New Perspectives Access 2019 | Module 2: SAM Project 1a

Global Human Resources Consultants

IMPORTING TABLES AND MODIFYING TABLES AND TABLE PROPERTIES

GETTING STARTED
 Open the file NP_AC19_2a_FirstLastName_1.accdb, available for download from the
SAM website.

 Save the file as NP_AC19_2a_FirstLastName_2.accdb by changing the “1” to a “2”.

 If you do not see the .accdb file extension in the Save As dialog box, do not type it. The
program will add the file extension for you automatically.

 To complete this SAM Project, you will also need to download and save the following
data files from the SAM website onto your computer:

 Support_AC19_2a_Clients.xlsx

 Support_AC19_2a_Consultants.txt

 Support_AC19_2a_Projects.accdb

 Open the _GradingInfoTable table and ensure that your first and last name is
displayed as the first record in the table. If the table does not contain your name, delete
the file and download a new copy from the SAM website.

PROJECT STEPS
1. Most of the data that you need for the Global Human Resources Consultants database is
currently stored in Excel workbooks. Use the Import Spreadsheet Wizard to import the
data from the Support_AC19_2a_Clients.xlsx support file and append it to the
Client table. Do not analyze the table after importing the data and do not save the
import steps. Open the Client table in Datasheet View. It should look like Figure 1. Close
the Client table.

Figure 1: Updated Client Table

2. More consultants were recently hired to prepare for a projected increase in business.
Use the 'From File' option within the Import & Link group to import the data from the
Support_AC19_2a_Consultants.txt support file and append it to the Consultant
table. Do not analyze the table after importing the data and do not save the import
steps.

3. Consultants work on projects, such as creating websites for internal communication. Use
the 'From Database' option within the Import & Link group to import the table Project
from the Support_AC19_2a_Projects.accdb support file into the database. Do not
save the import steps. Open the Project table in Datasheet View. It should look like
Figure 2. Close the Project table.

Figure 2: New Project Table

New Perspectives Access 2019 | Module 2: SAM Project 1a

4. Open the Consultant table in Design View. Consultants can reside in any country, but
many of the consultants reside in the United States. Change the Default Value property
for the Reside field to USA. Save the change but do not close the table.

5. With the Consultant table open in Design View, set the Caption property as First Name
for the FirstName field and Last Name for the LastName field. Save the changes and
close the table.

6. Open the Client table in Design View. Change the Required property for the ClientName
field to Yes. Save the change to the Client table and then close the table. (Hint:
Because you changed the Required property, the "Data Integrity rules have been
changed" warning message appears. The data is valid, so click No, and continue saving
the table.)

7. Open the Consultant table in Datasheet View. Apply the Currency format to the Salary
field. Save the change but do not close the table.

8. With the Consultant table still open in Datasheet View, move the Salary field so that it
appears immediately after the StartDate field. Add a new field following the Reside field
with the field name SkillCode and the Short Text data type. Save the change and close
the table.

9. Open the Project table in Datasheet View and make the following changes:

a. Resize the Description field so that all field values are completely visible.

b. Add a new field following the Description field with the field name Months and the
Number data type.

Save the changes and close the table.

10. Open the Consultant table in Datasheet View. Delete the Mobile field and save the
change. The Consultant table should look like Figure 3.

Figure 3: Updated Consultant Table

11. With the Consultant table still open in Datasheet View, decrease the number of decimal
places for the Salary field to 0. Save the change and close the table.

12. Open the Project table in Design View and make the following changes to the Months
field:

a. Change the default value to 3.

b. Increase the number of decimal places to 2.

Save the changes and close the table.

13. Open the Project table in Design View and add a new field below the Months field named
ConsultantID with a Number data type. This field will serve as the foreign key field to
allow one record in the Consultant table to link to many records in the Project
table. Save and close the Project table.
New Perspectives Access 2019 | Module 2: SAM Project 1a

14. Open the Relationships window, add the Project table and the Consultant table, and
create a one-to-many relationship between the Consultant and Project tables using the
common ConsultantID field. Enforce referential integrity on the relationship. 

15. With the Relationships window still open, add the Skill table, and create a one-to-many
relationship between the Skill table and Consultant table using the common SkillCode
field. Enforce referential integrity on the relationship. The Relationships window should
look like Figure 4. Save and close the Relationships window.

Figure 4: Final Relationships Window

Save and close any open objects in your database. Compact and repair your database, close it,
and then exit Access. Follow the directions on the SAM website to submit your completed project.