Transit Manual 02.10.2019

Tra n sit M a n u a l
F&F C O N F I D E N T I A L SEPTEMBER 2019 - VERSION 7

Transit Manual
September 2019
01: How to Pack 3

02: Packaging Requirements 4
03: Transit Packaging 11
04: Cartons - UK 15
05: Cartons - CE 25
06:
07:
Cartons - Footwear (UK & CE)
Cartons - Footwear Maxi & Non-Maxi
26
30
Transit Manual
08: Moisture Management 31
09: Labelling 33
10: Pallet Specification - UK 51
11: Loading Requirements 55
12: Container Loading Rules 57
13: Loading Guidelines 64
14: Pallet Specification - CE 65
15: Customs - UK 67
16: Customs - CE 68
17: Booking - UK 71
18: Goods In - UK 73
19: Depot Delivery Health & Safety - UK 75
20: Booking - CE 78
21: Goods In - CE 80
22: Depot Delivery Health & Safety - CE 82
23: CE Delivery Performance Standards 83
24: Transit Invoicing - CE 84
Section 01 // How to Pack
01: How to Pack
Suppliers are required to follow the packing process below to ensure conformance with Tesco Clothing delivery requirements.
1. Finish garment, cover with appropriate shrouding and (for a ratio Instructions on whether to deliver boxed or hanging are on the
or multi pack) secure with elastic band or cable tie. Attach contract. The list below shows the delivery method for each of our
security tag as per instructions. Depots. The correct delivery method must be used as below:
2. Pack from bottom (using packing guideline required).
3. Alternate product (see illustration below). POs STARTING WITH DEPOT DELIVERY METHOD
460 Daventry Clothing Boxed
461 Daventry Garments Hanging
380 Middlesbrough Boxed
920 Daventry Grocery Boxed
4. Attach the transit label to outer carton (whilst the carton is open)
in correct position.
5. Quality Control and conformance check to Tesco Technical and
Conformance Guidelines for product and packaging.
6. Re-check label detail. Match PO, Garment and scan barcode
(follow the checklist on page 50).
7. Seal box with paper tape.
8. Check all boxes are sequenced and numbered.
9. Load as per guidelines.
Transit Manual - September 2019 Page 3

Section 02 // Packaging Requirements
02: Packaging Requirements - Pack Sizes

Single, Case Pack and Ratio definitions - For Boxed and Hanging Garments
SINGLE EXAMPLE: CASE PICK EXAMPLE: RATIO EXAMPLE:
SIZE 10 SIZE 10 SIZE 14

SIZE 10 SIZE 14
SIZE 12
SIZE 10
SIZE 10
One garment with one over bag. More than one garment of the same size More than one garment of a combination of
and colour way with one over bag. sizes from same style and colour way with
one over bag.

02: Packaging Requirements - How to Pack
BOXED
For B/D ratio the hanger hooks must be cable tied or banded together (see page 3).
Bag must be heat sealed at the bottom or closed with Sellotape (see page 14 for demonstration only).

02: Packaging Requirements - Folding
A: FLAT B: BOTTOM TO TOP C: ARMS FOLDED IN A ‘V’ D: ARMS FOLDED IN SQUARE

FRONT OR BACK
E: RIGHT LEG OVER LEFT F: ONE INSIDE ANOTHER G: ROLLED TOGETHER (BELTS) H: OUTER EDGES IN

02: Packaging Requirements - How to Pack - Hanging
Hanging Ratio = MAXIMUM of 12 Garments.

MAXIMUM of 6 Hangers Banded together in a Ratio.
For Ratio size of 6 Garments or more Drop Loop DL8 to be used.
For further details see Section 10: Container Loading Rules - Hanging.
HANGING: For B/D ratio the hanger hooks must be cable tied or banded together (see page 3 for good example).
RATIO (A combination of sizes of the same style) REPLENISHMENT Single (one product) Case Pick (two or more of same product)
Product Type Quantity No. of Outer Securing Pack Drop Loop

No. of Outer Tissue Securing Pack Tissue
Packed Drop Loop Quantity Packed Shrouds Per Method Replenishment for Case Pick
Shrouds* Required? Method Required?
in Set Case** Case Pick ONLY
All Clothing, Footwear
As per ratio 1 No Elastic Band/Cable Tie Yes As per contract 1 No Elastic Band/Cable Tie Yes
& Accessories
* All outer shrouds MUST be heat sealed or taped

** Where ratio packs have outer shroud no inner shroud is required

02: Packaging Requirements - How to Pack OFD Boxes
RATIO OFD BOXES: CASE PICK OFD BOXES:

If ONE RATIO PACK fits into an OFD BOX then follow the procedure If ONE CASE PICK fits into an OFD BOX then follow the procedure
given below: given below:
1. Attach the swing tickets to the garments as directed. 1. Attach the swing tickets to the garments as directed.
2. Place all garments directly into the OFD BOX. 2. Place all garments directly into the OFD BOX.
3. Please DO NOT ADD ANY EXTRA PACKAGING WITHIN THE OFD 3. Please DO NOT ADD ANY EXTRA PACKAGING WITHIN THE OFD
(unless you have written agreement of the Tesco Technical Manager). (unless you have written agreement of the Tesco Technical
4. Seal the OFD LID to the OFD BOX carton with Manager).
PAPER ADHESIVE TAPE. 4. Seal the OFD LID to the OFD BOX carton with CLEAR
5. Affix label TCL1 to OFD lid front panel. adhesive tape.
6. Please add an arrow up sticker to ensure in transit the OFD 5. Affix Case pick label TCL3 to OFD LID front panel
is kept upright (see later in this section).
6. Please add an arrow up sticker to ensure in transit the OFD
Ratio Packs: is kept upright
All deliveries to Tesco clothing DCs must have the approved labels
in the correct positions, clearly visible.
• You must use the correct labels on all packs.
• A TCL1 Ratio label should be used for an OFD box containing
ONE Ratio pack.
Make sure the pack/carton contains exactly what is shown on the

label. Information about style, PO, TPN and quantity of ratio packs
must be accurate (see the checklist on page 50).

02: Packaging Requirements - Footwear

You as the footwear supplier are responsible for ensuring our footwear arrives in a great condition with shape maintained.
Supplier must select the correct carton which protects the product, does not cause crushing however does not ship excess empty space.
Please ensure that sufficient packaging is used to protect the product and that the three dimensional shape of the footwear is retained.
Please use the below as a guide and supplement as you feel necessary. Footwear received which is distorted or flattened will be treated as a non-compliant delivery.
FOOTWEAR: LADIES FOOTWEAR:

1. Egg crating must be used for all footwear types in order to protect the footwear in transit, unless a The following additional packaging may be used where appropriate
concession is given by a Tesco technical representative. Flip flops, trainers, wellies and slippers may or necessary.
be exempt from egg crating providing the footwear will not become damaged or crushed in transit.
2. All slippers and canvas footwear require the plastic skillets.
ITEM PACKAGING HANGER
3. Please note that we will no longer accept perforated panels on our outer cartons.
Single piece of tissue in the forepart
4. We insist on paper tape due to the punch panel being removed. and stick to retain the topline shape
Use of non-paper tape is a non-conformance subject to penalty. Pumps/Court Shoes Place in polybag against the sole
(ensure the length is correct and the
end sits in the centre of the tissue)
5. If a shoe may be at risk from colour transfer during transit e.g. dark suede toecap and light upper,
you as the supplier must ensure that the necessary packaging is used to prevent the shoe from Flat Sandals No extra packaging
Place in polybag against the sole or
being damaged. attach to product
6. Additional packaging: Heated/Wedge Sandals Single piece of tissue in the forepart Place in polybag against the sole
• All ratios and case picks must have outer polybags. Shoe boots Single piece of tissue in the forepart Place in polybag against the sole
• All polybags must be sealed using heat seal or tape - self seal bags MUST NOT be used.
• Any tissue used should not mark lining e.g. white for light coloured linings and black for dark Ankle Boots Single piece of tissue in the forepart Place in polybag against the sole
coloured linings. Single piece of tissue in the forepart
Knee High Boots Place in polybag against the sole
• Please ensure any tissue/card used for the packaging of footwear is colourfast. and a card skillet for the leg
• Tissue quality to be adequate to ensure tissue fibres do not remain on the footwear. Sports Shoes No extra packaging Place in polybag or attach to product
• Metal trims must be protected in transit to prevent any damage to the footwear.
Forepart card skillet with approval
7. Shoe sticks are permitted for the following types of footwear: Slippers Place in polybag or attach to product
from technical team
• All ballet pump style shoes.
Flip Flops/EVA Dogs No extra packaging Place in polybag or attach to product
• Ladies court shoes.
8. Hangers: Wellies No extra packaging Place in polybag or attach to product
• For singles, hangers must be sealed within the polybag and placed against the outsole Single piece of tissue to wrap around
Place in polybag against the sole or
ensuring the footwear is not marked. Embellished Styles the trim - please seek Technical
attach to product
• For ratios, all hangers must be placed together within the master polybag. approval first
• Hangers should NOT be wrapped in tissue. For hanger info, please refer to the hanger section on Patent uppers / crepe soles Single piece of tissue to wrap around
https://beta.ourtesco.com/design/clothing / dark suede (which could the shoe to avoid sticking between
Place in polybag or attach to product
• Suppliers to sense check good hanger fit at development stage and highlight any concerns cause colour transfer pairs in transit - please seek
against lighter colours) Technical approval first
to the buyer. Full reference sets of Tesco footwear hangers are available from
https://beta.ourtesco.com/design/clothing

02: Packaging Requirements - Footwear

Example of egg crating for ratios and singles (all genders).
PLEASE NOTE: When packing one ratio per carton, a master polybag is required.
All singles must be individually polybagged.
Suppliers should prepare the packaging plan at pre-production stage and must be checked by the factory pre-production quality team.
Cartons used must allow transit of the footwear without damage, but must not allow shipment of excessive empty space. Shipment of
excessive space will be registered as a packaging non-conformity.
The use of paper tape must be used to seal cartons.
Lid Lid
Top View Top View
Lid Lid

Section 03 // Transit Packaging
03: Transit Packaging
BOXED: HANGING: ENVIRONMENTAL AWARENESS:

• DO Attach the swing tickets to the • DO NOT exceed 12 hanger hooks for For recycling purposes, suppliers should try to ensure wherever
garments as directed by your ratio/case pick. possible that polybags have poly labels, cardboard boxes/
Technical Manager. cartons have paper labels and paper tape is used instead of
• DO NOT exceed the 6kg maximum plastic tape so reprocessing is not required.
• ALL garments MUST be ON hangers gross weight for any Hanging Ratio,
unless authorised by Technical or Case Pick. From the 1st of November 2019 all wood fibre based
Managers. secondary/ transit packaging must come from FSC/PEFC or
• DO seal the polythene over-bags by the Global Recycled Standard Suppliers. Please ensure the
• Garments with buttons must be heat sealing or taping. FSC/PEFC logo and certification number is printed on all
packed with buttons fastened (unless cartons.
agreed with Technical Manager). • DO ensure that, when sealed, the
over-bags extend no more than 10cm If you are not currently sourcing from FSC/PEFC suppliers
• DO Place all the garments for each below the bottom of the garments. please contact the packaging team in region for support.
Ratio pack or Case Pack within ONE,
BHT free polythene over-bag • DO NOT use SELF SEAL bags as
conforming to the polythene bag transit packaging.
specification. • Garments should be completely
TRANSIT TRIALS:
• Singles must each be in a polythene over-bagged and sealed. It is the responsibility of the supplier to ensure that the
bag shroud. packaging adequately protects the merchandise supplied
• DO NOT use polypropylene Bags.
throughout the Supply Chain in a cost-effective way. Transit
• Carton fill: Supplier must fill the carton • DO NOT USE ANY EXTRA and storage tests may need to be carried out before the
without damaging the product or PACKAGING. merchandise is despatched into the Supply Chain.
exceeding the maximum weight. This is
applicable for both UK & CE. • DO attach hanger hook of Ratio/case
Pick with cable tie/band (see page 3).
• ACCESSORIES - Additional AMENDED CARTON SIZES
packaging/protection for accessories • DO NOT attach hanger hook of singles.
Any carton size change requests must be authorised
must be authorised by Tesco Technical by the depot.
Manager.

03: Transit Packaging - Packaging Specifications
FOB/3RD WAY & LANDED:

POLYTHENE BAG SPECIFICATION - FLAT PACK AND HANGING.
Gauge Micron
Singles 80 20
Case Picks 120 30
Ratios 160 40
Ratios HDPE 80 20
• DO use HDPE 20 Micron or LDPE 40 Micron bags for Ratios.

• DO use the required gauge of polythene appropriate to protect
the products and ensure pack integrity.
• DO use BHT free polythene bags.
• DO NOT use self-seal bags for transit packaging.
• DO NOT use polypropylene Bags.

03: Transit Packaging - Packaging Specifications
POLYBAGS:
• All plastic bags need the following information on them.
• CE languages are in Frutiger Next LT CE Bold Condensed.
• The word (WARNING) of each translation is in
CE Frutiger Next LT CE Heavy Condensed.
ALL OVER SHROUDING SHOULD STATE THE FOLLOWING

(see opposite):

03: Packaging Requirements

Bag Taping for Hanging Garments
STAGE 1 - FOLD STAGE 2 - VERTICAL STRIPS STAGE 3 - HORIZONTAL STRIPS
Note to supplier: Shroud must be no more than 10cm longer than the bottom of the Garment.

Section 04 // Cartons - UK
04: Cartons - UK UK
ONLY
OBTAINING CARTONS: ALL BOXES MUST CONTAIN FULL • If your product is not suitable for Ratio or
QUANTITIES, NO PART BOXES. Replen cartons then the Footwear
• You may obtain cartons from any carton Carton may be used with authorisation
supplier. Cartons MUST, however, comply ALL CARTONS MUST BE SEALED WITH
from Supply Chain Manager.
with the Tesco specifications. PAPER TAPE.
• You may use a maximum of 3 different
• The cartons are clearly marked to show • Replen boxes can only contain goods of Carton Sizes within a PO, to allow for
where the specified labels should same product, colour and size. differences in garment size.
be affixed. • Boxes cannot contain mixed product or • Always ensure you ship within
quantities less or more than the agreed TOLERANCE UP TO 1%.
CARTON CONSTRUCTION: quantity per box.
• It is important that you agree with your REQUIRED STANDARDS
• The outer flaps at the top and bottom of buying department the relationship
cartons must “butt” meet only, FLUTE TYPE B/C
between the number of singles of each
not overlay. size within a purchase order and the PLY 5*
• No metal staples are to be used in the number of singles that are to be THICKNESS OF BOARD 6.3mm
carton construction. contained in any of the standard boxes. ECT 7.4 kN/m
• The glue used in cartons must be able to This will minimise the chances of being BURST TEST 14 kg/sq.cm
withstand high temperatures forced to ship out of tolerance and the COBB 60 (FOR PAPER USED) 23 - 40 GSM
and humidity. possibility of having odd singles left
MINIMUM GSM OF PAPER 200-180-180 GSM
• Boxes must be securely sealed with between shipments.
paper tape. STARCH BASED GLUE Viscosity of 45-60 sec
• At order confirmation stage the supplier
MUST confirm with the Merchandisers the *During 2019/2020 we will be carrying out a transition to
carton fill. 3ply, suppliers will be informed with further details.

04: Cartons - UK UK
ONLY
General
REUSABLE TRAYS/UK LANDED ONLY: • The non-food tray external dimensions ODD CARTON (CE & UK):
are: 600 x 400 x 253mm.
• Tesco is committed to reducing the • Details regarding the availability of blue • ALL CLOTHING suppliers need to pack
impact on the environment of packaging trays can be obtained from Tesco the SAME amount of units in each carton
in our Supply Chain. Tray Control. for every TPN of an order.
• Where suitable, you will be asked to • Contact details are: • The LAST carton of each TPN is the ONLY
deliver in Tesco re-usable non-food theresa.heelas@tesco.com CARTON that will be allowed to have a
plastic trays. tony.horton@tesco.com different quantity packed in it.
• DO ensure that all goods fit into the tray
Drop In Cards for Blue Trays: • Where the quantity is different in the last
without crushing, overhanging or
Actual size of drop in card 129mm x 57mm, carton of a TPN, suppliers must put a
protruding over the top of the tray or
must also contain the following details: LARGE RED STICKER on the same side
tray base.
• Description of their carton as the shipping label. This
• DO ensure that nothing is sticking out of
• PO Number will help identify to receiving depots that
the handling holes’ on the trays.
• Style Number this is the last box of a TPN.
The weight of the filled non-food trays must • TPND • Red sticker clearly marked “ODD
not exceed 16 kg for the UK, 15kg for CE. • Number of Units CARTON”. Any red will do.
• Dimensions: 15cm x 15cm or 9cm x 9cm.
• When loading, place ODD Cartons in
upper row only to avoid crushing.

04: Cartons - Which Carton Should I Use? UK

ONLY
NOTE: These cartons are suggestions. You can use any cartons from our range which best fit your product.
RATIO: REPLENISHMENT: FOOTWEAR:
TRA 1/TRA 4 TRP 1 TSC 1
Suitable for: Suitable for: TSC 2
Accessories Accessories TSC 3
Lingerie Baby Girl Dresses TSC 4
Socks Baby Girl Essentials TSC 5
Baby Girl Shoes TSC 6
TRA 2/TRA 5 Kids Schoolwear TSC 7
Suitable for: Kids Youngwear TSC 8
Tops (All) Knitwear TSC 9
Mens Shirts TSC 10
TRA 3/TRA 6 Mens Underwear and Socks TSC 11
Suitable for: Premium Suits TSC 12
Bags Womens Jersey
Bottoms (All) Womens Lingerie and Socks
Coats Womens Swimwear FOR CE CARTONS PLEASE SEE CE
Hats SPECIFIC SECTION
Plus Sizes TRP 2
Nightwear Suitable for:
Dressing Up Jeans
Mens Nightwear
TRA 7 Mens Shirts (Shirt and Tie Sets)
Suitable for: Swimwear
Knitwear Toddler Girls Shorts
TRA 8 TRA 8
Suitable for: Suitable for:
Knitwear Knitwear

04: Cartons - Ratio UK

ONLY
Height may be altered on these cartons but must not exceed 400mm. Weight must not
exceed 16kg (UK). One ratio per carton.
Carton Reference Width (mm) Depth (mm) Height (mm) Grade Access Panel Use
TRA 1 400 330 250 125 / BC / 125T NO
For Ratio One Ration per Carton
TRA 2 400 500 250 125 / BC / 125T NO ONLY
TRA 3 600 500 250 125 / BC / 125T NO
Carton Reference: TRA 1 Ratio: Carton Reference: TRA 2 Ratio: Carton Reference: TRA 3 Ratio:
Measurements - TRA 1 (mm) Measurements - TRA 2 (mm) Measurements - TRA 3 (mm)
W (width) 400 W (width) 400 W (width) 600
H (height) 250 H (height) 250 H (height) 250
D (depth) 330 D (depth) 500 D (depth) 500

04: Cartons - Ratio B/D UK

ONLY
exceed 16kg (UK). More than one ratio per carton. Only used when it is not possible
to have one ratio per carton.
TRA 4 400 330 Min 300 125 / BC / 125T Min 200 Deep/25mm From Sides
TRA 5 400 500 Min 300 125 / BC / 125T Min 200 Deep/25mm From Sides For more than one ratio per carton ONLY
TRA 6 600 500 Min 300 125 / BC / 125T Min 200 Deep/25mm From Sides
Carton Reference: TRA 4 Ratio: Carton Reference: TRA 5 Ratio: Carton Reference: TRA 6 Ratio:
Measurements - TRA 4 (mm) Measurements - TRA 5 (mm) Measurements - TRA 6 (mm)
W (width) 400 W (width) 400 W (width) 600
H (height) 300 H (height) 300 H (height) 300
D (depth) 330 D (depth) 500 D (depth) 500
PW (perforation width) 350 PW (perforation width) 350 PW (perforation width) 550

04: Cartons - Knitwear Specific Cartons - Ratio/BD Ratio/BD Replen UK ONLY
Height may be altered on these cartons. Weight must not exceed 16kg (UK). These cartons are for
knitwear only - for garments that must lay flat with no folds in transit. This carton will be assembled
upright to stores, garments will fall to the bottom of the box unless packed tightly.
TRA 7 1000 600 Min 150 125 / BC / 125T No 1 Ratio per carton only
TRA 8 1000 600 Min 150 125 / BC / 125T Min 125 Deep/25mm From Sides Multiple cases per carton/Ratio or Replen
Carton Reference: TRA 7 Ratio: Carton Reference: TRA 8 BD Ratio / BD Replen:
Measurements - TRA 7 (mm) Measurements - TRA 5 (mm)
D (depth) 600 D (depth) 600
H (height) 150 H (height) 150
W (width) 1000 W (width) 1000
PW (perforation width) 550

04: Cartons - Replenishment UK

ONLY
Weight must not exceed 16kg (UK) Height must not exceed 400mm.
Cartons TRA 4, 5 and 6 can be used for replenishment if TRP cartons are overweight when full
TRP 1 600 500 310 125 / BC / 125T 260 Deep/25mm From Sides
Replenishment
TRP 2 600 330 310 125 / BC / 125T 260 Deep/25mm From Sides
Carton Reference: TRP 1: Carton Reference: TRP 2:
R R
Measurements - TRP 1 (mm) (mm) Measurements - TRP 2 (mm) (mm)
PW (perforation width) 550 PD (depth of punch panel) 260 PW (perforation width) 550 WD (wall depth) 126
H (height) 310 R (radius) 30 H (height) 310 R (radius) 30
D (depth) 500 I (indent of access panel) 25 D (depth) 330 I (indent of access panel) 25
W (overall width) 600 W (overall width) 600

04: Cartons - Maxi Pick UK

ONLY
If you are requested to use this carton type for CE then please use CE pallet size and
restricted pallet stacking heights as on CE pages. Cardboard should be 5PLY, TCL4 label applied,
Weight of single unit and gross weight to be displayed on maxi Box.
LANDED
Carton Reference Length (mm) Width (mm) Height (mm) Grade Use
Landed Maxi 1200 1000 800 260Kraft /120SC”B” 115K/120SC”C”/170Kraft
Replenishment Only
Landed Half Maxi 1200 1000 400 260Kraft /120SC”B” 115K/120SC”C”/170Kraft
Lid Made same grade as maxi carton Dimension: Subject to the exact size of the Maxi Carton 10cm Height. Must be secured to Maxi Carton with Shrink Wrap.

04: Cartons - Maxi Pick (continued) UK

ONLY
HOW DO I PACK A MAXI PICK: RE-USABLE MAXI: PAPER PALLET MAXI:

• Pack from the back left corner.
• Products must be faced upwards.
• One full layer must be complete before
you start the next.
• 1 layer of tertiary packaging optional if
deemed necessary.
• Lid must be shrink wrapped.

04: Cartons - Shipping Marks UK

ONLY
SHIPPING MARKS - Side Marks: PUNCH PANEL - Location:

• Shipping Side Marks must be printed on • Punch panels should be on the long side
the short side (as per image). With the of the carton with the exception of TRA5.
exception of TRA5 Carton (long side • TRA5 both the carton punch panel and
due to Punch Panel on short side). carton label should be on the long side.
• On punch panelled cartons the carton
• Shipping detail marks: label should be placed on the longest
- Country of Destination side of the carton.
- GW (Gross Weight) • Footwear transit boxes do not have
- NW (Net Weight) punch panels please refer to images for
- Carton Dimensions label positioning. FSC logo and
- Destination certification code,
- Produce Country see page 11 for
more information.

Section 05 // Cartons - CE
05: Cartons - CE CE ONLY
Height may be altered on these cartons. Weight must not exceed 15kg (UK).
TC1 CE 400 600 250 125 / BC / 125T Min 110 Deep / 25mm From Sides
TC3 CE 400 600 520 125 / BC / 125T Min 300 Deep / 25mm From Sides Ratio, BD Ratio, Replen
TC4 CE 400 600 150 125 / BC / 125T Tear Off Top
Carton Reference: Carton Reference: Carton Reference: Carton Reference: Carton Reference:
TC1 CE: TC2 CE: TC3 CE: TC4 CE: TC5 CE:
Measurements - TC1 CE (mm) Measurements - TC2 CE (mm) Measurements - TC3 CE (mm) Measurements - TC4 CE (mm) Measurements - TC5 CE (mm)
D (depth) 600 D (depth) 600 D (depth) 600 D (depth) 600 D (depth) 600
H (height) 250 H (height) 400 H (height) 520 H (height) 150 H (height) 250
W (width) 400 W (width) 400 W (width) 400 W (width) 400 W (width) 800
PW (perforation width) 350 PW (perforation width) 350 PW (perforation width) 350 Tear off top - PW (perforation width) 750

Section 06 // Cartons - Footwear (UK & CE)
06: Cartons - Footwear (UK & CE)

exceed 16kg for UK and 15kg for CE.
Carton Reference Width (mm) Depth (mm) Height (mm) Grade
RATIO XXXX
TSC01 200 200 200 125 / BC / 125T

TPND: 012698515 Pieces per shroud: X
Dept: LADIESWEAR
PO No: 460-81998 Brand: F&F
UK Style Ref: AB123456 RFID Compliant: YES / NO
CE Style Ref (VPN/OPTION ID): 123-4567 Tag At Source: YES / NO
Short Description: CHK SS V NECK STRP T20
EQOS Code: XXX
Supplier Name: AB Clothing Packaging Supplier Name: XXXXXXX
12345678901231
MANUFACTURED DATE: MONTH,YEAR
RATIO XXXX
TSC02 200 330 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC03 200 500 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
Carton Reference: TSC01: Carton Reference: TSC02: Carton Reference: TSC03:

200mm
200mm
200mm
m m m
0m 0m 0m
20 33 50
200mm 200mm 200mm


RATIO XXXX
TSC04 300 200 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC05 300 330 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC06 300 500 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231

200mm
200mm
200mm
m m m
0m 0m 0m
20 33 50
300mm 300mm 300mm


RATIO XXXX
TSC07 400 200 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC08 400 330 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC09 400 500 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231

200mm
200mm
200mm
m m m
0m 0m 0m
20 33 50
400mm 400mm 400mm


RATIO XXXX
TSC10 600 200 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC11 600 330 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231
RATIO XXXX
TSC12 600 500 200 125 / BC / 125T

Dept: LADIESWEAR
EQOS Code: XXX
12345678901231

200mm
200mm
200mm
m m m
0m 0m 0m
20 33 50
600mm 600mm 600mm

Section 07 // Cartons - Footwear Maxi & Non-Maxi
07: Cartons - Footwear Maxi & Non-Maxi

Some footwear is suitable for maxi storage in our depot, and some is not.
The below label needs to be used in addition to the current carton label for all NON-MAXI UK only (singles) products.
Label reference: FWNONMAXI
MAXI: YES NON MAXI

Slippers, flip flops, trainers, wellies and casual canvas footwear styles. Leather and synthetic constructed shoes and boots.
non-maxi

Section 08 // Moisture Management
08: Moisture Management

With reference to Silica Gel desiccant products for moisture/mould management
TESCO CLOTHING UK & CE POSITION: REACH Compliance:
Industry specialist advice points to the necessary
Silica Gel is not accepted in Tesco product shipments either inside pre-registration and registration of desiccant preparations
the finished goods or inside the shipping containers/distribution packs. under REACH.
Deadline: Industry Response:

From 1st April 2009 Silica Gel and other unrecognised desiccant In consultation with other responsible global retailers & brands, the
products found at final product inspection will generate an majority have also banned or are in the process of phasing out silica gel.
inspection failure.
Reasons:
Efficacy: Silica gel is widely understood to be largely ineffective as
moisture/mould management products. This is because it fully
saturates in humid factory conditions before shipping, and doesn’t
inherently inhibit the grown of bacteria. The most effective examples
have been associated with high levels of toxic additives.
Toxicity:
Additives such as Dimethylfumarate (DMF) and Cobalt Dichloride
(CoCl2) are banned biocides, toxic for human ingestion and are known
to cause skin irritation on contact. A number of recent RAPEX product
recalls across the EU have been attributed to skin irritation from textile
and leather furniture contaminated with DMF from the Silica Gel packs
included in manufacture & shipping. Desiccants pose an even greater
risk in children’s products where they could easily be ingested.

Section 08 // Moisture Management
08: Moisture Management

With reference to Silica Gel desiccant products for moisture/mould management
ALTERNATIVES: • Other alternatives are under review and SUPPLIER RESPONSIBILITY:
suppliers are invited to propose alternate
products to us for investigation. An The inclusion of moisture/mould
• Please note, as below, Tesco do not
updated list of alternatives will be management products in product shipments
require the use of any desiccant, this is
circulated as soon as available. is not stipulated by Tesco and is at the
the choice of the supplier.
discretion and cost of the supplier. It remains
• Micropak products are approved for use • If you have a query on acceptable the suppliers’ responsibility to ensure Tesco
in Tesco products: www.micropakltd.com products in the short term, please goods are packed in clean dry conditions
contact your Tesco Technical Manager or and arrive at our distribution centres mould
• Please ensure you use the correct type of
contact Conformance and Development free and fit for sale.
Micropak product - these are given on
Manager directly.
the Micropak website.
• Super Dry are also an approved supplier. Packaging Method Placement Options of Desiccant
Please contact them for the correct type
of product.
Without air holes
• Super Dry International Pte Ltd
246 Macpherson Road
Garment & colour may vary from image

Individual polybag
#06-02 Betime Building
Singapore 348578
With air holes
Phone: (65) 622 452 26
Fax: (65) 622 784 47
marketing@superdryers.com Remark: Even with air holes, putting desiccant inside individual polybag is preferred.
www.superdryers.com
• Any gel desiccant packs are not
Master polybag With or without air holes
permitted from the 1st of October 2019

Section 09 // Labelling
09: UK Labelling
Label Fonts:
Franklin Gothic BT Condensed (Minimum Size 14pt).
As of June 2017, it is required that the Transit Labels are only sourced from nominated suppliers.
Please see https://beta.ourtesco.com/design/clothing for a full list of nominated suppliers by region.

09: UK Labelling
BARCODES & TPNs: • Barcode Verification:

If you print barcode labels, they must be verified to CEN/ANSI
Specifications: Grade C or above. All barcode verifiers must meet ISO/IEC
To ensure ease of scanning at Tesco DCs you must follow the 15426-1 standards. A Barcode verification report should always
guidelines below: be available for inspection.
• Type of GTN (Global Trade Number):
Barcode Formats, Tesco codes printed, ITF 14 format, for transit Important Notes:
Ratio and Case, Pack labels, EAN 13 format used for, Single units All barcodes (including light margin) should not be obscured by
transit labels and retail items e.g. swing tickets. staples, tape, perforators, string, freight labels etc. Breakdown labels
for clothing MUST NOT have a barcode.
• Light Margin Indicators:
Each code should carry left and right (< >) light margin indicators.
• Minimum Bar Height:

For traded unit (Ratio and Case Pick) barcodes a bar height
32mm is recommended; this measurement is taken from the base
of the first bar to the top, however it does not include the human
readable characters at the bottom of the code.
• Minimum Bar Code Size (width):

On traded units, the minimum bar code size is 50% magnification
when used on a label. The minimum magnification for retail items
is 80%.

09: UK Labelling
For Transit Labels
If the ITF is the same as the EAN then use EAN. If the ITF differs from the EAN then use ITF.
OTHER SERVICES: BARCODES AND TPNs TPNs:

WHICH ONES TO USE?:
Tesco offer a wide range of services including • TPN - Tesco Product Number.
barcode audits by independent companies, Suppliers are sometimes confused by the
• The TPND must be used on all labels that
these audits are designed to help the barcode and TPN information on the Tesco
require a Tesco Product Number.
supplier understand the correct barcode Purchase Order/ Contract documents. The
requirements with training and support, how following rules will help to ensure that the • DO NOT use TPNB on any label UK.
to maintain a printer and how to verify correct barcodes and TPNs are used:
• ORMS TPN to be used for CE.
barcodes before delivery to Tesco.
Barcodes:
For more information on barcodes, • EAN-13 digit barcodes MUST BE used on
verification equipment and audits, please individual garments/retail packs.
contact the Tesco Bar Code Department or • Retail barcode numbers are NOT used
GS1UK. on Ratio or Case Pick labels.
• OUTER CASE ITF barcodes MUST be
For contact details please see appendix. used on Ratio and Case Pick labels.
• OUTER CASE ITF barcodes are NOT used
on B/D Ratios (TCL2) and B/D Replen
(TCL4)

09: UK & CE Labelling - TCL1

This label is to be used for BOXED garments ONLY for one ratio packed within the carton.
(Label Size: Width 127mm x Height 80mm).


This label is to be used for BOXED garments ONLY for more than one ratio packed within a carton.
(Label Size: Width 127mm x Height 80mm). This label DOES NOT require a barcode.


This label is to be used for BOXED garments for one Case Pick packed within a carton.


This label is to be used for BOXED garments ONLY for more than one single or case pick
(Label Size: Width 127mm x Height 80mm). This label DOES NOT require a barcode.

09: UK Labelling - TSL1

This label is to be used for BOXED garments ONLY for one ratio packed within the garment shroud,
then packed inside a B/D carton. Please place on garment shroud. DO NOT use on cartons.
Use TCL2 for Carton. (Label Size: Width 40mm x Height 30mm).
Barcode
ITF 14 (14 digits, 25% width 12mm height)
Forced/Variable to be found on the Tesco contract
if you use the wrong type of barcode on the
carton stock label your stock will be rejected as
a non conformance
Short Description
From 15 to 22 characters
Forced/Variable
to be found on the Tesco contract
TPND
9 digits
Forced/Variable


This label is to be used for BOXED garments ONLY for one case pick packed within the garment shroud,
Barcode
a non conformance
Short Description
Forced/Variable
TPND
9 digits
Forced/Variable


This label is to be used for BOXED garments ONLY for one single packed within the garment shroud,
Barcode
EAN 13 (13 digits, 25% width 12mm height)
a non conformance
Short Description
Forced/Variable
TPND
9 digits
Forced/Variable

09: UK & CE Labelling - THL1

This label is to be used for HANGING garments ONLY for ratios within the garment shroud.
ONE SHROUD
PER RATIO


This label is to be used for HANGING garments ONLY for one case pick within a garment shroud.
ONE SHROUD
PER CASE PICK


This label is to be used for HANGING garments ONLY for one single within the garment shroud.
ONE SHROUD
PER SINGLE

09: CE Labelling CE
ONLY
Label Fonts:
Franklin Gothic BT Condensed (Minimum Size 14pt).
Carton labels for CE cartons should be placed under the punch panel.
As of June 2017, it is required that the Transit Labels are only sourced from nominated suppliers.
Please see https://beta.ourtesco.com/design/clothing for a full list of nominated suppliers by region.

09: CE Labelling - TSL1 CE CE

ONLY
This label is to be used for BOXED garments ONLY for one ratio packed within the garment
shroud, then packed inside a B/D carton. Please place on garment shroud.
Do not use on cartons.
Barcode
a non conformance
Short Description
Forced/Variable
ORMS TPN
13 digits
Forced/Variable


ONLY
This label is to be used for BOXED garments ONLY for one case pick packed within the garment
Barcode
a non conformance
Short Description
Forced/Variable
ORMS TPN
13 digits
Forced/Variable


ONLY
This label is to be used for BOXED garments ONLY for one single packed within the garment
Barcode
EAN13 (13 digits, 25% width 12mm height)
a non conformance
Short Description
Forced/Variable
ORMS TPN
13 digits
Forced/Variable

09: UK & CE Labelling

Transit checklist for QC and inspection
Style Number Data fields to follow during QC check & inspection
PO Number PO Data PO Data

Area to look at
is CORRECT is INCORRECT
Category
□ □
TNPD number needs to be checked and verified from PO with below labels:
A) Carton label (TCL) for box shipments. B) Transit polybag (THL) for hanging
Product Type shipments. C) Barcode label (TSL) on shroud for box shipments.
Short Description
Need to check and verify the EAN number from each PO and by product unit. □ □
Shipment Type
(Box/Hanging)
Is the size break down correct for each ratio? □ □
Pack Type
(Singles/Ratio/Case)
Does the number of cases per carton match the TCL label? □ □
Destination
(UK/CE)
Does the number of units per case match the TCL label? □ □
Are there the correct number of boxes as stated on the TCL label and are these
numbered correctly? □ □
Does the TPND number match on the TCL label and TSL label? □ □
Image of a Carton Label (TCL) Image of a Barcode Label on Polybag (TSL)

Section 10 // Pallet Specification - UK
10: Pallet Specification - UK UK

ONLY
For CE see CE Specific - Cartons Section

ALL: Pallet Specification
Tesco deliveries from outside the UK must NOT travel on pallets. External Dimensions 1000mm x 1200mm
Tesco boxed landed deliveries must be palletised. Base Board Thickness 25mm
Upper Board Thickness 25mm
LANDED: Slat Thickness 17mm
Always Use A Chep Pallet. Corner Block (Length x Width) 160mm x 95mm
Direct boxed and blue tray deliveries to Tesco clothing DCs must be Centre Block (Length x Width) 100mm x 95mm
delivered on a pallet. The Tesco clothing DC preferred pallet is a Corner/Centre Back Height 95mm
GKN Blue.
Pallets should conform to the British Standard 2629, four way entry, Contact Details for Chep:
non-reversible. Please note, white pallets may be used with prior Contact the Sales Department if you are about to commence using
authorisation from the Stock Integrity Team in depot. White pallets the Chep service and the Customer Service Department if you are an
are non-returnable. existing Chep customer.
CHEP UK
Village Way
Trafford Park
MANCHESTER
M17 1HR
Sales Department: 0161 930 2835
Customer Service: 0161 786 0500


ONLY
Stacking
Cartons and trays MUST be stabilised on the Maximum Weight Cartons or Trays placed Maximum Number of
Carton Reference:
pallet, and to the pallet, to prevent movement or (Kg): on a Pallet Layer: Layers on a Pallet:
damage in transit by using clear shrink or stretch Case Pick and ALL Ratio Cartons
Breakdown (B/D) Cartons: (containing ONE Ratio) ONLY:
wrapping (2 layers). Strapping must not be
Fit to Max 1620mm
used. TRA1 16 (15 CE) 9 N/A
Excluding Pallet
DO NOT deliver the same TPN in cartons, and TRA2 16 (15 CE) 6 N/A
Fit to Max 1620mm
Excluding Pallet
Blue trays, in the same delivery.
Fit to Max 1620mm
TRA3 16 (15 CE) 4 N/A
One TPN per pallet. Excluding Pallet
TRP1 16 (15 CE) 4 2 N/A
Suppliers wishing to deliver mixed pallets, when
TRP2 16 (15 CE) 6 2 N/A
they have TPN quantities that are less than a
Fit to Max 1620mm
pallet layer, may include no more than TWO TFT1 16 (15 CE) 4 2
Excluding Pallet
MIXED PALLETS PER TRAILER LOAD. When Fit to Max 1620mm
TFT2 16 (15 CE) 6 2
booking the delivery with Goods In Central Excluding Pallet
suppliers must clearly indicate the number of Blue Tray 16 (15 CE) 5 3 N/A
mixed pallets in the delivery. Suppliers wishing
to deliver loads with more than 2 mixed pallets
must seek authorisation from the depot of the
distribution centre prior to delivery.
(See contact details in Appendix).


ONLY
Stacking (continued) - CE Pallets must be built to 1800mm. Please use below example for UK only.
PALLET LOADING AND CONFIGURATION:
For all case pick cartons and all breakdowns (B/D) cartons
(singles and case pick).
The maximum weight of a loaded pallet must not exceed 1250kg
inclusive of the weight of the pallet. The maximum height of the
cartons or trays is 830mm (inclusive of the pallet must not exceed
990mm or 39 inches).
Height of Cartons on a Pallet for ALL Case Pick and ALL Breakdown
(B/D) Cartons (containing Singles, Case Picks ).
830mm
(33 inches)


ONLY
Stacking (continued) - CE Pallets must be built to 1800mm. Please use below example for UK only.
FOR RATIO CARTONS - ONLY: • Cartons or trays must not exceed the specification for number of
layers or heights. Tesco Clothing DCs reserve the right to change
The maximum weight of a loaded pallet must not exceed 1250kg the permitted maximum pallet height or pallet weight. Suppliers
inclusive of the weight of the pallet. The maximum height of the will be given notice in writing of changes.
cartons or trays for RATIO CARTONS - ONLY is 1620mm
(inclusive of the pallet must not exceed 1780mm or 70 inches). • All cartons, on both of the 1200mm sides, must have a label
showing outwards. This will ensure that details/Qtys can be seen
Height of Cartons on a Pallet for Cartons containing a Ratio - ONLY. both Front & Rear. A pallet label (see appendix) must be fixed to
each pallet.
• To make the best use of storage and transport space, all carton
bases and tray bases must fit on a pallet without any overhang.
Standard carton footprints have been designed to ensure that
they fit correctly.
1620mm
(64 inches)

Section 11 // Loading Requirements
11: Loading Requirements - FOB/3RD Way
FOB/3RD WAY: Min CBM per container without prior approval:

• Suppliers MUST use a Tesco standard carton secured with 20ft / 6m = 12CBM (with IS approval)
paper tape.
40ft / 12m = 56CBM
• Vinyl tape MUST NOT be used.
• Cartons MUST NOT contain staples, banding or strapping 40ft HC / 12m HC = 65CBM
of any kind.
45ft / 13.5m = 72CBM
• NO mixed TPNs.
• 1 TPN per carton/shroud.
• No part cartons.
• Cartons MUST NOT exceed 16kg (UK)/15kg (CE). FOB/3RD WAY BOXED LOADING:
• Labels MUST be visible from the opening of the container
(as per specific guidelines). • Carton Labels should be facing the rear of the container.
• Clothing MUST HAVE designated containers. • Boxes should be stacked one on top of the other.
• MIXED CONTAINERS OF BOXED/HANGING TO BE AGREED • Loading should commence from the front lower right hand side.
IN ADVANCE HANGING TO BE LOADED BY DOOR. • Loading should finish at the back left hand side.
• HARDLINES AND CLOTHING CAN BE MIXED.
• Container trailers MUST BE snake loaded in PO, TPN order from IS Cargo that does not meet minimum container fill must be delivered
the non door end. into the freight forwarder’s consolidation centre. Suppliers are
responsible for moving the cargo to the consolidation centre in
accordance with freight forwarder’s instruction.

Section 11 // Loading Requirements
11: Loading Requirements - Landed
Total trailer weight cannot exceed 25,000kg

LANDED: LANDED BOXED LOADING:
• Suppliers MUST use a Tesco standard carton secured with • Stock loaded on CHEP pallets (UK)/Euro pallets (CE).
paper tape. • Pallets must be secured via clear shrink wrap with 2 layers.
• Vinyl tape MUST NOT be used. • No strapping to be used on the pallets.
• Cartons MUST NOT contain staples, banding or strapping • Individual TPN per pallet - Loads can be odd stacked.
of any kind. • NO MORE than 2 mixed pallets per trailer without authorisation.
• NO mixed TPNs within carton/tray. • Authorisation is through the Clothing Stock Integrity Manager
• 1 TPN per carton/shroud. (Jo Callan), copy of email must be attached to delivery note,
• Trailers can be loaded maximum two pallets high. pallets must have a standard A4 pallet label.
• No part cartons.
• Cartons MUST NOT exceed 16kg (UK)/15kg (CE).
• Labels MUST be visible from the opening of the trailer
(as per specific guidelines).
• Clothing MUST HAVE designated trailer.

Section 12 // Container Loading Rules
12: Container Loading Rules - Boxed

Loose Loaded Cargo: Diagram Snake Loading
• Labels - Cartons should be loaded with labels facing the container door.
• Clothing – Ratio Packs should be tail-loaded.
Singles should be head-loaded. Snake Loading by TPND
• Suppliers should be encouraged to ship in largest viable equipment type
to reduce total number of containers.
Mixed Cargo & Double Drops CFS ONLY:

• Cargo for different Destination Countries should never be consolidated.
• Clothing and hardlines cargo can be consolidated, Doors to Container
(see Diagram 2 for Loading Rules).
• Hanging and boxed cargo can be consolidated,
(see Diagram 2 for Loading Rules). Head of the
• Corporate Purchasing (SPG and 3rd dimension suppliers) cargo should container
never be consolidated.
• Clothing and hardlines can now be mixed with Clothing loaded by the
doors.
Slipsheet Cargo – Maxi Pick only (see Diagram 3 for Loading Rules)
TPN XX1
Slipsheet double drop containers with loose cargo TPN XX2
(see Diagram 4 for Loading Rules). TPN XX3
Step-Loaded Containers: TPN XX4
If there is not enough cargo to fill the container then the stock must be TPN XX5
step-loaded at the doors to prevent movement of cargo in transit
TPN XX6
(see Diagram 5).
N.B. E-Booking must reflect correct loading type i.e. Slipsheet or Loose
Loaded.
If container is majority slipsheet with part loose cargo, PO must be entered as Layer 1
Slipsheet Cargo. Back Door Layer 2
Layer 3

Tip 2nd Tip 1st ONLY FOR CLOTHING DC’S

Loading Rules
First Load Second Load (at container doors) Third Load
461 Hanging 460 Daventry Clothing
460 Daventry Clothing
461 Hanging 460 Daventry Clothing
461 Hanging
460 Daventry Clothing By exception only, GC Logistics approval required
560 Wigan By exception only, GC Logistics approval required
560 Wigan
UK
920 Daventry Grocery
460 Daventry Clothing
920 Daventry Grocery
920 Daventry Grocery 460 Clothing Please ensure clear visibility of the divide of stock in the container when loading,
as Grocery DCs are not used to Double Drops and can mistakenly tip all POs.
140 Reading 360 Welham Green AS ABOVE
400 Thurrock 360 Welham Green ** Preferred Option ***
0180 CDC Hanging 0298 HDC Galanta (boxed)
0180 CDC Hanging 180 (CDC Boxed) 0180 CDC boxed
CE
0180 CDC Hanging 0298 HDC boxed
0298 HDC Galanta (boxed) 0180 CDC Boxed - Senec
Double Drops are NOT allowed for Teesport 380, Antrim 851, Livingston 501 or 180 Magor.
COMMENTS:
DO NOT MIX POLAND WITH CE. NO TRIPLE DROPS ALLOWED APART FROM CLOTHING DC’S .
LOAD Please ensure the load sequences are entered correctly in the system.
SEQUENCES: The FIRST PO loaded into the container is “load sequence 1”. The LAST PO loaded into the container is the highest load sequence number


SUPPLIER STANDARDS Version 1: 2008-06-06
Non-food hardlines
DIAGRAM 3: Slipsheet Cargo Slip-sheet presentation and maximising container fill
Slip Sheets Stack construction • The tck must be built to ensure minimal
mevement during transit
Transporting goods on slip-sheets The container/trailor load • Do not exceed the footprint of the stack –
makes its easier to unload them from configuration system must be used 1.2x1x1.54m (widthxdepthxheight)
the container at the depot to work out the optimum stack
configuration based around the • All case unit barcode labels must face the
• Do not use breakdown (B/D) packaging when dimensions of the product and same way (preferably) on the 1.2m face)
using a slip-sheet within the confines of the footprint • Where breakdown is used, the opening
• All stacks must have stretch-wrap applied given for access to the case unit must be located
before transit on the top
• The container fill configuration system must • No wrap ties or stretch wrap ties should be
be used to work out the optimum stack left loose around the stack
configuration, based around the product’s the stack must be
dimensions constructed in a way
that adds strength and the top of the stack,
• The slip-sheet must be able to carry the weight
stability (see ‘stacking must be level
of the product without ripping when the
product is unloaded
methods’ below)
1m 1.2m
Type A: Slip sheet
1.54m
slip-sheet tail No overhang
must be exposed allowed
by 100mm
Type A must be used when the case unit
packagiing is of a sufficient quality to protect the
product during transit.
Type B: Slip sheet, hood,

tray and four corner posts
Corner
posts with
perforations
for easy
disposal
slip-sheet tail Slip-sheet tail Shrinkwraps

must be exposed Labels must be exposed
by 100mm All labels must face outwards by 100mm Maximum thickness of two layers
Ensure all tails (end of wrap) are
on the 1.2m face tucked in and not loose
Type B must be used when the product needs
more protection during transit that the case unit
is able to provide. Stacking methods
Using breakdwon packaging
Column method Interlocking method Combination
• If the product is smaller than a 5cm cube then
breakdown packaging may be used
• Anything above this size needs to be
transported in its case unit on a slipsheet
• Breakdown of 6 or above must be used (use
the largest size possible)
Less stable but maintains the Good stability, through some A combination of both
• packaging used must be constructed for easy strength of the boxes strength of the boxes may methods gives the best
disposal (no staple and minimal material) be lost stability and lessens the
• Dimensions must not exceed 61x76x76cm likelihood of the lower
boxes being squashed.
• Weight must not exceed 25kg
Transit Manual - September 2019 Page

Page 59
DIAGRAM 4: Slipsheet Double Drop with Loose Load Cargo

HEAD OF 280 DAV/ 460 DAV/ DOORS OF
HEAD OF 280 DAV/LOOSE 460 DAV/LOOSE DOORS OF
CONTAINER 280 DAV / LOOSE SLIPSHEET
280 DAV / SLIPSHEETSLIPSHEET
460 DAV / SLIPSHEET 460 DAV /CONTAINER
LOOSE
CONTAINER CONTAINER
HEAD OF
280 DAV / LOOSE 280 DAV / SLIPSHEET
CONTAINER
DIAGRAM 5: Step Loaded

12: Container Loading Rules - Hanging

TPN4 TPN3 TPN2 TPN1
• MUST be loaded in sequence

• RATIOS to be loaded at door
TPN5 TPN6 TPN7 TPN8 PO1
TPN4 TPN3 TPN2 TPN1
PO2
TPN5 TPN6 TPN7 TPN8

DROP LOOPS: EXAMPLE - UNIT SIZE 4: EXAMPLE - UNIT SIZE 3:

• Drop loops can only be used within case
pick and ratios.
Units: Case: Drop Loop: BAND TOGETHER BAND TOGETHER

1 1 NO
2 1 YES
3 1 YES
4 1 YES
Ratio Pack 1 YES
Strap loaded MUST BE used where appropriate.
Product Type: Strap Load: Full Strap:
Heavy Gauge
NO NO
Outerwear
All Childrenswear YES YES
Tailoring YES NO*
Casual Wear YES YES
*Use every other loop
THIS UNIT SIZE IS EQUAL TO 4 THIS UNIT SIZE IS EQUAL TO 3
DROP LOOP (DL8)

BAR SYSTEM: STRING SYSTEM: STRAP SYSTEM - PREFERRED OPTION:

• Metal bars CAN BE used. • 20 ropes, polyester string in 4mm • 20 straps, nylon straps in 25mm thickness
thickness on each beam. on each beam.
• MUST NOT be secured by wire, bolt. Material: Nylon Material: Nylon
Diameter: 4mm Width: 25mm
• Retaining bars CAN BE used, but Length: 1828.8mm Length: 2450mm
MUST BE secured by cable ties. Maximum: 50kg per rope Maximum: 50kg per strap
• DO NOT load with excess space • Each rope has 10 knots. • Each strap has 35 loops standard,
between garments, (see the chart on 17 loops non-standard.
the following page for optimum • Distance between ropes is around 150mm.
loading quantities). • Distance between straps is
• Distance between knots is 150mm. around 150mm.
• The interior of each Hanger container is
covered with poly vinyl sheet 0.08mm. • Distance between the beams is • Distance between the beams is
(semi-transparent plastic sheet) around 600mm. around 600mm.
coverage: roof, floor, front part and
two sides. • The interior of each Hanger container is • The interior of each Hanger container is
covered with poly vinyl sheet 0.08mm. covered with poly vinyl sheet 0.08mm.
(semi-transparent plastic sheet) (semi-transparent plastic sheet)
coverage: roof, floor, front part and coverage: roof, floor, front part and
two sides. two sides.
• Maximum load is 1000kg per beam. • Maximum load is 1000kg per beam.

Section 13 // Loading Guidelines
13: Loading Guidelines - Loading Quantities Hanging & Boxed
BOXED QUANTITY LOADING GUIDELINES (CARTONS): HANGING QUANTITY LOADING GUIDELINES (SINGLES):
BOXED 40FT CONTAINER

TRA 1 TRA 2 TRA 3 TRP 1 TRP 2 TFT 1 TFT 2 PRODUCT TYPE BAR STRING STRAP
20FT 727 509 340 212 322 212 322 Coats 3000 4000 5000
40FT 1600 1120 747 467 707 467 707 Jacket & Jumper 7200 9600 12000
40FT HIGH CUBE 1857 1300 867 542 821 542 821 Trousers 8700 11600 14500
45FT HIGH CUBE 2057 1440 960 600 909 600 909 Shirts 11400 15200 19000
Long Sleeve T-Shirts 11400 15200 19000
Short Sleeve T-Shirts 11400 15200 19000
Shorts 8700 11600 14500
Skirts 8700 11600 14500
Dress 5700 7600 9500

Section 14 // Pallet Specifications - CE
14: Pallet Specification - CE CE

ONLY
PALLET LOADING AND CONFIGURATION: in MM: Quantity: Length: Width: Thickness:

Accuracy of
Components:
Top Boards 3 1200 145 22 -3mm / +5mm
• Direct boxed and blue tray deliveries to Tesco clothing DCs must Top Boards 2 1200 100 22 -3mm / +3mm
be delivered on a pallet. The Tesco clothing DC will only accept Top Boards 3 800 145 22 -3mm / +5mm
good quality Euro pallets.
• The Euro block pallet is the 800 x 1200 European pool pallet. This in MM: Quantity: Length: Width: Thickness:
Accuracy of
Components:
pallet is a standardised block pallet introduced by the European
Long Blocks 6 145 100 78 -3mm / +3mm
railroads. This is the only pallet that should be referred to as a
“Europallet”. These pallets are produced by licensed manufacturer. Short Blocks 3 145 145 78 -3mm / +5mm
• Guide to Europallet Specification is shown opposite: Accuracy of

in MM: Quantity: Length: Width: Thickness:
Components:
Base Boards 2 1200 100 22 -3mm / +3mm
1 1200 145 22 -3mm / +5mm
• Suppliers wishing to deliver mixed pallets, when they have TPN

quantities that are less than a pallet layer, may include no more
than TWO MIXED PALLETS PER TRAILER LOAD.
When booking the delivery with Goods In CDC Senec, suppliers
must clearly indicate “EURO” marking on 6 blocks by branding.

Section 14 // Pallet Specifications - CE
14: Pallet Specification - CE CE

ONLY
Nails: Pallet Exchange CE:

Nail diameter & strength to meet Requirements. Nail length - 90mm Tesco Clothing CEDC operates a policy of pallet exchange on a one
Top 3 per block - 68mm Base 3 per block - 50mm Clinch 2 per for one basis. This applies to good quality Euro specification pallets
junction. Nail position is precise. only. The CEDC will not issue credit notes in substitution for exchange.
The pallets must be of strong construction without broken/damaged
Materials:
or missing slats/parts. The Tesco clothing CEDC will not accept the
• Boards MUST be from Southern Yellow Pine (SYP) kilned to
1200 x 1000 industrial pallet and any deliveries using this equipment
20% Moisture content.
will result in the delivery being rejected.
• Blocks may be of SYP or approved conglomerate construction.
• All softwood must be heat treated to 56˚C at core for The maximum weight of a loaded pallet must not exceed 1000kg
30 minutes. inclusive of the weight of the pallet.
The maximum height of the cartons or trays is 1650mm (inclusive of

the pallet must not exceed 1800mm). Tesco clothing DCs reserve the
right to change the permitted maximum pallet height or
pallet weight.
To make the best use of storage and transport space, all carton
bases and tray bases must fit on a pallet without any overhang.
Standard carton footprints have been designed to ensure that they
fit correctly.

Section 15 // Customs - UK
15: Customs - UK UK
ONLY
The following documents are needed in order Detailed description of the Goods: Other documents required from suppliers to
to facilitate Customs clearance into the Textiles - An invoice description for Textiles enable importation of Non-Food into the EU
European Union (EU). Tesco requires includes: include:
Suppliers to provide these documents, in the • A breakdown of the material e.g. 60% • Export licenses as and when required by
quantities shown. cotton, 40% polyester. EU legislation.
• Whether the item is knitted, crocheted • DPO forms (e.g. GSP Form A, ATR1, EUR1),
Document Type Original Copy
or woven. where applicable. Only valid preference
Invoice 1 -
• Babies (defined as garments for children forms, raised in accordance with the
Packing List - 2
Documentary proof of origin (DPO)
of a body height not exceeding 86cm) preferential rules of origin and
e.g. GSP Form A, EUR1, ATR1, 1 1 shown separately from Toddlers garments. transportation requirements will
when applicable • A description of the garment and who it be acceptable.
is for e.g. Ladies, Girls, Boys, Men • Suppliers agree to hold Tesco harmless
In addition to standard invoice requirements, or Babies. in the event that preference forms were
all invoices must indicate; not legally valid.
HTS Code(s): Example of what a good description
looks like: Below are examples of origin countries that
• These codes are also known as
• Ladies Knitted 60% Polyester 40% have trading agreements with the EU and
Commodity Codes or Tariff Numbers.
Cotton above knee shorts thus where DPO’s can potentially be raised
• A HTS code is the “Harmonised Tariff HTS 610463 00 00. and provided to Tesco:
System” code • Toddler boys (exceeding 86cm) - 100%
Bangladesh, Cambodia, India, Indonesia,
• We require the import HTS code(s) to be Cotton knitted t-shirt HTS 610910 00 10.
Laos, Pakistan, Sri Lanka and Vietnam.
shown on all accompanying invoices
- For goods supplied to the European
Union this will be the 10 digit HTS code.

Section 16 // Customs - CE
16: Customs - CE CEONLY
HOW DO I MAKE A BOOKING?: DAP (DELIVERY AT PLACE) A full set of scanned documents required for
• Incoterms rules explain standard terms
NAMED AT DESTINATION: Customs clearance purposes must be
emailed to sksncust@dhl.com for Softlines
that are used in contracts for the sale of • Sellers Obligations are extracted from deliveries at least one week prior to delivery.
goods. They are essential ICC Incoterms 2010, so all suppliers can Originals must be sent to the DC address as
(International Chamber of Commerce) access the terms of their obligations in per below details.
tools that help traders avoid their own language. For further details
misunderstandings by clarifying the regarding DAP terms refer to the The documentation required will include:
costs, risks, and responsibilities of both commercial team and • Invoice relating to the sale of goods
buyers and sellers. Incoterm 2000/2010. between the supplier & TICB.
• Because the rules are developed by • T1.
experts and practitioners brought Requirements for deliveries into • Invoice detailing the cost of freight up to
together by ICC, and involve a long Central European Softlines Distribution the point of entry into the EU (If this is not
consultative process, they are globally Centre DAP delivery terms included in the cost of sales invoice in
accepted and have become the Domestic/Landed suppliers: point 1 above).
standard in international business • The booking form must be emailed
rules setting. to sksncgi@dhl.com 10 days prior
• Incoterms 2010, was launched in to delivery.
September 2010 and came into effect on • At least one day prior to delivery inform
1 January 2011. Until Incoterms 2010 will GI about car registration numbers using
come into effect, Incoterms 2000 are confirmed booking form.
valid and in place.
Landed suppliers delivering under DAP terms
only.

16: Customs - CE CE
ONLY
Goods which comply with preferential rules • Have to mentioned all PO numbers • The quantity of goods detailed on
of origin must be accompanied by a (have to be possible to assign to delivery documents must match the
preferential certificate. The type of the invoice). physical stock received.
preferential certificate will be dependant • Please mention separate categories of • Missing or incorrect paperwork is likely to
upon the country of origin but could include: babies and toddlers (girls/boys) goods. result in refusal of the delivery.
• GSP Form A Babies clothing size: < 86cm, Toddlers
• EUR1 (girls/boys) clothing size: >86cm.
• ATR • Stamp and signature in box 11.
• Fully completed box 12.
It is essential that the preferential origin rules • The T1 document must contain the
are understood by the supplier, and only Custom office number and address as
where the goods comply with the per below:
requirements should the preferential forms Pobo ka colného úradu Bratislav
be raised. Stavite Ská, 83104
Bratislava customs code: SK526500.
• Originals of Certificate of origin, Form A,
Requirements for issuing of certificates:
EUR 1 or A.TR must be received prior to
• Good description of goods (better delivery. The use of Courier services for
without material composition, if must be the despatch of documentation is
mentioned also material composition, recommended to ensure suppliers
then must be complete 100% according receive proof of delivery.
to label of goods).
• Every delivery must be accompanied
• Number and kind of packages. with a T1 document.
• Good weight of goods (gross weight).

16: Customs - CE CE
ONLY
Invoice Address: As a result of the above, suppliers delivering

TESCO INTERNATIONAL CLOTHING BRAND under DDU terms will also be charged
Kamenne Namestie 1/A the following:
Bratislava 815 61, • Custom Clearing fee EUR 60 /delivery
Slovak Republic • De-stuff charge (loose loaded goods)
ICO: 36 666 696 EUR 700/container (unloading loose
DPH: Sk7020000317 (Vat) loaded merchandise has to be confirmed
DIC: 2022229902 by GI department prior to delivery date).
EORI No: SK2022229902
During the booking confirmation, the supplier
Paperwork and stock Delivery address for must obtain a De-stuff request form from
Softlines suppliers delivering under DAP HDC Goods In department, provide company
delivery terms only: invoicing details where a charge of EUR 560
FAO: Mrs. Viera Kudelasova will follow. Invoice will be raised by DHL
viera.kudelasova@dhl.com directly to the supplier.
Tesco International Clothing Brand
DHL Logistics S.R.O.
Prologis Park
Dialnicna 2, Senec
903 01 Senec

Section 17 // Booking - UK
17: Booking - UK - Landed UK

ONLY
How do I make a booking?
Depot 460 – Daventry Boxed Mercareon Booking Tool

Bookings for palletised loads are made through the Mercareon on-line The Mercareon On-line tool can be accessed via
booking tool. https://tsm.mercareon.com
Each PO that is required to be booked will need to be uploaded into To use Mercareon, each supplier will need to ensure they have registered
Mercareon to enable it to be visible for bookings. and created an account.
The Tesco F&F Merchandising Team will request the upload on the supplier’s
behalf detailing a Tesco Week Number Delivery Window (Monday to Contact Details:
Friday). Any changes to required Delivery Window should be requested to Email: customerservices.east@transporeon.com
the F&F Merchandising Team. Tel.: 0203 608 9096
Suppliers should check with the relative Merchandising Team that the PO’s
have been uploaded in advance of attempting to make a booking. IMPORTANT INFORMATION
Once the PO is uploaded suppliers can access the Mercareon Booking Tool All deliveries into a Tesco Clothing DC MUST have a pre-booked date and
and select an available slot within the uploaded Delivery Window. time and fulfil an official Tesco Purchase Order (PO). Tesco DCs WILL NOT
Once booking has been made, supplier will be provided with a booking handle vehicles which arrive without a pre-booked arrival time and a valid
refence. This reference will be required to gain entry to the depot on the open purchase order, which covers exactly the quantity of product a supplier
booked delivery date. is delivering, and details all the Tesco Product Numbers (TPNs) within each
Purchase Order.
Depot 461 – Daventry Hanging
Bookings should be requested at least 7 days prior to required delivery date, Third party carriers delivering on behalf of more than one supplier MUST
by completing a Booking Request and emailing to present a listing of all suppliers carried, with the relevant Tesco order
Clothing.Supplychain@tesco.com numbers, upon arrival at the Tesco DC.
The Clothing Supply Chain Team will process your booking request and Suppliers/Hauliers will need the Mercareon Booking Reference in order to
add the booking to Mercareon on the supplier’s behalf. deliver into the depot. The reference is required to be keyed/scanned in
Clothing Supply Chain will confirm to the supplier the booking slot and by the driver at the gatehouse to gain entry to the depot.
provide the Mercareon booking reference. This reference will be required to
gain entry to the depot on the booked delivery date.

Section 17 // Booking - UK
17: Booking - UK - Landed UK

ONLY
For CE see CE Specific Section
TESCO EXPECTATIONS OF DELIVERY: Early or Late Deliveries: If you need further clarification, on booking
• If your delivery vehicle is not running to times, please telephone Goods-In Central.
YOUR VEHICLE MUST ARRIVE WITHIN 29
MINUTES OF YOUR BOOKING TIME. the scheduled arrival time, contact the
The reason for requiring prompt arrival is to fit relevant DC to enquire if they can accept Bookings for more than 1 supplier:
in with the live tipping process. an amended delivery time. If they can
Third party carriers delivering on behalf of
accept the vehicle, Goods-In will amend
more than one supplier MUST present a
Tesco Clothing DCs do not operate on the the booking time – you will need to
listing of all suppliers carried, with the
“Drop and Swap” basis. This measure allows follow up this telephone request by either
relevant Tesco order numbers, to the security
the company a one hour ‘on-time’ delivery fax or e-mail. If the DC cannot
gatehouse upon arrival at the Tesco DC.
window of 29 minutes before and 29 minutes accommodate an earlier delivery, the
The document must be handed in to the
after the booking time. driver can either report early, or wait
Goods-In Transport Section along with the
en-route and aim for the original booking
supplier’s documentation.
Outside of this window you will be classed as time. Please ALWAYS advise the Tesco
Clothing DC if you anticipate a When delivering more than one supplier’s
either early or late.
late delivery. product, third party carriers are to deliver
each supplier’s product on separate pallets.
• Booking times must be met so suppliers
do not delay the despatch of product to If DC is running late supplier can pull out at
Tesco stores. own risk. Tesco will not be liable for waiting
costs or failed delivery costs.
• Tesco accepts that there may be times
when, due to unforeseen circumstances,
a vehicle may be late. However, Tesco
reserve the right to refuse the late
delivery, or re-allocate the vehicle to the
next available, unused, booking slot - this
may involve a considerable delay.

Section 18 // Goods In - UK
18: Goods In - UK UK
ONLY
• A full description of each item delivered that matches the Note: The TPN TU is also frequently referred to as the TPND.
description shown on the Tesco Purchase Order.
• If the goods are price-marked it is essential that the price be Tesco Receipt Note:
shown clearly. • For goods delivered direct to a Tesco clothing DC the carrier will
be given a checked Tesco Receipt Note (TRN).
• The unit size.
• The official TRN must be obtained for each
• The quantities of each TPN. Purchase Order.
• The total number of outer cartons (Ratio packs and Case pick for • Duplicate photocopies will not be available, so the carrier must
hanging deliveries) on the delivery note. keep this document in a place of safety.
The total number and sizes of non-food trays delivered, if used. • The Supplier is Paid On Delivery and is adjusted accordingly.
• The item sequence on the Delivery note must be reverse of the
sequence of loading i.e. the first TPND/PO off the
trailer/container is the first on the Delivery note.

Section 18 // Goods In - UK
18: Goods In - UK UK
ONLY
• Three copies of a Delivery Note MUST • This is so that the Purchase Order, Information Required on Delivery Note(s):
accompany each delivery made to a paperwork and computer Goods-In files There must be a separate uniquely numbered
Tesco Clothing DC. may be amended prior to delivery. delivery note for each Purchase Order being
• Two copies will be returned to the driver • Short or excess quantities (exceeding 3% delivered and it must contain the following
on completion of the delivery, one of any PO) must be agreed with the information:
copy for the carrier and one copy for Merchandiser – PRIOR TO DELIVERY. • The Tesco clothing DC address
the supplier. • The delivery date.
Where more than one vehicle is required to • The correct Tesco Purchase Order
• Any third party delivering goods on
fulfil the total purchase order quantity you number consisting of 8 digits (the first 3
behalf of the supplier may also need to
MUST contact the Tesco Buyer and of which denote the destination
provide a consignment note, as proof of
Merchandise who will raise an additional distribution centre for the delivery).
delivery, and this must contain the
Purchase Order for the balance of the load. • The Tesco Product Number (TPND,
original suppliers’ details.
Trading Unit (TU)) for each of
• The Tesco clothing DC will expect to • A delivery time slot is for one vehicle. the goods.
receive the whole Purchase Order
• Any additional vehicles used to deliver • The TPN (Tesco Product Number) will be
as specified, on the date and the
an order will require an additional shown on all Purchase Orders.
time agreed.
delivery time slot. • Alternatively they can be obtained via
• Any shortfall or variation (i.e. missing or the Tesco buyer and merchandiser.
additional TPNs) from the Purchase
Order quantity must be notified to the
Tesco Buyer and Merchandiser.

Section 19 // Depot Delivery Health & Safety - UK
19: Depot Delivery Health & Safety - UK UK

ONLY
DELIVERY It is MANDATORY that drivers hand in their

TESCO CLOTHING DC SAFETY REQUIREMENTS: vehicle cab keys to the clerk at the
RED: Vehicle is currently being
Goods-In Transport Office. worked on.
To promote safety standards and practises This is to ensure that the vehicle cannot be
at all Tesco DCs, all suppliers MUST adhere moved until Tesco DC operations are UNDER NO CIRCUMSTANCES MUST THE
to the following guidelines. complete - the goods in bay door is closed VEHICLE BE MOVED WHILST THE RED LIGHT
and the green light is illuminated. IS SHOWING
Safety Requirements for Drivers: • The speed limit, as indicated by the signs
• Everyone has a responsibility to adhere should be observed at all times. GREEN: Work is completed, vehicle
to the guidelines issued by Tesco UK DC. • Attention should be paid to warning may be moved.
These can be found on the supplier lights, traffic lights and signs.
safety sheet available at the Simpler
Gatehouse barrier on arrival at • Early arrivals are NOT PERMITTED. Arrival • Drivers should wait in the drivers
should be no earlier than 30 minutes designated waiting area whilst goods
Tesco DC.
before the due delivery time. are being unloaded. Drivers can only
• ALL drivers must wear a ‘High Visibility’ enter the warehouse if requested by a
vest/jacket at all times whilst in the yard • Loading bay doors are equipped with a member of staff.
which must fastened at the front. Failure pair of control lights, one red and
to do so could result in the vehicle not one green. • Parking is not allowed on the site at any
being allowed on site. time apart from off-loading/loading or in
• Only reverse on to a bay with a green the designated parking areas.
• ALL drivers MUST wear ‘Safety Shoes’ light. The code of operation is:
whenever they enter the warehouse • No persons under the age of 18 are
environment, i.e., to witness their pallets allowed onto Tesco site- this prohibits
being unloaded onto the bay. visiting drivers from having children
seated in their cabs when
making deliveries.


ONLY
VEHICLE Permitted Dimensions of Vehicles Boxed

• For vehicle unloading the Tesco Clothing DCs have doors that Maximum External Height 4.5 metres
are fitted with dock-levellers.
Maximum Deck Height 1.5 metres from ground level
• Vehicles must be clean, dry, and free from any debris or taint
resulting from previous use. Minimum Deck Height 1.15 metres from ground level
• All vehicles must have the capability of rear off-loading by
powered pallet-trucks. Permitted Dimensions of Vehicles for Hanging
• Containers must be placed at the rear of the delivery vehicle,
with the container-doors facing the rear. Minimum External Height 3.3 metres
• Containers must remain coupled to the cabin whilst Maximum External Height 4.0 metres
being unloaded. Maximum Deck Height 1.55 metres from ground level
Minimum Deck Height 1.15 metres from ground level
Suppliers must not use small vehicles without prior agreement from
the Goods-in Team Manager or Shift Manager of the relevant
Tesco Clothing DC.


ONLY
VEHICLES NOT COMPLYING WITH THE DETAILS BELOW WILL BE REJECTED:

You should ensure that your carriers are aware that:
• Tesco reserve the right to search all vehicles entering or leaving Tesco Clothing DCs.
• All drivers must produce a Supplier Delivery Note, which must be handed in to the distribution centre Goods-In.
• All vehicles must conform to the requirements detailed in the ‘Dimensions and Restrictions’ part of this section of the Handbook.
• Tesco will hold the third party carriers and direct suppliers accountable for any damage caused either by the carriers or supplier, to the
fabric or equipment forming all parts of Tesco clothing DCs.
*NOTE: It is the drivers responsibility to collect a Tesco Receipt Note (TRN). It is important to check before departure.

Section 20 // Booking - CE
20: Booking - CE CE
ONLY
HOW DO I MAKE A BOOKING?: In order to receive an electronic copy of this Certificate of Origin:
form please e-mail sksncgi@dhl.com and an Delivery from other countries (in according to
Each booking made will be given a reference excel spreadsheet form will be sent to you.
number and expected time of arrival. HTS code or preferential rules): (originals)
Invoices with TICB correct address: Certificate of Origin
• Tesco CEDC will not accept vehicles that
arrive without a pre-booked arrival TESCO INTERNATIONAL CLOTHING BRAND Certificate of Origin-Form B
reference and time. KAMENNE NAMESTIE 1/A, Certificate of Origin-Form A
BRATISLAVA 815 61, EUR 1
• To book your delivery date and time - SLOVAK REPUBLIC EUR MED
please contact Goods-in Department at
Senec by email: sksncgi@dhl.com Confirmation from supplier about freight Without above mentioned documents, goods
using the booking request template. costs covering. cannot be custom cleared.
• Bookings cannot be made by telephone. Every delivery must accompany T1 document
Telephone enquiries can be made, but or TIR Carnet document.
bookings must follow the simple All quantities on the documents must match
procedure described above. A booking to physical stock quantity.
window needs to be agreed at least 7 If delivery from Turkey: (originals delivered to
days before the actual delivery. custom department).
A.TR- (AET /Turkiye Ortakligi Association
between the European Economic Community
and Turkey) Movement certificate.

Section 20 // Booking - CE
20: Booking - CE CE
ONLY
CDC Delivery Address: Bookings for more than 1 supplier - Central Europe:
Tesco DHL Cdc Third party carriers delivering on behalf of more than one supplier
Dialnicna 2 MUST make this clear when completing the booking template
Senec 903 01 document by cross-reference. A separate booking document should
Slovak Republic be completed for each supplier.
Goods In When delivering more than one supplier’s product, third party carriers
Telephone: +421 2 402 07 444 are to Deliver each supplier’s product on separate pallets.
Ensure the supplier’s name is clearly written on the Standard Pallet
Customs Department: Label of each pallet.
sksncust@dhl.com
Email: sksncust@dhl.com
Manager:
Eva Renczesová
Email: eva.renczesova@dhl.com
Customs Team Leader:
Viera Kudelášová
Email: viera.kudelasova@dhl.com

Section 21 // Goods In - CE
21: Goods In - CE CE
ONLY
Three copies of the CEDC vehicle delivery • Detailed receiving at the CEDC – Within The Tesco clothing DC will expect to receive
document, plus a copy of all booking 8 hours of a delivery being received at the whole Purchase Order as specified, on
documents relating to the vehicle, must the DC, a ‘confirmation of delivery to the date and the time agreed. Any shortfall
accompany each delivery made to CE Tesco CEDC’ form will be emailed to or variation (i.e. missing or additional TPNs)
clothing CEDC. The supplier must make sure the supplier. from the Purchase Order quantity must be
the delivery note is shown on next page: To • To avoid any delays with payment for notified to the Tesco Buyer and Merchandiser
receive an electronic copy of this form please your deliveries, you should make sure so that the Tesco computer system can be
email your request to sksncgi@dhl.com. that your final invoice reflects any modified. Failure to authorise delivery
• Two copies of the delivery note will be variance recorded in the ‘confirmation of variations may lead to refusal of the PO(s)
returned to the driver – one copy will be delivery to CEDC’ form. involved. Product that is not covered by a PO,
kept on site for our records. not on the delivery paperwork or not in
• Any third party delivering goods on
Goods-In computer files, may not
• Without the correct paperwork the behalf of the supplier may also need to
be accepted.
vehicle will not be unloaded. Two copies provide a consignment note, as proof of
will be returned to the driver on delivery, and this must contain the Where more than one vehicle is required to
completion of the delivery, one copy for original suppliers’ details. fulfil the total purchase order quantity you
the carrier and one copy for the supplier. must contact the Tesco Buyer and
• It is advised that any proof of delivery
The remaining copy will be retained at Merchandiser who will raise an additional
documentation be kept for a period of
the Tesco Clothing CED. Purchase Order for the balance of
7 years.
the load.
• Duplicate photocopies will not be
available, so the carrier/supplier must A delivery time slot is for one vehicle. Any
keep this document in a place of safety. additional vehicles used to deliver an order
will require an additional delivery time slot.

Section 21 // Goods In - CE
21: Goods In - CE - Stock Delivery Note Example CE

ONLY
HDC STOCK DELIVERY RECEIPT NOTE

Stock delivery address Invoice address
CDC Tesco Senec TESCO INTERNATIONAL CLOTHING BRAND s.r.o
Prologis Park DC4 Kamenne nam 1/A,
Dialnicna 2 815 61 Bratislava
903 01 Senec
ICO: 36 666 696
email: sksncgi@dhl.com IC DPH: 2022229902
Supplier name, PO currency: 0000121675 TESCO INTL SOURCING LTD (GBP)GBP
Purchase Order Number: 00361318 Receipt Number: 102560801

Bookind Date: 14/04/2011 Verified Date: 12/04/2011 10:08:05 AM
Quantity Ordered: 142 Verified By: MMISAL
Quantity Received: 141
Item Item Description EAN (ITF) Case Size Qty Ordered Qty Received Checked by User
2005106528951 CH RP 8 DI.RIFLE PA ITF 5051903006243 1 142 141 CGAJDUSKO
Total: 142 141
Page 1
Please post this document together with invoice to the following address:
Tesco International Clothing Brand; P.O.BOX 410 - IMPORT; 660 10 BRNO 2; Czech Republic

Section 22 // Depot Delivery Health & Safety - CE
22: Depot Delivery Health & Safety - CE CE

ONLY
SAFETY REQUIREMENTS FOR DRIVERS: • Attention should be paid to warning lights, traffic lights, and
signs.
• Everyone has a responsibility to adhere to the guidelines issued
• Loading Bay doors are equipped with a pair of control lights, one
by Tesco. These can be found on the reverse side of the ‘Supplier
red and one green. The code of operation is:
Delivery Record’ (gatehouse pass) that is handed to every driver
delivering into a Tesco UK DC.
RED Vehicle is currently being worked on.
• You must also adhere to the relevant regulations under the UNDER NO CIRCUMSTANCES MUST THE VEHICLE
HEALTH & SAFETY AT WORK ACT, 1974. ( UK) BE MOVED WHILST THE RED LIGHT IS SHOWING
• ALL drivers MUST wear a ‘High Visibility’ jacket at all times whilst
GREEN Work is completed, vehicle may be moved.
on site. Failure to do so could result in the vehicle not being
allowed on site.
• Drivers should wait in either the Drivers Rest Room or their cabs
• ALL drivers MUST wear ‘Safety Shoes’ whenever they enter the
whilst goods are being unloaded. Drivers can only enter the
warehouse environment, i.e., to witness their pallets being
warehouse if requested to by a member of site staff.
unloaded onto the bay.
• Parking is not allowed on the site at any time apart from
• It is MANDATORY that drivers hand their vehicle cab keys to the
off loading/loading or in the designated parking areas.
clerk at the Goods-In Transport Office. This is to ensure the
• Use of gas cookers in cabs whilst on the Tesco site is prohibited.
vehicle cannot be moved until Tesco DC operations are complete
- the goods in bay door is closed and the green light is • No unauthorised personnel or animals are permitted on site.
illuminated. • Passengers in vehicles may use the site services at the discretion
• Drivers should exercise caution when manoeuvring their vehicles of the Shift Manager.
taking into account pedestrians and other vehicles moving • No children are allowed onto a Tesco site – this prohibits visiting
around the depot. drivers from having children seated in their cabs when making
• The speed limit, as indicated by the signs, must be observed at deliveries to Tesco.
all times. • ALWAYS APPLY THE HANDBRAKE TO BOTH THE TRACTOR AND
TRAILER UNIT WHEN STATIONARY.

Section 23 // CE Delivery Performance Standards
23: CE Delivery Performance Standards CE

ONLY
Debit note for non-compliance consist of: Offloading Failures: Checking Failures:
• Penalty 5% from PO value. • Was the delivery damaged or wet? • Were the cartons or trays the specified
• DC handling fee EUR 8/pallet. • Were the cartons or trays correctly quality and size?
• Re-process costs. presented? • Were the labels and entries correct?
• Were pallets stacked to the right height? • Were the quantity and type of goods
• Were the Pallets correctly stacked, correct to the Tesco Delivery Advice Note
Delivery Performance Standards:
loaded and safe? or Packing List?
When deliveries are received at the Tesco
• Was the load in the correct sequence? • Were there unexpected POs or TPNs?
clothing DC they will be assessed against the
following checklist. • Were the TPN’s mixed in the load • Was the carton sample quantity the
(hanging)? same as shown on the carton labels?
• Were hanging garments secured to rails? • Were the goods correctly bar-coded and
Paperwork Failures:
labelled?
• Has a Delivery Note, or equivalent • Were the cartons staple-free?
• Were hanging garments effectively
information been provided?
bagged, correctly labelled and the label
• Are the Purchase Order number and TPN positioning correct?
numbers on the delivery note the same
• Were there mixed cartons or trays?
as on the expected order details?
• Were the TPNs mixed, in the load
• Was the Delivery Advice Note or packing
(container), or on the pallets?
list filled in correctly?
• Were the barcode labels and swing
tickets correctly presented – bar code
visible and scan-able?

Section 24 // Invoicing - CE
24: Invoicing - CE CE
ONLY
INVOICE REQUIREMENTS: INVOICE REQUIREMENTS: INVOICE REQUIREMENTS:

1. Order Number. • Invoice must have attached a “receiving Tesco International Clothing Brand s.r.o.
2. Supplier company name and address. note” (booking form with received Kamenné nám. 1/A
quantity confirmed by DC Senec, which Bratislava
3. Supplier bank name and address
you receive from DC Senec by email). 815 61
completed with account number in
• Invoice quantity and receiving note Slovak Republic
IBAN form and sort code.
quantity must match. VAT no. SK7020000317
4. Clear description of the goods.
• Ensure that the invoice relates to one
5. Unit price and total invoice value.
purchase order (1 order = 1 receiving note Please send your invoices by post to:
6. Quantity (units/ratio packs). = 1 invoice) invoices that are for multiple Tesco International Clothing Brands:
7. Currency. order or for individual lines of an order
P.O. BOX 410
8. Terms of payment (as agreed can not be processed.
660 10 BRNO 2
with Tesco). Czech Republic
9. Date of invoice (issuing).
10. EU VAT Identification Number (both the Place of delivery (it’s not necessary to
suppliers and the buyers VAT No.). mention whole address on your invoices):
Tesco Senec Distribution Centre
DHL logistics s.r.o.
Dialnicna 2,
90301 Senec,
Slovak Republic

Change Log
CHANGE DATE AMENDS MADE REQUESTED BY

31/08/18 Update fonts/logos/colours. Georgia Parkinson
08/02/19 General amends, Removal of Online Faisal Enam
02/05/19 Amend text on page 18,19,20,21,26,27,28,29 Tamsin Day
07/06/19 Page 5,46 -remove the table, page 8 remove the bullet point “ • The Enam Haque
labels are colour coded for each generic department type.”; amend text
on page 3,50,54; add text on page 14
01/07/19 Amend to Packaging Requirements - Footwear, Transit Packaging - Georgia Parkinson
General Packaging Requirements and update to section 6 title
23/07/19 Page 11 - addition of carton fill text, page 20 - amends to carton Enam Haque
illustrations (w/d/h), page 36-39 - removal of longest/shortest side
label text, page 46 - CE label under punch panel; page 19 - amendment
to dimensions (TRA 4 and TRA 6), page 21 - max height amended to
400mm
10/09/19 Replacement of Booking - UK - Landed page contents Tamsin Day
18/09/19 FSC/PEFC logo addition pgs 11/25, 3ply transition update pg 15 Tamsin Day
Bottom stringers to pallet pgs 53/54 Jo Callan

Transit Manual 02.10.2019

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Transit Manual 02.10.2019

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Tra n sit M a n u a l

F&F C O N F I D E N T I A L SEPTEMBER 2019 - VERSION 7

01: How to Pack 3

01: How to Pack

Transit Manual - September 2019 Page 3

02: Packaging Requirements - Pack Sizes

SINGLE EXAMPLE: CASE PICK EXAMPLE: RATIO EXAMPLE:

SIZE 10 SIZE 10 SIZE 14

Transit Manual - September 2019 Page 4

02: Packaging Requirements - How to Pack

Transit Manual - September 2019 Page 5

02: Packaging Requirements - Folding

A: FLAT B: BOTTOM TO TOP C: ARMS FOLDED IN A ‘V’ D: ARMS FOLDED IN SQUARE

Transit Manual - September 2019 Page 6

02: Packaging Requirements - How to Pack - Hanging

Hanging Ratio = MAXIMUM of 12 Garments.

Product Type Quantity No. of Outer Securing Pack Drop Loop

* All outer shrouds MUST be heat sealed or taped

Transit Manual - September 2019 Page 7

02: Packaging Requirements - How to Pack OFD Boxes

RATIO OFD BOXES: CASE PICK OFD BOXES:

Make sure the pack/carton contains exactly what is shown on the

Transit Manual - September 2019 Page 8

02: Packaging Requirements - Footwear

FOOTWEAR: LADIES FOOTWEAR:

Transit Manual - September 2019 Page 9

02: Packaging Requirements - Footwear

Top View Top View

Transit Manual - September 2019 Page 10

03: Transit Packaging

BOXED: HANGING: ENVIRONMENTAL AWARENESS:

Transit Manual - September 2019 Page 11

03: Transit Packaging - Packaging Specifications

FOB/3RD WAY & LANDED:

• DO use HDPE 20 Micron or LDPE 40 Micron bags for Ratios.

Transit Manual - September 2019 Page 12

03: Transit Packaging - Packaging Specifications

ALL OVER SHROUDING SHOULD STATE THE FOLLOWING

Transit Manual - September 2019 Page 13

03: Packaging Requirements

Transit Manual - September 2019 Page 14

Transit Manual - September 2019 Page 15

Transit Manual - September 2019 Page 16

04: Cartons - Which Carton Should I Use? UK

Transit Manual - September 2019 Page 17

04: Cartons - Ratio UK

Measurements - TRA 1 (mm) Measurements - TRA 2 (mm) Measurements - TRA 3 (mm)

W (width) 400 W (width) 400 W (width) 600

H (height) 250 H (height) 250 H (height) 250

D (depth) 330 D (depth) 500 D (depth) 500

Transit Manual - September 2019 Page 18

04: Cartons - Ratio B/D UK

Measurements - TRA 4 (mm) Measurements - TRA 5 (mm) Measurements - TRA 6 (mm)

W (width) 400 W (width) 400 W (width) 600

H (height) 300 H (height) 300 H (height) 300

D (depth) 330 D (depth) 500 D (depth) 500

PW (perforation width) 350 PW (perforation width) 350 PW (perforation width) 550

Transit Manual - September 2019 Page 19

04: Cartons - Knitwear Specific Cartons - Ratio/BD Ratio/BD Replen UK ONLY

Carton Reference: TRA 7 Ratio: Carton Reference: TRA 8 BD Ratio / BD Replen:

Measurements - TRA 7 (mm) Measurements - TRA 5 (mm)

D (depth) 600 D (depth) 600