Media Customs and Freight Guide: Vancouver 2010

Media Customs and Freight Guide
vancouver 2010

February 2009
MISSION
To touch the soul of the nation and inspire the world
by creating and delivering an extraordinary Olympic
and Paralympic experience with lasting legacies.
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Contents
1. About this Guide 1
2. Key Partners 3
3. Duty and Tax Remission Order 5
4. Quick Reference Shipping Guidelines 6
5. Freight Forwarding Policies and Procedures 7

5.1 Customs Brokerage and Freight Forwarding Services 7
5.2 Shipping Instructions 8
5.3 Shipping Addresses 9
5.4 Freight Insurance 11
5.5 Notifying VANOC Logistics of Inbound Freight 11
6. Customs Information 12
6.1 Business Number 12
6.2 Advance Commercial Information (ACI) 12
6.3 Be Aware and Declare 13
6.4 Marking of Imported Goods 13
6.5 Labelling Requirements 13
6.6 Customs Documentation 14
6.7 Free Trade Agreements 14
6.8 Import and Export Permits 15
6.9 Temporary Importations 15
6.10 Commercial Importations 17
6.11 Courier Clearances 18
6.12 Customs Examinations 18
6.13 Administrative Monetary Penalty System (AMPS) 19
6.14 Customs Records 19
7. Delivering to Venues 20

8. Commodity-Specific Information 21
8.1 Alcoholic Beverages 21
8.2 Cosmetics 22
8.3 Currency and Monetary Instruments 22
8.4 Endangered Species 23
8.5 Food, Plants and Animals 23
8.6 Gifts and Awards 23
8.7 Medical Devices and Pharmaceutical Products 24
8.8 Prohibited Goods 24
8.9 Tobacco Products 25
8.10 Vehicles 25
8.11 Wireless Telecommunications and Broadcasting Equipment 27
8.12 Wood Packaging Materials 27
9. Export Procedures 28
9.1 Acquittal of Temporary Imports 28
9.2 Proof of Export 28
9.3 Export Declaration 28
10. Contact Information 29
11. Glossary 30
12. Map 32
13. Appendix A: Federal Remission Order 33
14. Appendix B: Provincial Remission Order 38

1. About this Guide
The Vancouver 2010 Media Customs and Freight Guide offers members of the accredited
media (rights-holding broadcasters and the written and photographic press) a reference
tool for importing and exporting equipment and supplies to and from Vancouver and
Whistler to support their coverage of the Vancouver 2010 Olympic and Paralympic Winter
Games. As such, this guide outlines relevant customs regulations, freight policies and
shipping procedures.
The most recent version of this guide is posted on SNOW (VANOC’s secure extranet
portal) at http://snow.vancouver2010.com and is available upon request by e-mailing
customs&freight@vancouver2010.com.
About VANOC
The Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games
(VANOC) was established on September 30, 2003 as a not-for-profit private company
under the Canada Corporations Act. The Vancouver Organizing Committee’s mandate
is to support and promote the development of sport in Canada by planning, organizing,
financing and staging the 2010 Olympic and Paralympic Winter Games.
VANOC is guided by a 20-member board of directors nominated by the Government of

Canada, the Province of British Columbia, the City of Vancouver, the Resort Municipality
of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee and
local First Nations.
To VANOC, sustainability includes managing the environmental impacts and

opportunities of the Games in order to produce lasting benefits, locally and globally.
VANOC is committed to effective policies that ensure sustainable practices in its
logistics activities.
Innovation leading to improvements in long-term environmental outcomes is
encouraged and considered. VANOC is committed to using its procurement activities
to enhance its sustainability objectives, and encourages participating organizations
to employ similar strategies.
Media Customs and Freight Guide 1

About VANOC Logistics
The primary role of the Logistics function is to ensure the equipment and supplies needed
to stage the 2010 Winter Games are identified, received, stored, delivered, recovered and
disposed of in the most efficient and cost-effective manner, in the proper quantities and
at the required time.
Together with Government Partners, Official Sponsors and service providers, VANOC
Logistics is responsible for providing useful and accurate customs and freight information
to members of the media for the timely delivery of goods for use in connection
with the Games.
Located at the Vancouver Convention Centre on the

About VANOC Broadcast Integration city’s downtown waterfront, the Main Media Centre
(MMC) will house the Main Press Centre (MPC)
and the International Broadcast Centre (IBC).
The Broadcast Integration function is responsible for liaising between Olympic This venue provides a common location with shared
Broadcast Services (OBS) and VANOC to ensure the planning, preparation and services for broadcasters and press.
provision of the facilities and services required for the operation of the Host Broadcast
system. Key facilities include the International Broadcast Centre in Vancouver and the
Whistler Media Centre.
About VANOC Press Operations

The Press Operations function is responsible for the planning, preparation and provision of
services and facilities for the 2,800 accredited written and photographic press, including
support staff and non-rights-holding broadcast organizations, so they can operate
efficiently during the 2010 Winter Games. Key facilities include the Main Press Centre in
Vancouver and the Whistler Media Centre.

2. Key Partners
The Organizing Committee wishes to acknowledge the support of our partners and
sponsors. Their belief in the spirit of the Olympic and Paralympic Movements allows
VANOC to pursue its goal of hosting extraordinary 2010 Winter Games.
Canada Border Services Agency (CBSA)

The Canada Border Services Agency is part of the Public Safety Portfolio created in 2003
to protect Canadians and maintain a peaceful and safe society. The CBSA is responsible
for providing integrated border services that support national security and public safety
priorities, and facilitate the free flow of persons and goods.
CBSA is able to achieve its mandate through its workforce of approximately

13,000 employees working at 1,200 points across Canada, including airports, rail sites,
land border crossings and seaports.
Border Services Officers administer more than 90 acts, regulations and international
agreements, many on behalf of other federal departments and agencies, the provinces
and the territories.
The CBSA has an Olympic and Paralympic project team dedicated to ensuring that
travellers and goods coming to Canada for the 2010 Winter Games will not face
unnecessary delays at our border, while protecting the safety and security of
visitors and Canadians.
For more information on CBSA services, please visit www.cbsa.gc.ca.
Official Airline
Air Canada is the official airline of the Vancouver 2010 Olympic and Paralympic Winter
Games. The carrier provides passenger and cargo air transportation services for Games
participants and their supporters.
Air Canada is Canada’s largest full-service airline and the main provider of scheduled
passenger services within Canada, between Canada and the United States, and on
international routes to and from Canada. Together with their regional partner Jazz, Air
Canada serves over 33 million customers annually and provides direct passenger service
to over 170 airports on five continents. Air Canada is a founding member of Star Alliance™,
the world’s most comprehensive air transportation network.
For more information, please visit www.aircanada.com.

Official Rail Freight Services Provider
Canadian Pacific (CP) is the official rail freight services provider of the 2010 Winter Games.
CP is committed to move equipment and supplies to Vancouver for the 2010 Winter
Games through innovative logistics and transportation solutions.
Through the ingenuity of its employees located across Canada and in the United States,
CP remains committed to being the safest, most fluid railway in North America. Its
people are key to delivering innovative transportation solutions to its customers and to
ensuring the safe operation of its trains through the more than 900 communities where it
operates. The company’s combined ingenuity makes CP a better place to work, rail a better
way to ship and North America a better place to live.
For more information, please visit www.cpr.ca.
Official Courier Services Supplier

Purolator Courier Ltd. provides courier and distribution services to support the day-to-day
operations leading up to and during the 2010 Winter Games, including working with
VANOC to provide services for the Main Media Centre, Whistler Media Centre and the
Olympic and Paralympic Villages. Purolator is responsible for the pick up and delivery of all
VANOC documentation and courier packages.
As Canada’s largest courier, Purolator has an extensive national network and supporting
infrastructure. Through its partners, Purolator delivers to more than 35,000 destinations
in the United States and more than 220 countries worldwide.
For more information, please visit www.purolator.com.
Designated Customs Broker and Freight Forwarder

VANOC has appointed the Pacific Group of Companies as its designated customs broker
and freight forwarder. The Pacific Group has agreed to extend preferred pricing to any
accredited media organizations that choose to use their services.
The Pacific Group has been in business for more than 50 years and is the largest customs
broker in Western Canada. Several hundred people are employed at its offices in Vancouver
and Whistler. Customs brokerage and freight forwarding services are coordinated between
two companies within the group.
Pacific Customs Brokers Ltd. (PCB) is VANOC’s designated customs broker. PCB exchanges
data electronically with the CBSA and is an active member of the Canadian Society of
Customs Brokers. For more information, please visit www.pcb.ca.
Pacific Overseas Forwarding Inc. is VANOC’s designated freight forwarder. Pacific

Overseas provides worldwide freight solutions by air, ocean and ground. In every country,
agents are familiar with shipping and regulatory requirements. Pacific Overseas has
extensive experience in handling urgent and complex freight. To learn more, please
visit www.pacificoverseas.ca.

During the Games, the Pacific Group will have accredited staff at the Main Media Centre
in Vancouver and at the Whistler Media Centre (as required). In addition, the Pacific Group
will have representatives at the Olympic and Paralympic Village Vancouver, and at the
Olympic and Paralympic Village Whistler. The Pacific Group will work closely with VANOC
Logistics to provide integrated customs clearance and delivery to Olympic and Paralympic
venues. The Pacific Group will have additional staff available to provide “Freight and
Logistics Concierge Services” on a user-pay basis.
The Pacific Group has set up a secure website for information on special rates,
requirements for importing goods into Canada and how to establish an account
with the Pacific Group. To access this website, please visit the Pacific Group at
www.pcb.ca/shipto2010 (and enter the password: shipto2010).
The Pacific Group has staff available 24 hours a day, seven days a week at
+1 604.542.6644 (collect calls accepted) or e-mail: shipto2010@pcb.ca.
3. Duty and Tax Remission Order

The Government of Canada has enacted a remission order to waive duties and taxes
on equipment and supplies imported temporarily for use in connection with the
2010 Winter Games.
To qualify for the benefits of the remission order, the following key criteria must be met:
• imported by an authorized importer
• for use exclusively in connection with the Games
• imported temporarily, that is

— imported during the period from January 1, 2008 to March 21, 2010, and
— exported on or before December 31, 2010
Full or partial relief from the Goods and Services Tax (GST) is based on the GST status of
the authorized importer. Non-resident non-registrants (not doing business in Canada) are
entitled to full GST relief on goods qualifying for the remission order.
GST registrants, however, must pay the tax on a proportional basis for each month the
goods remain in Canada. Regardless, GST registrants may claim input tax credits to recover
all GST paid on imported goods. See section 6.10.2 for more information on the GST.
Alcoholic beverages and tobacco products have substantial duties and taxes and are
excluded from the benefits of the remission order. For more information on alcoholic
beverages, see section 8.1. For more information on tobacco products, see section 8.9.
The full legal text of the 2010 Olympic and Paralympic Winter Games Remission Order
is published in the Canada Gazette at www.canadagazette.gc.ca and is included as
Appendix “A” to this guide.

4. Quick Reference Shipping Guidelines
The following steps are designed to ensure the most efficient and cost-effective
delivery of goods for use in connection with the Games.
Step 1: Local Customs Authorities Step 7: Packaging

Before shipping, check with your local customs authorities Goods should be packed properly to reduce the risk of damage or
regarding any export requirements and for information on loss while considering sustainability in the selection of packaging
returning goods to your own country. materials. Any wood packaging materials must conform to the
International Plant Protection Convention (IPPC). See section 8.12
Step 2: Customs Brokerage and Freight Forwarding Services for details.
As far in advance as possible, select a customs broker and freight
Step 8: Booking Freight
forwarder of your choice to arrange transportation and customs
clearance of Games-related goods. See section 2.5 for information Contact your freight forwarder well in advance to ensure
on VANOC’s designated customs broker and freight forwarder or CBSA requirements for advance cargo notification can be
visit www.cscb.ca and www.ciffa.com. met while arranging for your shipment to arrive on time. See
section 5.2 for shipping deadlines and section 6.2 on advance
Step 3: Business Number commercial information.
A business number is required to clear your goods with the CBSA.
Step 9: Notifying VANOC Logistics
This number is obtained from the Canada Revenue Agency. Your
customs broker can apply for a business number on your behalf. Inform your freight forwarder to notify VANOC Logistics of
See section 6.1 for more information. inbound freight as per section 5.5 of this guide to ensure the
efficient tracking and customs clearance of international freight.
Step 4: Commodity-Specific Information
Step 10: Export Procedures
Consult your customs broker before shipping goods such as
alcoholic beverages, food, plants and animals, medical devices and Goods imported temporarily (on an E29B temporary admission
pharmaceutical products as restrictions may apply. See section 8 permit or ATA carnet) must be reported to the CBSA prior to
of this guide for commodity-specific information. export. Goods imported temporarily under the remission order
require sufficient proof of export. Commercial goods more than
Step 5: Marking and Labelling $2,000 CAD may require an export declaration. For details on
Verify whether your goods require marking for country of origin or export procedures, see section 9.
have any special labelling requirements. See sections 6.4 and 6.5 These guidelines are provided for ease of reference only. Please
or consult your customs broker for more information. review the relevant sections of this guide for more specific
information on shipping goods to and from Vancouver and
Step 6: Customs Documentation
Whistler for use in connection with the 2010 Winter Games.
As far in advance as possible, complete a detailed and accurate list
of the goods to be shipped. With the assistance of your customs
broker, complete a commercial invoice or Canada Customs Invoice
to document your goods. See section 6.6 for details.

5. Freight Forwarding Policies and Procedures
5.1 Customs Brokerage and Freight Forwarding Services
To avoid any unnecessary delays, a customs broker and freight forwarder should be
selected as far in advance as possible. Media organizations may use the services of a
customs broker and freight forwarder of their choice. In Canada, customs brokers are
licensed to transact business with the CBSA on behalf of the importer. Customs brokers
must obtain written authorization or a general agency agreement from the importer.
VANOC recommends the Pacific Group of Companies for your customs and freight needs.
The Pacific Group is ready to assist members of the media in the preparation of customs
and freight documents, including the application for a business number. The advantages
to the media for using VANOC’s designated customs broker and freight forwarder include:
• accredited representatives at the VANOC Logistics desks
• drivers accredited to make deliveries to all venues (including during

the lockdown period)
• accredited material handling staff on site at media centres (including

the IBC and MPC)
• expertise in properly applying the full benefits of remission orders
All transportation requests should be sent to the Pacific Group’s central communications
team. A local agent will be assigned to arrange the pick up of the freight from your door.
Central communications with the Pacific Group will ensure a high level of customer service,
proper handling and preferred pricing for goods for use in connection with the Games.
Media organizations wishing to use the services of the Pacific Group are encouraged to
contact them by e-mail: shipto2010@pcb.ca.
E-mail is requested as the first point of contact in order to create a record of the request.
The Pacific Group will respond to e-mail messages within 12 hours for non-urgent
requests or within two hours for urgent requests.
To phone the Pacific Group at no charge, place a collect call through your local telephone
operator to: +1 604.542.6644.
Staff are available to answer your call 24 hours a day, seven days a week. The Pacific
Group will facilitate initial translation services upon request at no charge. Senior
management are also available to receive calls, as required.
Pacific Group fax: +1 604.538.3984
Pacific Group websites: www.pcb.ca and www.pacificoverseas.ca
For general information on Canadian customs brokers, visit www.cscb.ca. For general
information on Canadian freight forwarders, visit www.ciffa.com.

5.2 Shipping Instructions
The Vancouver 2010 Olympic Winter Games run from February 12 to 28, 2010 and the
Vancouver 2010 Paralympic Winter Games run from March 12 to 21, 2010.
Media organizations are responsible for arranging their own freight. The Pacific Group
has agreed to extend preferred pricing to any accredited media who choose to use their
services. The Pacific Group can arrange the proper routing and timely customs clearance
of your freight.
The air waybill or ocean bill of lading should indicate Vancouver as the port of final
destination and customs clearance. Shipments should be consigned to:
Name of the Media Organization

c/o Vancouver 2010 Winter Games
Venue name
Shipping address (see section 5.3 below)
City, BC Postal Code
Canada
All shipments should be clearly labelled with the above information. In addition, labels
should include:
• contact name of the person responsible for receiving the goods in

Vancouver or Whistler
• contact person’s telephone number (cell phone or hotel)
• contact person’s e-mail address
• name of your designated customs broker and freight forwarder
• case/crate number (for example, case 1 of 3, case 2 of 3, case 3 of 3)
Media organizations are strongly encouraged to arrange for all freight to arrive during
the load-in period for the destination venue. Load-in periods for competition and non-
competition venues (including the International Broadcast Centre, Main Press Centre and
Whistler Media Centre) will be published in July 2009 and communicated through your
VANOC Broadcast Integration and VANOC Press Operations representatives.
It is unlikely that venues will be able to facilitate the receipt and unloading of freight
containers during the lockdown period due to space restrictions, operational and security
screening difficulties. Freight containers should be arranged to be delivered during the
load-in period.
Media organizations are encouraged to contact their customs broker and freight forwarder
well in advance to make shipping arrangements. Your freight forwarder can advise transit
times for your specific shipping needs and provide updates on port congestion or other
issues that may affect these transit times, as well as storage rates or other issues that
may affect costs.
To make shipping arrangements through the Pacific Group, e-mail shipto2010@pcb.ca.

5.3 Shipping Addresses
A map showing the locations of official Games venues can be found at the end
of this guide.
5.3.1 Non-Competition Venues
Venue Description
International Broadcast Centre The International Broadcast Centre is a working centre

2010-1055 Canada Place for rights-holding broadcasters.
Vancouver BC V6C 0C8
Main Press Centre The Main Press Centre provides workspace and services
2010-999 Canada Place for the accredited press and photographers, as well as
Vancouver BC V6C 0B8 non-rights-holding broadcast organizations.
Whistler Media Centre The Whistler Media Centre will be the Whistler base for
4010 Whistler Way broadcast operations, and will also offer some services
Whistler, BC V0N 1B4 for the written and photographic press.
The accredited written and photographic press that have rented private office space
in the Main Press Centre and/or Whistler Media Centre can ony ship freight directly
to those venues. Accredited press should not ship freight to the competition venues.

5.3.2 Competition Venues
Venue Description
Canada Hockey Place Canada Hockey Place is one of two venues for Ice Hockey
800 Griffiths Way Competition and Training.
Vancouver, BC V6B 6G1
Cypress Mountain Cypress Mountain is the venue for Freestyle Skiing and
Cypress Provincial Park Snowboard Competition and Training.
Top of Cypress Bowl Road
Exit 8 off Hwy 1
West Vancouver, BC V7V 3N9
Pacific Coliseum Pacific Coliseum is the venue for Figure Skating/Short

100 North Renfrew Street Track Competition and Training.
Vancouver, BC V5K 3N7 Canada Hockey Place
Richmond Olympic Oval Richmond Olympic Oval is the venue for Speed Skating
6200 River Road Competition and Training.
Richmond, BC V7C 5G1
UBC Thunderbird Arena UBC Thunderbird Arena is one of two venues for Ice
6066 Thunderbird Boulevard Hockey, Ice Sledge Hockey Competition and Training.
Vancouver, BC V6T 1Z3
Vancouver Olympic/Paralympic Centre Vancouver Olympic/Paralympic Centre is the venue for

4575 Clancy Loranger Way Curling, Wheelchair Curling Competition and Training.
Vancouver, BC V5Y 2M4
Whistler Creekside Whistler Creekside is the venue for Alpine Skiing

2295 Nordic Drive Competition and Training.
Whistler, BC V0N 1B2
Whistler Olympic/Paralympic Park Whistler Olympic/Paralympic Park is the venue for

5 Callaghan Valley Road Biathlon, Cross-Country Skiing, Ski Jumping, Nordic
Callaghan Valley, BC V0N 1B1 Combined Competition and Training.
The Whistler Sliding Centre The Whistler Sliding Centre is the venue for Bobsleigh,
4910 Glacier Lane Luge and Skeleton Competition and Training.
Whistler, BC V0N 1B4

5.4 Freight Insurance
It is the responsibility of each media organization to provide insurance coverage for the
entire journey of their goods, including the duration of the 2010 Winter Games. Shippers
should ensure they have adequate insurance coverage to include the transportation,
storage and return of containers, goods and packaging or packing materials. Storage of
equipment and supplies is strictly at the owner’s risk.
Freight insurance may be purchased from VANOC’s designated freight forwarder,

the Pacific Group. For more information, please e-mail the Pacific Group
at shipto2010@pcb.ca.
5.5 Notifying VANOC Logistics of Inbound Freight

In order to ensure the efficient tracking and customs clearance of international freight,
VANOC Logistics requires advance notification of all inbound freight shipments of
Games-related goods. Shippers, or their freight forwarders, will be required to complete
an inbound freight notification form according to the instructions provided on the form.
VANOC Logistics should be notified no later than the ship date or as soon as the relevant
tracking information is available (such as bill of lading number or container number).
Notifying VANOC Logistics of inbound freight should not be confused with delivering to
venues. The Delivering to Olympic/Paralympic Venues Manuals provide full details on the
requirements of delivering to venues, including information on Master Delivery Schedule
(MDS) procedures.
The inbound freight notification form, in a Microsoft Excel format, will be posted on SNOW
(http://snow.vancouver2010.com) in early 2009 and will be available upon request by
e-mailing customs&freight@vancouver2010.com.

6. Customs Information
The Canada Border Services Agency publishes several useful guides, including:
Information for Visitors to Canada

www.cbsa.gc.ca/publications/pub/rc4161-eng.html
Guide to Importing Commercial Goods

www.cbsa.gc.ca/publications/pub/bsf5080-eng.html
In addition to the CBSA’s guides and brochures, the Government of Canada has a
2010 Winter Games website for international visitors: www.canada2010.gc.ca.
6.1 Business Number

Issued by the Canada Revenue Agency, the business number is a common identifier used
by multiple government programs in Canada. A business number is required to clear goods,
other than your personal effects, with the CBSA. Your customs broker can apply for a
business number on your behalf. The business number identifies your organization as the
importer of record and need only be applied for once.
The business number has 15 digits: nine numbers to identify the business, plus two
letters and four numbers to identify the program and each account. The import/export
program is identified by the letters RM. For example, your business number and
import/export account should look similar to this:
123456789RM0001
For more information on the business number, consult your customs broker or visit
www.businessregistration.gc.ca.
6.2 Advance Commercial Information (ACI)

Media organizations will be required to provide detailed shipment information to
their freight forwarder well before shipping because of Canada’s advance commercial
information program. The ACI program allows border services officers to effectively
identify potential risks to health, safety and security before the goods arrive in Canada.
Transport carriers and freight forwarders, where applicable, must transmit detailed cargo
and conveyance data to the CBSA prior to loading the shipment on the vessel or aircraft.
As a result, it is important to finalize as early as possible an accurate list of the goods to
be shipped.
For more details on the ACI program, visit www.cbsa.gc.ca/prog/aci-ipec.

6.3 Be Aware and Declare
Canada has strict rules about what food, plants, animals and related products can be
brought into the country. The Government of Canada’s Be Aware and Declare! campaign
raises awareness about the key role travellers play in protecting Canada from foreign
diseases, viruses and pests (for example, foot-and-mouth disease, avian influenza and
emerald ash borer). The campaign is a joint initiative of the Canadian Food Inspection
Agency and the CBSA and is designed to make international travellers aware of their
obligations under Canadian law to declare all food, plants, animals and related products
when entering Canada.
For more information on the campaign, please visit www.beaware.gc.ca. For information
on bringing food, plant or animal products to Canada, whether as freight or accompanying
goods, please see section 8.5 “Food, Plants and Animals”.
6.4 Marking of Imported Goods

Certain goods when imported into Canada require marking to clearly indicate the country
in which the goods were made. The purpose of this is to inform the end user of the
country of origin of the goods. The marking needs to be permanent and clearly visible.
Certain goods may be excluded from the marking requirements including goods imported
temporarily, used goods, gifts, and goods for charitable purposes that are not intended
for sale. However, these exclusions do not apply to goods for external distribution (for
example, samples for free distribution).
Failure to mark goods in accordance with the regulations may result in civil or
criminal penalties.
For detailed marking requirements, please refer to Customs Memorandum

D11-3-1 Marking of Imported Goods on the CBSA website.
6.5 Labelling Requirements

Certain goods have special labelling requirements based on the government department
or agency under which they are regulated. For example, Industry Canada’s regulations
require that certain product-related information such as fabric content of wearing apparel
be shown on a product label. Other goods subject to special labelling requirements include
food, pre-packaged consumer products, clothing, textiles, plants and precious metals.
For specifics on labelling requirements covering language, ingredient listings, weights

and measures, for example, please refer to the Competition Bureau’s Labelling
Assessment Tool. This tool includes worksheets and graphic illustrations explaining
Canadian labelling requirements and can be found on the bureau’s website at
www.competitionbureau.gc.ca.

6.6 Customs Documentation
A commercial invoice is the primary document used by the CBSA to determine the value
for duty (generally, the price paid) for imported commercial goods. However, temporarily
imported goods should be documented on a Canada Customs Invoice (CCI) to provide the
CBSA with mandatory information, including:
• value and currency
• detailed description of the goods
• country of origin (where the goods were manufactured or produced)
• number of packages and total weight
A blank Canada Customs Invoice is available online at:

www.cbsa.gc.ca/publications/forms-formulaires/ci1.pdf.
For more than 11 lines of invoice data, a continuation sheet is available at:
www.cbsa.gc.ca/E/pbg/cf/ci1-1/.
Alternatively, the Pacific Group offers members of the media a customized Canada
Customs Invoice in a convenient Microsoft Excel spreadsheet. The form is available upon
request by e-mailing the Pacific Group at shipto2010@pcb.ca.
Invoices may be completed in English or French. A properly completed customs declaration

is essential in ensuring the timely release and accurate accounting of equipment and
supplies for use in connection with the Games.
Detailed instructions are available in Appendix A of Customs Memorandum D1-4-1 Canada

Customs Invoice Requirements published on the CBSA website.
6.7 Free Trade Agreements

Canada has signed free trade agreements with several countries including Chile, Costa
Rica, the European Free Trade Association, Israel, Mexico, Peru and the United States. The
North American Free Trade Agreement (NAFTA) is the world’s largest free trade area.
In order to claim duty-free benefits, a valid Certificate of Origin is required. It must be

completed and signed by the exporter or producer of the goods.
Goods imported temporarily for use in connection with the 2010 Winter Games do not
require a certificate of origin when the duty-free provisions of the remission order apply.
Goods intended for sale in Canada may be entitled to duty-free benefits under an
applicable free trade agreement. Free trade agreements do not affect the collection of
the goods and services tax, and all customs controls remain in effect.
For more information on free trade agreements, consult your customs broker or e-mail
the Pacific Group at shipto2010@pcb.ca.

6.8 Import and Export Permits
Canada’s import and export controls are set out in the Export and Import Permits Act
administered by Foreign Affairs and International Trade Canada. Certain trade is monitored
or restricted for major strategic or competitive reasons, as well as international security
and public safety.
Import permits are required for controlled goods such as ammunition (more than
5,000 rounds), steel (more than $5,000 CAD) and certain agricultural products
(including eggs, milk, wheat and their products).
Export permits are required for goods destined to a country on Canada’s area control list
or for certain goods listed on Canada’s export control list.
For detailed information, please consult the Export and Import Controls Bureau (EICB)
website at www.dfait.gc.ca/eicb.
6.9 Temporary Importations

Generally, goods imported temporarily into Canada, as long as they are not intended for
sale, lease, or further manufacturing or processing, qualify for customs duty-free entry.
Depending on the circumstances, however, the goods and services tax may be fully or
partially relieved, or the goods may not be entitled to any GST relief.
Goods imported temporarily may be released and accounted for on a B3 customs coding
form, an E29B temporary admission permit or an ATA carnet. Consult your customs broker
for the best service option to meet your specific requirements.
6.9.1 B3 Customs Coding Form

Goods that qualify for the remission order (see section 3) may be accounted for on a
B3 customs coding form. Customs brokers may use an electronic clearance process,
quoting one of the following numbers in the Special Authority field:
• 08-1766F0001 — no GST relief
• 08-1766F0002 — partial GST relief, or
• 08-1766F0003 — full GST relief.
Proof of export is required. See section 9.2 for details.
VANOC recommends using the Pacific Group to ensure the benefits of the Remission
Order are applied and administered properly.
6.9.2 E29B Temporary Admission Permit

In cases where goods do not qualify for the remission order, the CBSA may request a
security deposit to ensure the goods are re-exported following the Games. This decision
depends on the risk associated with the goods. Goods requiring a security deposit may be
documented on an E29B temporary admission permit form. Consult your customs broker
who may post the security deposit on your behalf.

The goods must be exported from Canada within the time limit specified on the
E29B form (up to 18 months). Prior to exportation, the export documents along with the
E29B form must be submitted to the CBSA for acquittal. The CBSA may examine the
goods to compare them with those listed on the form.
Should any goods remain in Canada, all relevant import regulations must be met and full
duties and taxes must be paid.
6.9.3 ATA Carnet

The Admission Temporaire/Temporary Admission (ATA) carnet is an international customs
document for the duty- and tax-free temporary importation of eligible goods. Issued by
Chambers of Commerce and valid for one year, the ATA carnet can be used for unlimited
entries and exits between participating countries and Canada. At the time of application,
the holder must provide a shipping itinerary of the countries to be visited.
Carnets may be useful for certain goods that are moving between several international
locations. Eligible goods such as audio-visual equipment, computers or professional
apparatus must be described in full with serial numbers where possible. There are certain
goods that cannot be covered on a carnet such as disposable or consumable goods,
including food or clothing, as all goods listed on the carnet must be exported.
The cost of a carnet includes an administrative fee, which varies according to the country,
plus any additional costs for the chamber to hold security equivalent to 40 per cent of
the shipment value. When a valid carnet is presented to the CBSA at the port of entry,
there should be no further documentation required. Ensure you have carefully read the
instructions on the carnet.
To ensure the integrity of the carnet, the holder must sign the appropriate spaces prior to
presenting the carnet. If the holder is unable to present the carnet to the CBSA in person,
ensure that the words “and their appointed agents” are included in section B of the carnet.
Do not place the ATA carnet inside the shipping container or packages as the original
document must be accessible by the transport carrier to notify your customs broker to
arrange customs clearance.
Before the goods leave Canada, the carnet must be presented to the CBSA office of exit
at least 24 hours prior to loading. The border services officer requires the opportunity
to verify that the goods being exported are the same as those that were imported
temporarily. Without the customs stamp upon export, the issuing chamber may not refund
the posted security deposit.
Allow plenty of time if considering an ATA carnet. For a list of ATA organizations
worldwide, refer to the International Chamber of Commerce website at
www.iccwbo.org/ATA.

6.10 Commercial Importations
Commercial goods imported into Canada (that do not qualify for the 2010 Olympic and
Paralympic Winter Games Remission Order) are subject to applicable customs duties and
taxes. The B3 customs coding form is used to account for commercial goods.
6.10.1 Customs Duties

The duty rate is mainly determined by the tariff classification and tariff treatment
of the goods. Canada participates in the international Harmonized System (HS) of
tariff classification. The Canadian Customs Tariff contains more than 17,000 tariff
classifications, some 13 tariff treatments and more than 50 different rates of duty.
CBSA publishes the Customs Tariff online at:

www.cbsa.gc.ca/trade-commerce/tariff-tarif.
For HS tariff classification numbers and duty rates, please consult your customs broker.
6.10.2 Goods and Services Tax (GST)

The Goods and Services Tax (GST) is Canada’s value-added tax payable on all imported
and domestic goods and services, unless they are specifically exempt. The current rate is
five per cent. Any import duties or excise taxes are also subject to GST.
GST registrants, both resident and non-resident, may claim an input tax credit (ITC) to
recover the GST paid on imported goods. This tax credit can only be claimed by GST
registrants (that is, companies doing business in Canada). Companies that wish to
voluntarily register for the GST to take advantage of these tax credits may do so by
contacting the Canada Revenue Agency.
For more information on the GST, please visit the Canada Revenue Agency at
www.cra.gc.ca.
6.10.3 Provincial Sales Tax (PST)

British Columbia’s Provincial Sales Tax (PST) is a seven per cent consumption tax that
applies to retail sales and leases of taxable goods or services in British Columbia, and to
taxable goods brought into the province.
The CBSA collects provincial taxes on behalf of certain provinces, including British
Columbia, on non-commercial goods imported by travellers (on amounts exceeding
their personal exemptions). The CBSA does not generally collect PST on commercial
importations or on goods imported temporarily. Businesses and individuals who should
pay the PST on imported goods are required to self-assess.
The Province of British Columbia has enacted the 2010 Olympic and Paralympic Winter
Games Remission Order to waive the PST on broadcasting equipment and certain goods
imported temporarily for use in connection with the Games. The full legal text is included
as Appendix B to this guide.
For more information on the PST, please visit the Province of British Columbia at:
www.sbr.gov.bc.ca/individuals/Consumer_Taxes/Provincial_Sales_Tax/pst.htm.

6.11 Courier Clearances
All courier shipments require customs clearance and applicable duties and taxes must be
accounted for. While courier companies may offer customs clearance services, written
authorization is required from the importer.
The shipper should indicate the name of the customs broker on the waybill. The courier
company should notify the designated customs broker for customs clearance. This
notification may or may not take place prior to delivery, depending on the value of
the shipment.
Shipments valued at less than $20 CAD, excluding alcohol and tobacco, may be released
duty- and tax-free under the Courier Imports Remission Order (CIRO).
Shipments valued at $20 CAD or more, but less than $1,600 CAD, excluding regulated
goods (such as food, plants and animals), may benefit from streamlined release
and accounting procedures under the Courier Low Value Shipment Program (CLVS).
CLVS shipments may be released en masse, rather than being reported individually.
Importers or their agents have until the 24th day of the month following release to
account for the applicable duties and taxes. For these reasons, the CLVS program greatly
enhances delivery times for low value shipments.
For more information on the Courier Low Value Shipment Program, please visit
www.cbsa.gc.ca/import/courier/lvs-efv.
6.12 Customs Examinations

Customs examines goods at ports of entry and inland sufferance warehouses across
Canada. There are several different types of examinations, including commercial
verification, drug interdiction, pest control (wood packaging) and counterterrorism
(for example, CBNE — chemical, biological, nuclear and explosive). Carriers must make
shipments available for examination and may pass on the costs for positioning, unloading
and reloading cargo.
Commercial examinations are done to verify the invoice description, value, quantity and
marking of goods. In addition, border services officers enforce regulations on behalf of
other government departments and agencies.
6.12.1 Olympic and Paralympic Brand Protection

The Olympic and Paralympic Brands are comprised of all of the names, phrases, marks,
logos and designs relating to the Olympic and Paralympic Movements, including those
relating to the 2010 Winter Games. VANOC is legally obligated to the International
Olympic Committee (IOC) and to the International Paralympic Committee (IPC) and their
marketing partners to protect against unauthorized use of the Olympic and Paralympic
Brands in Canada.
To ensure this commitment, the Government of Canada enacted the Olympic and
Paralympic Marks Act. The Canada Border Services Agency plays an important role
in protecting against counterfeit trademark or pirated copyright goods. Pursuant to

international agreements, Canada has established procedures at the border to assist
intellectual property holders in protecting their rights.
Please do not ship any goods containing Olympic or Paralympic trademarks (or those
nearly resembling them) that have not been properly authorized by the holder of
the trademark. For further clarification, please contact VANOC’s commercial rights
management division by e-mail at brandprotection@vancouver2010.com.
6.13 Administrative Monetary Penalty System (AMPS)

The Administrative Monetary Penalty System (AMPS) is designed to increase customs
compliance by applying costs for non-compliance. The system works like a civil ticketing
scheme, similar to traffic or parking violations. Seizure, forfeiture or criminal charges are
reserved for the more serious offences.
AMPS is intended to be corrective rather than punitive with sanctions graduated to

match the severity and frequency of contraventions. Penalties range from warnings to a
maximum fine of $25,000 for a single contravention.
If an AMPS penalty is assessed in error, it may be corrected by the issuing CBSA office
within 30 days of the notice. The importer is entitled to request a formal review within 90
days of the enforcement action.
The best ways to avoid AMPS penalties are to ensure that all goods are completely and
accurately declared to CBSA, and to communicate closely with your customs broker and
freight forwarder.
For more information on AMPS, please refer to the CBSA website at

www.cbsa.gc.ca/trade-commerce/amps.
6.14 Customs Records

Importers, both resident and non-resident, must maintain customs records, in either paper
or electronic format, for six years after the year of importation. Exporters must keep
records for six years after the year of exportation. Keeping customs records outside of
Canada requires written approval or a letter of undertaking.
For more details, see Customs Memorandum D17-1-21, Maintenance of Records and
Books in Canada by Importers on the CBSA website or consult your customs broker.

7. Delivering to Venues
VANOC Logistics has produced the Delivering to Olympic Venues Manual, which describes
the conditions under which delivery and service vehicles may access competition and
non-competition venues during the load-in, lockdown (operational) and load-out periods.
This document acts as an important supplement to this guide. VANOC Logistics will also
produce a Delivering to Paralympic Venues Manual which will be available in spring 2009.
Media organizations are responsible for arranging their own freight, including the
resources necessary to move their freight from the point of arrival at a venue to their
allocated spaces. To assist media organizations with this task, the Pacific Group will have
access and accreditation to all venues during all phases (load-in, lockdown and load-out).
The Pacific Group will have accredited staff on site at the Main Media Centre
(IBC and MPC) and Whistler Media Centre (as required) to provide “Freight and Logistics
Concierge Services” on a user-pay basis. Such services include on-site freight handling,
transportation, material handling services, packaging, shrink wrapping, palletizing, crating,
storage and documentation. Details and pricing are available on the Pacific Group’s
website at www.pcb.ca/shipto2010 (password: shipto2010).
Alternate freight forwarders appointed by media organizations will be allowed access to

venues during the load-in and load-out periods, as Games accreditation is not required.
VANOC Logistics, however, will control access to venues during these phases (including
scheduling and passes). Further details are provided in the Delivering to Olympic
Venues Manual.
Alternate freight forwarders must meet all security protocols in effect in order to access
a venue during lockdown (refer to the Delivering to Olympic Venues Manual). One such
requirement is for all delivery drivers and passengers to be in possession of appropriate
Olympic/Paralympic accreditation. It is the responsibility of media organizations to
arrange accreditation for alternate freight forwarders through their accreditation
allocation. VANOC Logistics will not provide accreditation to freight forwarders other
than the Pacific Group. Accreditation for alternate freight forwarders is only required for
deliveries during the lockdown period.
The Delivering to Olympic Venues Manual is posted on SNOW (VANOC’s secure extranet
portal) at http://snow.vancouver2010.com and is available upon request by e-mailing
customs&freight@vancouver2010.com. The Delivering to Paralympic Venues Manual
will be available in the same manner in spring 2009.

8. Commodity-Specific Information
8.1 Alcoholic Beverages
The federal Importation of Intoxicating Liquors Act prohibits the importation of alcoholic
beverages into Canada except when consigned to and imported by an authorized
provincial agency. The few exceptions to this rule include small amounts of alcoholic
beverages that accompany travellers for their personal use, and liquor that is imported by
a consulate for official purposes.
8.1.1 Alcoholic Beverages Accompanying Travellers

Visitors of legal drinking age in the province or territory where they enter Canada may
import small amounts of alcoholic beverages exempt from duties and taxes. The legal
drinking age in British Columbia is 19. The goods must accompany the visitors and may
not exceed any one of the following amounts:
• 1.5 litres of wine
• 1.14 litres (40 ounces) of distilled spirits
• a total of 1.14 litres (40 ounces) of wine and distilled spirits combined
• 24 x 355 millilitre (12 ounce) cans or bottles of beer or ale

(maximum of 8.5 litres)
An absence from Canada of at least 48 hours is required to be eligible to claim these

exemptions again. Check with the appropriate provincial or territorial liquor control
authority before importing additional quantities.
In Canada, alcoholic beverages are subject to substantial duties and taxes. In addition to
the usual duties imposed under the Customs Tariff, Section 21 imposes additional duties.
The Excise Tax Act imposes excise taxes on all imported wines. GST is payable on all
beverages containing alcohol and on non-alcoholic beer.
8.1.2 Prohibited Mail

Regulations pursuant to the Canada Post Corporation Act prohibit the importation of
alcoholic beverages by mail, except by authorized organizations. When border services
officers find unauthorized alcoholic beverages in a mail item, it is removed and turned over
to Canada Post for disposal. For these reasons, alcoholic beverages should not be sent
to Canada by mail.
8.1.3 British Columbia’s Liquor Laws

The Liquor Distribution Branch, together with the Liquor Control and Licensing Branch,
has published a guide to assist visitors in understanding British Columbia’s liquor laws.
This guide provides essential information on purchasing, consuming, importing and
providing alcoholic beverages in British Columbia, as well as details on temporary Olympic
and Paralympic licences.
For a copy of the guide, please visit www.hsd.gov.bc.ca/lclb/2010.

8.2 Cosmetics
Cosmetics imported into Canada for sale must comply with the Food and Drugs Act and
its cosmetic regulations. The CBSA assists Health Canada with the administration of this
legislation by enforcing the conditions under which cosmetics may be imported. Cosmetics
imported for reasons other than for sale in Canada should be clearly declared as such,
including the intended end-use of the goods.
The goal of Canada’s Cosmetics Program is to protect the health of the Canadian public
by minimizing the risk associated with the use of cosmetics sold in Canada. Tools such
as the cosmetic ingredient hotlist, which outlines prohibited or restricted ingredients in
cosmetics, are used to minimize this risk.
Options for corrective measures include:
• re-formulation or re-labelling of the product
• removal from sale/voluntary recall
• import refusal
• seizure and disposal
• issuance of a public advisory
It is the importer’s and manufacturer’s responsibility to ensure compliance with the

applicable acts and regulations. To assist in this understanding, Health Canada publishes:
Guidelines for Cosmetics Manufacturers, Importers and Distributors at

www.hc-sc.gc.ca/cps-spc/pubs/indust/cosmet_guide/index-eng.php
For more information on the importation of cosmetics, consult your customs broker or
e-mail the Pacific Group at shipto2010@pcb.ca.
8.3 Currency and Monetary Instruments

Money laundering and terrorist financing are international issues. As part of its
international commitments, the Government of Canada introduced the Proceeds of Crime
(Money Laundering) and Terrorist Financing Act.
Under the legislation, imports and exports of cash and other monetary instruments of
$10,000 CAD or more (or its equivalent in foreign currency) must be reported to the CBSA.
There are no restrictions, however, on the amount of money that can be brought into or
taken out of Canada, nor is it illegal to do so.
For more information on crossing the border with $10,000 or more, please consult the
CBSA website: www.cbsa.gc.ca.

8.4 Endangered Species
Canada is a party to the Convention on International Trade in Endangered Species of Wild
Fauna and Flora (CITES). CITES is an international agreement to protect wild animals and
plants from over-exploitation through international trade. The importation of endangered,
threatened or vulnerable species and their products is controlled through a system of
import and export permits.
The importation of listed species and their products may be prohibited. The convention
provides certain exemptions — for example, goods that form part of personal clothing or
accessories that are contained in personal baggage, and have been owned, possessed
and used in Canada, may be exempt. There are, however, strict criteria that apply to the
recognition of these exemptions.
For specific information, contact the Environment Canada CITES office at

+1 819.997.1840 or visit their website at www.cites.ec.gc.ca.
8.5 Food, Plants and Animals

Canada has complex requirements, restrictions and limits on the import of food, plants,
animals and their products. Risks can be reduced by not bringing these types of products
into Canada.
Before importing food, plants or animals, please contact the Canadian Food Inspection
Agency (CFIA). The agency is responsible, through its national Import Service Centre
(ISC), for the regulation of food, plants and animals destined for the 2010 Winter Games.
The ISC staff will provide specific information on import requirements and coordinate
any required inspections. ISC staff are available 17 hours per day, seven days a week at
+1 604.666.9240 (from 07:00 to midnight, Pacific Time).
In addition, the CFIA operates a web-based automated import reference system

(AIRS) designed to be a user-friendly searchable database of up-to-date Canadian
import requirements for specific commodities. The AIRS website can be found at
http://airs.inspection.gc.ca/Airs_External/.
8.6 Gifts and Awards

Gifts and awards valued at $60 CAD or less may be imported free of duties and taxes.
If the gift is worth more than $60 CAD, applicable duties and taxes must be paid on the
excess value (unless the remission order applies). Alcoholic beverages, tobacco products or
business-related materials cannot be claimed as gifts. Gifts should not be wrapped until
clearing the border as an inspection may be required.

8.7 Medical Devices and Pharmaceutical Products
Health Canada is the federal government department responsible for helping Canadians
maintain and improve their health. Health Canada works in partnership with the CBSA to
regulate the importation and exportation of therapeutic products. These include medical
devices, human drugs and natural health products.
If you are importing prescription drugs, make sure they are clearly identified. The drugs
should be in the original packaging with a label that specifies what they are and that they
are being used under prescription. If this is not possible, carry a copy of the prescription or
a letter from your doctor.
Importation of substances falling under the Controlled Drugs and Substances Act (such as
narcotics, controlled drugs or precursor chemicals) is prohibited, except with an exemption
issued by Health Canada. It is also necessary to ensure compliance with the laws of all
countries of transit or transhipment.
For enquiries regarding the importation of drugs and medical devices, call Health
Canada at +1 613.946.6871. For enquiries regarding the importation of controlled
substances, call Health Canada at +1 613.954.1541. Additional information on the
regulation of therapeutic products can be found on the Health Canada website
www.hc-sc.gc.ca or by e-mailing biu-uif@hc-sc.gc.ca.
8.8 Prohibited Goods

Prohibited goods cannot be imported into Canada. The following types of goods are
strictly prohibited:
• Short-barrelled handguns, sawed-off shotguns, automatic weapons, semi-

automatic weapons not suitable for hunting or target shooting, and replica
firearms
• silencers, large-capacity magazines, switchblades, Mace and pepper spray
• material which is considered to be obscene, hate propaganda or child

pornography
Suspected or prohibited goods may be subject to detention, destruction, exportation,

seizure or forfeiture. In addition, importers may face civil penalties or criminal charges.
Prohibited goods are listed under tariff heading numbers 9897 to 9899 of the Customs
Tariff which is published on the CBSA website.

8.9 Tobacco Products
Visitors to Canada may import, duty- and tax-free, the following amounts of
tobacco products:
• 200 cigarettes
• 50 cigars or cigarillos
• 200 grams (7 ounces) of manufactured tobacco, and
• 200 tobacco sticks
Additional quantities are subject to substantial duties and taxes. An absence from Canada
of at least 48 hours is required to be eligible to claim these exemptions again.
For more information on tobacco laws, please visit the Province of British Columbia’s
website at: www.health.gov.bc.ca/tobacco.
8.10 Vehicles
Prior to entry, vehicles must meet the requirements of the CBSA, Transport Canada
and the Canadian Food Inspection Agency. The CBSA assists Transport Canada with
the administration of the Motor Vehicle Safety Act by enforcing the conditions for
importation. This legislation is intended to reduce the risk of death, injury, and damage to
property and the environment posed by vehicles. The CBSA also assists the CFIA with the
administration of the Plant Protection Act by preventing the importation of injurious pests
that can be transported in soil through vehicles.
Visitors to Canada may temporarily import, free of duties and taxes, passenger and
recreational vehicles for their personal use. The CFIA requires that you wash any sand,
soil, earth and plant residue from your passenger and recreational vehicles, including
the undercarriage, before you import them. This requirement applies to all used vehicles,
regardless of origin.
Transport Canada’s Registrar of Imported Vehicles (RIV) program ensures that qualifying
vehicles imported into Canada are modified, inspected and certified to meet Canadian
safety standards. You cannot import a vehicle that was manufactured to meet the safety
standards of a country other than the United States or Canada unless the vehicle is the
following:
• entering Canada temporarily
• 15 years old or older (excluding buses) or
• a bus manufactured before January 1, 1971

Vehicles entering Canada temporarily for certain purposes, such as satellite trucks, may be
excluded from the RIV program. The allowable types of temporary imports include those:
• by visitors for a period not exceeding 12 months
• by individuals with valid work permits/authorizations for employment for a

period not exceeding 36 months
• by diplomats, if authorization in writing has been granted from Foreign Affairs

and International Trade Canada, for the duration of their posting in Canada
• for exhibition, demonstration, evaluation, testing or other special purposes
A vehicle imported temporarily under one of these conditions cannot be sold or otherwise
disposed of while in Canada, and cannot remain in Canada longer than the applicable time
limit. The importer must submit written authorization from Transport Canada in the form
of a Transport Canada-endorsed Schedule VII. A vehicle import form — form 1 — must be
completed for temporary importations of this nature.
Contact your customs broker as soon as you are considering importing a vehicle. The
form 1 must be an original as each form has a unique identification number. Your customs
broker can provide you with these forms and assist in their completion. To import a vehicle
permanently, the Transport Canada requirements are complex and importers should
contact Transport Canada or the Registrar of Imported Vehicles directly concerning
vehicle admissibility.
The following websites contain important information on importing vehicles into Canada:
CBSA’s Importing a Vehicle Into Canada

www.cbsa.gc.ca/publications/pub/bsf5048-eng.html
Transport Canada’s Vehicle Importation

www.tc.gc.ca/roadsafety/safevehicles/importation/index.htm
Registrar of Imported Vehicles

www.riv.ca
Some countries, including the United States, have requirements that must be met before
exporting a vehicle. Check with the customs authority of the country from which you
intend to export the vehicle.
For more information on importing vehicles into Canada, consult your customs broker or
e-mail the Pacific Group at shipto2010@pcb.ca.

8.11 Wireless Telecommunications and Broadcasting Equipment
Media organizations may, on a temporary basis, bring in, install and use radio frequency
equipment, including ground/mobile-receiving/transmitting facilities for radio and satellite
television, after completing the required application and approval procedure through the
VANOC radio frequency portal at http://spectrum.vancouver2010.com. VANOC and
Industry Canada will then issue the proper authority to operate this equipment within the
Vancouver/Whistler area.
Mobile phones (CDMA/GSM) may operate in Canada without explicit permission from
Industry Canada on the 850 MHz and 1900 MHz bands.
United States residents may operate aircraft, marine, amateur, citizens’ band (CB), general
mobile radio service (GMRS) and family radio services (FRS) without explicit permission
from Industry Canada. Participants other than residents of the United States require
permission from Industry Canada to operate this equipment.
See section 6 for customs information pertaining to the importation and exportation
of these and other goods. For further details on Canadian spectrum management and
telecommunications regulation, please visit the Industry Canada website at www.ic.gc.ca.
8.12 Wood Packaging Materials

Wood packaging materials are a pathway for the transmission of several serious forest
pests, including the Asian long-horned beetle, Emerald ash borer and the pine beetle.
Canada is a member of the International Plant Protection Convention (IPPC) for the
uniform regulation of wood packaging used in international trade.
Wood packaging imports are regulated by the Canadian Food Inspection Agency (CFIA).
Shipments that do not comply must be removed from Canada and may require fumigation
at the importer’s expense.
Any non-manufactured wood packaging (such as dunnage, pallets, spacers, bearers and
crating) must be treated. The only approved treatments are methyl bromide or heat.
The only acceptable proof of treatment is the IPPC stamp or a phytosanitary certificate
issued by the plant protection government authority of the exporting country. Starting
September 1, 2009, phytosanitary certificates from China will no longer be accepted in
Canada and a valid IPPC mark will be required.
Packaging made from manufactured wood (such as plywood, oriented strand board and
fibreboard) and paper or cardboard products are exempt from these requirements.
For more details, please refer to the Wood Packaging Import www.inspection.gc.ca/
english/plaveg/for/cwpc/wdpkge.shtml section of the CFIA website.

9. Export Procedures
9.1 Acquittal of Temporary Imports
Goods imported temporarily (on an E29B temporary admission permit or ATA carnet) must
be acquitted by CBSA prior to export. This is normally done at the port of export. The
CBSA, however, may provide special services to verify the export of Games-related goods.
For goods imported temporarily under these programs, arrangements should be made
through your customs broker and freight forwarder to report the export at least 48 hours
in advance. The original forms must be presented to a border services officer for acquittal.
The goods may be examined and compared to those listed on the form. Failure to obtain
acquittal may result in the denial of duty- and tax-free benefits or any security deposit
may be forfeited.
9.2 Proof of Export

Goods imported temporarily under the 2010 Olympic and Paralympic Winter Games
Remission Order require acceptable proof of export. The CBSA requires export documents
that describe the goods in sufficient detail in order for a border services officer to verify
that the goods that were exported were the same as those goods that were imported
temporarily. The description of the goods on the import invoice, for example, must be the
same as on the export bill of lading.
For a list of documents accepted as proof of export, refer to Customs Memorandum

D20-1-4 Proof of Export, Canadian Ownership, and Destruction of Commercial Goods on
the CBSA website.
9.3 Export Declaration

Shipments valued at $2,000 CAD or more require a formal export declaration. Exceptions
to this requirement include goods that were imported temporarily and goods entering
the United States for domestic consumption. Export declarations are designed to ensure
accurate trade statistics.
The B13A Export Declaration form or the Canadian Automated Export Declaration
(CAED) is used to report exports. A blank B13A form and instructions are found at
www.cbsa.gc.ca/E/pbg/cf/b13a
The CAED gives registered exporters or their agents a fast and easy way of reporting
exports electronically. To register, visit Statistics Canada at www.statcan.gc.ca/exp.
Penalties may apply for failure to report applicable shipments, or for declarations that are
inaccurate or incomplete.
Your customs broker should be able to provide you with assistance on the proper
completion of the export declaration and advice on when it is required. Contact your
customs broker or e-mail the Pacific Group at shipto2010@pcb.ca. For more information,
refer to the Handy Customs Guide for Exporters on the CBSA website.

10. Contact Information
VANOC Pacific Group
400-3585 Gravely Street Pacific Group of Companies
Vancouver, BC, Canada V5K 5J5 Headquarters and Operations Centre
Telephone: +1 778.328.2010 101–17637 1st Avenue
Fax: +1 778.328.2011 Surrey, BC V3S 9S1
Contact:
VANOC Logistics Greg Timm
Jim Bornholdt President, Pacific Overseas Forwarding
Director, Material Logistics E-mail: shipto2010@pcb.ca
E-mail: jim_bornholdt@vancouver2010.com Telephone: +1 604.542.6644
Fax: +1 604.538.3984
Grant Earnshaw
Director, Venue Logistics
E-mail: grant_earnshaw@vancouver2010.com
Tony Beck
Director, Logistical Operations
E-mail: tony_beck@vancouver2010.com
Ken Nord
Manager, Customs Brokerage and Freight Forwarding
E-mail: customs&freight@vancouver2010.com
VANOC Broadcast Integration

Elaine Lo
Coordinator, Broadcast Integration
E-mail: elaine_lo@vancouver2010.com
VANOC Press Operations

Erin McInnis
Supervisor, Press Services, Press Operations
E-mail: erin_mcinnis@vancouver2010.com

11. Glossary
competition venue The site where a sport event takes place during the Olympic Games.
drug Under Canada’s Food and Drugs Act, a drug includes any substance or mixture of substances manufactured, sold,
or represented for use in: (a) the diagnosis, treatment, mitigation, or prevention of disease, disorder, or abnormal
physical state, or symptoms in human beings or animals; (b) restoring, correcting, or modifying organic functions in
human beings or animals; and (c) disinfection of premises in which food is manufactured, prepared or kept.
Games Refers to the Vancouver 2010 Olympic and Paralympic Winter Games, to be held in and around Vancouver and
Whistler, British Columbia, during the period beginning on February 12, 2010 and ending on March 21, 2010.
IOC International Olympic Committee
IPC International Paralympic Committee
load-in period The load-in period is the date range during which freight can be delivered in the most efficient manner without
disrupting venue operations.
load-out period The load-out period is the date range during which freight can be picked up in the most efficient manner without
disrupting venue operations.
lockdown The period during which Olympic and Paralympic venues and Villages are in Games-time security mode and are only
accessible by accredited guests and vehicles who will be subject to variable levels of security screening.
Master Delivery Schedule The time allocation plan used to control access of delivery vehicles to a specific venue or Village.
NOC/NPC A National Olympic Committee or National Paralympic Committee of a country that is participating in the Games.
non-competition venue An Olympic or Paralympic venue that does not have a sporting competition but is used for official Olympic or
Paralympic Games purposes such as the media centres and Olympic and Paralympic Family hotels.
OBS S.A. Olympic Broadcasting Services S.A., a subsidiary of the IOC
OBS Vancouver Olympic Broadcasting Services Vancouver Ltd., a subsidiary of OBS S.A.
Official Sponsor Refers to a person or organization who holds rights that have been granted by the IOC or VANOC to use an Olympic
or Paralympic mark, as defined in subsection 2(1) of the Olympic and Paralympic Marks Act, in exchange for money,
goods or services.

Olympic and Paralympic Family Refers to the International Olympic or Paralympic Committee, a National Olympic or Paralympic Committee, or an
individual who is the holder of Games accreditation issued by VANOC and is:
a) an athlete, coach, team official, support staff member, sport equipment technician or technical official; or
b) a member or employee of the IOC/IPC, NOC/NPC or an International Sports Federation.
Olympic Games Refers to the Vancouver 2010 Olympic Winter Games being held in and around Vancouver and Whistler, British
Columbia during the period beginning February 12, 2010 and ending February 28, 2010.
Paralympic Games Refers to the Vancouver 2010 Paralympic Winter Games being held in and around Vancouver and Whistler, British
Columbia during the period beginning March 12, 2010 and ending March 21, 2010.
rights-holding broadcaster A corporation or other legal entity that has been granted broadcasting rights in respect of the Olympic Games by the
IOC, or in respect of the Paralympic Games by VANOC.
RVSS Refers to the remote vehicle screening site where delivery and service vehicles have their goods and materials
screened by VISU to guarantee they are free from prohibited and hazardous materials prior to entering a venue.
VANOC The Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, incorporated under the
laws of Canada on September 30, 2003.
VAPPS Vehicle Access and Parking Permit Scheme
venues Refers to both competition and non-competition sites that feature official Olympic or Paralympic Games activities,
including the Olympic and Paralympic Villages, media centres and Olympic and Paralympic Family hotels.
VISU Refers to the Vancouver 2010 Integrated Security Unit or combined security and law enforcement agencies tasked
with ensuring the security of the Vancouver 2010 Olympic and Paralympic Winter Games.

12. Vancouver 2010 — Key Sites
Vancouver 2010 - Key Sites
WOP
Whistler
B
T13
Villa ge G a
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bW
m
WMC
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Bl ac
PFH
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99
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Km PFH
WSC OFH
WSC
WCR
WHQ Hwy 99
WVL
Z 0 1 2
Km
A
CYM
Downtown
99
Metro Vancouver OFH2-3

y
Hw MMC
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W e rS W
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va
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t E Cordova St
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E Hastings St
Ho
Trans-Canada Hwy
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ch
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St CHP B lvd
at
Be
Inlet Georgia Viaduct

STA
Main St
OFH1
Barnet H w y
ÅA PAC
lvd
Cambie St Bridge
Å ific
B
BRT
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KIL Å
Å
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Strait YVR
of A
9
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Hwy 91
ROO
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Whistler PAC WHQ

STA BC Place Pacific Coliseum VANOC Headquarters - Whistler Canada Line
BRT Britannia Centre (Training Only) PFH Paralympic Family Hotel YVR Vancouver International Airport Expo Line
CYM Cypress Mountain ROO Richmond Olympic Oval HIL Vancouver Olympic / Paralympic Centre Millennium Line
British West Coast Express
CHP Canada Hockey Place TLR Trout Lake Centre (Training Only) WCR Whistler Creekside
Columbia
KIL Kilarney Centre (Training Only) WSC The Whistler Sliding Centre WMC Whistler Media Centre
Metro
Vancouver MMC Main Media Centre UBC UBC Thunderbird Arena WOP Whistler Olympic / Paralympic Park
OFH1 Olympic Family Hotel 1 VHQ VANOC Headquarters T13 Whistler Transportation Mall
OFH2-3 Olympic Family Hotel 2 & 3 VVL Vancouver Olympic / Paralympic Village WVL Whistler Olympic / Paralympic Village
Date Created: Feb. 13, 2009

Media Customs and Freight Guide — appendiX A: federal remission order 33
Media Customs and Freight Guide — appendiX B: provincial remission order 38
TM/MC
VANOC/COVAN DECEMBER/DÉCEMBRE 2008
je t s e t
s p o t
Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games
Comité d’organisation des Jeux olympiques et paralympiques d’hiver de 2010 à Vancouver
Vancouver 778 328 2010 Toll Free 1 877 408 2010

Whistler 604 932 2010 Fax 778 328 2011
TM
Trademark © Copyright 2006 Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games. All rights reserved.
Printed on 100% post-consumer recycled paper, processed chlorine free.

Media Customs and Freight Guide: Vancouver 2010

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