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Report (Part 2)
text organ isation
~ WRITING REFERENCE p.184
o Read the report wh ich a teacher was asked to
write for the director of her language college.
Answer the questions in pairs.
1 What was the purpose of her report?
2 Wha t is her recommendation?
3 Is it w ritten in an informal or a sem i ~forma l style?
Give examples.
Report on suggestion
for a college cinema
(1) ...
The aim of this report is to outline the
advantages and potential problems of
investing money in a small cinema, and make
recommendations. In order to do this, both
students and staff were consulted.
It was generally believed that a college
cinema could have wi de~reaching benefits
for both students and teachers. It was
suggested that films in other languages as
well as English could be shown, which would
widen the appeal, and that the cinema might
also be used for conversation classes .
The main concerns that were raised are as
f ollows:
1 jJ; would be expensive to set up and run.
2 Since many students watch OVOs
on their laptops, they might not be
prepared to pay to watch films .
3 Only big cinemas have access to
blockbusters when they first come out .
(4) ..........................
I am concer ned that the cinema may not
pay its way at first. However, all things
considered, the benefits outweigh the
disadvantages. I would therefore recommend
going ahead with the project.
66 Unit 6 On camera
Give each ofthe four sections of the report a
heading, so that it is easier to read.
Advantages Potential problems
Introduction Recommendations
Look at the underlined phrases in the text.
Find examples of the following and discuss
why they are commonly used in reports.
passive form s/repo rting verbs
2 li nking words
3 cla uses of purpose
m Read the exam task and underline the key
words.
The director of your col lege has asked you to write
a report on a visit you made to a self~ study centre at
a local univers ity. You should explain how successful
it has been and recommend whether or not your
co llege should have one.
Wri te your report to the director. Write your answer
In 140-190 words in an appropriate style.
D Divide these points into the advantages and
disadvantages of the study centre you saw.
1 It is under~ used at weekends. d
2 People from the comm unity use the fac ilities, which
helps to fund it a
3 Many students sti ll prefer to study in their own rooms. d
4 The worksheets provided give extra practice of
classroom work. a
S A ful l ~ti m e assistant has to be on duty even if the
centre is empty. d
6 The facility helps to attract potential students to the
college. a
7 It cost a lot to set up because of all the computers, eK d
8 Writing materia ls for the centre is time~consuming for
t he teachers. d
m Write your report. You can use some of the
points in Activity 5 as well as your own ideas.
EXAM TIP
Organise your report under clea r head ing s and include
num bers or bullet points to make your points clearly.
 Report (Part 2)
Making recommendations
~ WRITING REFERENCE p.184
o Read t he exam task and a student 's report. Then
answer t he q uestions.
Is all the necessary information included'
2 Is there any Irrelevant information'
3 Is the report written in an appropriate style'
The college whe re you study has been given
some money to spend on improving security,
either by instal ling lockers for students to
keep valuables In, or secu rity cameras inside
the building. Now the director of the college
has asked you to write a report describing the
benefits of both ideas and saying which one the
money should be spent on and why.
Write your report in 140-190 words.
Introduction
"The purpose of this report is to recommend how the monei
provided for improving sewri\i at the college should be
spent It has been suggested that either loc~ers for students'
valuables or sewri\i cameras should be installed.
Benefits of installing loc~ers
Currentli there is nowhere for students to ~eep valuable
possessions such as laptops or sports eqUipment If loc~ers
were installed, students would no longer have to car~ all their
valuable things with them around the college, which reduces
the ris~ of them being stolen. I dropped mi laptop in the
canteen last iear and bro~e it
Benefits of installing sewrit'j cameras
would reduce the number of mobile phones and other
valuables that are stolen each iear
would discourage people from stealing
would ma~e it easier to identifi thieves
!2-ecommendations
Nthough both ideas would be popular with students, I thin~
the sewriti cameras would be more suaessful at improving
sewriti and reducing crime. "There also isn't enough space
in the college for enough loc~ers to be installed. I would
therefore recommend spending the monei on putting sewri\i
cameras inside the bUilding But another solution is to
discourage students from bringing valuable things to school.
fJ Complete the sentences w it h th e correct
fo rm of spend. Sometimes more tha n one
answer is possible.
I would therefore recommend .:spe!!i!ilJ!J.. the
2
money on security cameras.
My recommendation would be.. ..... more money
on security cameras.
3 I recommend the college, , .. , more money on
security cameras.
4 It is recommended that the money, '" on
security cameras.
11 Wh ich verbs cou ld be used to replace
recommend in each sentence in Activity 2?
D Work in pairs. Read th e exam task
and make notes under t he head ings
Advantages, Disadvantages and
Recommendations.
A large number of mobile phones have been
stolen from your college recently. The director
of the college wants to avoid this problem
by banning mobile phone use in college and
has asked you to write a report about this.
You should explain what the advantages and
disadvantages of this idea would be and make
recommendations.
Wri te your report in 140-190 words.
D Write your report in 140-190 words.
Remember to check your work using the
writ ing checklist on page 179.
EXAM TIP
You should finish your report by giving one or two
reco mmendations. It doesn't matter wh at solutions
you suggest as long as your ideas are expressed
appropriately.

128 Unit 12 Crime scene