Purchasing (PO-GRPO-A/P Invoice)

Note: You must have an existing business partner as a vendor.

1. Click Purchasing A/P and select Purchase Order.

2. Enter vendor code and press TAB. (Note: A yellow arrow will appear after pressing Tab
key.)

3. Click the cell under Item No. and enter the item no.

4. Click the cell under Quantity and enter the desired quantity. In this example, we will
order 10 pieces of our sample item.
5. After entering the necessary data, click Add.
6. Do not close the Purchase Order window. Switch the Purchase Order window to find
mode by pressing CTRL+F. Enter vendor code and click Find. At this point the Copy To
button should be enabled. Click Copy To and select G. Receipt PO.

7. In this example, we will be receiving a partial delivery. Click 10 under Quantity and
change it to 6.

8. Click Add. A system message will appear, click Yes to continue.

9. On the same window (Goods Receipt PO), enter the same vendor code and press
TAB. At this point, we will be receiving the remaining items. Click Copy From and select
Purchase Orders.
10. Select the necessary PO from the list and click Choose. (Note: In this example, we only
created one PO for the sample vendor.)

11. On the Draw Document Wizard, click Finish.

12. The quantity is now equal to 4 because we already received 6 items earlier. Click Add.

13. The system message will appear again, click Yes to continue.
14. Under Purchasing A/P, select A/P Invoice.

15. Enter vendor code and press TAB.

16. Click Copy From and select Goods Receipt PO.

17. In this example, we will create one invoice for the two GRPOs we created earlier. Hold
CTRL key and select the two GRPOs from the list. Then click Choose.

18. On the Draw Document Wizard, click Finish.

19. The table will have two rows since we have selected two GRPOs.
20. Click the calendar icon in the Posting Date field and set the date to the date today.
21. Set the Due Date to the last day of the month. And click Add.
22. System messages will appear, click Yes to continue.

23. To view the Relationship Map, search the vendor using Purchase Order, Goods Receipt
PO, or A/P Invoice windows. Right-click on any blank part of the window and select
Relationship Map.
 24. The relationship map shows a diagram of the documents we had created earlier.

Outgoing Payments

1. To pay the invoice from the previous example, click Banking, then select Outgoing
Payments. And select Outgoing Payments.

2. Enter vendor code and press TAB. (Note: A yellow arrow will appear after pressing Tab
key.)

3. Select the appropriate invoice: (Note: The document no. of the invoice created in the last
example is 2115.)
4. To select the means of payment, right-click the selected document at click Payment
Means.

5. There are four means of payment: Check, Bank Transfer, Credit Card, and Cash. In this
example, we will use Bank Transfer. Select the G/L Account, enter the Transfer Date
and select the appropriate Primary Form Item. Click Ok to continue.

6. After selecting the means of payment, click Add to save the Outgoing Payments
document. A system message will appear, click Ok to continue.