AU

I. Company Profile
Company/Product(s) Audited:
Plant Name:
# of Employees:
Audit Address:
Plant Registration #:
Referred By:
Date of Audit:
Scope of Audit:
If excluded, state justification.
Please enter the contact information of the company representatives.
Commercial Representative Name:
Email:
Technical Representative Name:
Email:
Please enter liability insurance information.
Insurance Carrier Name:
Insurance Policy #:
Please enter the contact information of the auditor.
Auditor Name:
Email:
List sr. mgmt. present at audit:
III. Checklist

Completed? Task

PART 1 SITE OWNER AND SENIOR MANAGEMENT COMMITMENT TO THE BEVEG VE

certification to the BeVeg Vegan program. This can be in the form of hard copy, PD
0 is readilywith
charged available.
the responsibility and authority of managing the BeVeg certification pr
0 integrity.
Section 1 Clear
manuals, Commitment to BeVeg Confirm
and job descriptions. Purposethat there are supervisors overseeing vegan
staff are
0 label properly following
agreements, and other the guidelines.
required legal documents to cement commitment to Be
0 standard and mission.
The list shall be less than 1 year old. AVL must be updated when Vegan products d
0 the
AVLglobal BeVeg Vegan
list accuracy. trademark.
Guarantee that employees only have access to the most current
0 Vegan Program. Check for dates on the documents to ensure the latest revision is
Site performance
0 facilitate continualshall be measured.
improvement. Annual
Target levelsreview
will beensures
assessedsiteannually
performance trend
to continua
0 related KPIs are reached, with full understanding of the underlying reasons.
Section 2 Codex
effectiveAlimentarius
in preventingHACCP System
or reducing to an(or equivalent)
acceptable level, any risk to BeVeg Vegan
0 requirements.
 Kosher, GF, Organic, Food Safety, HARPC, etc.). List other certifications held as w
0 made on packaging.
0 List allergens
explicitly handled
identified, on site. controlled, and written. Cross reference the current li
assessed,
ensure these are
0 contamination included
or loss in theintegrity
of vegan scope of theidentity
and HACCP (or be
must its equivalent) system.
identified. Appropriate
0 established to ensure the integrity of the BeVeg vegan product claims.
authorities such as the Tobacco and Trade Bureau (TTB), must be disclosed for Be
0 approval.
changes that may impact the integrity of
0 the BeVeg product claim.
Section 3 Vegan
to allowSafety & Quality
consistent Management
application, facilitate System
training, and adequately protect the integrit
0 claim objectives.
The site’s document control policies and procedures shall include the management
0 part of the
The site BeVeg
must haveVegan Standard.
an effective method of communicating BeVeg documentation an
0 staff.
to the BeVeg Vegan Standard shall be reviewed at least once a year. Note any reco
along with
0 Internal proofshall
audits of improvement.
be carried out by appropriately trained, competent auditors. Au
0 independent (e.g. not
Corrective and preventive auditactions,
their ownand work).
timescales for their implementation, shall be
0 completion verified.
internal program must consider animal materials, BeVeg approved materials, packa
0 products.
Section 4 Management
Ensure that noof Ingredients,
animal Materials,
testing has been done Components, & Packaging
on final products as well as ingredient
0 Check that the Plant has maintained shipping records and batch records to ensure
0 products to origin
raw materials and no
/ primary cross-contamination.
packaging acceptance and testing procedure and for the pro
0 supplier approval and monitoring.
• following a product recall or withdrawal, where a specific BeVeg raw material has
• At least
0 Risk every 3 years.
assessment should identify risks and mitigate those risks regarding primary pa
0 potential animal-derived material contamination from the use of inappropriate mater
0A formal to
whether contract
approve between the company
the supplier. Review andand BeVeg
approval shall
mustconfirm and validate
be performed onlythis
by ar
0 demonstrably
Approved supplier competent BeVeg trained
questionnaires must be auditor.
reissued at least every 3 years. The site
demonstrate
0 reviewing theto an auditor the
assessment monitoring
whenever thereand
is aongoing review
significant changeit has in place.
(e.g., new supplie
0 ingredients/materials/primary packaging).
ingredients intended for BeVeg Vegan products and their ongoing ability to source i
0 to
The the requirements
approved supplierof the
list BeVeg Standard
shall include (e.g., material
identification free from
of suppliers animal origin).
of ingredients inte
0 products. The information shall be readily available to relevant
The list shall be available at the points where goods are taken in and be accessible staff (e.g., at receipt
needs
0 In it, including
the case purchasing
of alcohol, where this
please disclose activity
where the is carried
grapes areoutsourced
on site.from (i.e. Do y
0 grapes?
product free from potential animal material contamination. In suchMarket
Do you purchase grapes from related parties (i.e. Open Grapes)?
circumstance theI
0 performance
The site shallshall havebe based on risk
a procedure assessment
for accepting and full approval granted if packag
ingredients/materials/primary require
0 certififed
does not products
occur untilasallthey are received.
criteria have beenThis procedure
completed shall be based
successfully upon the ris
and authorized by
auditor/representative.
0 reject nonconforming ones, and outline the action to be taken. This should also nam
0 control to placewhen
timely manner BeVeg ingredients
BeVeg approved thatingredients
must be kept that“on hold” testing
require pending andfurther testin
positively
0 production are received.
suppliers involved in the certified product must be immediately communicated with
0 representative.
components of animal origin. A competent BeVeg representative shall be responsib
0 the questionnaire.
Section 5 Specification
Specifications for Control
BeVeg Procedures
approved raw materials and primary packaging shall be ad
0 and ensure formal evidence
BeVeg Vegan Standard. Specifications of compliance withdefine
should relevantandBeVeg
detail vegan
who has claim integri
control to
0 standard operating procedures to ensure ongoing compliance
Specifications for ingredients intended for use in a BeVeg certified product shall be with the BeVeg Vega
and accurate that
0 demonstrate and theshall demonstrate
product that the
is free from ingredients
ingredients andand materials
materials are free
of animal from
origin
0 may either be in the form of a printed or electronic document
be adequate and accurate to ensure it is manufactured in compliance to the BeVeg or part of an online sp
0 for
Whereproduct certification.
no known changes have occurred, the BeVeg standard specifications must
annually
0 must to ensureofcompliance
be informed any updates is up to date and
or changes to aaccurate.
certified BeVeg product, if change
0 certification interim period.
 Ensure that the Plant has specific protocol regarding contaminated products that ha
0 in order to
Confirm avoid
that unintended
the Plant release.procedures
has effective for dealing with contamination or su
0 product contamination incidentally created.
Section 6 Traceability
from Control
its suppliers Procedure
through all stages of processing and dispatch to its customers an
0 subcontracted processess
products, part-used materials, andfinished
vendors.products and materials pending investigation
0 ensure
The sitetraceability.
shall maintain purchasing records, traceability of ingredient usage, and fina
0 Packing records to substantiate the BeVeg Vegan claim.
0 Traceability test shall include an annual quantity check/mass balance.
Section 7 Complaint
Customer BeVeg Handling procedure
related complaints shall be handled effectively, and information u
0 complaint levels.
All BeVeg certified product related complaints data shall be reported to the BeVeg s
0 authorized Certification Body.
Section 8 Crisis Management, Product Withdrawal & Recall Control Procedure
0 Company
and recall ensures
of relevant andBeVeg
is educated
products on as
relevant local,
required. regional,
Ensure that and/or
the Plantnational requ
has record
0 as corrective actions taken in response to these trials.
0 List product
manner. Root recalls
causeinanalysis
the last to 12identify
months.underlying reason for failure shall be applie
0 recurrence of specific incident(s).
Section 9 Product
Systems Authenticity
shall be in place Vegan Claims the
to minimize Procedure
risk of purchasing fraudulent or adulterate
0 materials
BeVeg horizon scanning / supplier alert system,claim
and to ensure that the BeVeg Vegan tradeisassociations,
accurate andgovernment
verified. so
0 centres.
purchase of fraudulent ingredients / associated animal cruelty, that could be used in
0 products.
0 It shall be
testing formallyto
processes reviewed
mitigateatthe least annually.
identified risk(s) applicable in order to protect the B
0 claim integrity.
Section 10 Product Defense Control. (Protection of BeVeg Vegan Claim integrity)
Systems
0 Threat shall protect
assessment BeVeg
plan shall certified
be formallyproducts
reviewedfromby malicious
HACCP actions
team (whenwhileapplicab
under t
0 representatives/trained competent industry experts and auditors.
0 Where prevention is not sufficient or possible, systems shall be in place to identify a
Section 11 New
changesProduct Development
to product, packaging Procedure
or manufacturing processes to ensure that BeVeg p
integrity
0 The site is maintained
shall whenguidelines
provide clear produced.on the restriction of animal-derived materials
0 development.
0 This approval
labels. This must shall be granted
include a labelbefore products
approval processareinintroduced
the case of into the factoryofenvir
re-approval prod
0 modifications to existing product formulations.
Section 12 Allergen
The Control
site shall haveProcedure
a system for the management of allergenic materials which min
0 contamination of BeVeg
(Unexpected animal materials certified products
handled on aandsitemeets legalan
that pose requirements
allergenic riskfor would
labellini
0 and Mollusc, Crustaceans, Down, Dyes, Chemicals, etc.).
Section 13 Recipe
to ensure Control
that the&correct
Product Formulation Procedure
ingredient/material is added to the correct BeVeg certified
the agreed
0 Staff must be product
trained specification.
in these BeVeg product specific work instructions relevant to t
0 certified product work
Where applicable, instructions
procedures musttobe
related thereadily
use ofavailable to staff
rework shall at thethe
prevent point of u
introdu
0 animal
Proceduresoriginshall
into ensure
BeVeg the certified
correct products
identification and labelling of ingredients/mater
0 used in BeVeg certified products during recipe collation, product formulation, and w
Section 14 Storageproducts
finished Control Procedure
shall be suitable for preventing potential BeVeg material cross-co
0 identity.
Check that there are procedures regarding the auditing of storage areas and shippi
0 vegan productions.
Documented Look for
and trained outdocumented
storage control auditing.
procedures shall be in place to preven
risks during
0 bottling, recipe preparation.
warehousing, and aging locations. If you crush your own grapes, explain yo
0 capacity. If you outsource crushing, include this in the list of identified third-party pro
Section 15 Segregation
BeVeg certified and Disposal
product of Obsolete
packaging shall beand Waste Materials
appropriate Procedure
for the intended use and sh
0 conditions to prevent animal material contamination.
Ensure that the Plant has effective methods for dealing with waste materials, conta
0 •and purge
Labels materials.
(refers to anyEnsure that there
pre-printed is proper
packaging thatdocumentation of any actions invo
bears a list of ingredients)
0 • Ingredients and work in progress used in certified / intended BeVeg finished produ
Section 16 BeVeg
training,Vegan Claim Awareness
work experience Training
or qualification. Procedure
There must be proper documentation reco
0 evaluations, and competencies.
with public interaction, must be able to answer questions regarding the certified pro
Review records
0 personnel, of staff
including sitetraining and contractor
& external evaluation.engineers/maintenance, temporary s
0 shall have received general BeVeg Vegan
appropriately trained in generic or specific BeVeg best practice
relatedawareness training.
activities, prior to commen
0 adequately supervised throughout their tenure.
review and provide relevant training. This may be in the form of official annual traini
0 coaching, mentoring or on-the-job experience.
Section 17 Material
The companyTesting
shall& undertake
Laboratory or Analysis
subcontract inspection and analyses, as required t
0 certified vegan claim integrity conforms
Surveillance samples may be collected during to appropriate procedures
production to test the and published
product st
for BeV
0 any time.
compliance. The significance of results shall be understood and acted upon accord
0 shall be implemented
methods must be in line promptly to address
with ISO/IEC 17025 anyprinciples,
out of specification
otherwise a BeVeg related ju
documented re
0 available where accredited methods are not undertaken.
0 Procedures
competent and shall be to
able in place to ensure
interpret reliability of
the significance of results.
laboratory
I.e.results.
Compliance to BeVe
0 appropriate corrective actions.
0 If the product
corrective is tested
actions to beattaken
a third-party laboratory,
(e.g. product confirm
hold and that the
retesting; laboratory
notification to is ISO
BeVeg
0 recall depending on the significance of the test result). Ensure action plan can be im

PART 2
THE FACTORY AUDIT - CROSS-CONTAMINATION CONTROLS
Regular
all times.cleaning
Look forand maintenance
written instructionsschedule
including and procedures.
cleaning procedures as well as evid
0 access
Make sure the the
protocol.
Plant has a risk assessment diagram or document addressing poten
0 Ensure that the Plant has addressed each potential risk factor.
Section 1 Ingredients
contamination with animal material that may be in a shared facility/site. Refer to wo
0 numbers.
has procedures for the approval of vendors and materials including a record of all th
0 should
bottled include a procedure
stock (labeled for maintaining
and unlabeled) detailed
must be purchasing
disclosed. Types documents.
of products (still win
0 brandy) must also be disclosed and readily available.
Section 2 Restricted
facility Access
controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 3a Cleaning Equipment
facility controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 3b Maintenance
facility controlsEquipment
and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 4 Time
facilitySegregation
controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 5 Dedicated
drafted / Physical
to preserve andSegregation
maintain vegan integrity shall be presented to the auditor a
0 operating procedures before final BeVeg certification.
Section 6 Validated Cleaning packaging
approved materials, Methods and final certified products handled on site shall be
0 approved.
These cleaning methods shall be fully validated in line with best practices, to ensure
activities
0 in shall be must
place. Policies performed on a risk-assessed
be accessible frequency.
to employees at all times. Look for evidence th
0 following the requirements.
Section 7 Protective
based on risk. Clothing / PPE changing gloves when switching between handling of B
This includes
0 materials and materials that may be of animal origin.
 0 *Correcting defective, failed, or non-conforming items during or after inspection.
Section 9 Air Flow
Check forControl & Water
regular water Safety
analysis by a third party or local town/government, looking
0 analysis reports.
Section 10 Labeling
the packing and Pack
area Controls
ensures that only the correct BeVeg packaging materials needed
0 available at the packing machines.
packaging, and product/materials/ingredients have been removed before vegan line
0 begin.
Ensure clear labeling system is in place to prevent materials and products from bein
policies
0 The site regarding mislabeled
shall establish or mispackaged
and implement products.
procedures in the event of a failure in the on
0 equipment (e.g. a documented and trained manual checking procedure).

PART 3 AUDIT PROCESS & TECHNIQUES

proving written procedures are regularly discussed and updated, as well as easily a
0 all personnel).
Conduct an opening meeting to ensure all relevant staff are on-site and available. D
0 purpose of the visit before the factory tour/audit.
Section 1 The Factory
the lists Audit
held by Assessment
BeVeg. All products, ingredients, and suppliers must be the same.
lists and notify
0 production BeVeg
process and the company
to achieve of the certified
the final BeVeg nonconformities immediately.
vegan product. This also inc
0 there is no animal testing on site or contracted out to an independent third party.
0 Interview staff to ensure familiarity with BeVeg audit. Soft interview skills are recom
0 Conclude audit with a closing meetinng of sufficient duration.
Section 2 Product and
Witness Changeover
supervise product changeover between Product A (Animal materials) a
0 approved vegan materials only).
Section 3 Traceability Test Exercise
potentially affected raw materials and finished product(s) can be identified and acco
0 product recall.
Section 4 Label Checks
During traceability test exercise process controls and trace records must be verified
0 certification
Examine thestandard requirements.
labels and packaging. Ensure that the BeVeg vegan symbol is only us
0 the vegan certification contract. Ensure that the Brand Owner is following the Logo

AUDITOR NOTES & NON-CONFORMITIES:

- Please make any relevant notes regarding the company being audited, the plant, non-conformities, further informa
- Please discuss finished vegan product safety rationale and facility risks.
- Identify products in production at the time of audit.
 NOTE IF NON-CONFORMITY
FIXED DATE IS CRITICAL / MAJOR /
MINOR
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Major changes since last 0
BeVeg audit:
Critical
# of Non-Conformities: Major
Minor
Good evidence of GMP/ control systems.
Documentation accepted for approval.
Approval Status: Moderate evidence of GMP/control systems,
(BRC / GFSI equivalent / SQF / some improvement needed, further verification
Approved audit / Pending non- required.
conformance reports /
Unsatisfactory) Insufficient evidence of GMP/ controls systems
in place. Not suitable for certification.

AUDIT RESULT Pass/Fail

Auditor Signature:
Auditee Signature:
Signature of BeVeg
Representative:
Audit Duration:
 includes all
products and
raw materials
with the
assurance that
they meet the
BeVeg Vegan
Program
requirements.
This
Lookdocument for
provides
current legal
evidence
Organogram of the
AUDIT CHECKLIST/REPORT legal
that defines
commitment
correctly: of
site
- All BeVegowner /
Director
Vegan Program -
(Company
responsible
directors
Directors,are
# of Plants:
responsible
Senior for
the
managers and
management
Supervisors on of
their
the site and,
companies.
where
Re-Audit Date:
They
applicable, must act
honestly
relationships and to
promote
the company the
Date:success
head office of the
business
roles. and
It is critical
benefit its to
-formally
The chart is
shareholders.
expected to
Phone:confirm
They also have
show
between both both a
responsibilities
Demonstrates
position
Insurance Policy and
parties
to the
commitment that the to
the
Limits:
AVL named
represents
company’s
BeVeg
person
what
employees,
Standard is audited and its
occupying
Effective
so that the that
trading
provides
position.
supervisor easy
Where
Date:resulting
partners).
work list of
instruction
the
shop
BeVeg chart
floor
Vegan
A
to
showsBeVeg
BeVeg job titles
representation
certified
Phone:specific
Organogram
responsible
only, other is
is vital
products to listed
HACCP
a formal
Management
documents plan
maintain
The Vegan
on
(or
document
staff
must itsprocess
the whenresulting
indicate and
Claim
flow integrity.
diagram
certification
equivalent)
provides
needed
the person toa will
Task Lines
used
certificate of are
within the Conform
ensure
quick
maintain
occupying andthat the
easy
oreach
communication
HACCP
accurate (or
and its
site
access
develop
position. has to
betweenThis
equivalent)
correct. Senior
AGEMENT COMMITMENT TO THE BEVEG VEGAN STANDARD REQUIREMENTS considered
identifying
-relevant
Look for joballis
key
Management
process
essential mayfor
ogram. This can be in the form of hard copy, PDF, or online version that risks
staff
systems. of their
and
descriptions
and
be
the shop
used
integrity as floor
the
of
authority of managing the BeVeg certification process and program with contamination,
lines
Ensures
that of
define most
staff
basis
the for
scheme
vegan
reporting
up-to-date
BeVeg
responsible
demonstrating
claims. Addition for
pose materials,
structure
BeVeg
standard of
irm that there are supervisors overseeing vegan production to ensure vegan
compliance,
or product
removal and ofas
packaging
those
Standard
responsibilities,
elines.
d legal documents to cement commitment to BeVeg vegan certification production
the
products from
products
responsible with
requirements
authorization,
cannot
requirement
BeVeg be for
. AVL must be updated when Vegan products display or wish to display, materials
BeVeg
are
expectedadoptedvegan of
effective
may already
certification be
mployees only have access to the most current version of the BeVeg animal
certification
and origin.
readily
competencies,
without
covered
scheme within
must
the documents to ensure the latest revision is used. Using
program.
available
reporting Codex Thus
by
lines
adequate
the
be HACCP
clearly or
principles
itand
of allowsfor the site.
d. Annual
rget levelsreview
will beensures
assessedsiteannually
performance trends improve.
to continually improve and ensure component
other
detected and
means
immediate
communication the
nderstanding of the underlying reasons. supervisor
food/vegan
updated in a
vegan
review
between safety
to Job
shop
industry
timely floor safety
manner
em
o an(or equivalent)
acceptable level, any risk to BeVeg Vegan claim integrity plan
identify
holder, is if
representation.
plan.
with a clear
recognized
organizational
applicable
Supervisor
The site must
communication
internationally,
structure
senior &as is
Junior fully
resource
identify and a
method
as it
committed
Management
respective
is in
parallel tolist
or
to
the on
place, the
existing allowing
values,food
and
competency
process
a central flow,
live
safety
aims and
Supervisors. controls
can
potential
(current)be audited
areas
in place.
requirements
-where
Documented of
in a focused
reference mixing
the BeVeg
 covered
scheme
Using
program. within
must
Codex Thus
reporting
adequate
the
be HACCP
clearly linesor
principles
itcomponent
of allows
other
detected
means
immediate theand
communication
supervisor
food/vegan
updated in a
vegan
review
between safety
to Job
shop
industry
timely floorsafety
manner
plan
identify
holder, is if
representation.
plan.
with a clear
HARPC, etc.). List other certifications held as well as uncertified claims recognized
organizational
applicable
Supervisor
The site
communication must
internationally,
structure
senior &as is fully
Junior
resource
identify
method inandatolist
as it is
committed
Management parallel
olled, and written. Cross reference the current list of AVL products to respective
or on
place, the
allowing
to
the
and existing
values, food
ope of theidentity
HACCP (or be
its equivalent) system. controls shall be competency
process
a central flow,
live
grity and must identified. Appropriate safety
aims
Supervisors.controls
and
can be audited
potential
f the BeVeg vegan product claims.
d Trade Bureau (TTB), must be disclosed for BeVeg Vegan Certification place. areasof
(current)
in
requirements
-where
Documented
in a focused
reference mixing
the BeVeg
evidence
robust ofto
manner
ty of of products
review tool or
The current
standard.
annual job
therefore.
loss
ensure of identity
AVL list BeVeg
appraisals of
ent System
tate training, and adequately protect the integrity of the BeVeg Vegan may
BeVeg occur.
Certified
As an be in
should
Procedures
products areofup
and procedures shall include the management of documents that form products
Accredited
place and
working
to date,
means
Vegan or
that an
on the
hod of communicating BeVeg documentation and record changes to based
changes
on-going on in
basis.
basis of
certification
agreed
be reviewed at least once a year. Note any records of corrective actions process
the site'sflow
Program it is
job
must description
be follow
y appropriately trained, competent auditors. Auditors shall be systems
necessary to
competencies
introduced to
nndwork).
timescales for their implementation, shall be agreed and Codex
legally agree
using
reduce the risk
mal materials, BeVeg approved materials, packaging and finished Alimentarius
between
S.M.A.R.T. Key
of mistakes
products
standard that
owner
performance
and, therefore,
then
and reflected
site
indicator
rials,
een Components,
done & Packaging
on final products as well as ingredients used in the product. false BeVeg to
in protecting
commitment
measurements
d shipping records and batch records to ensure traceability of all certified
the
meet theclaims
integrity of
to
frommaintain
being
amination. and testing procedure and for the processes adopted for
cceptance the BeVeg
requirements
competencies of
made.
Claim.
the standard.
awal, where a specific BeVeg raw material has been implicated and identify
Job
opportunities
ks and mitigate those risks regarding primary packaging materials due to descriptions
ntamination from the use of inappropriate materials. for
ensure
improvement.
pany
view and
and BeVeg
approval shall
mustconfirm and validate
be performed onlythis
by anrequirement.
authorised, responsibility
ned auditor.
ust be reissued at least every 3 years. The site must be able to and
roring
thereand
is aongoing review
significant changeit has in place.
(e.g., new suppliers or new authorization
ging). necessary to
an products and their ongoing ability to source ingredients that conform prove
andard
ude (e.g., material
identification free from
of suppliers animal origin).
of ingredients intended for BeVeg vegan competency,
nts where goods are taken in and be accessible of
eadily available to relevant staff (e.g., at receipt to goods).
anyone who which makes
esethis activity
where the is carried
grapes areoutsourced
on site.from (i.e. Do you grow your own standard
om related parties (i.e. In
Open requirements
material contamination. suchMarket Grapes)?
circumstance theIf supplier
so, list). delivery
legally binding.
assessment
accepting and full approval granted if packaging
ingredients/materials/primary requirements are met.
intended for BeVeg
ved. This procedure shall be based upon the risk
been completed successfully and authorized by a trained BeVeg assessment. Job reviews
ine the action to be taken. This should also name who has authority and provide
hat must be kept
ed ingredients that“on hold” testing
require pending further
and testing
positively or investigation.
releasing into opportunities to
support and
oduct must be immediately communicated with BeVeg or its authorized improve upon
petent BeVeg representative shall be responsible for the verification of standard
representative
aw materials and primary packaging shall be adequate and accurate competencies
pliance withdefine
relevant on an ongoing
ons should andBeVeg
detail vegan
who has claim integrity
control requirements.
to amend and approve
basis. This
nsure ongoing compliance with the BeVeg Vegan Standard.
ed for use in a BeVeg certified product shall be adequate enhances
that the
from ingredients
ingredients andand materials
materials are free
of animal from These
origin. animalspecifications
origin. vegan safety
d or electronic document or part of an online specification
e it is manufactured in compliance to the BeVeg standard as system.
published culture through
urred, the BeVeg standard specifications must be reviewed at least education and
to date and on the job
changes to aaccurate.
certified BeVeg product, if changes occur during the training, which
improves
awareness and
commitment to
vegan integrity,
ensuring no
cross-
contamination
 vegan safety
culture through
education and
on the job
training, which
rotocol regarding contaminated products that have not been shipped out improves
.
procedures for dealing with contamination or suspected animal by- awareness and
reated. commitment to
vegan integrity,
of processing and dispatch to its customers and vice versa. List
ensuring no
dors.
ed products and materials pending investigation shall be adequate to cross-
ecords, traceability of ingredient usage, and final product contamination
BeVeg Vegan claim. with animal
nual quantity check/mass balance. materials.
shall be handled effectively, and information used to reduce recurring
omplaints data shall be reported to the BeVeg standard owner or The company
must ensure
that all staff
drawal & Recall Control Procedure
involved in
on relevant
ts as local,
required. regional,
Ensure that and/or national
the Plant requirements.
has record of mock recalls as well BeVeg
nse to these trials. certification
nths.underlying reason for failure shall be applied to ensure prevention of
ntify activities,
including
temporary
ms Procedure
ze the risk of purchasing fraudulent or adulterated BeVeg approved raw staff, agency-
Veg
lert system,claim
Vegan tradeisassociations,
accurate andgovernment
verified. sources, private resource supplied staff
associated animal cruelty, that could be used in any BeVeg certified and
contractors,
receive
annually.
ntified risk(s) applicable in order to protect the BeVeg Vegan standard BeVeg vegan
claim
tion of BeVeg Vegan Claim integrity) awareness
ed products
mally fromby
reviewed malicious
HACCP actions whileapplicable)/BeVeg
team (when under the control of the site. training to a
ndustry experts and auditors. level
commensurate
possible, systems shall be in place to identify any tampering. with their
dure
anufacturing processes to ensure that BeVeg products Vegan claim responsibility
ed.on the restriction of animal-derived materials in BeVeg Vegan product
es and the type of
work they carry
out. The
e products
proval areinintroduced
process into
the case of the factoryofenvironment.
re-approval product labels following following
mulations. training options
management of allergenic materials which minimizes the risk of allergen Staff
may be
oducts responsible
considered: for
ed on aand
sitemeets legalan
that pose requirements for would
allergenic risk labelling in the -country
include: of sale.
Milk, Egg, Fish,
related BeVeg
• Induction
yes, Chemicals, etc.).
operations
training for all
ation Procedure
/material is added to the correct BeVeg certified product as indicated in should be
staff, covering
g product specific work instructions relevant to their role. Current BeVeg assessed
BeVeg using
edusttobe
thereadily
use ofavailable to staff
rework shall at thethe
prevent point of use. of materials of
introduction one-to-one
awareness and
oducts appraisals,
specific
identification and labelling of ingredients/materials and work in progress team
standard
ring recipe collation, product formulation, and weighing activities. performance
requirements
or preventing potential BeVeg material cross-contamination or loss of monitoring
where by
garding the auditing of storage areas and shipping modules used for line managers,
applicable.
ented auditing.
e control procedures shall be in place to prevent the cross-contamination review of thea
• Obtaining
results of in
qualification
ations. If you crush your own grapes, explain your crush storage internal audits,
basic BeVeg
include this in the list of identified third-party production facilities. or review of
vegan claim
records).
awareness
Where
training.the
need is in
• Training
identified
areas that(e.g.
when
impactaBeVeg
job role
changes;
vegan claim
 monitoring
where by
line managers,
applicable.
review of thea
• Obtaining
results of in
qualification
internal
basic BeVegaudits,
or review
vegan claim of
olete and Waste Materials Procedure
hall be appropriate for the intended use and shall be stored under records).
awareness
al contamination.
methods for dealing with waste materials, contaminated raw materials, Where
training.the
ere is proper need is in
• Training
ackaging thatdocumentation of any actions involving these materials.
bears a list of ingredients)
identified
areas that(e.g.
sed in certified / intended BeVeg finished products.
when
impactaBeVeg
job role
raining
ation. Procedure
There must be proper documentation recording training, changes;
vegan claim
to answer questions regarding the certified products(s) and veganism. following
integrity, such
evaluation.engineers/maintenance, temporary staff, and contractors,
contractor performance
as cleaning,
Vegan BeVeg
best practice issues;
machineor when
pecific relatedawareness training.
activities, prior to commencing work, and there are and
operation,
heir
. This tenure.
may be in the form of official annual training, refresher training, changes
quality in
xperience. operating
inspections.
alysis
bcontract inspection and analyses, as required to confirm BeVeg procedures
ms during
to appropriate procedures and published standards. such as a
All personnel
ted production to test the product for BeVeg vegan certification at
change
must bein the
ults shall be understood and acted upon accordingly. Appropriate actions requirements
adequately
ddress
C 17025 anyprinciples,
out of specification
otherwise a BeVeg related justification
documented results. shall be for BeVeg
supervised
are not undertaken. standard),
throughout the
ure reliability of
significance of results.
laboratoryI.e.results.
Compliance to BeVeg specification or require there
working must be
period.
appropriate
Particular
refresher
attention
ty laboratory,
product hold and confirm that the
retesting; laboratory
notification to is ISO approved
BeVeg; andproduct
or possibly using the approved testing methods. Ensure that the plant has pr
training
should be paid
of the test result). Ensure action plan can be immediately invoked. (supplied
to identifying
ONTAMINATION CONTROLS internally
the needsorof
schedule and procedures. externally),
temporary/seas
s including cleaning procedures as well as evidence that employees can coaching,
onal workers
ssment diagram or document addressing potential contamination. mentoring
and or
d each potential risk factor. on-the-job
contractors.
hat may be in a shared facility/site. Refer to work orders and batch/lot experience
Good to
vendors and materials including a record of all that are approved. This improve
practice skills
is for
taining detailed purchasing and
new starters to
) must be disclosed. Types documents.
of products (still wine, sparkling wine, understanding.
have additional
readily available.
supervision for
ted to preserve and maintain vegan integrity shall be presented to the a defined
erating procedures before final BeVeg certification. period of time.
ted to preserve and maintain vegan integrity shall be presented to the This additional
erating procedures before final BeVeg certification. supervision can
be reduced or
ted to preserve and maintain vegan integrity shall be presented to the At opening
removed at the
erating procedures before final BeVeg certification. meeting,
end of the
identify
ted to preserve and maintain vegan integrity shall be presented to the probationary
supervisors
erating procedures before final BeVeg certification. period,
responsible for
dependent on a
gan integrity shall be presented to the auditor and drafted into standard key points of
review of the
eVeg certification. attention where
employee’s
Vegan
final certified products handled on site shall be established and competency to
materials and
ly validated in line with best practices, to ensure efficacy. Validation carry out the
products
role
ek-assessed
to employees frequency.
at all times. Look for evidence that employees are located are
unsupervised.
handled on
site.
ng gloves when switching between handling of BeVeg approved
of animal origin.
Identify
relevant
supervisors
prior to factory
tour
assessment.
 materials and
products
located are
handled on
site.

Identify
conforming items during or after inspection. relevant
a third party or local town/government, looking for record of water supervisors
During factory
prior
tour to factory
tour
assessment
he correct BeVeg packaging materials needed for immediate use is assessment.
gredients have been removed before vegan line start up is authorized to relevant
Allow site
Supervisors
ace to prevent materials and products from being confused. Check for supervisors
must be
packaged
ent products.
procedures in the event of a failure in the online verification and shop floor
interviewed
trained manual checking procedure). operators
and allowed to to
prepare
demonstratean
for
S efficient audit.
their authority
larly discussed and updated, as well as easily accessible (i.e. posted for Ensure enough
in effectively
ure all relevant staff are on-site and available. Define the scope and time is
managing shop
y tour/audit. allocated
floor staff to
auditor
handlingin
, ingredients, and suppliers must be the same. Note any changes to the correct
anyBeVeg
of the certified
nonconformities immediately. activities that
nal vegan product. This also includes assurance that locations
demonstrates of
contracted out to an independent third party. factory
awareness relevant
with BeVeg audit. Soft interview skills are recommended. to vegan
culture of the
material
importance and
nng of sufficient duration.
product
to prevent
ngeover between Product A (Animal materials) and Product B (BeVeg handling areas
cross
that directly
contamination
d finished product(s) can be identified and accounted for in the event of impact
with meat /
compliance
animal to
the BeVeg
materials
cess controls and trace records must be verified as compliant to BeVeg vegan
throughout
Ensure that the BeVeg vegan symbol is only used on products listed on certification
operations.
ure that the Brand Owner is following the Logo Use Guidelines. standard. This
saves time,
allows audit to
ited, the plant, non-conformities, further information relating to non-conformities, etc.
be more
risks. focused on
what is relevant
to Vegan
production.
CORRECTIVE ACTIONS:
- Identify all non-conformities, corrections, and proposed preventative actions (based on root-cause analysis). Docu
- Document evidence submitted (i.e. photographs, other) to substantiate audit determination.

Notes

Notes

Notes

Notes
Final Notes
Date:
Date:
Date:
Next Scheduled Audit:
 ncludes all
products and
raw materials
with the
assurance that
they meet the
BeVeg Vegan
Program
requirements.
This
Lookdocument for
provides
current legal
evidence
Organogram of the
REPORT
egal
that defines
commitment
correctly: of
site
- All BeVegowner /
Director
Vegan Program -
(Company
responsible
directors
Directors,are
responsible
Senior for
the
managers and
management
Supervisors on of
their
the site and,
companies.
where
They
applicable, must act
honestly
relationships and to
promote
the company the
success
head office of the
business
roles. and
It is critical
benefit its to
-formally
The chart is
shareholders.
expected to
confirm
They also have
show
between both both a
responsibilities
Demonstrates
position and
parties
to the
commitment that the to
the
AVL named
represents
company’s
BeVeg
person
what
employees,
Standard is audited and its
occupying
Effective
so that the that
trading
provides
position.
supervisor easy
Where
resulting
partners).
work list of
instruction
the
shop
BeVeg chart
floor
Vegan
A
to
showsBeVeg
BeVeg job titles
representation
certified
specific
Organogram
responsible
only, other is
s vital
products to listed
HACCP
a formal
Management
documents plan
maintain
The Vegan
on
(or
document
staff
must itsprocess
the whenresulting
indicate and
Claim
flow integrity.
diagram
certification
equivalent)
provides
needed
the person toa will
Lines
used
certificate of are
within the Conformity/Non-Conformity Notes
ensure
quick
maintain
occupying andthat the
easy
oreach
communication
HACCP
accurate (or
and its
site
access
develop
position. has to
betweenThis
equivalent)
correct. Senior
considered
dentifying
MENTS
-relevant
Look for joballis
key
Management
process
essential mayfor
risks
staff
systems. of their
and
descriptions
and
be
the shop
used
integrity as floor
the
of
contamination,
ines
Ensures
that of
define most
staff
basis
the for
scheme
vegan
reporting
up-to-date
BeVeg
responsible
demonstrating
claims. Addition for
materials,
structure
BeVeg
standard of
vegan
compliance,
or product
removal and ofas
packaging
those
Standard
responsibilities,
production
the
products from
products
responsible with
requirements
authorization,
cannot
requirement
BeVeg be for
materials
BeVeg
are
expectedadoptedvegan of
effective
may already
certification be
animal
certification
and origin.
readily
competencies,
without
covered
scheme within
must
Using
program.
available
reporting Codex Thus
by
lines
adequate
the
be HACCP
clearly or
principles
tof
and allows
for the site.
component
other
detected and
means
mmediate
communication the
supervisor
food/vegan
updated in a
vegan
review
between safety
to Job
shop
ndustry
timely floor safety
manner
plan
dentify
holder, is if
representation.
plan.
with a clear
recognized
organizational
applicable
Supervisor
The site must
communication
nternationally,
structure
senior &as is
Junior fully
resource
dentify and a
method
as it
committed
Management
respective
is in
parallel tolist
or
to
the on
place, the
existing allowing
values,food
and
competency
process
a central flow,
live
safety
aims and
Supervisors. controls
can
potential
(current)be audited
areas
nDocumented
place.
requirements
-where of
n a focused
reference mixing
the BeVeg
covered
scheme
Using
program. within
must
Codex Thus
reporting
adequate
the
be HACCP
clearly linesor
principles
oft allows
component
other
detected and
means
mmediate
communicationthe
supervisor
food/vegan
updated in a
vegan
review
between safety
to Job
shop
ndustry
timely floorsafety
manner
plan
dentify
holder, is if
representation.
plan.
with a clear
recognized
organizational
applicable
Supervisor
The site
communication must
nternationally,
structure
senior &as is fully
Junior
resource
dentify
method in and
atolist
as it is
committed
Management parallel
respective
or on
place, the
allowing
to
the
and existing
values, food
competency
process
a central flow,
live
safety
aims controls
and
Supervisors.
can be audited
potential
place. areasof
(current)
nDocumented
requirements
-where
n a focused
reference mixing
the
robustBeVeg
evidence ofto
manner
of
The products
review tool
current
standard. or
annual
therefore.
oss
ensure of job
identity
AVL list BeVeg
appraisals of
may occur.
Certified
BeVeg
As an be in
should
Procedures
products areofup
products
Accredited
place and
working
to date,
means
Vegan or
that an
on the
based
changes
on-going on in
basis.
basis of
certification
agreed
process
the site'sflow
Program it is
ob description
must be follow
systems
necessary
competencies to
ntroduced
Codex
egally agree to
using
reduce the risk
Alimentarius
between
S.M.A.R.T. Key
of mistakes
products
standard that
owner
performance
and, therefore,
then
and reflected
site
ndicator
false BeVeg to
n protecting
commitment
measurements
certified
the
meet
to theclaims
integrity
maintain of
from
the being
BeVeg
requirements of
competencies
made.
Claim.
the standard.
and identify
Job
opportunities
descriptions
for
ensure
mprovement.
responsibility
and
authorization
necessary to
prove
competency,
which makes
standard
requirements
egally binding.

Job reviews
provide
opportunities to
support and
mprove upon
standard
representative
competencies
on an ongoing
basis. This
enhances
vegan safety
culture through
education and
on the job
training, which
mproves
awareness and
commitment to
vegan integrity,
ensuring no
cross-
contamination
vegan safety
culture through
education and
on the job
training, which
mproves
awareness and
commitment to
vegan integrity,
ensuring no
cross-
contamination
with animal
materials.

The company
must ensure
that all staff
nvolved in
BeVeg
certification
activities,
ncluding
temporary
staff, agency-
supplied staff
and
contractors,
receive
BeVeg vegan
claim
awareness
training to a
evel
commensurate
with their
responsibility
and the type of
work they carry
out. The
following
training options
Staff
may be
responsible
considered: for
related BeVeg
• Induction
operations
training for all
should be
staff, covering
assessed
BeVeg using
one-to-one
awareness and
appraisals,
specific
team
standard
performance
requirements
monitoring
where by
ine managers,
applicable.
review of thea
• Obtaining
results of in
qualification
nternal
basic audits,
BeVeg
or review
vegan of
claim
records).
awareness
Where
training.the
need is in
• Training
dentified
areas that(e.g.
when
mpactaBeVeg
job role
changes;
vegan claim
monitoring
where by
ine managers,
applicable.
review of thea
• Obtaining
results of in
qualification
nternal audits,
basic BeVeg
or review
vegan claim of
records).
awareness
Where
training.the
need is in
• Training
dentified
areas that(e.g.
when
mpactaBeVeg
job role
changes;
vegan claim
following
ntegrity, such
performance
as cleaning,
ssues; or when
machine
there are and
operation,
changes
quality in
operating
nspections.
procedures
such as a
All personnel
change
must bein the
requirements
adequately
for BeVeg
supervised
standard),
throughout the
there
workingmust be
period.
appropriate
Particular
refresher
attention
training
should be paid
(supplied
to identifying
nternally
the needsorof
externally),
temporary/seas
coaching,
onal workers
mentoring
and or
on-the-job
contractors.
experience
Good to
mprove is
practice skills
for
and
new starters to
understanding.
have additional
supervision for
a defined
period of time.
This additional
supervision can
be reduced or
At opening
removed at the
meeting,
end of the
dentify
probationary
supervisors
period,
responsible for
dependent on a
key points of
review of the
attention where
employee’s
Vegan
competency to
materials and
carry out the
products
role
ocated are
unsupervised.
handled on
site.

Identify
relevant
supervisors
prior to factory
tour
assessment.
materials and
products
ocated are
handled on
site.

Identify
relevant
supervisors
During factory
prior
tour to factory
tour
assessment
assessment.
relevant
Allow site
Supervisors
supervisors
must be
and shop floor
nterviewed
operators
and allowed to to
prepare
demonstratean
for
efficient audit.
their authority
Ensure enough
n effectively
time is
managing shop
allocated
floor staff to
auditor
handlingin
correct
activities that
ocations of
demonstrates
factory
awareness relevant
to vegan
culture of the
material
mportance and
product
to prevent
handling
cross areas
that directly
contamination
mpact
with meat /
compliance
animal to
the BeVeg
materials
vegan
throughout
certification
operations.
standard. This
saves time,
allows audit to
es, etc.
be more
focused on
what is relevant
to Vegan
production.
tive actions (based on root-cause analysis). Document if the non-conformity is critical, major, or minor.
antiate audit determination.
representative
must have
appropriate
knowledge and
training, and
have
completed in
the BeVeg
Standard
Training
program, to
ensure
competency to
oversee the
standard.

Representative
shall ensure
formal
understanding,
acceptance of
non-
conformance
and agreed
actions during
the audit
process.
Effectively
Managing staff
and operational
logistics is
necessary to
meet the audit
process
requirements.
This is only
possible with a
suitably
competent and
authorized
standard/site
representative
who is readily
available
during the
whole audit
process.
 REST
I. Company Profile
Company/Product(s) Audited:
Plant Name:
# of Employees:
Audit Address:
Plant Registration #:
Referred By:
Date of Audit:
Scope of Audit:
If excluded, state justification.
Please enter the contact information of the company representatives.
Commercial Representative Name:
Email:
Technical Representative Name:
Email:
Please enter liability insurance information.
Insurance Carrier Name:
Insurance Policy #:
Please enter the contact information of the auditor.
Auditor Name:
Email:
List sr. mgmt. present at audit:
III. Checklist

Completed? Task

PART 1 SITE OWNER AND SENIOR MANAGEMENT COMMITMENT TO THE BEVEG VE

certification to the BeVeg Vegan program. This can be in the form of hard copy, PD
0 is readilywith
charged available.
the responsibility and authority of managing the BeVeg certification pr
0 integrity.
Section 1 Clear
manuals, Commitment to BeVeg Confirm
and job descriptions. Purposethat there are supervisors overseeing vegan
staff are
0 label properly following
agreements, and other the guidelines.
required legal documents to cement commitment to Be
0 standard and mission.
The list shall be less than 1 year old. AVL must be updated when Vegan products d
0 the
AVLglobal BeVeg Vegan
list accuracy. trademark.
Guarantee that employees only have access to the most current
0 Vegan Program. Check for dates on the documents to ensure the latest revision is
Site performance
0 facilitate continualshall be measured.
improvement. Annual
Target levelsreview
will beensures
assessedsiteannually
performance trend
to continua
0 related KPIs are reached, with full understanding of the underlying reasons.
Section 2 Codex
effectiveAlimentarius
in preventingHACCP System
or reducing to an(or equivalent)
acceptable level, any risk to BeVeg Vegan
0 requirements.
 Obtain a digital or physical copy showing proof of other audit certifications complete
0 Kosher,
certified GF, Organic,
applicable Food Safety,
products HARPC,
and their etc.)
potential contamination with materials of anim
0 explicitly written.
contamination or loss of vegan integrity and identity must be identified. Appropriate
establishedsuch
0 authorities to ensure
as thethe integrity
Tobacco of Trade
and the BeVeg vegan
Bureau product
(TTB), mustclaims.
be disclosed for Be
0 approval.
changes that may impact the integrity of
0 the BeVeg product claim.
Section 3 Vegan
to allowSafety & Quality
consistent Management
application, facilitate system
training, and adequately protect the integrit
claimsite’s
0 The objectives.
document control policies and procedures shall include the management
0 part of the
The site BeVeg
must haveVegan Standard.
an effective method of communicating BeVeg documentation an
0 staff.
to the BeVeg Vegan Standard shall be reviewed at least once a year. Note any reco
0 along
Internalwith proofshall
audits of improvement.
be carried out by appropriately trained, competent auditors. Au
independent
0 Corrective (e.g.
and not auditactions,
preventive their own
and work).
timescales for their implementation, shall be
0 completion verified.
internal program must consider animal materials, BeVeg approved materials, packa
0 products.
Section 4 Management
Ensure that noof Ingredients,
animal Materials,
testing has been done Components, & Packaging
on final products as well as ingredient
0 Check that the Plant has maintained shipping records and batch records to ensure
0 products to origin
raw materials and no
/ primary cross-contamination.
packaging acceptance and testing procedure and for the pro
0 supplier approval and monitoring.
• following a product recall or withdrawal, where a specific BeVeg raw material has
0 •Risk
At least every 3 years.
assessment should identify risks and mitigate those risks regarding primary pa
0 potential animal-derived material contamination from the use of inappropriate mater
0A formal to
whether contract
approve between the company
the supplier. Review andand BeVeg
approval shall
must confirm and validate
be performed onlythis
by ar
0 demonstrably
Approved supplier competent BeVeg trained
questionnaires must be auditor.
reissued at least every 3 years. The site
0 demonstrate
reviewing the assessment whenever there is aongoing
to an auditor the monitoring and review
significant changeit has in place.
(e.g., new supplie
ingredients/materials/primary
0 ingredients intended for BeVeg packaging).
Vegan products and their ongoing ability to source i
0 to
The the requirements
approved supplierof the
list BeVeg Standard
shall include (e.g., material
identification free from
of suppliers animal origin).
of ingredients inte
0 products. The information shall be readily available to relevant
The list shall be available at the points where goods are taken in and be accessible staff (e.g., at receipt
0 needs it, including
manufacturer, purchasing
packer where this
or consolidator. Thisactivity is carried
shall be obtained outfrom
on site.
the agent/broker
directly from
0 product the supplier.
free from potentialReview
animal shall be conducted
material contamination.by competent BeVeg represe
In such circumstance the
0 performance shall be based on risk assessment and full approval
The site shall have a procedure for accepting ingredients/materials/primary packag granted if require
0 certififed
does not products
occur untilasallthey are received.
criteria have beenThis procedure
completed shall be based
successfully upon the ris
and authorized by
0 auditor/representative.
reject nonconforming ones, and outline the action to be taken. This should also nam
controlmanner
0 timely to placewhen BeVeg ingredients
BeVeg approvedthatingredients
must be kept that“on hold” testing
require pending andfurther testin
positively
0 production are received.
suppliers involved in the certified product must be immediately communicated with
0 representative.
components of animal origin. A competent BeVeg representative shall be responsib
0 the questionnaire.
Section 5 Specification for
Specifications Control
BeVeg Procedures
approved raw materials and primary packaging shall be ad
0 and ensure formal evidence
BeVeg Vegan Standard. Specifications of compliance withdefine
should relevantandBeVeg
detail vegan
who has claim integri
control to
0 standard operating procedures to ensure ongoing compliance
Specifications for ingredients intended for use in a BeVeg certified product shall be with the BeVeg Vega
0 and accurate that
demonstrate and the
shall demonstrate
product that the
is free from ingredients
ingredients andand materials
materials are free
of animal from
origin
mayadequate
0 be either beand in the form oftoaensure
accurate printeditoriselectronic
manufactureddocument or part oftoanthe
in compliance online
BeVeg sp
0 for product certification.
Where no known changes have occurred, the BeVeg standard specifications must
0 annually to ensureofcompliance
must be informed any updates is up to date and
or changes to aaccurate.
certified BeVeg product, if change
certification
0 Ensure that interim
the Plant period.
has specific protocol regarding contaminated products that ha
0 in order to avoid unintended release.
 Confirm that the Plant has effective procedures for dealing with contamination or su
0 product contamination incidentally created.
Section 6 Traceability
The site shallControl
be able Procedure
to trace all BeVeg approved raw material product lots (includi
from its suppliers
0 products, part-used through all stages
materials, finishedof processing
products and and dispatchpending
materials to its customers an
investigation
0 ensure traceability.
The site shall maintain purchasing records, traceability of ingredient usage, and fina
0 Packing records to substantiate the BeVeg Vegan claim.
0 Traceability test shall include an annual quantity check/mass balance.
Section 7 ComplaintBeVeg
Customer Handling procedure
related complaints shall be handled effectively, and information u
0 complaint levels.
All BeVeg certified product related complaints data shall be reported to the BeVeg s
0 authorized Certification Body.
Section 8 Crisis Management, Product Withdrawal & Recall Control Procedure
Company
0 and recall ensures
of relevant andBeVeg
is educated
products on as
relevant local,
required. regional,
Ensure that and/or
the Plantnational requ
has record
0 as corrective actions taken in response to these trials.
manner. Root cause analysis to identify underlying reason for failure shall be applie
0 recurrence of specific incident(s).
Section 9 Product
Systems Authenticity
shall be in place Vegan Claims the
to minimize Procedure
risk of purchasing fraudulent or adulterate
materials
0 BeVeg and toscanning
horizon ensure that the BeVeg
/ supplier alert Vegan
system,claim
tradeisassociations,
accurate andgovernment
verified. so
0 centres.
purchase of fraudulent ingredients / associated animal cruelty, that could be used in
0 products.
0 It shall be
testing formallyto
processes reviewed
mitigateatthe least annually.
identified risk(s) applicable in order to protect the B
0 claim integrity.
Section 10 Product Defense Control. (Protection of BeVeg Vegan Claim integrity)
0 Systems shall protect
Threat assessment BeVeg
plan shall certified
be formallyproducts
reviewedfromby malicious
HACCP actions
team (whenwhileapplicab
under t
0 representatives/trained competent industry experts and auditors.
0 Where prevention is not sufficient or possible, systems shall be in place to identify a
Section 11 New
changesProduct Development
to product, packaging Procedure
or manufacturing processes to ensure that BeVeg p
0 integrity is maintained when produced.
The site shall provide clear guidelines on the restriction of animal-derived materials
0 development.
This approval
0 labels. This must shall be granted
include a labelbefore products
approval processareinintroduced
the case of into the factoryofenvir
re-approval prod
0 modifications to existing product formulations.
Section 12 Allergen Control
The site shall haveProcedure
a system for the management of allergenic materials which min
0 contamination of BeVeg
(Unexpected animal materials certified products
handled on aandsitemeets
that poselegalanrequirements
allergenic riskfor would
labellini
0 and Mollusc, Crustaceans, Down, Dyes, Chemicals, etc.).
Section 13 Recipe
to ensure Control
that the&correct
Product Formulation Procedure
ingredient/material is added to the correct BeVeg certified
0 the agreed product specification.
Staff must be trained in these BeVeg product specific work instructions relevant to t
0 certified product work
Where applicable, instructions
procedures musttobe
related thereadily
use ofavailable
rework shallto staff at thethe
prevent point of u
introdu
animal originshall
0 Procedures into ensure
BeVeg the certified
correct products
identification and labelling of ingredients/mater
0 used in BeVeg certified products during recipe collation, product formulation, and w
Section 14 Storage Control Procedure
finished products shall be suitable for preventing potential BeVeg material cross-co
0 identity.
Check that there are procedures regarding the auditing of storage areas and shippi
vegan productions.
0 Documented Look for
and trained outdocumented
storage control auditing.
procedures shall be in place to preven
0 risks during recipe preparation.
Section 15 Segregation
BeVeg certified and Disposal
product of Obsolete
packaging shall be and Waste Materials
appropriate Procedure
for the intended use and sh
conditions
0 Ensure thattothe
prevent
Plant animal material
has effective contamination.
methods for dealing with waste materials, conta
0 and purge materials. Ensure that there is proper documentation of any actions invo
 • Labels (refers to any pre-printed packaging that bears a list of ingredients)
0 • Ingredients and work in progress used in certified / intended BeVeg finished produ
Section 16 BeVeg
training,Vegan Claim Awareness
work experience Training
or qualification. Procedure
There must be proper documentation reco
evaluations,
0 with and competencies.
public interaction, must be able to answer questions regarding the certified pro
0 Review
personnel,records of staff
including sitetraining and contractor
& external evaluation.engineers/maintenance, temporary s
0 shall have received
appropriately trainedgeneral BeVeg
in generic Vegan BeVeg
or specific best practice
relatedawareness training.
activities, prior to commen
0 adequately supervised throughout their tenure.
training, which must be offered annually. This may be in the form of official training,
0 coaching, mentoring or on-the-job experience.
Section 17 Material
The company Testing
shall& undertake
Laboratory or Analysis
subcontract inspection and analyses, as required t
0 certified vegan claim integrity conforms
Surveillance samples may be collected during to appropriate procedures
production to test theand published
product st
for BeV
0 any time.
compliance. The significance of results shall be understood and acted upon accord
shall be implemented
0 methods must be in line promptly to address
with ISO/IEC 17025anyprinciples,
out of specification
otherwise a BeVeg related ju
documented re
0 available where accredited methods are not undertaken.
0 Procedures
competent and shall be to
able in place to ensure
interpret reliability of
the significance of results.
laboratory
I.e.results.
Compliance to BeVe
0 appropriate corrective actions.
If the product
0 corrective is tested
actions to beattaken
a third-party laboratory,
(e.g. product hold andconfirm that the
retesting; laboratory
notification to is ISO
BeVeg
0 recall depending on the significance of the test result). Ensure action plan can be im

PART 2
THE FACTORY AUDIT - CROSS-CONTAMINATION CONTROLS
Regular
all times.cleaning
Look forand maintenance
written instructionsschedule
includingand procedures.
cleaning procedures as well as evid
accesssure
0 Make the the
protocol.
Plant has a risk assessment diagram or document addressing poten
0 Ensure that the Plant has addressed each potential risk factor.
Section 1 Ingredients
contamination with animal material that may be in a shared facility/site. Refer to wo
0 numbers.
has procedures for the approval of vendors and materials including a record of all th
0 should include a procedure for maintaining detailed purchasing documents.
Section 2 Restricted
facility Access
controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 3a Cleaning Equipment
facility controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 3b Maintenance
facility controlsEquipment
and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 4 Time
facilitySegregation
controls and procedures drafted to preserve and maintain vegan integrity sh
0 auditor and drafted into standard operating procedures before final BeVeg certificat
Section 5 Dedicated /drafted
procedures Physical Segregation
to preserve and maintain vegan integrity shall be presented to t
0 into standard operating procedures before final BeVeg
items to ensure there is no cross-contamination certification.
including grills, fryers, ovens, stove
0 refrigerators, other cooking applicances, cutlery, prep surfaces,
meat and dairy products are kept outside the facility or outside the etc.designated vega
0 that employees do not borrow the cutlery, silverware, and dishes to eat anyhting ex
Section 6 Validatedmaterials,
approved Cleaning packaging
Methods and final certified products handled on site shall be
0 approved.
These cleaning methods shall be fully validated in line with best practices, to ensure
0 activities shall be must
in place. Policies performed on a risk-assessed
be accessible to employeesfrequency.
at all times. Look for evidence th
0 following the requirements.
Section 7 Protective
based Clothing
on risk. / PPE changing gloves when switching between handling of B
This includes
0 materials and materials that may be of animal origin.
0 *Correcting defective, failed, or non-conforming items during or after inspection.
Section 9 Air Flow Control & Water Safety
 Check for regular water analysis by a third party or local town/government, looking
0 analysis reports.
Section 10 Labeling
the packingand Pack
area Controls
ensures that only the correct BeVeg packaging materials needed
available at and
0 packaging, the packing machines.
product/materials/ingredients have been removed before vegan line
0 begin.
Ensure clear labeling system is in place to prevent materials and products from bein
0 policies
The site regarding mislabeled
shall establish or mispackaged
and implement products.
procedures in the event of a failure in the on
0 equipment (e.g. a documented and trained manual checking procedure).

PART 3 AUDIT PROCESS & TECHNIQUES

proving written procedures are regularly discussed and updated, as well as easily a
0 all personnel).
Conduct an opening meeting to ensure all relevant staff are on-site and available. D
0 purpose of the visit before the factory tour/audit.
Section 1 The Factory
the lists Audit
held by Assessment
BeVeg. All products, ingredients, and suppliers must be the same.
0 lists and notify BeVeg and
production process to achieve the company of the certified
the final BeVeg nonconformities immediately.
vegan product. This also inc
0 there is no animal testing on site or contracted out to an independent third party.
0 Interview staff to ensure familiarity with BeVeg audit. Soft interview skills are recom
0 Conclude audit with a closing meetinng of sufficient duration.
Section 2 Product
Witness and Changeover
supervise product changeover between Product A (Animal materials) a
0 approved vegan materials only).
Section 3 Traceability
potentially Test Exercise
affected raw materials and finished product(s) can be identified and acco
0 product recall.
Section 4 Label
DuringChecks
traceability test exercise process controls and trace records must be verified
0 certification
Examine thestandard requirements.
labels and packaging. Ensure that the BeVeg vegan symbol is only us
0 that the Brand Owner is following the Logo Use Guidelines.
AUDITOR NOTES & NON-CONFORMITIES:
- Please make any relevant notes regarding the company being audited, the plant, non-conformities, further informa
- Please discuss finished vegan product safety rationale and facility risks.
- Identify products in production at the time of audit.
 NOTE IF NON-CONFORMITY
FIXED DATE IS CRITICAL / MAJOR /
0 MINOR
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Major changes since last BeVeg
audit:
Critical
# of Non-Conformities: Major
Minor
AUDIT RESULT (Pass/Fail):
Auditor Signature:
Auditee Signature:
Signature of BeVeg
Representative:
Audit Duration:
 RESTAURANT AUDIT CHECKLIST

# of Plants:

Re-Audit Date:

Date:

Phone:

Insurance Policy
Limits:

Date:

Phone:

Task Conform

AGEMENT COMMITMENT TO THE BEVEG VEGAN STANDARD REQUIREMENTS

ogram. This can be in the form of hard copy, PDF, or online version that
authority of managing the BeVeg certification process and program with

pose
irm that there are supervisors overseeing vegan production to ensure
elines.
d legal documents to cement commitment to BeVeg vegan certification
. AVL must be updated when Vegan products display or wish to display,
mployees only have access to the most current version of the BeVeg
the documents to ensure the latest revision is used.
d. Annual
rget levelsreview
will beensures
assessedsiteannually
performance trends improve.
to continually improve and ensure
nderstanding of the underlying reasons.
em
o an(or equivalent)
acceptable level, any risk to BeVeg Vegan claim integrity
 wing proof of other audit certifications completed (HACCP, BRC
HARPC, etc.)
ir potential contamination with materials of animal origin must be
grity and identity must be identified. Appropriate controls shall be
df Trade
the BeVeg
Bureauvegan product
(TTB), mustclaims.
be disclosed for BeVeg Vegan Certification
ty of

ent system
tate training, and adequately protect the integrity of the BeVeg Vegan
and procedures shall include the management of documents that form
hod of communicating BeVeg documentation and record changes to
be reviewed at least once a year. Note any records of corrective actions
y appropriately trained, competent auditors. Auditors shall be
nndwork).
timescales for their implementation, shall be agreed and
mal materials, BeVeg approved materials, packaging and finished

rials,
een Components,
done & Packaging
on final products as well as ingredients used in the product.
d shipping records and batch records to ensure traceability of all
amination. and testing procedure and for the processes adopted for
cceptance
awal, where a specific BeVeg raw material has been implicated
ks and mitigate those risks regarding primary packaging materials due to
ntamination from the use of inappropriate materials.
pany
view and
and BeVeg
approvalshall
must confirm and validate
be performed onlythis
by anrequirement.
authorised,
ned auditor.
ust be reissued at least every 3 years. The site must be able to
r thereand
oring is aongoing review
significant it has
change in place.
(e.g., new suppliers or new
ging).
an products and their ongoing ability to source ingredients that conform
andard
ude (e.g., material
identification free from
of suppliers animal origin).
of ingredients intended for BeVeg vegan
nts where goods are taken in and be accessible of
eadily available to relevant staff (e.g., at receipt to goods).
anyone who
er.this activity is carried out on site.
This shall be obtained from the agent/broker or if more effective,
hall be conducted
material by competent
contamination. BeVeg representative.
In such circumstance the supplier delivery
assessment and full approval granted if requirements
accepting ingredients/materials/primary packaging intended are met.
for BeVeg
ved. This procedure shall be based upon the risk
been completed successfully and authorized by a trained BeVegassessment.
ine the action to be taken. This should also name who has authority and
hatingredients
ed must be kept
that“on hold” testing
require pending further
and testing
positively or investigation.
releasing into
oduct must be immediately communicated with BeVeg or its authorized
petent BeVeg representative shall be responsible for the verification of

aw materials and primary packaging shall be adequate and accurate

pliance
ons should withdefine
relevant
andBeVeg
detail vegan
who has claim integrity
control requirements.
to amend and approve
nsure ongoing compliance with the BeVeg Vegan
ed for use in a BeVeg certified product shall be adequate Standard.
that the
from ingredients
ingredients andand materials
materials are free
of animal from These
origin. animalspecifications
origin.
editoriselectronic document
manufactured or part oftoanthe
in compliance online
BeVegspecification
standard assystem.
published
urred, the BeVeg standard specifications must be reviewed at least
to date and
changes to aaccurate.
certified BeVeg product, if changes occur during the
rotocol regarding contaminated products that have not been shipped out
.
 procedures for dealing with contamination or suspected animal by-
reated.
Veg approved raw material product lots (including primary packaging)
of processing
ed and
products and dispatchpending
materials to its customers and shall
investigation vice versa.
be adequate to
ecords, traceability of ingredient usage, and final product
BeVeg Vegan claim.
nual quantity check/mass balance.
shall be handled effectively, and information used to reduce recurring
omplaints data shall be reported to the BeVeg standard owner or

drawal & Recall Control Procedure

on relevant
ts as local,
required. regional,
Ensure that and/or national
the Plant requirements.
has record of mock recalls as well
nse to these trials.
ntify underlying reason for failure shall be applied to ensure prevention of

ms Procedure
ze the risk of purchasing fraudulent or adulterated BeVeg approved raw
Veg
lert Vegan
system,claim
tradeisassociations,
accurate andgovernment
verified. sources, private resource
associated animal cruelty, that could be used in any BeVeg certified

annually.
ntified risk(s) applicable in order to protect the BeVeg Vegan standard

tion of BeVeg Vegan Claim integrity)

ed products
mally fromby
reviewed malicious
HACCP actions whileapplicable)/BeVeg
team (when under the control of the site.
ndustry experts and auditors.
possible, systems shall be in place to identify any tampering.
dure
anufacturing processes to ensure that BeVeg products Vegan claim
ed.
es on the restriction of animal-derived materials in BeVeg Vegan product

e products
proval areinintroduced
process into
the case of the factoryofenvironment.
re-approval product labels following
mulations.
management of allergenic materials which minimizes the risk of allergen
oducts
ed on aand
sitemeets legalan
that pose requirements for would
allergenic risk labelling in the -country
include: of sale.
Milk, Egg, Fish,
yes, Chemicals, etc.).
ation Procedure
/material is added to the correct BeVeg certified product as indicated in
g product specific work instructions relevant to their role. Current BeVeg
edusttobe
thereadily
use ofavailable to staff
rework shall at thethe
prevent point of use. of materials of
introduction
oducts
identification and labelling of ingredients/materials and work in progress
ring recipe collation, product formulation, and weighing activities.
or preventing potential BeVeg material cross-contamination or loss of
garding the auditing of storage areas and shipping modules used for
ented auditing.
e control procedures shall be in place to prevent the cross-contamination

olete and
hall be Waste Materials
appropriate Procedure
for the intended use and shall be stored under
al contamination.
methods for dealing with waste materials, contaminated raw materials,
ere is proper documentation of any actions involving these materials.
ackaging that bears a list of ingredients)
sed in certified / intended BeVeg finished products.
raining
ation. Procedure
There must be proper documentation recording training,
to answer questions regarding the certified products(s) and veganism.
evaluation.
contractor engineers/maintenance, temporary staff, and contractors,
Vegan best practice
pecific BeVeg relatedawareness training.
activities, prior to commencing work, and
heir tenure.
ually. This may be in the form of official training, refresher training,
xperience.
alysis
bcontract inspection and analyses, as required to confirm BeVeg
ms during
ted to appropriate procedures
production and
to test the published
product standards.
for BeVeg vegan certification at
ults shall be understood and acted upon accordingly. Appropriate actions
ddress
C 17025 anyprinciples,
out of specification
otherwise a BeVeg related justification
documented results. shall be
are not undertaken.
ure reliability of
significance of results.
laboratory
I.e.results.
Compliance to BeVeg specification or require

ty laboratory,
product confirm
hold and that the
retesting; laboratory
notification to is ISO approved
BeVeg; andproduct
or possibly using the approved testing methods. Ensure that the plant has pr
of the test result). Ensure action plan can be immediately invoked.
ONTAMINATION CONTROLS
schedule and
s including procedures.
cleaning procedures as well as evidence that employees can
ssment diagram or document addressing potential contamination.
d each potential risk factor.
hat may be in a shared facility/site. Refer to work orders and batch/lot
vendors and materials including a record of all that are approved. This
taining detailed purchasing documents.
ted to preserve and maintain vegan integrity shall be presented to the
erating procedures before final BeVeg certification.
ted to preserve and maintain vegan integrity shall be presented to the
erating procedures before final BeVeg certification.
ted to preserve and maintain vegan integrity shall be presented to the
erating procedures before final BeVeg certification.
ted to preserve and maintain vegan integrity shall be presented to the
erating procedures before final BeVeg certification.
maintain vegan integrity shall be presented to the auditor and drafted
before final BeVeg
ntamination certification.
including grills, fryers, ovens, stoves, microwaves,
ces, cutlery, prep surfaces,
utside the facility or outside theetc.designated vegan production area, and
utlery, silverware, and dishes to eat anyhting except the vegan food.
final certified products handled on site shall be established and
ly validated in line with best practices, to ensure efficacy. Validation
ek-assessed
to employees frequency.
at all times. Look for evidence that employees are

ng gloves when switching between handling of BeVeg approved

of animal origin.
conforming items during or after inspection.
 a third party or local town/government, looking for record of water

he correct BeVeg packaging materials needed for immediate use is

gredients have been removed before vegan line start up is authorized to
ace to prevent materials and products from being confused. Check for
packaged products.
ent procedures in the event of a failure in the online verification
trained manual checking procedure).

S
larly discussed and updated, as well as easily accessible (i.e. posted for
ure all relevant staff are on-site and available. Define the scope and
y tour/audit.
, ingredients, and suppliers must be the same. Note any changes to the
anyBeVeg
nal of the certified
nonconformities immediately.
vegan product. This also includes assurance that
contracted out to an independent third party.
with BeVeg audit. Soft interview skills are recommended.
nng of sufficient duration.
ngeover between Product A (Animal materials) and Product B (BeVeg

d finished product(s) can be identified and accounted for in the event of

cess controls and trace records must be verified as compliant to BeVeg

Ensure that the BeVeg vegan symbol is only used as authorized. Ensure
e Logo Use Guidelines.

ited, the plant, non-conformities, further information relating to non-conformities, etc.

risks.
CORRECTIVE ACTIONS:
- Identify all non-conformities, corrections, and proposed preventative actions (based on root-cause analysis). Docu
- Document evidence submitted (i.e. photographs, other) to substantiate audit determination.

Date:
Date:
Date:
Next Scheduled Audit:
HECKLIST

Conformity/Non-Conformity Notes

MENTS
es, etc.
tive actions (based on root-cause analysis). Document if the non-conformity is critical, major, or minor.
antiate audit determination.