BIRLA INSTITUTE OF TECHNOLOGY MESRA, RANCHI Ref: Dean(AP)/2020-21/18 Date: 09/09/2020 Sub: - Assessment & A‘ \justments Policy for Examinations (MO 20) - COVID 19 Dear Sir/Madam, Please find enclosed the “Assessment and Examinations Adjustment Policy - COVID 19° for implementation in the MO 20 semester. It may please be noted that MO 20 semester will continue through distant education in lieu of conventional physical class room teaching mode. Chancellor WE a pt a yoo a ta (Dr. Padiffi Padmanabhan) Dean (Academie Programme) By order of the Copy to: 1, Deans/CoE/Director IQAC 2. HoDs of Academic Departments/Directors/Incharge Off-campuses 3. Registrar 4. Prof. Incharge-ERP 5. PS to Vice Chancellor 6. File Enel.: As aboveASSESSMENTS & ADJUSTMENTS POLICY FOR EXAMINATIONS (MO 20) - COVID 19 BIRLA INSTITUTE OF TECHNOLOGY (A Deemed to be University u/s 3 of UGC Act) MESRA, RANCHI — 835215 Jharkhand India hee oa 2CONTENTS Clause | Page a Descriptions ‘ia cu Policy Statement = ASSESSMENT & ADJUSTMENTS POLICY 2.1 _ | Progressive Evaluation (PE) for PGIUG programme of Theory Courses : al istribution of marks under PE for CBCS Courses cay jon of marks under PE for Non | CBCS Courses | 2 22 | Laboratory Sessional Classes (L/S) — 13 under CBCS and Non- CBCS | 2.3. | Semester End Examinations | 2.4 | Ph.D. Programme Evaluations 2.4.4 | Course work 2.4.2 | Term papers aoe A a3 [Pr Ph.D. presentations & Ph.D. viva voce | examinations1. POLICY STATEMENT Birla Institute of Technology (BIT), Mesra, Ranchi recognises the extraordinary circumstances our students and staff are experiencing because of the COVID-19 Pandemic. The Institute is continuing to support student learning through these unprecedented conditions, The Institute is making amendments to the following policies and procedures to support students and staff during the COVID-19 period and will be in force until the pandemic situation eases: 1. UG / PG Regulations 2011 2. UG/ PG Ordinances 2018 for CBCS 3. Examination Regulations -2018 ‘As a general principle, provisions in the above-mentioned institute policies that provide support for students during periods of family calamity under compassionate circumstances still apply. Under the compassionate clause special consideration is given to the students for absence from classes. Mandatory attendance of 75% is waived off for those students considered under compassionate clause. Compassionate circumstant’es may include for example instances where a student has faced family calamity (ex: bereavement leave upon the incidence of demise of father/mother/guardian). Under COVID-19 circumstances, compassionate clause is extended to include severe internet connectivity issues (Ex: connectivity issues faced due to nature disaster like flood etc). The adjustments in this policy will supersede the provisions outlined in the above policies under UG / PG Regulations 2011 and UG/ PG Ordinances 2018 for CBCS ‘Where there is no mention to a specific provision of a policy or procedure, itis taken to mean the provision of that policy or procedure is stil applicable during the COVID- 19 period 2. ASSESSMENT & ADJUSTMENTS POLICY The following adjustments apply to the Assessment Policy for the period covering the COVID-19 pandemic: 2.1. Progressive Evaluation (PE) for PG/UG programme of Theory Courses a) PE weightage of marks for CBCS is 50 % as per UG/ PG Ordinances 2018 for CBCS and 40% as per UG / PG Regulations 2011 under Non-CBCS will continue. . b) Assessment modifications in the view of COVID-19: - Any type of traditional examination (pen-paper based) conducted usually in Institute campus under PE including Midterm examinations, Quiz/ s shall stand withdrawn, However, evaluation tests in the form of online written quiz/s, online objective type test/s will be conducted. Assessment shall be done atthe end of each module, on the completion of a module for both CBCS and Non- CBCS. Assessment date shall be announced by the concerned faculty at least in three (3) days in advance. It shall be a formal assessment and shall supersede the assessment activities mentioned in the Academic Schedule released for MO 2020. Assignments shall be in exclusion of module tests/quizzes, 2.1.1. Distribution of marks under PE for CBCS Courses: The marks under PE shall be equally distributed (10%) for each module in the case of CBCS. Further division of marks of 10% for each module shall be among quizis, assignments / seminar / group discussions / limited duration online written / Objective type test (short duration not exceeding 30 minutes). The same shall be determined by the teaching faculty of the course as to suit the nature of the module in terms of depth, subject nature of course taught. Apart from the formal assessments a facully may choose to hold surprise test /s as per his! her preference, 2.4.2. ibution of marks under PE for Non CBCS Courses: In the case of Non-CBCS, the distribution of PE marks (40%) across 7 modules shall be determined by the faculty teaching the course and the same shall be approved by the HoD for each course independently. The distribution of marks among various modules shall be to suit the nature of the module in terms of depth, subject nature of the course taught. The assessments shall be among quizis, assignments / seminar / group discussions / limited duration online written / Objective type test (short duration not exceeding 30 minutes). Apart from the formal assessments a faculty may choose to hold surprise test Js as per his! her preference. The HoD shall maintain a course file duly approved and signed by him/her for the PE distribution of marks individually for each course of non- CBCS and CBCS. Every teaching faculty shall inform the students about the PE distribution of marks for both CBCS and Non- CBCS at the beginning of the current semester of Mo2020. 2.2, Laboratory / Sessional Classes (L/S) ~ under CBCS and Non- CBCS Registration to L/S for MO 2020 will be made in the usual manner, but the classes shall be conducted after the conclusion of theory classes and Physically in the institute laboratories during MO2020 itself if the normality would resume and students return to the campus. If not, the same shall be conducted in the following session of SP2021, the schedule of which shall be announced at the appropriate time and as deemed fit by the institution. ‘Semester End Examinations: The institute will announce polices to conduct semester end examination when it is deemed fit and appropriate2.4. Ph.D. Programme Evaluations; cs Course work: There shall not be any course work registration for newly admitted scholars of Ph.D. programme in MO 2020 / continuing scholars of Ph.D. programme. The course registration for Ph.D. scholars shall resume after the resumption of normal conditions. 2.4.2. Term papers: Term paper presentations and assessments which can be Conducted online (through google meet or Microsoft teams) shall continue to be held 2.4.3. Pre Ph.D. presentations & Ph.D. viva voce examinations: Pre Ph.D. presentations & Ph.D. viva voce examinations and assessments which can be Conducted online (through Google meet or Microsoft teams) shall continue to be held