AQAR - Metric-Wise Guidelines

Metric-wise Guidelines
SN Title Document Nature Source Remarks
Documents Required for Verification: 1. COE

1.List of programs
2. Academic Office
1.1.2 Percentage of Programmes where  List of programs - syllabus
2.Signed by the Principal.
revision - carried out - during the years -
syllabus revision was carried out during
signed by the Principal.
3.Academic Council / BOS
the last five years
 Approved Minutes of relevant meetings
Academic Council / BOS meetings
 Highlighting the specific agenda 4.20% or more changes is
item relevant to the metric year wise. mandatory
Acceptable: (We may consider AC minutes if

the BOS minutes does not contain
 If the number of courses in a specific agenda with course
which content is changed in a given name)
programme to the extent of 20 % or more it
should be considered as “change in syllabus”
 If the syllabus is changed more
than once in a program during the
assessment period then it should be counted
as one change.

Average percentage of courses having 1.Syllabus copy
focus on employability / entrepreneur- 2. Academic Office
1.1.3  Syllabus copy of the courses
ship / skill development offered by the 2.Highlighting the focus.
highlighting the focus on employability/
institution during the last five years
entrepreneurship/ skill development along
3.Mapping to E / E / SD
with their course outcomes.
 Provide mapping of the courses 4.Don’t list the courses not
to employability / entrepreneurship / skill leading to E / E / SD
development

Percentage of new courses introduced of 1.List of new courses
the total number of courses across all 2. Academic Office
1.2.1  List of new courses introduced
programs offered during the last five 2.Certified by Principal
program-wise during the year - certified by
years
the Principal.
3.Minutes of AC / BOS
 Minutes of relevant Academic highlighting the name
Council / BOS meetings highlighting the
name of the new courses introduced 4.Don’t show the course which
got name changed without
substantial content change
Acceptable:
 Refer the Glossary in the manual

to understand the terminologies: COURSE,
PROGRAM

Percentage of Programmes in which 1.List of programme
Choice Based Credit System (CBCS) / 2. Academic Office
1.2.2  List of programs in which CBCS
elective course system has been 2.CBCS / Elective Implemented
/ Elective course system implemented in the
implemented (Data for the latest
last completed academic year certified by the
completed academic year) 3.Certified by Principal
Principal.
 Minutes of relevant Academic 4.Minutes of AC / BOS
Council / BOS meetings highlighting the highlighting the document
relevant documents to this metric.
 Structure of the program clearly 5.Scheme / Structure of the
indicating courses, credits/Electives as program clearly indicating
approved by the competent board. courses, credits/Electives
Acceptable:
 Either CBCS or
 Either CBCS or Elective or both Elective or both can be
can be considered considered
 If CBCS, course structure  If CBCS,
(scheme) along with credit details to be course structure (scheme)
given. along with credit details to
 If elective, list of elective offered be given.
for the program to be given  If elective, list
 If both, CBCS details alone is of elective offered for the
sufficient. program to be given
 If both, CBCS
details alone is sufficient.

Number of value-added courses for 1.List of VAC
imparting transferable and life skills 2. Academic Office
1.3.2  List of value added courses
offered during last five years 2.Outside of curriculum
which are optional and offered outside the
curriculum of the programs signed by 3.Certified by Principal
appropriate authority.
 Brochure and Course content or 4. Brochure and Course content
syllabus along with course outcome of or syllabus
Value added courses offered.
5.At least 30 contact hours
Acceptable:
 Courses of varying durations (of  Don’t include:

at least 30 contact hours), that are optional,
- Online courses not
and offered outside the curriculum that
offered
adds value to the holistic development of
the students - Value added courses
not offered

Average Percentage of students enrolled 1.List of enrolled students
in the courses under 1.3.2 above (value- 2. Academic Office
1.3.3  List of enrolled students in such
added courses) 2.For DVV certificates of
courses
randomly selected students
Acceptable:
3. Attendance sheets of selected
 The DVV partner may ask for courses.
certificates of randomly selected students
enrolled in such courses and attendance
sheets of selected courses.

Percentage of students undertaking field 2. Academic Office
1.3.4 projects/ internships / student projects  List of students undertaking the
(Data for the latest completed academic field projects/ internships / student projects
year) program-wise in the last completed
academic year along with the details of title,
place of work etc.
 Internship completion
certificate from the organization where
internship was completed along with the
duration.
 Report of the field visit /
sample photographs of the field visit /
permission letter will be considered.
 Reports of students projects.
Acceptable:
 Only current year (latest

completed Academic Year) data to be
considered
 One student involved in multiple
Field works and/or internship and/or
student projects should be counted as one.
 Internship completion
certificate given to the students by the host
organisation will be asked during DVV
process with specific student list.
 In case field visit, course
content of field visit and its report will be
asked during the DVV process.
 Title page of Project Report in
case of student’s projects of selected students
will be asked during the DVV process.

Deals with type of stakeholder
1.4.1 Structured feedback for design and
2. Academic Office
review of syllabus ( semester wise / year  Sample Filled in feedback
wise) is obtained from forms from the stakeholders to be provided.
1) Students, Acceptable:
2) Teachers,
3) Employers,
 The feedback concerned with
4)Alumni
curriculum development only can be
considered
Options:
 Only filled-in feedback report
A. All 4 of the above will be considered
B. Any 3 of the above  In case of selecting A, B, C or D
provides three filled forms from each
C. Any 2 of the above
category
D. Any 1 of the above
 The DVV partner may ask for
E. None of the above Opt one filled in forms of randomly selected
stakeholders

Deals with levels of analysis &
The feedback system (with reference to 2. Academic Office ATR
1.4.2  Stakeholder feedback analysis
metric 1.4.1) of the Institution comprises
report signed by the competent authority to
of the following: not related to design and review
be provided.
of syllabus will not be
A. Feedback collected, analysed and  Department wise Action taken considered
action taken and report made available on Report on feedback signed by the competent
website ???? authority
Acceptable:
Feedback collected, analysed and action
taken  Feedback reports should be
hosted in the institutional website.
C. Feedback collected and analysed  Provide links which directly

D. Feedback collected lead to reports on the items listed in the
chosen option.
B. Feedback not obtained

Average Enrolment percentage 2. Academic Office
2.1.1  List containing the number of
(Average of last five years) applications received - programs-wise
signed by competent authority.
 Document relating to sanction
of intake approved by competent authority.
 Letter(s) to / from affiliating
university indicating the sanctioned and
admitted seats for each program ( Not
applicable to stand alone institutions)
Acceptable:
 Sanctioned admission strength

in each program vs against the number of
applications received for each program.
 During the DVV process,
verification of the data for any selected
program may be sought.
 Documents relating to sanction
of intake from concerned competent
authorities.

Average percentage of seats filled 2. Academic Office
2.1.2  Copy of letter issued by state
against reserved categories (SC, ST, govt. or Central Government Indicating the
OBC, Divyangjan, etc. as per applicable reserved categories to be considered as per
reservation policy ) during the last five the state rule (Translated copy in English to
years ( exclusive of supernumerary be provided as applicable)
seats)
 Final admission list indicating
the category as published by the HEI and
signed by competent authority
 Admission extract submitted to
the state OBC, SC and ST cell every year
signed by the principal.
 Number of seats year
earmarked for the reserved categories

Acceptable:
 Include only those reserved

categories as specified by State/central
Government orders for admission.
 Only those seats filled against
the quota should be counted here.
 Letter(s) to / from affiliating
university indicating the sanctioned and
admitted seats in various reserved
categories for each program ( Not
applicable to stand alone institutions)

Ratio of students to mentor for 2. Academic Office
2.3.3  Copy of circular pertaining the
academic and other related issues (Data details of mentor and their allotted mentees
for the latest completed academic year )
 Approved Mentor list as
announced by the HEI
 In addition, issues raised and
resolved in the mentor system has to be
attached mentor-wise
Acceptable:
 Only full-time teachers can be

considered as mentors.

Average percentage of full time 2. Academic Office
2.4.2
teachers with Ph.D. / D.M. / M.Ch. /
 List of faculties having Ph.D /
D.N.B Superspeciality / D.Sc. /D.Litt.
D.Sc. / D.Litt. along with particulars of
during the last five years
degree awarding university, subject and the
year of award.
Acceptable:
 Mention number of full-time

teachers with Ph.D / D.Sc. / D.Litt. year
wise irrespective of the year of award
 if the data is large, Ph.D
certificates of selected faculty will be asked
during DVV clarification stage

Latest completed academic year
Average teaching experience of full 2. Academic Office
2.4.3  List of faculties along with
time teachers in the same institution particulars of the date of Appointment in
(Data for the latest completed academic the HEI and years of his /her experience in
year in number of years) the institution.
Acceptable:
 Experience certificate/
appointment order of selected faculty will
be asked during DVV clarification stage if
the data is large.

Average number of days from the date 2. Academic Office
2.5.1  Reports from Controller of
of last semester-end/ year-end Examination (COE) mentioning the name of
examination till the declaration of the program, end date of the examination and
results during the last five years date of announcement of the results along
with the number of days elapsed, for all the
programs for each year of the assessment
period each year of the assessment period
Acceptable:
 Documentary evidence of
academic sessions / academic year planner
signed by competent authority
 In case of semester system, take
the average of days of two semesters in a
year.

Average percentage of student 2. Academic Office
2.5.2  Minutes of the grievance cell /
complaints/grievances about evaluation
relevant body
against total number appeared in the
examinations during the last five
years(Revaluation applications to be  The Number of students who
considered) have applied for revaluation / re-totaling
program wise and the total certified by
Principal / Controller of Examinations year-
wise for the assessment period.
Acceptable:
 One student to be counted only

once in a year irrespective of the number of
papers /courses for which he/she has applied.

Pass percentage of students (Data for the 2. Academic Office
2.6.3  Annual report of COE
latest completed academic year)
highlighting pass percentage of students
 Certified report from Controller
Examination indicating pass percentage of
students of the final year (final semester)
eligible for the degree program-wise
Acceptable:
 Only current final year (latest

completed academic year) students’ data of
all programs to be considered.
 Copy of the letter regarding the
students appeared and passed in the final
year examination sent to the Affiliating
University to be provided. (Not applicable to
stand alone institutions)

The institution provides seed money to 2. Academic Office
3.1.2  List of faculty who have been
its teachers for research (Average per
awarded seed money for research along
year)
with the title of the project, duration and
amount year-wise.
 Sanction letters of award of
seed money to the teachers is mandatory.
 Audited Income-Expenditure
statement highlighting the relevant
expenditure counter signed by the Principal
indicating seed money provided and utilized.
Acceptable:
 In case of large data, the DVV

will ask for valid document for specific list
of teachers
 Only formal research project
seed money will be considered

Percentage of teachers awarded 2. Academic Office
3.1.3 national / international fellowship for  E-Copies of the award letters of
advanced studies/research during the last the teachers.
five years  List of teachers who have
received the awards along with the nature of
award, the awarding agency etc.
Acceptable:
 Documents for all awards are

compulsory

Grants received from Government and 2. Academic Office
3.2.1  List of grants for research
non- governmental agencies for research
projects received during the last five years
projects, endowments, Chairs in the
along with the nature of award, the
institution during the last five years (INR
awarding agency and the amount.
in Lakhs)
 E-copies of the letters of award
for research projects sponsored by
Government and non-government sources
Acceptable:
 Sanction letter of grants by the

funding agency is mandatory to support the
claim.
 The duration of the grant period
to be aligned with the assessment period.

 Percentage of teachers 2. Academic Office
3.2.2 having research projects during the  List of teachers along with the
last five years title of the project, the awarding agency,
duration of the project and the amount
during the assessment period.
Acceptable:
 Sanctioned letter by the funding

agency indicating the name of the awardee
and the duration.
 The duration of the grant period
to be aligned with the assessment period.
 Data shown here has to match
with the data given 3.2.1

Percentage of teachers recognised as 2. Academic Office
3.2.3  e-copies of letters from the
research guides
University indicating the name of the Guide
/ co-guide recognized
 Data pertaining to only teachers
of the Institution during the assessment
period
Acceptable:
 Teachers recognised as guides

as on present date should be considered
 If the Data is large, the DVV
will seek for the Guide ship letters of
Specific list of Teachers during DVV
clarification

Average percentage of departments 2. Academic Office
3.2.4.  Department wise list of
having Research projects funded by
government and non- government projects indicating title of the funded
agencies during the last five years project, Name of the teacher, the amount and
the funding agency during the last five years.
Acceptable:
 Data provided in this metric to

match with that of 3.2.1 and 3.2.2

Number of workshops/seminars 2. Academic Office
3.3.2  Detailed report for each
conducted on Research Methodology,
Intellectual Property Rights (IPR), program.
entrepreneurship and skills development  Brochure/Geo tagged
during the last five years Photograph with date and captions;
 Title of the workshops /
seminars conducted.
 Details of resource persons.
Acceptable:
 Only activities with a bearing
on
- Research Methodology,
- Intellectual Property Rights (IPR),
- entrepreneurship and
- skills development to be considered
here.
Not Acceptable:

3.4.1 The Institution ensures implementation of Documents Required for Verification: 1. COE
its stated Code of Ethics for research
2. Academic Office
through the following:  Copy of the syllabus of the
research methodology course work.
1. Inclusion of research ethics in the
research methodology course work  Constitution of the ethics
2. Presence of Ethics committee committee and its proceedings approved by
the appropriate body.
3. Plagiarism check through software
 Constitution of research
4. Research Advisory Committee advisory committee and its proceedings
approved by the appropriate body.
Options:  Bills of purchase of plagiarism
check software in the name of the HEI.
A. All of the above
Acceptable:
B. 3 of the above
C. 2 of the above  Provide web link on the
D. 1 of the above institutional website which should lead to the
landing page where Code of Ethics for
E. None of the above research is hosted.
 Report of research content
checked through licensed plagiarism check
software.
Not Acceptable:
 If the link leads only to the

home page, the claim will not be considered.

Number of Ph.D’s registered per teacher 2. Academic Office
3.4.2  List of faculty along with the
(as per the data given w.r.t recognized
Ph.D guides/ supervisors provided at names of the research scholars during the
3.2.3 metric) during the last five years assessment period.
 Copy of the letter received / sent
to the affiliating University regarding
registration of students in the institution.
 Copy of the joining letter(s) of
Ph.D. students joining in the institution along
with the copy of the proceedings of Vice
Chancellor for admission into Ph.D.
Acceptable:
 Document of registration of the

research scholar indicating the guide’s name
from the HEI.
 If data is large, randomly
selected research scholars document from
the HEI will be sought during the DVV
process. Copies of all students are
mandatory.
Not Acceptable:
 Registrations outside the

assessment period not to be included.

Number of research papers per teacher 2. Academic Office
3.4.3  The HEI should provide the link
in the Journals notified on UGC website
landing to the paper/article.
 The HEI should provide the link
to the journal website.
 The HEI should provide
screenshots of research articles clearly
showing the title of the article, affiliation,
name of the journal, year and authors name
if the links and DOI number are not
available.
 The HEI should indicate in the
data template against each paper about the
presence of the paper in the UGC CARE
list/Scopus/Web of Science/other clearly.
Acceptable:
 Publication of the authors with

Institution affiliation will be considered for
assessment years only.
Not Acceptable:
 Incomplete entries will not be

considered.
 If details given are not complete
with the links/screenshot, the respective
publication will not be considered.

Number of books and chapters in edited 2. Academic Office
3.4.4  e-copy of the Cover page,
volumes / books published per teacher
content page and first page of the
publication indicating ISBN number and
year of publication for books/chapters and
conference proceedings.
 Web-link of research papers by
title, author, Department/ School/ Division/
Centre/ Unit/ Cell, name and year of
publication
Acceptable:
 Books with ISBN number only

would be considered
 Details of selected publications
would be sought during the DVV
clarification process, if the data is large
Not Acceptable:
 Publication claimed under 3.4.5

not to be included in this metric.
 Publications without Institution
affiliates / outside assessment period not to
be included.

Bibliometrics of the publications during  Total number of Citations in 2. Academic Office
3.4.5
the last five years based on average Scopus in 5 years
Citation index in Scopus/ Web of  Total number of Citations in Web
Science/ PubMed of Science in 5 years
 Total number of Publications in
Scopus in 5 years
 Total number of Publications in
Web of Science in 5 years
 Data Requirements for last five
years:
 Title of the paper
 Name of the author
 Title of the journal
 Year of publication
 Citation Index

Acceptable:
 The data for this metric will be

fetched by INFLIBNET directly
 The HEI can seek clarification
for the data given by INFLIBNET through
the portal only.
Not Acceptable:


Bibliometrics of the publications during  2. Academic Office
3.4.6
the last five years based on Scopus/ Web
of Science – h-index of the Institution Acceptable:
 The data for this metrics will be

fetched by INFLIBNET directly
 The HEI can seek clarification
for the data given by INFLIBNET through
the portal only.
Not Acceptable:

2. Academic Office
3.5.1 Revenue generated from consultancy  Audited statements of accounts
and corporate training during the last indicating the revenue generated through
five years (INR in Lakhs) consultancy and corporate training.
 CA certified copy attested by
head of the institute
 Letter from the beneficiary of
consultancy / corporate training along with
details of the consultancy fee.
Acceptable:
 Amount generated through

consultancy / corporate training work alone
has to be considered here.
Not Acceptable:
 Revenue generated by testing

services / for use of facilities of the
institution not to be included.
 Grants received for research
projects not to be included.
 Consultancy fee from any sister
institution / same trust not to be considered.

Total amount spent on developing 2. Academic Office
3.5.2  Audited statement highlighting
facilities, training teachers and staff for the items on expenditure on developing
undertaking consultancy during the last facilities, training teachers and staff for
five years undertaking consultancy year wise.
 CA certified copy attested by
the Head of the Institution for all the years
during the assessment period.
Acceptable:
Not Acceptable:
 Training of teachers other than

the consultancy / corporate training are not
to be considered.

Number of awards and recognition 2. Academic Office
3.6.2  e-copy of the award letters
received by the Institution, its teachers
and students for extension activities  Any supporting document in
from Government / Government relevance to the metric
recognised bodies during last five years Acceptable:
 Awards to the institution /

teachers / students for extension activities
only need to be considered.
Not Acceptable:
 Awards claimed in 3.1.2 and

3.1.3 will not be considered here.
 Award that are local in nature
not to be considered. For Ex: Avoid awards
from urban local bodies / Panchayat etc.

Number of extension and outreach
2. Academic Office
3.6.3 programs conducted by the institution  Geo tagged Photographs and any
through NSS/NCC/Red cross/YRC etc., other supporting document of relevance
during the last five years ( including should have proper captions and dates.
Government initiated programs such as  Detailed report for each
Swachh Bharat, Aids Awareness, Gender extension and outreach program to be made
Issue, etc. and those organised in available, with specific mention of number
collaboration with industry, community of students participated and collaborating
and NGOs) agency.
Acceptable:
 Can be supplemented with

Newspaper reports of events.
 The aspect of education, which
emphasizes neighborhood services. These
are often integrated with curricula as
extended opportunities intended to help,
serve, reflect and learn. The curriculum-
extension interface has educational values,
especially in rural India.
Not Acceptable:

Average percentage of students
2. Academic Office
3.6.4 participating in extension activities  Detailed report for each program
listed at 3.6.3 above during the last five extension and outreach program to be made
years available, with specific mention of number
of students participated and collaborating
agency
 Photographs or any supporting
document of relevance should have proper
captions and dates
Acceptable:
 During the DVV process, HEI

may be asked for student attendance,
documents / certificates for selected
extension activities.
Not Acceptable:


Number of Collaborative activities per 2. Academic Office
3.7.1  Copies of collaboration related
year for research/ faculty exchange/
documents indicating the nature of
student exchange/ internship/ on –the-job
collaboration and activities year-wise
training/ project work
 The HEI should provide the
summary of the collaboration indicating start
date, end date, nature of collaboration etc.
 List of year wise activities and
exchange should be provided.
Acceptable:
 The Collaboration should be

valid for the assessment period.
 The collaboration activities of
research/ faculty exchange/ student
exchange/ internship/ on –the-job training/
project work should be facilitated through
the mentioned Collaboration only.
Not Acceptable:
 Activities mentioned under 3.6.3

and 3.7.2 not to be included here.
 Collaborations with the sister
institutions under the same Trust not to be
included.

Number of functional MoUs with
2. Academic Office
3.7.2 institutions of national, international  List of activities conducted
importance, other universities, industries, under each MoU along with dates of starting
corporate houses etc. during the last five and completion year-wise signed by both
years (only functional MoUs with parties.
ongoing activities to be considered)  e-copy of the MOUs with other
institutions.
 The HEI should provide the
summary of the collaboration indicating start
date, end date, nature of collaboration etc.
 List of year wise activities and
exchange should be provided
Acceptable:
 The MoU should be functional

during the assessment period
 If the MoU is for three years viz
2011-2013, it shall be counted only once.
 At least one activity should have
been conducted under an MOU during the
assessment period to qualify as a functional
MOU with institutions.
Not Acceptable:
 MOU’s with the sister

institutions under the same Trust not to be
included.

Percentage of classrooms and seminar 2. Academic Office
4.1.3  Geo-tagged photographs of class
halls with ICT – enabled facilities such as
rooms /seminar halls with ICT enabled
smart-class, LMS, etc. (Data for the latest
facilities
completed academic year)
Acceptable:
 Only classrooms and seminar

halls with ICT enabled facilities to be
considered here.
Not Acceptable:
 Labs and workshops with ICT

facility not to be considered.

Average percentage of expenditure for 2. Academic Office
4.1.4  Provide the consolidated fund
infrastructure augmentation excluding
allocation towards infrastructure
salary during the last five years (INR in
augmentation facilities duly certified by the
Lakhs)
Head of the Institution.
 Highlight the relevant items in
the audited income and expenditure
statement duly certified by CA.
Acceptable:
 Focus of this metric is on

infrastructure augmentation only.
Not Acceptable:
 Avoid recurring expenditure on

laboratory, expenditure on maintenance of
infrastructure and acquisition of books and
journals under this metric.

Institution has access to the following:
2. Academic Office
4.2.2  e-copy of the letter of
subscription /member ship in the name of
1. e-journals
HEI.
2. e-ShodhSindhu
3. Shodhganga Membership  Screenshots of the facilities
4. e-books claimed with the name of HEI.
5. Databases  Specific details in respect of e-
6. Remote access to e- resources resources selected.
Options: Acceptable:
 Ensure that the letter of

A. Any 4 or more of the above
subscription contains complete details
B. Any 3 of the above
C. Any 2 of the above  Provide a link in the institutional
D. Any 1 of the above website for the selected options for
E. None of the above verification by DVV.
Not Acceptable:
 Soft copy of printed books

cannot be accepted as e- books.

Average annual expenditure for purchase
of books/ e-books and subscription to 2. Academic Office
4.2.3  Provide consolidated extract of
journals/e- journals during the last five
expenditure for purchase of books and
years (INR in Lakhs)
journals for the last five years duly attested
by Head of the Institution and CA.
 Audited Income/Expenditure
statement highlighting the expenditure for
purchase of books and journals.
Acceptable:

Not Acceptable:


Percentage per day usage of library by 2. Academic Office
4.2.4  Certified e-copy of the ledger for
teachers and students ( foot falls and login
footfalls for 5 days.
data for online access)
 Certified screenshots of the data
for the same 5 days for online access.
Acceptable:
 During DVV clarification

process library log-book entries and data for
online access for randomly selected five days
will be asked during the assessment period.
Not Acceptable:

4.3.3 Documents Required for Verification: 1. COE

Bandwidth of internet connection in the
Institution 2. Academic Office
 Bills for any one month/one
quarter of the last completed academic year
Options:
indicating internet connection plan, speed
A. ≥50MBPS
and bandwidth and the HEI’s name.
B. 35 MBPS - 50MBPS
 e-copy of document of
C. 20 MBPS - 35MBPS agreement with the service provider.
D. 5 MBPS - 20MBPS Acceptable:
E. <5MBPS
 Only leased line connectivity in
the name of the HEI will be considered.
Not Acceptable:
 Snap shot of speed test for

wifi/internet facility will not be considered
 Broadband connections will not
be considered.

Institution has Facilities for e-content
development Facilities available for e- 2. Academic Office
4.3.4  Geo tagged photographs of
content development : Media Centre, Audio Visual Centre etc.,
1. Media centre  Purchase bills for Lecture
2. Audio visualcentre, Capturing System, composing Equipments,
3. Lecture Capturing System(LCS) and software’s for editing.
4. Mixing equipments and softwares for  Audited income expenditure
editing statement highlighting the relevant
expenditure.
Options:
Acceptable:
A. All four of the above
B. Any three of the above  List of e-content developed by
C. Any two of the above the HEI.
D. Any one of the above  For large data, DVV will seek
E. None of the above the link to the e- content from the provided
list.
Not Acceptable:


Average percentage expenditure incurred
on maintenance of physical facilities and 2. Academic Office
4.4.1  Provide audited income and
academic support facilities excluding
expenditure statement highlighting the items
salary component, during the last five
of expenditure incurred on Maintenance of
years
physical facilities and academic support
facilities duly certified by Head of the
Institution and CA.
Acceptable:
 Focus of this metric is only on

the maintenance of physical and academic
support facilities.
Not Acceptable:
 Mere statement of last five years

data on the metric without audited statement
will not be considered.

Average percentage of students benefited
by scholarships and freeships provided by 2. Academic Office
5.1.1.  Upload sanction letter of
the Government during the last five years scholarship.
 Year-wise list of beneficiary
students in each scheme.
Acceptable:
 Only Government Scholarships

(both state and central)
 For large data, the DVV will ask
documents for randomly selected students in
specific schemes.
Not Acceptable:


by scholarships, freeships, etc. provided 2. Academic Office
5.1.2  Upload policy document of the
by the institution and non-government
HEI for award of scholarships and freeships.
agencies during the last five years
 Year wise list of students
benefitted along with the contributing
agency.
 Copies of award of freeships,
scholarships.
Acceptable:
 Audited Statement showing the

expenditure on scholarships / freeships etc
from Institution / non- government agency.
 The details to be highlighted in
audited income expenditure statement
 For large data, the DVV will ask
documents for specific no of students in
specific schemes.
Not Acceptable:


Following Capacity development and
skills enhancement activities are 2. Academic Office
5.1.3  Web-link to particular
organised for improving students
program/scheme mentioned in the metric on
capability
HEI’s website.
1. Softskills  Copy of circular / brochure /
2. Language and communication skills report of the event
3. Life skills (Yoga, physical fitness,  Photographs with date and
health andhygiene) caption for each scheme or event.
4. Awareness of trends in technology
 List of programs conducted and
Options: the number of students enrolled for each of
the events along with resource person
A. All of the above Acceptable:
B. 3 of the above
C. 2 of the above  Consider all the students who
D. 1of the above have enrolled for various activities.
E. None of the above
 DVV can seek the documents
regarding the attendance and certificates for
the selected list of programs/students
enrolled in the specified initiatives
Not Acceptable:
 Mere circulars and student list

will not be accepted.

by guidance for competitive examinations 2. Academic Office
5.1.4  Copy of circular/brochure of
and career counselling offered by the report along with photograph with caption
institution during the last five years and date such programs along with the
details of the resource persons.
 Year-wise list of students
attending each of these schemes signed by
competent authority
Acceptable:
 “Students benefited” refers to

students enrolled / attending the said
programs.
 DVV can seek the documents
regarding the attendance and certificates for
the selected list of students enrolled in
specified events.
Not Acceptable:


The institution adopts the following for
redressal of student grievances including 2. Academic Office
5.1.5  Minutes of the meetings of
sexual harassment and ragging cases
student grievances as per the metric
1. Implementation of guidelines of  Proof of constitution of
statutory/regulatory bodies Committee such as Internal Complaints /
2. Organisation wide awareness and Grievances Committee including sexual
undertakings on policies with zero harassment and ragging cases formation as
tolerance per UGC regulation.
3. Mechanisms for submission of Acceptable:
online/offline students’ grievances
4. Timely redressal of the grievances  Minutes of the meetings / Report
through appropriate committees of the grievance from the concerned
committee is essential.
Options:
 The mechanism of redressal
A. All of the above should be available as document and should
B. 4 of the above be hosted in the HEI’s Website. The link of
C. 3 of the above the same shall be provided to validate the
D. 1 of the above claims.
E. None of the above Not Acceptable:


Average percentage of placement of
outgoing students during the last five 2. Academic Office
5.2.1  List of students placed along
years with placement details such as name of the
company, compensation, etc year wise
Acceptable:
 The placements through HEI

placement drive and through pool campus
interviews / recruitment drives at other
colleges can also be considered
 If the data is large, DVV partner
will ask for the appointment orders of the
selected students
Not Acceptable:
 Without the appointment orders

or Offer letters the claims will not be
considered
 If same student have multiple
offers it has to be counted once only.

Percentage of student progression to
higher education (previous graduating 2. Academic Office
5.2.2  Upload supporting data for
batch)
students who have joined for higher
education in prescribed format for the latest
graduating batch
Acceptable:
 Proof like admission letters or

identity cards for selected students
progressing to higher education will be asked
by DVV partner.
Not Acceptable:
 Claims will not be considered

without proper proofs.
 Appearing / Passing of
competitive exams for higher education
cannot be considered as progression to
higher education.

Average percentage of students qualifying
in state/ national/ international level 2. Academic Office
5.2.3  List of students qualified year-
examinations (eg:
wise under each head.
IIT/JAM/NET/SLET/GATE/
GMAT/CAT/ GRE/TOEFL/Civil  Qualifying Certificates of the
Services/State government examinations students taking the examination year wise
etc.) under each category
Acceptable:
Not Acceptable:
 In absence of certificate, the

claim will not be considered.
 Exams conducted for job
recruitments other than the examinations
conducted by State/Central Government not
to be included/considered.

Number of awards / medals for
2. Academic Office
5.3.1 outstanding performance in sports /  e-copies of award letters and
cultural activities at inter-university / certificates.
state /national / international events
Acceptable:
(award for a team event should be
counted as one)
 Only inter-university/ state /
national or international achievements will
be considered.
 Participation in Republic Day
Parade at Rajpath New Delhi by NCC
candidates may be considered.
 Award for a team event should
be counted as one.
Not Acceptable:
 Participation/appreciation
certificates at the regional/local /institutional
levels should be avoided.
 Awards from intra or inter
institutions will not be considered.

Average number of sports and cultural
events / competitions organised by the 2. Academic Office
5.3.3  Report of the events along with
institution per year
photographs appropriately dated and
captioned year-wise.
 Copy of circular/brochure
indicating such kind of activities
 List of students participated in
different events year wise.
Acceptable:
 All activities conducted under an

event will be counted as one event.
 Only the events organised by the
institution need to be considered
Not Acceptable:
 Events cannot be split into

activities

Alumni financial contribution during the 2. Academic Office
5.4.2  Annual audited statements of
last five years (in INR)
accounts of HEI highlighting Alumni
contribution duly certified by Chartered
Options:
Accountant.
A. ≥ 15Lakhs  List of alumnus/alumni with the
B. 10Lakhs - 15 Lakhs amount contributed year wise.
C. 5 Lakhs - 10Lakhs Acceptable:
D. 2 Lakhs - 5Lakhs
E. <2Lakhs 
Not Acceptable:
 Mere list indicating the

contribution will not be considered.
 Amount contributed towards
Alumni Association or in any kind to the
HEI not to be Included/ considered.
SN? Title Document Nature Source Remarks

Implementation of e-governance in areas
of operation: 2. Academic Office
 Institutional expenditure
statements for the heads of e- governance
1. Administration
implementation reflected in the audited
2. Finance and Accounts
statement.
3. Student Admission and Support
4. Examination  ERP Document
 Screen shots of user interfaces of
Options: each module reflecting the name of the HEI.
A. All of the above  Annual e-governance report
B. Any three of the above approved by Governing Council.
C. Any two of the above  Policy document on e-
D. Any one of the above governance.
Acceptable:
 Bills for the expenditure on

implementation of e- governance in the areas
of operation.
Not Acceptable:-


Average percentage of teachers provided 2. Academic Office
6.3.2
with financial support to attend
 Policy document on providing
conferences / workshops and towards
financial support to teachers
membership fee of professional bodies
 e-copy of letter/s indicating
financial assistance to teachers and list of
teachers receiving financial support year
wise under each head.
 Audited statement of account
highlighting the financial support to teachers
to attend conferences/workshops and
towards membership fee for professional
bodies.
Acceptable:
 If the data is large documents

related to specific teachers will be asked
during DVV clarification
Not Acceptable:
 Without proof of payment on

financial support for faculty development,
mere name-list of the faculty will not
considered.
 Mere cash vouchers for payment
will not be considered

Average number of professional
6.3.3 development / administrative training 2. Academic Office
 List of professional development
programs organized by the Institution for
/ administrative training programs organized
teaching and non teaching staff during the
by the institution
last five years
 Brochures and Reports year-
wise
 List of participants in each
programme
 Photographs with date and
caption to be provided
 Annual reports highlighting the
programmes conducted by the HEI.
Acceptable:
 DVV partner may ask for

participation certificates and attendance of
selected programs.
Not Acceptable:
 Seminars / invited talks cannot

be included in this metric.

6.3.4 Average percentage of teachers
2. Academic Office
undergoing online / face-to-face Faculty  Refresher course/Faculty
Development Programmes during the last Orientation or other programmes as per UGC
five years / AICTE stipulated period participated year
wise.
Professional Development Programmes,
 e-copy of the certificates of the
Orientation / Induction Programmes,
program attended by teachers.
Refresher Course, Short Term Course
etc.,  List of participating teachers as
per the prescribed format year-wise during
the last five years.
 Annual reports highlighting the
programmes undertaken by the teachers
Acceptable:
 One teacher attending one or

more professional development Program in a
year to be counted as one only.
 If the data is large documents
related to specific teachers will be asked
during DVV clarification.
Not Acceptable:
 Attending seminars / invited

talks not to be considered.
 Programs of duration less than
those stipulated by UGC / AICTE will not be
considered.

 Funds / Grants received
2. Academic Office
6.4.2 from non-government bodies,  Annual audited statements of
individuals, philanthropists during accounts highlighting the grants received.
the last five years (not covered in
 Copy of letter indicating the
Criterion III and V) (INR in Lakhs)
grants/funds received from respective agency
as stated in metric
Acceptable:

Not Acceptable:
 Avoid duplication
 Funds from own institutions/own
trust and sister institutions not to be
considered
 Contribution in the form of
equipment / software etc not to be
considered.
 Grants received under criterion
III are not to be repeated here.

Quality assurance initiatives of the
institution include: 2. Academic Office
 Proceedings of meetings of
1. Regular meeting of Internal Quality
IQAC, Feedback analysis and Action Taken
Assurance Cell (IQAC);
Report.
Feedback collected, analysed and used for
improvements  List of Activities conducted
2. Collaborative quality initiatives with under Collaborative quality initiatives with
other institution(s) other institutions.
3. Participation in NIRF
 Supporting documents
4. Any other quality audit recognized by
pertaining to NIRF (along with link to the
state, national or international agencies
HEI’s ranking in the NIRF portal).
(ISO Certification)
 ISO and/or other quality
Options: certificate from any recognized state/national
/ international agencies for the assessment
A. All of the above period.
B. 3 of the above  Supporting document to be
C. 2 of the above provided as per the options selected.
D. 1 of the above
E. None of the above Acceptable:
 AQAR not applicable for cycle I.

 For large data, DVV will seek
Photos, attendance document, participation
certificates for the randomly selected
activities.
Not Acceptable:
 Collaborative quality initiatives
with sister institutions under the same
management will not be considered.

The Institution has
2. Academic Office
7.1.2  Geo tagged photographs with
 facilities for alternate caption of the facilities.
 sources of energy and  Bills for the purchase of
energy equipments for the facilities created under
this metric.
 conservation measures
 Any other relevant proof for the
1. Solar energy selected options.
2. Biogas plant  Permission document for
3. Wheeling to the Grid connection to the grid from Government /
Electricity Board or Authority.
4. Sensor-based energy conservation
5. Use of LED bulbs/ power efficient Acceptable:
equipment
Options: 
A. 4 or All of the above Not Acceptable:

B. 3 of the above
C. 2 of the above  Having diesel generator set as
D. 1of the above backup cannot be considered in this metric.

Water conservation facilities available in
the Institution: 2. Academic Office
 Geo tagged photographs with
caption of the facilities.
1. Rain water harvesting
2. Bore well /Open well recharge  Bills for the purchase of
3. Construction of tank sand equipments for the facilities created under
bunds this metric. Any other relevant proof for the
4 Waste water recycling selected options.
5 Maintenance of water Acceptable:
bodies and distribution
system in the campus

Options:
Not Acceptable:
A. Any 4 or all of the above
B. 3 of the above
C. 2 of the above 
D.1of the above

 Green campus
2. Academic Office
7.1.5 initiatives  Policy document on the green
include (4) campus.
The institutional  Geo tagged photographs/Videos
initiatives for greening the with caption of the facilities.
campus are as follows:
 Circulars for the implementation
1. Restricted entry of automobiles of the initiatives and any other supporting
2. Use of Bicycles/ Battery powered document.
vehicles Acceptable:
3. Pedestrian Friendly pathways
4. Ban on use of Plastic 
5. landscaping with trees and plants
Not Acceptable:
Options:

A. Any 4 or All of the above
B. 3 of the above
C. 2 of the above
D. 1 of the above

Quality audits on environment and
2. Academic Office
7.1.6 energy are regularly undertaken by the  Policy document on environment
institution (5) and energy usage
 Certificate from the auditing
7.1.6.1. The institutional
agency.
environment and energy
initiatives are confirmed  Certificates of the awards
through the following received from the recognized agency if any.
 Report on environmental
1.Green audit promotional activities conducted beyond the
2. Energy audit campus with geo tagged photographs with
3.Environmentaudit caption and date.
4. Clean and green campus
recognitions/awards  Any other supporting document
5. Beyond the campus environmental for the claims made.
promotional activities  Green audit report of all the
years from recognised bodies
Options:
A. Any 4 or all of the above Acceptable:
B. 3 of the above
C. 2 of the above 
D. 1of the above
Not Acceptable:

The Institution has disabled-friendly &
barrier free environment
2. Academic Office
7.1.7  Policy document and
1. Built environment with ramps/lifts for
information brochure.
easy access to classrooms.
 Link to Geo tagged photos and
2. Disabled-friendly washrooms videos with date and caption.
3. Signage including tactile path, lights,  Bills and invoice/purchase order

display boards and signposts /AMC in support of facility.
 A rest room should include
4. Assistive technology and facilities for
specific requirements of Divyangjan for use
persons with disabilities ( Divyangjan)
of the Toilet (rest room) and other facilities.
accessible website, screen-reading
software, mechanized equipment  Bills for the software procured
for providing the assistance
5. Provision for enquiry and information :
Human assistance, reader, scribe, soft Acceptable
copies of reading material, screen reading
Options:
A. Any 4 or all of the above

B. 3 of the above Not Acceptable:
C. 2 of the above
D. 1 of the above

The Institution has a
prescribed code of conduct 2. Academic Office
7.1.10  Policy document on code of
for students, teachers,
ethics.
administrators and other
staff and conducts periodic  Proceedings of the monitoring
programmes in this regard. committee.
 Circulars and geo tagged
1. The Code of Conduct is displayed on photographs and caption of the activities
the website organized under the metric for teachers,
2. There is a committee to monitor students, administrators and other staffs.
adherence to the Code of Conduct  Document showing Code of
3. Institution organizes professional ethics Conduct for students, teachers, governing
programmes for students, teachers, body and administration
administrators and other staff  Handbooks, manuals and
brochures on human values and professional
4. Annual awareness programmes on ethics
Code of Conduct are organized
 Report on the student attributes
Options: facilitated by the Institution
 Web-Link to the relevant
A. All of the above documents at HEI website.
B. 3 of the above
C. 2 of the above Acceptable:
D. 1of the above
Not Acceptable:

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Metric-wise Guidelines

SN Title Document Nature Source Remarks

Documents Required for Verification: 1. COE

Acceptable: (We may consider AC minutes if

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

 Refer the Glossary in the manual

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

 Courses of varying durations (of  Don’t include:

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

 Only current year (latest

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

C. Feedback collected and analysed  Provide links which directly

Documents Required for Verification: 1. COE

 Sanctioned admission strength

Documents Required for Verification: 1. COE

 Include only those reserved

Documents Required for Verification: 1. COE

 Only full-time teachers can be

Documents Required for Verification: 1. COE

 Mention number of full-time

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

Documents Required for Verification: 1. COE

 One student to be counted only

Documents Required for Verification: 1. COE

 Only current final year (latest

Documents Required for Verification: 1. COE

 In case of large data, the DVV

Documents Required for Verification: 1. COE

 Documents for all awards are

Documents Required for Verification: 1. COE

 Sanction letter of grants by the

Documents Required for Verification: 1. COE

 Sanctioned letter by the funding

Documents Required for Verification: 1. COE

 Teachers recognised as guides

Documents Required for Verification: 1. COE

 Data provided in this metric to

Documents Required for Verification: 1. COE

 If the link leads only to the

Documents Required for Verification: 1. COE

 Document of registration of the

 Registrations outside the

Documents Required for Verification: 1. COE

 Publication of the authors with

 Incomplete entries will not be

SN Title Document Nature Source Remarks

Documents Required for Verification: 1. COE

 Books with ISBN number only

 Publication claimed under 3.4.5

Documents Required for Verification: 1. COE

 The data for this metric will be

Documents Required for Verification: 1. COE