Sarabia, 1

Marcelino Sarabia

Professor Matthew Rodgers

OGL 421: Project Risk Management

3 September 2021

Risk Management Plan

Risks:

Revisit the Anticipated Project Risks section of your Risk Management Project Roles and

Responsibilities assignment. Given the timeline that Eldon Tyrell has given you, are your initial

identified risks still valid? Why or why not? Do you foresee any additional risks?

The risks identified previously remain valid as they were standard risks such as having

one too many people involved in major communication, triple constraint, and technology bugs.

The mitigation plans for these risks also remain the same and should be followed closely and

updated if anything changes. The individuals responsible for the risks and communication also

remain the same. These are expected and safe to plan for however given the three-month

timeline for this project, naturally there were additional risks identified.

These newly identified risks include scope creep, inaccurate cost estimations, turnover

issues, interpersonal issues, and change resistance. These were zoned in on as a short

timeframe can cause additional stress and decrease the window for work to get done therefore

placing more pressure on speediness while maintaining, if not approving the quality of work.

Although there were a good number identified and added, they are easy to mitigate since they

will be strongly planned for. If the team follows the risks analysis and utilizes the mitigation and

actions plans set, they will not cause any setbacks for the project overall.
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Solutions:

For this section, create a table. In the left-hand column, create a list of all the risks you have

identified so far for this project. In the right-hand column, create a list of your proposed

solution(s) to each risk. These solutions must be detailed, including the resources or

communication that will be needed to mitigate the risks. Your solutions must also be practical.

Risk Mitigation
Rachel – “use of a middleman”. Project Manager needs to hold face-to-face (in person

or virtually) with Rachel over any important

communication regarding expectations, changes, and

status updates).
Technology Bugs Engineers will provide full support in analyzing

identified bugs and finding the solutions to resolve

them. All bugs will be reported to the Project Manager

who will then relay and discuss with engineers.

Scope Creep Project Manager must create a detailed and through

project scope that targets the people involved and

includes all necessary expectations and requirements

from the client/stakeholders. Project scope must be

followed accurately and updated as necessary.

Inaccurate Cost Estimates Skilled experts will need to be relied on to provide

insight on cost estimates. The project Manager will

then also create a cost estimate and compare to

create a final cost estimate.

Staff Turnover + Unexpected Leave Project Manager needs to keep the team well
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informed and motivated to ensure and create

dedication to the project and project timeline. Project

Manager is responsible in supporting the team and

keeping things progressive.

For unexpected leave, it is the staff’s responsibility to

disclose any expected time off required or possibility

of sudden separations. In the event of

unexpectedness, there needs to be a diversly trained

group of team members that can step in (in addition

to the project manager) to prevent any delays in work.

Interpersonal It is the Project Manager’s responsibility to keep high

morale on the team and to diminish any tension and

deescalate any interpersonal conflicts. The staff is

responsible to coming forward to the Project Manager

to repost any interpersonal conflict – Project Manager

needs to be open and available for these meetings.

Change Resistance The Project Manager needs to be through in

presenting, documenting, and explaining all required

changes to the project plan or scope. Each change

meeting needs to be ended with a moment for

questions and opinions from all team members to

work through any resistance or disagreements to keep

the entire project team in sync and on the same terms.

Action Plan:
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Now is the time to create an action plan for these risks. For this section, list all risks and rank

your risks from greatest to least (this can be in numerical format or in a list with the greatest

risks at the top). Once you have done this, provide a detailed action plan for each. Be sure to

state whether your chosen action is preventative or a contingency and why.

Risk Action Plan Preventative/Contingency Why?

1. Scope Creep The project manager Preventative An active

will draft and finalize a project

detailed and thorough manager

Project Management should be able

Plan that adheres to to complete

the S, WBS, RBS, the action plan

Stakeholder Analysis, and

and consistently

Roles/Responsibilities check-in to

chart. Project Manager keep the

will be responsible for project on time

conducting status and the team

updates, measuring on task.

progress, and holding

each team member

accountable for their

tasks.
2. Inaccurate Skilled experts will Preventative Inaccurate cost
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Cost provide expert estimates can

Estimates judgement on cost be prevented if

estimates based of correct

their experience and measures are

knowledge. The project taken during

manager will also the estimating

conduct a cost process as well

estimate using the as including

top0down or bottom- the correct

up method. The project minds

manager will compare (experts).

the two cost estimates

and find a common

ground or median

between both.
3. Staff There will be frequent Contingency If the staff is

Turnover + gestures of employee honest about

Unexpected recognition and their

Leave appreciation. I am also scheduling and

known to personally time-off

pay for incentives to requirements,

keep morale and then all leave

motivation high. will be

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For expected leave: planned. If it is

Upon the drafting of unexpected

the project team, the (termination,

project manager will emergency

ask each staff to leave,

disclose any expected voluntary

require time-off and termination,

will keep record to plan etc.), it will

for it when the time need to be

comes or look for a dealt with in

replacement of the the moment.

request does not work

with the project

timeline.

For unexpected leave:

The project manager

needs to keep a file of

all skills of each

member (found in roles

and responsibilities)

and have back-up plans

in the case of
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termination, voluntary

separation, or

emergency leave. Back-

up plans include

redelegation of work

amongst other team

members, and the

project manager

assuming tasks from

the separated

individual.
4. Technology When the website goes Contingency Bugs are

Bugs live, as well as with any inevitable with

test runs for status a web project

updates, there will be and can’t be

engineers present and planned for,

on standby to tackle only prepared

and noticeable bugs to work

and begin working on through them.

them immediately.

There will be a follow

up meeting with the

project manager and

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engineers to discuss

the bug, the cause, and

the solution.
5. Change Upon identifying any Preventative This is

Resistance necessary changes, the preventative

project manager will because the

need to communicate team should all

the change have

requirement. This will dedication to

be done either in a doing whatever

virtual meeting, team it takes to

phone call, face-to-face successfully

meeting, or detailed complete the

email. The project project. If each

manager needs to change is

inform the entire team successfully

of what the change is, communicated

what caused it to be and explained,

found, the impact of there shouldn’t

the change, and how it be any

will be executed. Each disagreements.

form of communication

will need to end in the

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offering or opportunity

for questions or

opinions regarding the

change.
6. Rachel – The Project Manager Preventative This is

“use of a needs to be very preventative

middleman”. detailed with because it will

discussing things with only take

Rachel as well as emphasis and

documenting all extra

meetings/conversation. confirmation

It is important to seek from the

clarity by reiterating Project

important topics or Manager.

changes to make sure

points are being made

correctly and

effectively. It is

important to invite the

Executive Sponsor to

each meeting in case

he is available to

attend.
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7. Interpersona The project manager Contingency Interpersonal

l will meet with the conflicts within

individual involved in a team are

the interpersonal inevitable and

conflict and de-escalate are dealt with

the conflict by breaking on a case-by-

it down and walking case

through the underlying frequency.

cause with the

individuals. The project

manager will need to

create a solution that

works for both

individuals to get rid of

the conflict overall.

There will also be a

required follow-up to

check in on the

solution and the

effectiveness.