Project Management

Dr. Allan Calderon

Project Planning
RECAP ON PROJECT CHARTER
PROJECT PLANNING

“Failing to Plan is Planning to Fail”

PROJECT PLANNING

Why do we need to plan?

 Forces to reflect on priorities and

objectives
 Provides a guide to help stay on track
and manage the time
 Ensures that no crucial parts are left
out
PROJECT PLANNING

Project Management Certification (2017)

“Planning is the key to a near perfect project

implementation”
PROJECT PLANNING

Scrum Team (Agile)

For faster project deliverables
PROJECT PLANNING

Project Management Plan describes “How” a PM manages the changes to:

✓ Scope
✓ Time
✓ Cost
✓ Issues
✓ Risks
✓ Quality
✓ Communication
✓ Resources

The Project Management Plan are set of procedures that describes the steps that
(what)will be taken, who will take them, when and how
THE PROJECT MANAGEMENT PLAN

 Project Management Plan is a living document with key

deliverables defined by PMBOK as follows:

✓ Budget
✓ Project Management Approach (Waterfall or Agile)
✓ Risk Management Plan
✓ Change Control Plan
✓ Risk Management Plan
✓ Project Organization Chart
✓ Resource Plan
✓ Responsibility Charts/Assignment
✓ Schedule
THE PROJECT PLANNING CHECKLIST

Ensure all essential activities and

tasks are considered or included in
the plan
THE PROJECT PLANNING CHECKLIST

Microsoft Project is a project

management software product,
developed and sold by Microsoft. It is
designed to assist a project manager
in developing a schedule, assigning
resources to tasks, tracking progress,
managing the budget, and analyzing
workloads.
THE PROJECT PLANNING CHECKLIST
THE PROJECT PLANNING CHECKLIST
THE PROJECT PLANNING CHECKLIST
THE KICK-OFF MEETING

Recommend to be done as early as possible in the

project planning phase. Discussion includes:
 Introduction
 Project Presentation/Details
 Project Scope
 Work Breakdown Structure
 Resource Assignment
 Agreement on Schedule
 Conflict Management
THE KICK-OFF MEETING

Attempt to include all

personnel that will be affected
by the project

Projects can be small or big with

different level of importance and
urgency
THE PROJECT LIFE CYCLE (CONFLICTS)

High-level of conflict during

Planning Phase

e.g. Requirements definition to

Development
FOR NEXT MEETING:

• The Planning Phase (Continuation)

✓ Work Breakdown Schedule (WBS)

✓ Network Diagram
✓ Gantt Chart
✓ Managing Risks
✓ The Project Team and Roles