SQ-2103

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Index Modification Description Date

Annual review. Inclusion of Transfer between different Sites of same

3 2015/12/10
Supplier + Risk Assessment before transfer
2 Review according current approach 2013/07/12

1 Annual review 2007/02/01

0 Annual review. No modification 2005/06/27

0 Review following VAQ F2201 2000/04/21

Written / Revision
Name Function Date
D. MASUCCI Group SQA Methods Director December 2015

D. MASUCCI Group SQA Methods Director July 2013

J.L. AUCAN VAQ Auditor Octobre 1999

H. CHAPUIS VAQ Auditor Octobre 1996

Approval
Name Function Date
D. DIMUR SQA Group Director December 2015

C. STERLE SQA Group Director July 2013

J.C. SIMON VAQ Director Octobre 1999

J.C. SIMON VAQ Director Octobre 1996

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Contents

1. PURPOSE OF THE PROCEDURE ......................................................................... 3

2. APPLICATION FIELD ............................................................................................ 3
3. REFERENCES........................................................................................................ 3
4. DEFINITIONS ......................................................................................................... 3
5. OPERATING MODE ............................................................................................... 4
6. SYNOPTIC .............................................................................................................. 6
7. APPENDICES ......................................................................................................... 6
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1. PURPOSE OF THE PROCEDURE

This procedure concerns the preventive activities to be done during a transfer (Before – After) to keep
Quality standards and performance as before the transfer.

2. APPLICATION FIELD

Main cases of transfer:

 From Valeo Site to a Supplier Site;
 From Supplier (A) to Supplier (B) (e.g.: two different Supplier Companies);
 From Site “X” to Site “Y” of same Supplier (e.g.: two different locations belonging to same
Supplier Company);
 From Supplier Site to Valeo Site (controlled by Valeo);
 From Valeo Site to another Valeo Site.

NB1: Changes of a process has to be managed according to 4M Change Management and

Engineering Change Management procedures
NB2: In case of transfers involving Suppliers Sites, the new Site has to be a validated status in PuMa
(positive EVAL and CCL, signed GVRF, ISO / TS 16949 certified,....)

3. REFERENCES

ISO / TS 16949
4M Change Management
Engineering Change Management procedures

4. DEFINITIONS

Not Applicable
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5. OPERATING MODE

5.1 ORGANIZATION

The transfer of manufacturing or changes of the process is treated as a P0 project. It must

therefore be organized as such with a project manager and a dedicated team for the assurance of:
 continuity of quality;
 obtain prior written acceptance by the customers.

A quality representative and / or a supplier quality representative of the receiving site is (are) part of
this team.

As a general rule, the procedure for the treatment of modifications must be used (process aspects).

PQA process principles must be applied.

The Quality department of the facility that transfers is responsible for the organization of the
transferred part which concerns the quality of the transferred product.

If the move is a transfer between Valeo and an external supplier of the Group, Purchasing is
responsible to open a PQA Process.

a) The team ensures, together with the Sales Director, that the transfer is contractually possible and
that the customer is informed.

b) The team informs about the elements of revalidation required by the customer.

c) The quality of the product after transfer must be the same as the one before transfer and it must
satisfy the requirements of the customer.

d) The team ensures that the requirements of the receiving facility have been satisfied.

5.2 ACTIONS BEFORE TRANSFER

a) A risk analysis has to be conducted to build an action plan to mitigate all potential risks (Quality,
Environmental, Safety, Logistics, ....).
The assessment has to cover all the changes (what is different before and after transfer) impacting the
4Ms and Quality Assurance File, covering the complete workflow from reception up to finish goods,
including a capacity study and the change of sub suppliers and stocks (Raw material, WIP and Finish
Goods) to be transferred.
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In addition, all logistics conditions of the transfer have to be evaluated and actions have to be included
for:
- Protection of the stocks – appropriate packaging (identification, anticorrosion, .....)
- Transport and attachment of machines – palletization and fastening, insurances, customs, ....
- Saving of Documents - protection of data, back up of softwares, ......

b) The Quality Dept. (in case of a transfer between Valeo Sites) or the Purchasing Dept. (in case of a
transfer between a Valeo Site and an External Supplier) must ensure that the process characteristics,
and quality performances of the process to be transferred (results obtained by product and process
audits) are in conformance with the ORIGINAL Initial Samples file (PPAP, QAF, ISR, …).

If NOT, the corrective actions must be identified and closed before the transfer.

If the corrective actions could not be finished before transfer, a protocol must be signed between the
TRANSFERRING Site and the RECEIVING Site regarding the status of the tooling, equipment and
processes devices (including the status of the stock of components transferred) stating also the
responsibility of each part on the treatment of items to be fixed (including the consequences for the
Quality) and this protocol has to be included in the risk analysis (5.2.a)

c) If there are no original Initial Samples, a product audit taking the last manufactured parts before
transfer with its corresponding process audit will define a Quality reference.

During this process audit, the Quality service of the transferring entity must “photograph” the
corresponding line and keep a record of the process parameters.

d) A transfer file (simplified structure in Appendix 1) must be established for any transfer consolidating
all applicable documents (product / process), as well as the history of previous revision level.

e) Anticipation of training for the personnel of Production, Methods, Maintenance, Manufacturing and
Quality of the RECEIVING Site following a precise planning (use example of training plan in Appendix
2) on all subjects related with the Product / Process.

f) If an external supplier to Valeo is involved, the Purchasing Dept. will ensure that the supplier follows
the PQA approach defined in SQ Manual to meet the criteria required by Valeo (PQA Process
launched in SRM).

g) The team ensures through a report that:

 The files are transmitted and updated;

 The non-transferable equipments have equivalents at the new source. If not, they must be re-
launched (and proved to be operational before the transfer to the new site). For instance, control
equipment / devices.
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5.3 ACTIONS AFTER TRANSFER / CHANGE

a) The team proceeds to the validation of Initial Samples after a process audit qualified has confirmed
that the industrial operation is identical (equivalent) to the original (Stage 5 of PQA approach with
External Supplier).
b) The IS are compared with the last parts manufactured before transfer and with the original samples
(item 5.2b and / or 5.2c).

c) If the first parts manufactured are not conform in comparison with the reference:
 the products manufactured are treated using the “NON-CONFORMING PRODUCT” procedure;
 the corrective actions are launched under the leadership of the TRANSFERRING Site and new IS
will be produced.

d) Submission of the IS to the customer (if corresponds) with the respect to internal Valeo procedures.

e) The mass production deliveries mustn’t be started until the agreed acceptance of the IS.

5.4 QUALITY FILE TO TRANSFER

It will be established by the TRANSFERRING Site Quality Dept.

It must include:
 List of specifications, customer requirements, drawings at the last modification index
(engineering / revision level);
 PFMEA and Control Plan updated;
 Validation file of the original IS (or file judged equivalent by Quality);
 Quality documents used at the corresponding workstations (work instructions and records);
 All product life information: quality incidents, warranty returns;
 All information concerning the reception of components or materials supplied;
 Controls documents for the last products manufactured at the previous Site;
 This file must be accepted by the Quality Dept. of the RECEIVING Site (answer to the
requirements expressed in item 5.1 b as well as all internal agreements).
 Maintenance (Perimeter, WI, Frequency)

6. SYNOPTIC

Not applicable

7. APPENDICES

Appendix 1: Constitution of Transfer File

Appendix 2: Workstation training
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Appendix 1

CONSTITUTION of TRANSFER FILE

Date of Last Transf. Site Receiv.Site
Document / File Index Yes / No OK / NOK Comments / Actions

- AQPpp file (PPAP or PQA Approach)

- Drawings

- PFMEA and Control Plan updated

- File with Information for updating drawings
(finished goods and primary parts)
- Samples of 10 typical parts made from last
Production (5 for Transferring Site (when
necessary) and 5 for Receiving Site
(compulsory when transfer to an External Supplier)
- Historical data of non-conformities:
- Components from External suppliers
- Production
- Customer
- Machine / Tooling files and drawings
- Maintenance instructions and records
- Work Instructions
- PQA Process Audit result (Report + CAR)
- File and results of original I.S.
- Acceptance criteria of IS (attach file when there
is not an original IS report available)
- Workstation training done by transferring Site
(see Appendix 2) to receiving Site
- Aspect Criteria file (cosmetic, aesthetics control
rules and standards)
- Photographic or video file
- History of Incidents

Approval

Name Function Date Signature

TRANSFERRING
SITE
RECEIVING
SITE
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Appendix 2

TRAINING

Project Code / Name:

Product Description / PN°:
Process Name / Description:

Planned Planned
Name / N° of
Training Date Training Date
workstation Enforcement 3 Name
(Product / Process/ Date during
months after
Maintenance / Quality transfer
transfer
Work Instructions)
Production Quality Methods Maintenance

Approval

Name Function Date Signature

TRANSFERRING
SITE

RECEIVING
SITE