra shall be paid for making and maintenance of services road
required for the transportation of the material.
8. Noting shall be paid for any type of jungle clearance, where the tenderer may
have to carry out.
9. If any damage is done by the contractor to any existing work during the course
of execution of the work, this shall have to be made good him at his own.
10. Rates:-
Rate include the cost of all material including bitumen wastage,
temporary, work hire and operational charges of plant and machinery,
conducting or getting conduct the tests getting up maintaining and operating
field laboratory etc leveling the road surfaces over head charges and prefer as
well as general liabilities obligations and risk arising out of the conditions of
conduct making arrangements for traffic and carring out of the work on part
widths at night or during non peak hours etc complete as per specifications.
11. mode of measurement for premix carpet with seal coat
i) The mixed material shall be weighed and entered in the M.B.
ii) The bitumen mix left consolidated and finished shall be measured in
terms of length and breadth while the thickness shall be measured at
various points to the satisfaction of the Engineer-in-charge at arrive at
the cubic contents.
iii) The density shall also be checked at various points by sand displacement
method to the satisfaction of Engineer-in-charge. The cubic contents and the density
shall determine the weight of the material used.
The area the thickness and the density so measured shall also be entered in the M.B.
The contractor shall be paid for the minimum of the two quantities, so weighed and
measured i.e mix of quantities measured as per method (1) and (2) above premix carpet
surfacing ‘B’ type.

Condition Road_2021 - 14 -
 The shall be measured for length breadth and thickness after the material as laid
compacted and finished.
12. Road roller for item No. __________________ of NIT for road work shall be
arranged by the contractor out of his own sources. The maximum progress achieved per
8 hours per day from the road roller shall be restricted as under:-
(i) For preparation of sub grade item No. _____ of DNIT 1860 Sqm per 8 hours
working per day.
(ii) For preparation of granular sub base item No. _______ of DNIT 51 Cum per 8
hours working per day.
(iii) For preparation of soiling coat as per WBM specification item No. ____ of DNIT
51 cum per 8 hours working per day.
(iv) For preparation of wearing coat as per WBM /WMM specification item No. _____
of DNIT 45 cum per 8 hours working per day.
(v) For consolidation of tarring coat Item No. _____ of DNIT 900 Sqm per 8 hours
working per day.
(vi) For consolidation of 50mm BM Item No. _____ of DNIT 18 M.T. per 8 hours
working per day.
(vii) For consolidation of 25mm thick premix carpet Item No. _____ of DNIT 450 Sqm
and for seal coat 1300 Sqm per 8 hours working per day.
In case it is found that the progress as achieved is more than the hours prescribed above
the work shall be rejected and got re-done from the contractor. In case of failure of the
contractor to carry out the direction of the Engineer-in-charge in this regard the work
shall be got done departmentally at the risk and the cost of the contractor + 14%
departmental charges.

13. Third party inspection of work will be got done from reputed
institution/consultant at the cost of Department for better quality control before
releasing the running payment/final payment.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

Condition Road_2021 - 15 -
 ADDITIONAL CONDITIONS FOR CARRYING OUT BITUMINOUS ROAD WORKS:-

That the rate of bitumen/ emulsion at the refinery on the date of receipt
of tender shall be considered as base rate. If during execution of works, the rate of
bitumen/ emulsion increases or decreases at refinery, the difference in cost shall be
paid/ recouped from the contractor in the bill subject to the following conditions:-

1. The bitumen/ emulsion will be arranged by the contractor from approved

refinery only.

2. The contractor shall submit original bill/ voucher of the refinery while
claiming the payment for the work done. The bill/ voucher should pertain to
the period of original contractual time limit and should correspond with the
progress of work. No extra payment due to increase in rate of bitumen/
emulsion will be paid if the original bill/vouchers are not submitted by the
agency no increase in process of the bitumen/ emulsion shall be reimbursed
to the contractor beyond the original time period allowed for construction as
per contract agreement irrespective of extension of time limit granted to the
agency for any reason what so ever.

3. After approval of tender the contractor shall submit the work programme for
execution of work and get it approved from the Engineer-in-Charge in the
time limit prescribed in the tender documents. The increase in rates of
bitumen/ emulsion shall only by paid if the bituminous work is carried out
within the prescribed period as per the approved work programme.

4. No increase in prices of the bitumen/emulsion shall be reimbursed to the

contractor beyond the original time period allowed for construction as per
contract agreement irrespective of extension of time limit granted to the
agency for any reason, whatsoever. However, decrease in price of
bitumen/emulsion shall be recouped from the contractor even beyond the
original time period allowed for construction.

Important Note:-

The difference in rate of bitumen shall be paid only after obtaining approval
from Superintending Engineer, HSVP, Circle, Hisar.
The basic rate at the time of receipt of tenders will be conveyed by Executive
Engineer concerned in the allotment.

EXECUTIVE ENGINEER,
HSVP DIVISION NO. II, HISAR

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Performance Security:-

Within 21 days of receipt of the letter of Acceptance, the successful Bidder shall
deliver to the Engineer-in-Charge a Performance Security in any of the forms given
below for and amount equivalent to 5% of the contract price.
i) A bank Guarantee in favour of the Engineer-in-Charge.
ii) Banker Cheque/ Bank Draft/ Pay Order in favour of the Engineer-in-
Charge.
If the performance security is provided by the successful Bidder in the form of a
bank Guarantee, it shall be issued either (a) at the Bidder option, by a Nationalized/
Scheduled Indian Bank or (b) by a foreign Bank located in India and acceptable to the
Engineer-in-Charge.
Failure of the successful Bidder to comply with the requirement shall constitute
sufficient grounds for cancellation of the award and forfeiture of the Earnest Money.

Maintenance and Defect Liability Period (One years without any extra cost):-

A defect is any part of the works not completed in accordance with the Contract
or distressed development in the work irrespective of any cause.
The defects Liability Period in the Period named in the contract data and
calculated from the completion date.
The Maintenance and Defect Liability Period is three years without any extra
cost calculated from the Completion date. It is contingent to work and nothing extra is
payable.
The Maintenance and Defect Liability Certificate is the certificate issued by
Engineer-in-Charge after the defect liability periods has ended and upon correction of
Defects by the Contractor.
The performance security shall be provided to the Engineer-in-Charge not later
that the date specified in the letter of acceptable and shall be issued in an amount
and form and by a bank or surety acceptable to the Engineer-in-Charge, and
denominated in Indian Rupees. The Performance Security shall be valid until a date
28 days from the date of expiry of Defects Liability Period .

EXECUTIVE ENGINEER
HSVP DIVN. NO. - II, HISAR

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SPECIAL CONDITION REGARDING PREVERNTION OF AIR POLUTION AS PER ORDERS OF
NATIONAL GREEN TRIBUNAL (NGT), NEW DELHI.

1. The agency shall ensure that there should be no hot mixing on the road side during construction
and maintenance of road; it shall be also ensured that coal tar, bitumen and asphalt is brought in
molten condition and same is neither burnt nor fire is put to melt these substances on open
roads.
2. The demolition material and construction material is transported by contractor with proper
coverage and precautions, in order not to cause serious air pollution.
3. Contractor/builders would not be permitted to store and dump construction material or debris on
the metalled road.
4. The agency will ensure that such storage does not cause any observation to the free flow of traffic
and / or inconvenience to the pedestrians. The construction material is completely covered by
tarpaulin, to ensure that no dust particles are permitted to pollute the air quality as a result of
such storage.
5. The builder/contractor will be responsible and ensure that their activity does not cause any air
pollution during the course of the construction and / or storage of material or construction
activity as per NGT orders time to time. Defaulter shall be liable to be prosecuted under the law in
force.
6. All trucks or vehicles of any kind which are used for construction purpose and / or are carrying
construction material like cement, sand and other allied material shall be fully covered dust free
and / or other precautions would be taken to ensure that en-route their destination, the dust,
sand or others particles are not permitted to be released in the air and / or contaminate air. Any
truck which is not complying with these directions may not be permitted to enter the region.
7. The agency shall put tarpaulin on scaffolding around the area of construction and the building.
Builder/ agency shall not be permitted to store any construction material particularly sand on any
part of the street, roads in any colony.
8. The construction material of any kind that is stored in the site will be fully covered in all respects
so that it does not disperse in the air in any form.
9. All the construction material and debris shall be carried in the trucks or others vehicles which are
fully covered and protected so as to ensure that the construction debris of the construction
material does not get dispersed into the air of atmosphere in any form what so ever.
10. The dust emissions from the construction side should be completely controlled and all precautions
taken in that behalf.
11. The vehicles carrying construction material and construction debris of any kind should be cleaned
after unloading of any type of material.
12. Every worker working on the construction on site and involved in loading, unloading and carriage
of construction material and construction debris shall be shall be provided with mask to prevent
inhalation of dust particles.
13. The agency shall be under obligation to provide all medical help, investigation and treatment to
the workers involved to the construction of building and carrying of construction material and
debris relatable to dust emission.
14. The agency will transport construction material and debris waste to the construction site dumping
site or any other place in accordance with rule.
15. The agency will take appropriate measures and to ensure that the terms and conditions of the
orders already passed and to be passed by National Green Tribunal should be strictly complied
with.
16. In case of non compliance of any condition the executing agency shall be liable for action to be
taken as per law and as per terms and conditions of the agreement.

EXECUTIVE ENGINEER,
HSVP DIVISION NO-II, HISAR

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