State of Washington

State Investment Board

invites applications for the position of:

Administrative Assistant III (AA3) -

Investments
SALARY: $37,278.00 - $50,256.00 Annually

OPENING DATE:
11/22/21
 
CLOSING DATE:
Continuous
 
DESCRIPTION:

ABOUT THE WSIB: 

The Washington State
Investment Board (WSIB) is a dedicated global investment management
organization with over $181 billion in assets under management. The WSIB's globally diversified
portfolios are comprised of more than 14,000 holdings across 87 countries on 6 continents and in
45 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk.

The WSIB manages investments for 17 retirement plans for public employees, teachers, school
employees, law enforcement officers, firefighters, and judges. We also manage investments for
several other important public funds that benefit Washington’s industrial insurance program,
colleges and universities, and developmental disability programs. The WSIB’s excellent investment
performance dramatically contributes to the state’s bottom line by earning the lion’s share of money
needed to cover state pension benefits.

To learn more about the WSIB, please visit our website at sib.wa.gov and follow us on LinkedIn. An
overview of benefits of state employment and WSIB specifically can also be found on our website.
 

This position is anticipated to perform work remotely during the COVID-19 pandemic, although
incumbent should be available for onsite work as we have begun our phased reopening of the
office.

We are seeking a qualified candidate to join our Investment Administrative Assistant team,
providing high-level administrative support to the Risk Management & Asset Allocation, Fixed
Income, and Public Equity Units. This is a unique opportunity to contribute to a globally recognized
investment management organization and support our mission to invest with integrity, prudence,
and skill to meet or exceed the financial objectives of those we serve by providing administrative
support to the Investment Division.

 
DUTIES:
 If selected for this opportunity, you will provide support to the Senior Investment Officers and their
teams and report to the Assistant to the Chief Investment Officer. This includes:
Reviewing, editing, proofreading, and formatting presentations and other materials prepared
by investment staff to ensure accuracy of content.
Establishing and maintaining effective office procedures and efficient workflows and
interpreting and applying administrative policies to the work of the units.
Establishing and maintaining effective working relationships with management team, Board
members, stakeholders, investment partners, and other external parties.
Preparing or assisting with drafting reports, letters, and other correspondence and
monitoring information for time sensitive materials.
Coordinating unit operations by managing calendars and scheduling meetings.
Assisting with travel arrangements, including preparation of itineraries and travel expense
reimbursement.
Serving as liaison between SIOs and other staff members by relaying information and
assignments and tracking and monitoring assignments as appropriate.
Serving as records coordinator for the units supported.
Researching and flagging information and supporting data in preparation for meetings,
projects, and presentations.
Coordinating special projects and preparation of comprehensive plans, summaries, and
progress reports.
Assisting in preparing unit materials, including investment recommendations and annual
plans.
Recording, composing, and publishing minutes for committees of the Board.
Following standardized rules of language regarding spelling, punctuation, grammar, word
usage, sentence structure, and composition.
Managing contractual closing process of investments.

 
QUALIFICATIONS:

We are looking for a team member who will be communicative, flexible, resourceful, and
supportive. We are looking for someone who will anticipate needs and bring a collaborative
approach.

Competitive applicants will have:

High school diploma or GED and 3 years of progressively responsible administrative
experience. 
Formal education and/or training in office, secretarial, or administrative occupations
may substitute, year for year, for experience.
Proficiency in Adobe Acrobat and Microsoft Office applications including Word, PowerPoint,
Excel, and Outlook.
Excellent writing, proofreading, and editing skills including style and flow, grammar,
punctuation, and spelling.
The ability to effectively organize and prioritize multiple assignments, sometimes of a
complex nature and/or competing priorities.
The ability to adapt easily to changing business needs.
The ability to respond to difficult, stressful, or sensitive interpersonal situations in ways that
reduce or minimize potential conflict.   
Personal accountability for the quality and timeliness of work. 
Intellectual curiosity in the “how” and “why” things are the way they are and about ways
things can be better.  
Impeccable integrity.
Interpersonal Skills - The ability to work effectively with diverse groups, including teammates,
staff, and professional investment partners from around the world.
The desire to actively contribute to a work environment that embraces diversity and uses
diverse perspectives to enhance the attainment of organizational goals. 

If your experience or qualifications look a little different from what we’ve identified and you think
you can be successful in this position, please address this in your cover letter.
 
SUPPLEMENTAL INFORMATION:

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully
vaccinated.  Your vaccine status will be verified at New Employee Orientation.  Please reach out to
the HR@sib.wa.gov if you need information on medical or religious accommodation.
 
BACKGROUND CHECK:
Prior to a new hire, a background check including education verification, credit check, and
criminal record history will be conducted. Information from the background check will not
necessarily preclude employment but will be considered in determining applicant’s
suitability and competence to perform in the position.
 
AT THE WSIB...
You’ll experience true work-life balance and talented, passionate co-workers focused on
maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a
respected institutional investor and thought leader in its industry and we value diverse perspectives
and life experiences. The WSIB is supportive of an H1B Sponsorship.
 
The WSIB is an equal opportunity employer. Women, racial and ethnic minorities, persons of
disability, persons over 40 years of age, veterans, military spouses or people with military status,
and people of all sexual orientations and gender identities are encouraged to apply.
 
The WSIB is committed to the full inclusion of all qualified individuals. As part of this commitment,
the WSIB will ensure that persons with disabilities are provided reasonable accommodations. If
reasonable accommodation is needed to participate in the job application or interview process, to
perform essential job functions, and/or to receive other benefits and privileges of employment,
please contact HR@sib.wa.gov.

Administrative Assistant III (AA3) - Investments Supplemental Questionnaire

 
* 1. At this time, this position predominantly works from home. What key skills and abilities do
you have that will enable you to be successful early in this role while working mostly from
home?

* 2. Please share your experience supporting multiple teams with administrative

support/services.

* 3. How do you organize yourself to new work and roles?

* 4. Please share your experience accomplishing a challenging task with a diverse group of
people.

* Required Question