Excel Pivot Tables Tutorial What Is A Pivot Table and How To Make One

Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one https://chandoo.
org/wp/excel-pivot-tables-tutorial/
! Excel Howtos, Featured, Learn Excel, Pivot Tables & Charts
Excel Pivot Tables Tutorial : What is a

Pivot Table and How to Make one
Last updated on July 8, 2020
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Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one https://chandoo.org/wp/excel-pivot-tables-tutorial/
Table of Contents # Welcome to Chandoo.org
Thank you so much for visiting. My aim

is to make you awesome in Excel &
1. What are Excel Pivot Tables? Power BI. I do this by sharing videos,
tips, examples and downloads on this
2. How to create a Pivot Table? website. There are more than 1,000
pages with all things Excel, Power BI,
3. Two dimensional Pivots - Row & Column fields Dashboards & VBA here. Go ahead and
spend few minutes to be AWESOME.
4. How to format Pivot Table values?
5. Sorting in Excel Pivot Tables Read my story • FREE Excel tips

book
6. Filtering Excel Pivot Tables
7. Changing Calculations in Pivot Tables
8. Pivot Table Layouts & Colors
9. Visualizing with Pivot Charts
10. Updating Pivot Tables (Refresh)
11. Pivot Tables in Excel - Complete video tutorial
12. Download - Sample data & example Pivot Tables
13. Next Steps
Want an AWESOME
Excel Class?
What are Excel Pivot Tables?
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Excel School made me great at ⋆!

! ⋆!⋆!
⋆
A pivot table turns your data into report format. Here is a sample Pivot table from sales data, work. ⋆
!
showing total sales by region.
– Brenda
FREE Goodies for you...
How to create a Pivot Table?
We will use 2019 sales data of a fictional company. This data contains 466 rows of sales
information in columns – Month, Salesman, Region, Product, No. Customers, Net Sales, Profit /
Loss. Here is a preview of our data.
100 Excel Formulas List
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20 Excel Templates
Calendars, invoices, trackers and much
more. All free, fun and fantastic.
Download the sample data & example pivot tables here.
To create a pivot table showing totals sales by region, follow these steps.
1. Select any cell in the data.
2. Go to Insert ribbon and click “Pivot Table” button.
13 Advanced Pivot Table Skills

Power Query, Data model, DAX, Filters,
Slicers, Conditional formats and beautiful
charts. It's all here.
3. Click ok on the next screen.
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Chandoo.org
Advanced
4. You will be taken a new spreadsheet with blank Pivot Table canvas. Here, using the Data
Pivot Table Fields panel set “Regions” field to row label area, “Products” to “Filter” Viz
area and “Net Sales” to values area. See below illustration. with
Excel –
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Come and join
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with Excel on
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(Friday).
Details inside.
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13 to get
formula Department
examples Budget
to really for a
Two dimensional Pivots - Row & Column fields understand Month
it [Homework]
You can add fields to both “Row” and “Column” label area of a pivot. Such Pivot Tables are
normally called two dimensional pivots. Here is a demo of a two dimensional pivot table
showing Total Sales by Region & Sales Person.
How to Dynamic
embed Arrays
Excel Live
files, Masterclass
calculators – Replay
on your
website?
Your pivot table will be ready. We can see that “West” is our best region. This is why Pivot tables
– Step by
are easy for finding answers to common business questions. step
Multi-dimensional Pivots - Row & Column fields
instructions
You can also add more than one item to “Row” or “Column” label area. This creates a multi- + Best of the lot
dimensional Pivot Report. Here is one such pivot report showing total sales by Region, Sales
Person & Product for selected months.
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How to format Pivot Table values?
By default, numbers in Pivot Tables tend to just look like zip codes, without any proper
formatting. This is easy to fix though. Simply right click on the values and use “Value Field
Settings” to set up the formatting. To set currency formatting for our Total sales by region
Pivot Report,
1. Go to value field settings
2. Click on Number Format button
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Sorting in Excel Pivot Tables
You can easily sort pivot report by ascending or descending order of the value. To do this, just
right click on the value, select Sort > and specify the order.
Here is an example of sorted pivot report of Number of customers by Sales person.
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Bonus tip: Manual sorting

You can also manually adjust the order of Pivot items by dragging and dropping
them. See this tip in action.
Filtering Excel Pivot Tables
You are looking at Regional total sales and want to know what the total is for just “RapidZoo”
product. You can do this by filtering the pivot table. Excel offers two powerful ways to filter Pivot
Tables
1. Report filters
2. Slicers
Both methods are illustrated below. Read on to learn how to use them.
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Filtering with Report Filters
Report filter is a great way to restrict the data that is flowing to your pivot. To set them up, just
add the field to “Filters” area in the fields panel. Now, using the filter button next to “Product”,
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Filtering with Slicers
There are a ton of cool features in Excel Pivot Tables, but slicers are hands-down the best
feature. At-least, that is what I think. They make filtering and ad-hoc data analysis a breeze.
A slicer is a visual filter. You can add a slicer on any field by right clicking on it from the fields
panel. See the illustration “Adding filters to a pivot report” from above.
Once you have a slicer on Product, simply click on any product name to see the report for that.
Here is a quick demo of Pivot Table with slicers.
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Other kinds of filtering - Value & Label Filters
Apart from report filters & Slicers, Pivot Tables also allow you to filter by a field or value.
Field or Label Filter: If you don’t want to see “Middle” region in a row label area, just click on
the filter button next to “Row Labels” and uncheck the region. This type of filtering is called Label
Filtering.
Value Filter: If you want to see just the top 2 regions by total sales, then you need a value
filter. Simply go to filter button next to row labels and using value filters, apply a top 10 filter but
set it to top 2 values by “Sum of net sales.”
Changing Calculations in Pivot Tables
The default calculation in Pivot Tables is SUM for number fields and COUNT for all others. But you
can also customize the calculation easily. Just right click on the value field and choose different
type of summary from right click menu.
Changing from SUM to AVERAGE in a Pivot Table
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Pivot Table Layouts & Colors
By default, Excel Pivot Tables are in compact layout. This means, if you add multiple fields to
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You can change the layout from Pivot Table Design ribbon.
Here is an example of same Pivot Table in both Compact and Tabular layouts.
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Styling & colors of Excel Pivot Tables
You can apply any formatting to the pivot tables. MS Excel has some very good pivot table
styles. Just select pivot table cells, go to Pivot Table Design ribbon. See below image to
understand various options available.
Bonus tip: Copy Pivot Tables to format quicker

If you like the formatting (colors, layout etc.) of a Pivot Table and want to use the
same set up for a new Pivot Table, simply copy and paste the original table. Then
you can change the fields and your new Pivot will be ready.
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Pivot Chart of Net Sales by Region & Product.
Steps for creating a Pivot Chart:
1. Select any cell in the Pivot Table.
2. Click on Insert > Chart or Analyze > Pivot Chart button.
3. Insert the type of chart you want.
4. You will get a Pivot Chart.
Bonus tip: Add Pivot Chart directly from data

You can insert Pivot Chart directly from data. Just select your data and press Pivot
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Slicers make it incredibly easy to create interactive charts. Once you have a regular Pivot
Chart, simply add a slicer to it (right click on the field in “Pivot Table Fields” area and select “Add
as Slicer”). You now have an interactive Pivot Chart.
Here is a demo of interactive Pivot Chart.
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Updating Pivot Tables (Refresh)
Whenever you have new data, just use “Refresh” button to update your Pivot Tables. You can
find this button in multiple places.
Data ribbon
Pivot Table Analyze ribbon
On right clicking any Pivot Table
By pressing ALT+F5 (refreshes single pivot) or CTRL+ALT+F5 (refreshes all pivots)
What if you want to point Pivot to new data?
Select any cell in the Pivot Table and from Analyze ribbon, use the “Change Data Source” button.
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Pivot Tables in Excel - Complete video tutorial
I have made a 21 minute video explaining how to create, format, customize, visualize, filter and
refresh Pivot Tables. This video is packed with many tricks, ideas and inspiration. Check it out
below.
Pivot Tables in Excel - Intro & Step-by-step tutorial
Download - Sample data & example Pivot Tables
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Next Steps
Now that you are familiar with Pivot Tables, explore these additional pages to learn more about
data analysis & reporting.
Beginner:
Pivot Table from multiple tables – Data Model & Relationships
Number and Percentages in same Pivot
5 Pivot tables to try when you have too much data
Sub-totals but only on one level
Distinct count in Excel Pivot Tables
How to use Report Filters
Intermediate & Advanced Users:
All you need to know about Slicers
6 Time Saving Pivot Table Tricks
Advanced Pivot Table Tricks

Conditional formatting for Pivot Tables
Introduction to GETPIVOTDATA
Getting started with Power Pivot – Percentage of something calculation example
Recommended Websites & Books:
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Books:
Excel Pivot Table data crunching by Bill Jelen
MS Excel Data Analysis and Business Modeling by Wayne Winston
Excel Bible by J Walkenbach
Courses:
Excel School program by Chandoo
Happy Learning.
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2. Pivot Table in Excel - Video Tutorial | Pointy Haired Dilbert: Charting & Excel Tips - Chandoo.org
says:
August 25, 2009 at 9:36 am
[...] week we have posted a simple to understand excel pivot table tutorial here. Today I am
going to supplement the tutorial with a 15 second video tutorial on Making excel [...]
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3. Microsoft Excel Table Tips and Tricks - Learn Data Tables and Become a Data God | Pointy Haired
Dilbert: Charting & Excel Tips - Chandoo.org says:
October 13, 2009 at 9:12 am
[...] good is a bunch of data when you can analyze it? That is where Pivot tables come in to
picture [pivot table tutorial]. Thankfully, you dont need to do much. Just click a button and your
table goes to pivot [...]
Reply
4. Andrea says:
November 5, 2009 at 6:02 am
Dear Expert,
25 of 58 23/3/21, 12:37 am
Hi Chandoo,
Well structured and presented as usual.

I'm doing a lot with pivot tables. What I am looking for is a tool where you can change the data
directly in the pivot table.
Do you have an idea?
br, Meikel
Reply
6. louis says:
November 17, 2009 at 5:34 pm
I want to apply the same type of pivot table to a different file I get each month (but same format
and type of data). Can I "save" a custom pivot table format ? (excel 2003)
Thanks
Reply
PowerPivotQ says:
June 27, 2013 at 2:24 pm
I had the same question and posted it here: http://www.mrexcel.com/forum/excel-

questions/711089-templates-formatting-piovt-tables.html#post3507642 - by any chance,
you got your reply?
Reply
7. What is Excel PowerPivot and How to use it? - Review of Microsoft PowerPivot Addin | Pointy
Haired Dilbert: Charting & Excel Tips - Chandoo.org says:
January 8, 2010 at 9:24 am
[...] means anyone can analyze and visualize millions of rows of data using powerpivot. It is like
pivot tables on SUMPRODUCT (oh, I could totally say steroids, but who wants a cliche on a [...]
Reply
26 of 58 23/3/21, 12:37 am
January 18, 2010 at 3:39 pm
Thanks for posting this info. I've been struggling with pivot tables for some time now and this
has cleared up a lot of my confusion. Nice job.
Reply
10. Chandoo says:

@Louis... yes, you can save custom pivot formats...
@Srikant & TMS: thank you very much. I am happy you liked this tutorial.
Reply
11. Excel Pivot Table tricks & tips | Pointy Haired Dilbert: Charting & Excel Tips - Chandoo.org says:
January 27, 2010 at 11:40 am
[...] (If you are not familiar with basic pivot tables, you should check out this excellent pivot
tables tutorial) [...]
Reply
12. Profit & Loss Reporting using Microsoft Excel - Accounting & Excel - Part 1 of 6 | Pointy Haired
Dilbert: Learn Excel Online - Chandoo.org says:
February 4, 2010 at 9:19 am
[...] multiple locations divided into various regions. It is recommended that you be familiar with
the concept of pivot tables and also familiar with basic accounting [...]
Reply
13. Jeremiah Minifield says:

February 4, 2010 at 6:36 pm
Will this cover Excel 97 and Excel 2002?
Reply
27 of 58 23/3/21, 12:37 am
May 24, 2015 at 3:03 pm
Hi
I don't have any idea about excel. Moreover I want to know some excel works n pivot
table creation for my official use. Could you help me with some examples
Reply
Hui... says:
May 25, 2015 at 2:24 am
@Preethi
Goto: http://chandoo.org/wp/
Under Learn Excel Topics in the Main Pane
Click on Pivot Tables
It contains a wealth of info, tutorials and examples
Reply
15. MS-Excel Tipps für Projektleiter says:
March 3, 2010 at 11:53 am
[...] Excel pivot tutorial — wer es einmal begriffen hat, benutzt Pivot Tabellen ständig [...]
Reply
16. 31 Excel Tutorials – Learn and Be Awesome in Excel | Pointy Haired Dilbert: Learn Excel Online -
Chandoo.org says:
March 11, 2010 at 1:01 pm
[...] 23: Introduction to Excel Pivot Tables [...]
Reply
17. payal says:

March 26, 2010 at 5:33 pm
I have two data point per condition, is it possible to display both the data points either bewlo one
another or next to each other in a pivot table. If so, how would i do it.
28 of 58 23/3/21, 12:37 am
mantataf excelnya................. top markotop
Reply
19. Find Quarterly Totals from Monthly Data [SUMPRODUCT Formula] | Pointy Haired Dilbert: Learn
Excel Online - Chandoo.org says:
April 29, 2010 at 12:46 am
[...] can make a pivot report from the data and then group dates in that to find totals by [...]
Reply
20. michaelG says:

May 6, 2010 at 1:23 am
My question is:
I have a body of data that I have placed in a pivot table.. I understand how to manipulate it to
shpow me eithert the min, sum, average etccc of the data
however I dont know how I can have the pivot table express 2 different options like the min and
the average??
in the corresponding chart i would like to see the min amount in each period however I would like
for the graph to also show me the average in each period
for example the min would be displayed as a bar chart and the avg would be a line running
through,
can anyone help me with this??
Reply
21. Chandoo says:

May 10, 2010 at 1:19 am
@MichaelG: Just add the value field again to the "value field area" of pivot table. Now set value
field settings to change the summary type to "average" for first value and "min" for second
value. That is all.
Reply
29 of 58 23/3/21, 12:37 am
[...] Chandoo’s Pivot Table Tutorial: http://chandoo.org/wp/2009/08/19/excel-pivot-tables-

tutorial/ [...]
Reply
24. Hemant says:

August 19, 2010 at 9:13 am
i want to learn excel, best and also focus on audit and accounts point of view so pls suggest me
what should i do?
is there any simple but strong book or any other on line site for it.
Reply
Rennie says:
March 25, 2014 at 11:37 pm
Hi Hemant,
I am a qualified accountant with excel skills wanting to help fellow accountants.
The area you should focus on are:

1. Pricing
2. Profit and Loss, Balance Sheet and Cash Flow
3. Variance analysis
If you have specific questions I am happy to answer them.
Thanks,
Rennie
http://pivottabletips.com/
Reply
25. Chandoo says:

August 24, 2010 at 2:45 am
@Hemant: Try one of these books Excel Accounting books
30 of 58 23/3/21, 12:37 am
Thanks a lot.
Reply
27. rajesh says:

August 30, 2010 at 6:46 am
how to create pivot table,macros, vlookups with examples please send
Reply
28. Glen Feechan says:

August 30, 2010 at 8:56 am
In reply to Rajesh:
I recently posted the following post that has links to video tutorials on pivot tables, vlookups amd
macros:
Top 5 Tips to make Excel Spreadsheets work for you
I hope they're helpful.
Reply
29. Remove duplicates & sort a list using Pivot Tables | Chandoo.org - Learn Microsoft Excel Online
says:
September 27, 2010 at 11:06 am
[...] Introduction to Pivot Tables – Tutorial [...]
Reply
30. 6tel says:

October 10, 2010 at 11:52 pm
Excellent information! My congratulations on this post. However, I was wondering how to edit a
pivot table, because I'm having troubles on a pivot table I created four days ago... My pivot table
31 of 58 23/3/21, 12:37 am
I tried editing all the conventional way (dragging and dropping the "e-mail" tag on the pivot table
I once did), but it says I can't overwrite (?) a pivot table with another pivot table (when I say
"overwrite" I mean some verb that sounds like it but I'm not sure... My Excel software launches
these alerts in spanish, since english is not my native language). I also tried dragging the "e-
mail" tag to other parts of the pivot table but final result is not the one I'm looking for. Can
anyone please help me? Thanks in advance.
Reply
31. John says:

October 12, 2010 at 12:44 pm
Hi 6tel,
Add the email column to the source table, this way...
Name Coming email

John Yes John@gmail.com
Ana Yes Ana@gmail.com
Will Yes Will@gmail.com
Albert No Albert@gmail.com
Susan Yes Susan@gmail.com
And then include the email column in the Pivot Table (in the Row Labels area)
You will have a summary report like this one...
Row Labels Count of Name

No 1
Albert@mm.com 1
Yes 4
Ana@mm.com 1
John@mm.com 1
Susan@mm.com 1
Will@mm.com 1
Grand Total 5
Give a look at this screen I captured for you...
32 of 58 23/3/21, 12:37 am
Reply
32. 6tel says:

October 14, 2010 at 4:19 pm
Wonderful, John. ¡Muchas gracias!
Reply
33. John Franco says:

You are welcome!
Reply
34. John says:

Very nice tutorial. Your article along with a video I saw on YouTube [ http://www.youtube.com
/watch?v=HVa7PIDfi5A ] has now made me a champion of pivot tables!
Reply
35. Top10Lists says:

October 26, 2010 at 12:30 am
This is a great tutorial with nice graphic to visualize the whole process. I would like to
complement this post by pointing you to some great videos that teach you Excel pivot tables:
http://www.squidoo.com/excel-pivot-tables
Hope this helps!
Reply
36. Anita says:

33 of 58 23/3/21, 12:37 am
Reply
38. SHRI says:

I want to prepare a pivot table from data in an excel spreadsheet.

The data table lists activities in Col. A and dates for each of the activities in 2-set columns for
each project across the sheet.
I want to be able to make a pivot table which will enable me to list activities and projects
corresponding to each date.
How can I do this? Will you be able to show me how to if I send you the spreadsheet by email?
Reply
39. GVK says:

Chandu sir,
You have very clearly explanined the pivot tables concept. And, it is very easy learn.I got the
confident with one example that you have given, that I can do big things with data pilots. Thank
you sir.
Reply
40. An Excel Dashboard to Visualize 10,007 Comments [Dashboard Tutorial] | Chandoo.org - Learn
Microsoft Excel Online says:
[...] have used pivot tables, SUMPRODUCT, SUMIFS, INDEX+MATCH, VLOOKUP formulas to
process the [...]
Reply
41. Show Top 10 Values in Dashboards using Pivot Tables | Chandoo.org - Learn Microsoft Excel
Online says:
December 1, 2010 at 10:18 am
[...] Select your data & insert a pivot table (tutorial here). [...]
34 of 58 23/3/21, 12:37 am
thank u for the useful information
Reply
44. Shalini says:

March 2, 2011 at 1:45 pm
Hi, I am trying to use Pivot and i need the count of a field status (which has options sich as
Filled, Offered, Will Hire, Will not Hire, On Hold Positions), now i need a count of these Status
under different departments however I don't want to include the "Will Not Hire" and "On Hold"
numbers in the total, can that be done.
Reply
Chandoo says:
March 2, 2011 at 3:41 pm
@Shalini.. Set up the pivot table with departments in row label area and status in column
area, and dropping names in value field to show counts.
Now, just filter-out the status codes you do not want by applying filters on column labels.
Reply
45. Jack Wilsons says:

April 2, 2011 at 6:56 am
Here is a nice explanation of a pivot table. You might take a look too.
http://books.zkoss.org/wiki/ZK_Pivottable_Essentials/Quick_Start/Concept
Reply
46. What are Pivot Table Report Filters and How to use them? | Chandoo.org - Learn Microsoft Excel
Online says:
April 20, 2011 at 8:59 am
[...] all know that Pivot Tables help us analyze and report massive amount of data in little time.
Excel has several useful pivot [...]
35 of 58 23/3/21, 12:37 am
May 6, 2011 at 3:14 pm
Thanks for making such a great site with lots of neat tricks. I'm sorry if this has been covered
before, but I couldn't find it.
I've got a speadsheet that has 5 columns of activity-type codes as text data. Column A will
always have data, B will usually have data, C sometimes, D rarely and E almost never. Any of the
fields can have one of about 15 different activity-type codes in it.
Each time I add a column to the column labels the counts get more and more complicated
because it seems to want to add in all of the possibilities of blank cells as well.
It doesn't matter which column my activities come from, I just want a count of each activity type
from the range Column A - Column E.
It seems like this should be doable and simple, but I'm stumped.
Reply
49. Jatin says:

May 7, 2011 at 6:07 am
Hii 2 all,
an anyone tell me ho eto use pivot table to show two data fieled (with their individual sum) &
pivot also show their differences.
Regards
Jatin
Reply
50. Hui... says:

May 7, 2011 at 6:43 am
@Jatin
Have a look at Chandoo's
36 of 58 23/3/21, 12:37 am
=COUNTIF(A:E,"Cat") will count how many times Cat is in Column A to E

=COUNTIF(A:E,F5) will count how many times the value in F5 is in Column A to E
Reply
52. Dave Zachritz says:

May 10, 2011 at 3:52 pm
Thanks, Hui.
That's a good solution, but I need this in a Pivot table. How can I use Countif in that scenario?
Reply
53. Hui... says:

May 10, 2011 at 3:56 pm
@Dave
Add another field to the source of the data and put an IF formula to set a value to 1 when your
conditions are met
Then count that field in the PT
Reply
54. Andie Nguyen says:

May 24, 2011 at 3:40 pm
Hi Chandoo,
Just love your tutorials! Everything is very easy to understand and follow, well structured and
visualized.
Thank you!
Reply
55. Sandeep says:

June 25, 2011 at 12:12 pm
37 of 58 23/3/21, 12:37 am
of comments from a survey that I would like to sort out. Can excel give me trending information
or somehow help me sort the comments?
Thanks!
Reply
57. Hemlatha M says:

July 15, 2011 at 9:51 am
i have to add two colum labels and also grand total . how to create in pivot tables, pls send any
example to my mail id varma.hema25@gmail.com
Reply
58. Preparing Your Data for a Sales Territory Mapping Project says:
July 15, 2011 at 8:33 pm
[...] is beyond the scope for this post. However, you can find a good tutorial on Pivot Tables
here or here. Figure 2 - vLookup for Zip [...]
Reply
59. Nusrat zahan says:

July 20, 2011 at 9:40 am
i want to be a expert in excel but how i can be good in excel? can you please help me out? with
excel how many operations or work i can do? please tell me.
Reply
60. AJ Labate says:

August 20, 2011 at 1:10 am
Excellent tutorial. Was able to learn pivot tables in less than 30 minutes. Greatly appreciate this.
Reply
61. k Shankar says:
38 of 58 23/3/21, 12:37 am
regards
shankar
Reply
62. mohamed says:

how to use pivot table & their uses
Reply
63. Manohar says:

September 17, 2011 at 4:06 pm
Hi Chandoo,
I have data written to excel through Java code into the columns say for eg as the shown above
i.e. "Salesman, Region, Product, Revenues..etc". Is there any means to create the pivot table
and pivot chart dynamically through code ? such tat any time i run the java code stores new data
to excel sheet and generates the pivot table n pivot chart for that automatically.
Further, once the data is written on to excel, can we refresh the pivot table n chart automatically
through code ? if yes please suggest OR if there is any means to refresh automatically in excel
which updates the pivot table n chart accordingly.
--
Thanks,
Manohar
Reply
64. @mit says:

thanks for gide line. thanks .......................................................................................
Reply
39 of 58 23/3/21, 12:37 am
hello, I have a data which includes students name, date of joining (year,month and date), fees
paid and invoice number. i want to prepare a pivot table which shows me the details like the total
number of students joined in each month of every year. Im not able to get it. Can you please
help me out. y ID supi.roses@gmail.com
Reply
67. Learn Any Area of Excel using these 80 Links | Chandoo.org - Learn Microsoft Excel Online says:
[...] Introduction to Excel Pivot Tables [...]
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68. Shekhar adiwal says:

December 18, 2011 at 1:23 pm
hiii cahndoo i really appreciated u for give the excellent knowledge of excel it will help lots of
people like me as i learn from your knowledge i feel very happy thanks for gide line. thanks
Reply
69. Best of Chandoo.org – 2011 | Chandoo.org - Learn Microsoft Excel Online says:
[...] Excel Pivot Table Tutorial 237,003 [...]
Reply
70. Jean-pierre Kabuiku says:

Hello, Jack Wilsons,
I liked your April 2, 2011 ZK documentation. God bless you.
Reply
71. Brendan says:
40 of 58 23/3/21, 12:37 am
Also, the data provided is great. I am taking the expert exam soon, and need something to
experiment with. Thanks!
Reply
73. Gina says:

Hi does anyone know how to drill down on a pivot table and instead of the data generating on a
new tab, I want the data to be in the same tab as my pivot. e.g. Cell B40.
I have a second pivot table in that tab, and when i double click it, i want the drilldown data to be
placed immediately after the dilldown data from the first pivot.
Is there a way of doing this? Your help is much appreciated!
Reply
74. NE Excel Wizards in here? - Platforms and Indicators - Page 2 says:
[...] links that might help Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one
| Chandoo.org - Learn Micros... Excel Blog - Using PowerPivot with Excel 2010 my 2 cents [...]
Reply
75. #270 Demystifying Excel Pivot Tables « Work Smarter Not Harder says:
March 9, 2012 at 10:10 am
[...] Great tutorial with practice files http://chandoo.org/wp/2009/08/19/excel-pivot-tables-

tutorial/ [...]
Reply
76. Art says:

April 6, 2012 at 7:03 pm
Hi,
I am trying to learn pivot table making adn I came across this website. I followed your
instructions. I have 3 columns with student scores in 3 respective tests. I am making a pivot
table and pivot chart in EXCEL 2010. Student number may change for each test. However, if I
41 of 58 23/3/21, 12:37 am
@Art
Unfortunately Pivot Tables do not natively expand as you add data.
And Microsoft, I think this is a shortcoming in the Pivot Table model
You have 2 options:

1. Select the Pivot Table
goto the Pivot Table Tools, Option Tab
Select Change Data Source
Update the range manually
2. Use a Named Formula to define the Data Source

Instead of using a Range as the source for the data use a Named Formula like:
=OFFSET(Sheet1!$A$1,,,COUNTA(Sheet1!$A:$A),COUNTA(Sheet1!$!:$1))
Then as you add data
Right Click on the Pivot Table, Refresh
Reply
Art says:
May 2, 2012 at 2:50 am
Thanks, Hui
The "OFFSET" function is really helpful
Reply
77. Life Line says:

April 29, 2012 at 8:12 am
how to use pivot table & their uses.
Reply
78. Chomba Chibwe says:

May 2, 2012 at 4:28 pm
42 of 58 23/3/21, 12:37 am
79. prasad says:

July 19, 2012 at 3:32 am
Great
An excellent excel learning.....
Thank you Purna
prasad
Reply
80. Analyzing 20,000 Comments | Chandoo.org - Learn Microsoft Excel Online says:
July 20, 2012 at 4:47 am
[...] least 5 cups of coffee, 2 hours of thinking, several hours of SQL, VBA, Pivot & SUMIFS, an
hour of formatting & conditional formatting and may be 10 minutes on [...]
Reply
81. ko says:
July 23, 2012 at 6:41 am
@Hui,
but when i tried keying the below function
=OFFSET(Sheet1!$A$1,,,COUNTA(Sheet1!$A:$A),COUNTA(Sheet1!$!:$1)) it shows:
data source reference is not valid. why is this so?
Reply
Hui... says:
July 23, 2012 at 8:49 am
@Ko
Looking at your pasted formula you have
43 of 58 23/3/21, 12:37 am
August 14, 2012 at 5:44 am
Hello sir, i want to make the pivot chart in ex.2010

so pls give me the link from where i can understand how to make this char...i have no any
knowledge about this.......
Reply
83. How to arrange a data range into a new table based on multiple criteria? says:
August 27, 2012 at 9:46 pm
[...] 2002): Office 2010 Class #36: Excel PivotTables Pivot Tables 15 examples (Data Analysis) -
YouTube Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one | Chandoo.org -
Learn Micros... Excel Pivot Table -- Dynamic Data [...]
Reply
84. lazyvba says:

August 29, 2012 at 4:59 pm
Hello,
Thanks for this great site Chandoo.

Just to add a (still) missing feature in Excel pivot tables: count of unique elements.
I did code some vba to paste to the pivot tables calculates the unique count.
http://lazyvba.blogspot.com/2010/11/improve-your-pivot-table-to-count.html
Hoping it can help users who want to get unique count quickly, or people who wants to get
interested in vba coding for pivots ( lot of fun and possibilities)
have a great day.
Lazyvba
Reply
85. Jeremy privot | Televistashow says:
September 2, 2012 at 12:58 pm
44 of 58 23/3/21, 12:37 am
This post was really helpful!
Reply
87. Using pivot tables to find out non performing customers | Chandoo.org - Learn Microsoft Excel
Online says:
[...] Set up pivot table like [...]
Reply
88. pivot table and dates to show average times for products and ones over the agreed date says:
[...] to show average times for products and ones over the agreed date Have you read those?
link. link. link. link. [...]
Reply
89. Optimize Keywords With Top Vs Side Report | By Data Be Driven says:
December 17, 2012 at 5:09 pm
[...] Download a keyword report for the last 30 days with the the Segment Top vs Side.2. Create
a pivot table with the data from the report and then build the pivot table like this.This will allow
you to see [...]
Reply
90. A good marketing plan is a profitable marketing plan « MKT Stick- Online Marketing Blog and
services Europe MKT Stick- Online Marketing Blog and services Europe says:
[...] and have a more reliable sheet, regarding costs that is. You can have a look at dyanmic
tables at Tutorial on dyanmic Tables. But let’s keep going [...]
Reply
91. Jiju says:

45 of 58 23/3/21, 12:37 am
93. Rohit says:

April 12, 2013 at 4:37 am
Excel file name itself contains all letters of April fool.....hahahahh...awesoe chandoo and your
microsoft friend.....@
Reply
Chandoo says:
April 12, 2013 at 5:00 am
Not just the file name. Even my (imaginary) Microsoft friend's name is an anagram for
April fool.
Reply
94. irfan says:

April 12, 2013 at 8:12 am
hi dear, its very helpful to new user. Any one can learn easely from this example.
Reply
95. Learn Top 10 Excel Features | Chandoo.org - Learn Microsoft Excel Online says:
April 16, 2013 at 9:12 am
[...] Introduction to Pivot tables [...]
Reply
96. Mallik says:

April 19, 2013 at 6:31 am
Dear Friends,
Anyone can you explain me about
What is the use of Pivot Tabla and when it will uses
46 of 58 23/3/21, 12:37 am
98. Poonam Kapoor says:

April 29, 2013 at 5:19 pm
Pivot tables makes it easy to organize and extract information from a large tables of data without
the use of formulas in Excel
Reply
99. Sans says:

May 1, 2013 at 6:30 am
Nice explanation!
Reply
100. paulos says:

May 6, 2013 at 10:22 pm
thank you
Reply
101. Pivot Table | ChangSu's tech blog says:
May 16, 2013 at 8:44 pm
[...] Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one [...]
Reply
102. Siegfried says:

May 28, 2013 at 7:44 am
hello, thanks for this tutorial! I was having problem with my pivot table and it was really helpful!
great blog about excel!
best regards!
Reply
103. Need a pivot table 2010 template for practice. Help!! says:
June 4, 2013 at 7:43 pm
47 of 58 23/3/21, 12:37 am
Hi,
I am trying to add conditional formatting to a pivot table and am getting an error "Cannot apply
a conditional format to a range that has cells outside of a PivotTable data region. Make sure that
all the cells are in your selection are inside the PivotTable data region.". I want to enter the
emp# in O1 and based I want to highlight the complete row/record in the pivot table. Data is in
the same sheet from $A:$K and pivot table is at N4. Can someone please help me on this?
Thanks and regards,

Pradeep D
Reply
105. Gil Michelini says:

June 26, 2013 at 6:17 pm
THANK YOU! Now I understand pivot tables!
Reply
106. www.dbennett2.wordpress.com says:

June 29, 2013 at 6:59 am
I constantly spent my half an hour to read this website's articles everyday along with a cup of
coffee.
Reply
107. Producing a summary report says:
July 16, 2013 at 3:37 pm
[...] Windows For 2. PErsonally, I would suggest trying a Pivot table and seeing what that gets
you. Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one | Chandoo.org -
Learn Micros... You can summarize by Account Expiry time and filter for everyone with more than
one position on [...]
Reply
48 of 58 23/3/21, 12:37 am
109. hardeep says:

August 3, 2013 at 6:07 am
thanks...!!! : )
Reply
110. Nellster says:

WOW! This really helped me a lot THANKS
Reply
111. Muneca says:

August 9, 2013 at 6:14 pm
Anyone have a good work around to the problem of not being able to use Pivot tables in a shared
document. I built a spreadsheet where 5 different locations are entering data but we can't use
pivot unless we un-share the document first which defeats the purpose.
Reply
112. chintan trivedi says:

August 25, 2013 at 3:52 pm
plzzz teach me pivot excell table...
Reply
113. David says:

Hi Community, it is the first time I see this level of knowledge shared around Pivot table.
Unfortunataley, I have not found the way to cover one need I have for a long time.
Let me explain :
I have a list of Ticket number, their opened date and their closed date.
49 of 58 23/3/21, 12:37 am
7603990 10/03/2010 15/04/2013

7603991 10/03/2010 15/04/2013
7625938 22/03/2010 11/12/2010
7634930 26/03/2010 11/12/2010
7672871 21/04/2010 11/12/2010
7681605 28/04/2010 15/12/2010
7681607 28/04/2010 15/12/2010
7681610 28/04/2010 15/12/2010
Any thought ?
Reply
114. cell formulas says:
October 28, 2013 at 11:20 pm
[…] to the Board! Sounds like a good job for a Pivot Table. Here's a good tutorial: Excel Pivot
Tables Tutorial : What is a Pivot Table and How to Make one | Chandoo.org - Learn Micros… […]
Reply
115. Best of Chandoo.org – 2013 | Chandoo.org - Learn Microsoft Excel Online says:
[…] 559,208] Excel Dashboards – Information, examples & tutorials [Visitors: 386,066] Excel
Pivot Tables Tutorial [Visitors: 487,794] Project Management using Excel – Information,
examples & tutorials […]
Reply
116. dataprose.org » Bordering On The Edge [Excel PivotTables] says:
January 14, 2014 at 12:52 pm
[…] Object Model PivotTable Reports 101 Excel Pivot Tables Tutorial – Contextures Excel Pivot
Tables Tutorial – Chandoo Referencing Pivot Table Ranges In […]
Reply
117. Mollie says:

50 of 58 23/3/21, 12:37 am
Reply
119. dataprose.org » PivotTable Flash: Hide Field Captions says:
[…] Chandoo […]
Reply
120. dataprose.org » PIvotTable Flash: Change Font Color of Field Captions says:
[…] Chandoo […]
Reply
121. Ajay says:

Its Really really Details learning system.

thanks & keep it up.
Reply
122. Kabelo says:

March 12, 2014 at 9:06 am
1.Can you directly change the data in a PivoTable? If not, how do you change the data?
2. Which PivotTable feature is used to easily identify the current filters applied to the data?
Reply
123. Eric W says:

May 16, 2014 at 1:33 pm
Are there any examples of pivot tables that don't use sales data? I'm not a businessman, and
sales info just doesn't resonate with me.
I do a lot of time-series data collection and have to reduce large quantities of data, but I'm not
51 of 58 23/3/21, 12:37 am
Thank you for your guidance. my reports have a new format and meaning. I love to think with
charts and graphs
Reply
125. Pivot Tables in Microsoft Excel: Links - Peltier Tech Blog says:
[…] Chandoo – Excel Pivot Table Tutorial Chandoo gives a good overview of pivot tables, with
helpful tips and links. […]
Reply
126. DaveB says:

A question please.
In the tutorial workbook, I notice that when the filter selections are changed and the pivot table
shrinks, that the cells around the new table maintain the white background.
Can anyone explain how to do this? When I create a pivot tbale and the size changes, the
surrounding area loses the background color and shows the default formatting with grid.
I have searched online and when I have found a similar question on other boards, it was not
answered.
Many thanks, in advance.
Reply
127. Radhe says:

Dear Mr. Chandoo g,

Kindly resolve my problem. i have 1000 data sheet there are many types of data with many
column and sr. no. in a excel file. I am making a new file which have headings in a column and
other column is blank. can it possible i give a input in that column and its related data is
automatically type in the blank space. please feel free to call me on 9669694051
52 of 58 23/3/21, 12:37 am
Dear Chandoo,
Happy new year and all the best wishes for you and your family. all i have in Excel are from your
lessons.
God save you and give you the best.
Reply
130. adulapuram Ramadevi says:

pls send the formula how to devide one particular character ex: jayaprakash Answer is “jaya” is
once cell and “prakash” is another cell
Reply
131. Advanced Excel – Pivot Tables | Instruction Structure says:
[…] Steps to create pivot tables are provided here. This is just an elaboration on my part, with
input from other websites like chandoo.org. […]
Reply
132. shashank verma says:

May 2, 2015 at 12:28 pm
Dear Chandoo,
i would like to meet regarding MIS topic discussion.If u r free then plz call me back on
8287260105
Regards,
Shashank Verma
Reply
133. Mangesh says:

53 of 58 23/3/21, 12:37 am
'
'
Sheets.Add
ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:= _
"Actual Time booking- Nav!R1C1:R2134C8", Version:=xlPivotTableVersion14). _
CreatePivotTable TableDestination:="Sheet8!R3C1", TableName:="PivotTable3" _
, DefaultVersion:=xlPivotTableVersion14
Sheets("Sheet8").Select
Cells(3, 1).Select
With ActiveSheet.PivotTables("PivotTable3").PivotFields("Work Item Set")
.Orientation = xlRowField
.Position = 1
End With
With ActiveSheet.PivotTables("PivotTable3").PivotFields("Resource")
.Orientation = xlRowField
.Position = 2
End With
With ActiveSheet.PivotTables("PivotTable3").PivotFields("Work Item")
.Orientation = xlPageField
.Position = 1
End With
ActiveSheet.PivotTables("PivotTable3").AddDataField ActiveSheet.PivotTables( _
"PivotTable3").PivotFields("Actual Hours"), "Sum of Actual Hours", xlSum
With ActiveSheet.PivotTables("PivotTable3").PivotFields("Time Per")
.Orientation = xlColumnField
.Position = 1
End With
Sheets("Sheet8").Select
End Sub
Reply
134. Tutorial En Excel 2013 - Asik Belajar says:
[…] Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one […]
Reply
54 of 58 23/3/21, 12:37 am
Excel treats it as a number value and sums it. How do I stop it from being added up?
Thank you
Reply
Hui... says:
April 14, 2016 at 9:09 am
@Summer
It sounds like it should be a Row or Column Header instead of a value Field
or
Change that field to Count instead of Sum
Reply
Summer says:
April 18, 2016 at 1:29 am
Hi Hui
Thanks for the reply. It worked! Changing it to Count just showed me how many
times that item showed up, but changing it to a Row or Col Header gave me the
barcode no. Thanks so much!!
Reply
136. How To Make End Tables | Woodworking Guide says:
April 22, 2016 at 6:43 am
[…] Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one […]
Reply
137. Archa Nair says:

May 30, 2016 at 11:23 am
Hi ,
55 of 58 23/3/21, 12:37 am
[…] How To Create Pivot Tables Whats’s a PivotTable and how to create it? YouTube Video (6
min) Tutorial of PivotTables with some useful tipsLink […]
Reply
139. PivotTable Week (June 13 – 19, 2016) - Master Data Analysis says:
July 4, 2016 at 10:42 pm
[…] How To Create Pivot Tables Whats’s a PivotTable and how to create it? YouTube Video (6
min) Tutorial of PivotTables with some useful tipsLink […]
Reply
140. Tech Khalifa says:

March 19, 2017 at 9:36 pm
Thank you for providing a tutorial with MS Excel pivot table functions. very helpful in supporting
my daily work.
Reply
141. Krt says:

July 28, 2018 at 4:42 pm
I couldn't get the row Grand total in pivot table. What to do
Reply
142. Writer says:

Hi Chandoo,
I have a query regarding dynamically selecting Print area in Pivot Table. On web I found the
Offset option widely discussed and recommended. I tried it but it fails as it expands the columns
as well.
My problems is this selects columns where I have slicers placed. Also at times the rows are not
correctly adjusted
56 of 58 23/3/21, 12:37 am
143. SolfulSista says:

Chandoo,
A relative told me about your website since I need help creating pivot tables, I learned how to do
it in a matter of minutes thanks to your tutorial. Where have you been all of my excel troubled
life, I look forward to viewing your videos on youtube as well as on your site. You are going to
make me EXCELLENT at Excel!
Reply
144. MOHAMMED MOHADDIS says:

Hi Chandoo,
Thank you so much for the helpful information, and an amazing way of explanation. Can't thank
you more awesome website for beginners to advance in Excel.
Reply
145. Venkatesh says:

While using pivots..At times there is no data for certain criteria the. The looks goes awry.. can
the column be fixed in way that even if data is not available for a certain field day employee
name..The structure displayed remains
Reply
146. zhangshuai says:

hi,chandoo
I have bought the Excel dashboard template?but download link has expired?Because I am from
China to visit the amazon cloud, speed is slow to retry the cause for many times?I very try so
hard, now already sent you E-mail, don't get your reply in a timely manner?
57 of 58 23/3/21, 12:37 am
goodness. Join 100,000+ others and get it free.
Yes, sign me up )
GET STARTED ONLINE CLASSES ABOUT DOWNLOADS
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Excel Pivot Tables Tutorial : What is a Pivot Table and How to Make one https://chandoo.

! Excel Howtos, Featured, Learn Excel, Pivot Tables & Charts

Excel Pivot Tables Tutorial : What is a

Table of Contents # Welcome to Chandoo.org

Thank you so much for visiting. My aim

5. Sorting in Excel Pivot Tables Read my story • FREE Excel tips

7. Changing Calculations in Pivot Tables

8. Pivot Table Layouts & Colors

9. Visualizing with Pivot Charts

10. Updating Pivot Tables (Refresh)

11. Pivot Tables in Excel - Complete video tutorial

12. Download - Sample data & example Pivot Tables

13. Next Steps

Excel School made me great at ⋆!

showing total sales by region.

FREE Goodies for you...

How to create a Pivot Table?

Loss. Here is a preview of our data.

100 Excel Formulas List

Download the sample data & example pivot tables here.

1. Select any cell in the data.

2. Go to Insert ribbon and click “Pivot Table” button.

13 Advanced Pivot Table Skills

3. Click ok on the next screen.

showing Total Sales by Region & Sales Person.

Person & Product for selected months.

How to format Pivot Table values?

1. Go to value field settings

2. Click on Number Format button

Sorting in Excel Pivot Tables

Here is an example of sorted pivot report of Number of customers by Sales person.

Bonus tip: Manual sorting

Filtering Excel Pivot Tables

Filtering with Report Filters

Filtering with Slicers

Here is a quick demo of Pivot Table with slicers.

Other kinds of filtering - Value & Label Filters

set it to top 2 values by “Sum of net sales.”

Changing Calculations in Pivot Tables

type of summary from right click menu.

Changing from SUM to AVERAGE in a Pivot Table

Pivot Table Layouts & Colors

Styling & colors of Excel Pivot Tables

understand various options available.

Bonus tip: Copy Pivot Tables to format quicker

Pivot Chart of Net Sales by Region & Product.

Steps for creating a Pivot Chart:

1. Select any cell in the Pivot Table.

2. Click on Insert > Chart or Analyze > Pivot Chart button.

3. Insert the type of chart you want.

4. You will get a Pivot Chart.

Bonus tip: Add Pivot Chart directly from data

as Slicer”). You now have an interactive Pivot Chart.

Here is a demo of interactive Pivot Chart.

Updating Pivot Tables (Refresh)

find this button in multiple places.

Pivot Table Analyze ribbon

On right clicking any Pivot Table

By pressing ALT+F5 (refreshes single pivot) or CTRL+ALT+F5 (refreshes all pivots)

What if you want to point Pivot to new data?

Pivot Tables in Excel - Complete video tutorial

Pivot Tables in Excel - Intro & Step-by-step tutorial

Download - Sample data & example Pivot Tables