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Warehouse Management System: SDLC Document: Order Receiving
Warehouse Management System: SDLC Document: Order Receiving
Table of Contents
Current State Analysis ..................................................................................................................... 2
System Overview ...................................................................................................................................... 2
As-Is Use Case Diagram ........................................................................................................................... 4
As-Is Process Flows .................................................................................................................................. 5
Known Issues List ..................................................................................................................................... 6
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Warehouse Management System: SDLC Document
Order Receiving
The client for the project is interested in receiving an upgrade for their warehouse management
system. The mission of the project is to modernize, increase efficiency and reduce errors that
take place in their supply chain system. Currently the clients are using a fax based system to send
and receive orders. This system is crucial to the company because they need it to receive parts
that are required in their product. The company is looking to modernize this system and move
their records into a database. Their reason for wanting to do this is because currently they are
experiencing manual errors caused by employees. They would like for us to increase processing
speed, reduce errors and create more standardization.
The warehouse management system within the company is broken down into three different
divisions. The first division is order placement (OP) which is where they will create orders,
receive missing orders, reorder missing orders and send orders to be recorded. This division is
used mostly at their assembly plant that is used to build vehicles. The clients would like this
system to be able to order multiple products in multiple quantities as a single order. They
currently have been having issues with order fulfillment and would like the ability to list
previous orders that were either damaged or missing with the capacity to reorder them along with
other items that have not been recently purchased. They would also like to be able to review
order totals and have the power to edit their line items.
The second division in their warehouse management system is order fulfillment (OF). In this
division they receive order information from order placement and store it on their data base.
After that the products are placed onto pallets and then are identified by their RFID tags. Finally
as the pallets are shipped out an Advanced Shipping Notice (ASN) is then sent to the third
division. In this area of the warehouse management system they would like the ability to view
received orders and to be able to pack multiple orders on a single pallet. They would like to be
able to do this because they follow the business accounting rule of first in first out (FIFO) for
their inventory. The clients also need to be able to have more control over what pallets are being
shipped and the details of the order. They stress that the order fulfillment division must follow
what they call the Pack Three rule. This means that for every shipment they must pack at least
three line items into a pallet and at least three pallets to a shipment.
The final division of our client’s warehouse management system is order receiving (OR). This
division is used for receiving orders of parts for their automobiles. They will simulate the
delivery of the products by using a RFID scanner. This information is then entered into the data
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Warehouse Management System: SDLC Document
Order Receiving
base and will update the order placement division on the status of the order that was placed. In
this area of the warehouse system the clients would like to have the capability of using the RFID
to update current statuses at the shipping dock. They would also like the RFID to be able to show
if an order is missing or damaged.
The issues that our client has been experiencing are causing them to slow down their business
and become less efficient. When we are done with the project we will have resolved most of their
issues by modernizing their technology. This technology will help aid them in being more
organized and efficient through the use of the databases we created. It will also help resolve the
manual errors that are occurring within the company because of the massive paper trail their
current fax based system is causing. Our goal for this project is to resolve all the issues
surrounding the current system while at the same time improving the functionality of our clients
company.
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Warehouse Management System: SDLC Document
Order Receiving
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Warehouse Management System: SDLC Document
Order Receiving
Ready to order
item(s)
Order Processed
Do the
received
items
Review Content of Order match
Send Shipment Notice
the
invoice?
[[no]]
Refax Order of Missing/Damaged Notify of Damaged or Missing Items
[[yes]]
Order Complete
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Warehouse Management System: SDLC Document
Order Receiving
Outdated technology
o Current fax based management system is cumbersome and is inefficient
Often responsible for causing manual errors and slow processing speeds
Lacks the ability of error control and ability to detect delays on parts
All data and information is saved on paper, there is so much paper it has become
more difficult to store it, organize or track files
Lack of a centralized information system that automatically inputs and updates order information
in database
Inability to list ordered items that never got fulfilled and reorder them with other new items
Inability to review the total of an order or change quantities or remove items from an order
Lack of the ability to review data about previous shipments that have been moved on to OR
There is no way to review shipments and their contents or confirm status of the LineItems
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Warehouse Management System: SDLC Document
Order Receiving
Requirements Definition
To-Be Use Case Diagram
Review Shipment
Contents
Create Order
Scan RFID's
Warehouse (Order Receiving)
Purchaser (Order Placement)
Ship Order to
Fulfill Order
Warehouse
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Warehouse Management System: SDLC Document
Order Receiving
Ready to order
item(s)
Enter order
into System
Are supply
quantities sufficient
for order?
[[no]]
Review & Submit Order Order Pending
[[yes]]
Order Packaged
Order Shipped
Shipment Recieved
Scan RFID's
Order Complete
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Warehouse Management System: SDLC Document
Order Receiving
Risk Assessment
Client
Employee training High High Create a training manual
Employee resistance to Med High Incentivize attendance to Low attendance
new protocol training sessions at training
sessions
Client may not have High Very Inform client, such that they
sufficient IT resources to High may procure needed server(s)
support the proposed
system
Cost of the system and variable Very Describe the relative
maintenance High complexity of the system to the
client and its associated costs.
Application
Complexity of building an Med-high Med- Vigilance, commitment Falling behind
entire system from the high schedule
ground up
Difficulty in having the Med-high Very Meeting between the three
applications high entities
“communicate” with the
other entities’ applications
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Warehouse Management System: SDLC Document
Order Receiving
Application Design
Functional Design Write-up
Module Description
Home/login Authenticate Users
OR portal Displays order anomalies
Links to other modules(pages)
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Order Receiving
Site Map
Home/login
Main
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Order Receiving
Screen Prototypes
OR_MAIN
After login, user will be taken here. The page displays the current date and also shows the user any
anomalies with expected arrivals, etc. Clicking on the [select] button with in this dashboard will take the
used to a detailed report showing the contents of the late order. The [Order Check-in] Button will take the
user to an RFID entry page, where the user can enter received orders. The [Order Lookup] button will
take the user to an Order lookup page where the user will be able to look at previous orders.
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Order Receiving
OR_Check-In
This page is reached from the [Order-check-In] button from the main page. That button is now disabled,
because we are already on that page. [The Order lookup] button will allow the user to look up specific
orders. The cancel button will return the user back to the main page, and the submit button will take the
user to a shipment review page.
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Order Receiving
OR_ShipmentCheck
This page is reached from submitting an RFID on the order check-in page. Both the Present and Missing
columns will contain checkboxes, once one and only one checkbox has been checked in each row then the
Submit button will become enabled. Clicking the enabled submit button will pass information along to
Order Placement and return the user to the order check-in page.
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Order Receiving
OR_Lookup
This page will allow users to type in an Order ID# and a query will return information from that order
ID#, if such an order exists. The Order Check-In button takes the user to the order check-in page. The
Cancel button will take the user back to the main page.
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Order Receiving
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