Singapore 2010 Official Customs/

Freight Forwarding Guide

January 2010
1
Copyright © 2010, SYOGOC. All rights reserved.
This document is provided for information purposes only, and the contents hereof are subject to change without prior notice. This
document is not warranted to be error-free, nor it is subject to any other warranties or conditions, whether expressed orally or implied in
law. We specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or
indirectly by this document. Distribution of this material or derivative of this material in any form is strictly prohibited without the
express written permission of the Singapore Youth Olympic Games Organising Committee (SYOGOC).

CONTENTS

Preface 3

Glossary 4

1. Introduction 6

1.1 Key Event Dates 6

1.2 Key Contacts 6
1.3 How Can This Guide Help You 10

2. Freight Procedures 11

2.1 Introduction 11
2.2 Temporary Import Scheme 12
2.3 ATA Carnet 13
2.4 Clearance of Goods 14
2.5 Insurance 14
2.6 Medication and Medical Devices 15
2.7 Food and Beverages 15
2.8 Animal Products and Plant Products 16
2.9 Media and Wireless Communication Equipment 16
2.10 Competition Firearms, Firearms-related 17
Equipment, Ammunition and Fencing Swords
2.11 Dangerous Goods 17

3. Freight Shipment Instructions 19

3.1 Documents Required for Each Shipment 19

3.2 Cargo Packing and Labelling 19
3.3 Key Timeline 20
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 4. NOC Freight 22

4.1 Introduction 22
4.2 Responsibilities of SYOGOC 22
4.3 Responsibilities of NOCs 22
4.4 Insurance 23

5. Venue Delivery Procedures 24

5.1 Introduction 24
5.2 Pre-Lockdown (Bump-in) Stage 24
5.3 Lockdown to End of Event Stage 24
5.4 Post Event (Bump-out) Stage 24

6. Final Check List 25

Annexes 26

A Prohibited Items to Singapore 26

B Controlled Goods and Controlling Agency 26

C Carnet Shipment Process 26

D Clearance of Goods for Conventional Cargo 26

E Clearance of Goods for Containerised Cargo 26

F Medication and Medical Devices 26

G1 Primary Produce (Meat, Seafood, Fresh Fruits and

Vegetables) 26

G2 Processed Food and Food Appliances 26

H Animal Products and Plant Products 26

I Telecommunication Equipment and Temporary Use of

Frequency 27

2 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

J Competition Firearms, Firearms-related Equipment,
Ammunition and Fencing Swords 27

K Sample of Material Safety and Data Sheet (MSDS) 27

L1 Sample of Commercial Invoice 27

L2 Sample of Packing List 27

L3 Sample of House Air Waybill (for Air Freight) 27

L4 Sample of Master Air Waybill (for Air Freight) 27

L5 Sample of Bill of Lading (for Ocean Freight) 27

M Sample of Freight Forwarding Manifest 28

N DHL Transportation Services 28

Preface

This guide serves to assist all users in the transportation of freight into
Singapore for the official purpose of the Singapore 2010 Youth Olympic Games
(Singapore 2010). It is intended to equip all concerned parties who wish to
transport freight in relation to Singapore 2010 with the appropriate shipping
instructions. We recommend that all concerned parties familiarise and follow
the procedures prescribed in this guide. We hope you will find this guide useful
and informative.

3
 The Singapore Youth Olympic Games Organising Committee (SYOGOC) and the
appointed Logistics Service Provider will assist all clients in transporting their
freight to and from the Singapore 2010 venues.

Recognising the importance of ensuring an effective and efficient process for

transporting freight to and from Singapore for Singapore 2010, SYOGOC has
set up procedures with the Singapore Government for all import and export of
freight for the purpose of Singapore 2010.

An experienced team has also been set up to facilitate the transportation of

these shipments. This team, which comprises SYOGOC, Controlling Agencies
and the appointed Logistic Service Provider, will assist you in all logistical
functions ranging from custom declaration, international freight forwarding
such as air freight, sea freight and road freight, express service, as well as
customs clearance.

Within this guide, you will also find key event dates and contacts, freight
procedures, shipping instructions, venue delivery procedures, as well as
customs clearance regulations.

In summary, this guide covers general freight or cargo, as well as special cargo
such as controlled items, which requires prior approval from the relevant
Controlling Agencies.

This guide, however, does not cover accompanied baggage such as hand
carried or check-in items. For enquiries pertaining to accompanied baggage,
please refer to the Singapore 2010 Arrival and Departure Guide.

You can find the latest electronic version, as well as any updates of the
Singapore 2010 Official Customs/Freight Forwarding Guide on the Singapore
2010 official website: www.singapore2010.sg.

Glossary

1. “Bill of Lading” refers to a document which covers transport of goods by

sea. It is issued by the carrier to the consignor serving as a receipt for the
goods. It indicates the transport and title to the goods. Bills of Lading are fully

4 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

negotiable instruments. Transfer of the Bill of Lading transfers ownership of the
goods from one party to another.

2. “Commercial Invoice” is a bill for the goods from the seller to the buyer. It
is used by the customs officials to determine the value of the goods in order to
assess customs duties and taxes.

3. “Consignor” refers to the party sending the shipment that is to be

delivered by land, sea or air. Various terms such as “sender” or “shipper” are
used by some carriers. However in the event of a legal dispute, the proper
technical term “consignor” will be used.

4. “Consignee” refers to the party receiving the shipment that is to be

delivered by land, sea or air. Various terms such as “client” or “customer” are
used by some carriers. However in the event of a legal dispute, the proper
technical term “consignee” will be used

5. “Clients” refers to those constituent groups that comprise the Olympic

Family, sponsors, suppliers, and the accredited media that are eligible to
receive the freight services support described in this guide.

6. “Freight Forwarder” refers to the exporter’s agent who organises the

movement of goods on behalf of the exporter. It may include dealing with
packing and storage. Taking the type of goods and customers’ delivery
requirements into consideration, freight forwarders will arrange the best means
of transport and make all necessary arrangements with the custom brokers to
ensure that the goods comply with customs export documentation regulations.

7. “Freight” refers to cargo, goods or produce transported by ship, aircraft,

train, truck or van, generally for commercial gain. Containers are used in most
intermodal long–haul cargo transport.

8. “House Air Waybill” refers to the document issued by the freight

forwarder, acting as a carrier, clearly showing the contract of shipment between
the freight forwarder and the exporter.

5
 9. “International Olympic Committee (IOC)” is an international non-
governmental non-profit organisation whose mission is to lead the Olympic
Movement and the promotion of Olympism in accordance with the Olympic
Charter (see Olympic Charter Rule 19).

10. “International Federations (IFs)” are the international non-governmental

organisations administering their respective sport at a world level and
encompassing organisations administering sport at a national level (see
Olympic Charter Rules 29 and 30).

11. “Logistics” refers to the management of the flow of goods, information

and other resources, including energy and people, between the point of origin
and the point of consumption in order to meet the requirements of consumers.
Logistics involves the integration of information, transportation, inventory,
warehousing, material handling and packaging.

12. ”Logistics Service Provider” refers to the companies that manage

“inventory in motion”.

13. “Master Air Waybill” is issued by the originating airline when and if a
shipment involves more than one air carrier. An Air Waybill is a document that
covers transportation of goods by air. It is issued by the carrier to the consignor
as a form of receipt and as evidence of the conditions during time of transport.
It also shows the contact details of the consignee to facilitate the collection
when goods arrive in due time. Unlike Bill of Lading, Air Waybill is not a fully
negotiable document.

14. “Media” refers to all broadcast, printed press and other media
representatives who are accredited by SYOGOC as media representatives for the
Singapore 2010 Youth Olympic Games during the Games period.

15. “National Olympic Committees (NOCs)” are the IOC recognised

organisations, which develop and protect the Olympic Movement in their
respective countries in accordance with the Olympic Charter. NOCs must be
established in accordance with the Olympic Charter and their statutes must be
approved by the IOC (see Olympic Charter Rule 31).

16. “Olympic Family” refers to the constituent groups comprising the officials,
agents, representatives, and employees of the IOC, IFs and NOCs.

6 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

17. “Packing List” is an extension of the Commercial Invoice. The freight
forwarder will reserve the shipping space based on the gross weight or
measurement shown in the packing list. Customs use the packing list as a
check list to verify the incoming and outgoing cargo.

18. “SYOGOC” refers to the Singapore Youth Olympic Games Organising

Committee.

19. “Sponsors” refers to all officers and employees of official sponsors and
suppliers that have sponsorship contract with the Singapore 2010 Youth
Olympic Games.

20. “Venues” refers to the official sites and locations at where the Singapore
2010 Youth Olympic Games is held. They include the associated stadiums,
sport halls, and other spectator viewing areas, as well as the Youth Olympic
Village, the Youth Olympic Logistics Hub, and the Main Media Centre.

1. Introduction

This section provides an overview of key event dates and contacts of SYOGOC,
Controlling Agencies, as well as DHL, the appointed Logistic Service Provider. It
also describes how this guide will assist and benefit you in the overall process.

1.1 Key Event Dates

To ensure that Singapore 2010 is executed smoothly and timely, the key dates
listed in the table below are very important for your logistic planning. All
concerned parties who are transporting freight to and from Singapore for the
purpose of Singapore 2010 should take note of these dates.

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 Venue / Event Activity Key Dates

Youth Olympic
Logistics Hub Operational 1 May 2010 – 31 December 2010
(YLH)

Bump-in 1 June 2010 onwards

Youth Olympic
Operational 1 August 2010 – 28 August 2010
Village (YOV)
Bump-out 29 August 2010 onwards
Opening
14 August 2010
Singapore 2010 Ceremony
Youth Olympic Competition
15 August 2010 – 26 August 2010
Games Duration
(Singapore 2010) Closing
26 August 2010
Ceremony
1.2 Key Contacts

1.2.1 SYOGOC Contacts

 Mr Edwin FONG
Head, Freight Forwarding & Customs Operations

Telephone: +65 6471 9073

Mobile: +65 9674 3958
Fax: +65 6471 9061
Email: edwin_fong@singapore2010.sg
Address: 1 Kay Siang Road, Singapore 248922
Website: www.singapore2010.sg

 Mr Norman TAN
Manager, Freight Forwarding & Customs Operations
8 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
 Telephone: +65 6471 4506
Mobile: +65 8121 1287
Fax: +65 6471 9061
Email: norman_tan@singapore2010.sg
Address: 1 Kay Siang Road, Singapore 248922
Website: www.singapore2010.sg

1.2.2 Competent Agency Contacts

Singapore Customs

 Mr Esmond TEO
Trade Officer, Procedures & Processing Branch

Telephone: +65 6355 2000

Fax: +65 6250 9605
Email : teo_hao_chun@customs.gov.sg
Address: 55 Newton Road #07-02, Revenue House, Singapore 307987
Website: www.customs.gov.sg

 Ms Belva CHIA
Senior Trade Officer, Procedures & Processing Branch

Telephone: +65 6355 2000

Fax: +65 6250 9605
Email : belva_chia@customs.gov.sg
Address: 55 Newton Road #07-02, Revenue House, Singapore 307987
Website: www.customs.gov.sg

Agri-Food and Veterinary Authority of Singapore

 AVA Contact for Food, Animal Products and Plant Products

Telephone: +65 62270670

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 Email : ava_email@ava.gov.sg
Address: 5 Maxwell Road #02-03, Tower Block MND Complex,
Singapore 0691100
Website: www.ava.gov.sg

Singapore Police Force

 Mr Lakhbir SINGH
Senior Station Inspector
Arms & Explosive Branch
Police Licensing Division

Telephone: +65 6557 5873

Email : lakhbir_singh@spf.gov.sg
Address: 391 North Bridge Road #02-701, Police Cantonment Complex,
Singapore 088762
Website: www.spf.gov.sg

Immigration & Checkpoints Authority

 Mr Say Kiong KWA

Deputy Head, Operations Management Branch

Telephone: +65 6391 6528

Fax : +65 6296 2585
Email : kwa_say_kiong@ica.gov.sg
Address: ICA Building, 10 Kallang Road, Singapore 208718
Website: www.ica.gov.sg

 Ms Hui Peng NG
Senior Executive, Operations Management Branch

Telephone: +65 6391 6057

Fax : +65 6296 2585
Email : ng_hui_peng@ica.gov.sg
Address: ICA Building, 10 Kallang Road, Singapore 208718
Website: www.ica.gov.sg

Health Sciences Authority

10 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

 Mr Yiting CAI
Regulatory Specialist
Health Product Regulation Group

Telephone: +65 6866 3573

Email : cai_yiting@hsa.gov.sg
Address: Health Product Regulation Group, 11 Biopolis Way, #11-03
Helios, Singapore 138667
Website: www.hsa.gov.sg

Infocomm Development Authority of Singapore

 Mr Badrul HISHAM
Manager, Competition & Market Access Division

Telephone: +65 6211 1948

Fax : +65 6211 2234
Email : badrul_hisham@ida.gov.sg
Address: 8 Temasek Boulevard, #14-00 Suntec Tower Three,
Singapore 038988
Website: www.ida.gov.sg

1.2.3 DHL Contacts

 Mr Raymond LEONG
Director, Strategy & Planning
The Appointed Logistics Provider for
Singapore 2010 Youth Olympic Games
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 Mobile: +65 8113 0115
Fax: +65 6292 3954
Email: syogfreight@dhl.com
Address: 150 Beach Road, Gateway West #04-01, Singapore 189720
Website: www.dhl.com.sg

 Mr Lewis TAN
Manager, Strategy & Planning
The Appointed Logistics Provider for
Singapore 2010 Youth Olympic Games

Telephone: +65 6879 8294

Mobile: +65 8198 2982
Fax: +65 6292 3954
Email: syogfreight@dhl.com
Address: 150 Beach Road, Gateway West #04-01, Singapore 189720
Website: www.dhl.com.sg

1.3 How Can This Guide Help You

All concerned parties, such as the International Olympic Committee (IOC),

National Olympic Committees (NOCs), International Federations (IFs), sponsors
and suppliers, who wish to transport their shipment for the purpose of
12 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
Singapore 2010, should adhere to this guide to ensure a smooth and hassle-
free transportation of their shipment into Singapore.

The benefits of this guide are summarised in the below table.

Benefit Description
Generally, the import, use and
export of goods, including
consumables, required by the IOC,
1. Enjoy Tax and Ifs, NOCs and their delegations,
Duties exemption media, sponsors and suppliers,
shall be free of all customs duties,
in order for them to carry out their
obligations during the Games.
Various types of shipment require
2. Know all the different types of documentation.
required From this guide, you are able to
documentation for find out if your shipment belongs
your shipment to to a general or special category.
ensure smooth Special cargo requires additional
processing documentation and approval
permits.
3. Understand the
procedures on
transporting your This guide provides step-by-step
shipment to instructions on the key procedures
facilitate your that you should consider.
shipping
arrangements

Singapore 2010 has designated

4. Acknowledge the
key timelines to
bump in your
shipment to ensure
its timely arrival
key event dates for bumping in and
bumping out of shipment at key
venues. Be sure to take note of
these dates to ensure your
shipment arrives timely at its final
destination.

13
 2. Freight Procedures

2.1 Introduction

SYOGOC will issue to the Singapore Customs a “Letter of Affirmation of

Singapore 2010 Freight” for all items meant for Singapore 2010. This letter will
assist the Singapore Customs in identifying the goods for Singapore 2010 use
and the freight forwarder can proceed to declare the necessary permit required
for the clearance of goods. DHL, being the appointed Logistics Service Provider,
can assist you to facilitate the customs clearance.

All parties should also take note of the list of items in Annex A that are
prohibited by the Singapore Government for import to Singapore. It is an
offence to import prohibited items, and offenders are punishable by Singapore
law. Prohibited items refer to items which are either conditionally or absolutely
prohibited from being imported or exported by notification made under Section
38 of the Customs Act or by any other written law in force in Singapore.

Import

For import of all goods (including controlled and non-controlled items) to

Singapore, you are required to:

 Obtain an import permit through TradeNet® before goods are imported into
Singapore.

 Pay the duty and Goods and Service Tax (GST) due at the prevailing rate at
the time of importation through an import permit.

To apply for import permit, you can visit the TradeNet® website at
https://www.tradexchange.gov.sg/tradexchange/default.portal

Please refer to the Annex B for more details on controlled items.

Export
14 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
For export of goods out of Singapore, you are required to:

 Obtain an export permit through TradeNet® for goods exported out of

Singapore.

 Obtain an export permit through TradeNet® before exporting goods

previously imported under the Temporary Import Scheme out of Singapore.

To apply for export permit, you can visit the TradeNet® website at:
https://www.tradexchange.gov.sg/tradexchange/default.portal

Taxes and Duties

Generally, all goods imported into Singapore are subject to Goods and Services
Tax (GST) levied at 7% of the CIF value (Cost, Insurance and Freight) inclusive of
all other charges, costs and expenses incidental to the sale and delivery of the
good into Singapore.

Additional to GST, customs duties is payable for four broad categories of goods
in Singapore:

 Alcoholic beverages
 Tobacco products
 Motor vehicles
 Petroleum products

The duty rates payable can be found at:

http://www.customs.gov.sg/leftNav/trad/val/List+of+Dutiable+Goods.htm

More information on duty and GST can also be found at:

http://www.customs.gov.sg/leftNav/trad/Valuation+Duties+and+GST.htm

15
 The import, use and export of goods, including consumables1, required by the
IOC, the IFs, the NOCs and their delegates, the media, the sponsors and
suppliers, for Singapore 2010, will be exempted from all customs duties in
order for them to carry out the obligations regarding the celebration of the
Games.

GST relief is granted for goods that are covered under the GST (Imports Relief)
Order. The Order can be found at:
http://www.customs.gov.sg/topNav/leg/

In order to enjoy this customs duties exemption and/or GST relief, all users
must notify SYOGOC in advance (refer to 1.2.1) of their shipment providing full
details in order to facilitate the process.

2.2 Temporary Import Scheme

Temporary importation of equipment and goods to Singapore for the purpose

of Singapore 2010 are allowed under the Temporary Import Scheme (TIS). The
scheme allows goods to be imported to Singapore without payment of duty and
tax, subject to the condition that they are re-exported within three months
from the date of importation.

If controlled goods are to be imported under TIS, prior approval must be

obtained from the various controlling agencies in Singapore. To avoid
unnecessary delay to your goods, you may wish to familiarise yourself with the
requirements of the controlling agencies stated in 2.6 - 2.11.

The goods have to be covered by the appropriate Temporary Import permits at

the time of import and export. Please note that the goods have to be presented
to the Customs at the exit point for examination.

For goods that may require extension of temporary import period beyond three
months, please ask your freight forwarder/agent to apply for extension with the
Singapore Customs. Extension will be granted for cases with cogent reasons.

To apply for Temporary Import permit, you can visit the TradeNet® website at:
https://www.tradexchange.gov.sg/tradexchange/default.portal

Re–exportation of Goods under Temporary Import Scheme

1 Alcoholic beverages and tobacco products included

16 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

Goods imported under the TIS must be re-exported within the period approved
for the temporary importation. A Customs Export (Temporary Consignment)
permit is required for the re-exportation of the goods. The Customs Export
(Temporary Consignment) permit and the goods must be presented to the
Customs at the exit point for examination.

The organiser, local freight forwarder or local declaring agent should apply for
Customs supervision of stuffing, to the Permit Compliance Branch through e-
filing, 24 hours in advance for Customs supervision. Supervision fees will be
charged for such services. The Singapore Customs officers from the Temporary
Import Unit, Permit Compliance Branch, may affix Customs seals on containers
containing goods to be re-exported after the event. The sealed container
should be presented to the Customs at the exit point with the seals intact.

2.3 ATA Carnet

The acronym ATA is a combination of French and English phrases “Admission

Temporaire/Temporary Admission”. A Carnet or ATA Carnet is an international
customs document issued by 66 countries. It is presented when entering a
Carnet country with merchandise or equipment that will be re-exported within
12 months. For Singapore, the temporary import period allowed is three
months.

Upon presentation, the Carnet permits the equipment or merchandise to clear

customs without the payment of import duties and taxes. Payment is not
necessary because the Carnet guarantees that the merchandise or equipment
will be re-exported within a year. Thus the use of Carnet is a way of temporarily
importing into foreign countries without payment of import duties and taxes.
Carnet holders are required to apply for an ATA Carnet at their exporting
countries, prior to temporary import into Singapore for the purpose of
Singapore 2010.

Items that are covered by the ATA Carnet include:

17
 1. Commercial samples and advertising film (16mm)
2. Goods for international exhibitions
3. Professional equipment such as:
 Press and broadcasting equipment
 Cinematographic/musical equipment
 Surgical equipment
 Educational equipment
 Costumes, scenery & other stage properties
 Vehicles specially adapted for use in connection with any of the above, etc

The ATA Carnet is recognised in 66 countries. For a list of these countries, you
can visit the International Chamber of Commerce website at www.sicc.com.sg.

The following documents are required for processing ATA Carnet shipment:

Docs MAWB/ HAWB/ Suppliers Packing Others (E.g. Carnet

Required HBL HBL Invoice List Import licence/
Approvals)
Air x x x x When applicable x
Freight
Ocean x x x x When applicable x
Freight

Please refer to Annex C for the process of ATA Carnet shipment.

2.4 Clearance of Goods

The clearance of vehicles, cargoes and passengers at all entry checkpoints is

under the purview of the Immigration & Checkpoints Authority (ICA). At the
checkpoints, the ICA officers conduct checks on vehicles, cargoes and persons
entering the country, and refer trade and customs matters to Singapore
Customs for follow-up.

The ICA is primarily responsible for the security of Singapore’s borders against
entry of undesirable persons and cargoes by land, sea and air. For more
information about the ICA, please visit their website at www.ica.gov.sg/.

Requirements for clearance of goods can be grouped into the following

categories:

18 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

 Conventional Cargo (Annex D)
 Containerised Cargo (Annex E)

Please refer to the respective Annexes for more details.

2.5 Insurance

It is the responsibility of the clients to provide insurance coverage for the entire
journey of their goods. When in doubt, you should always check with your
shipper or appointed freight forwarder. It is also the responsibility of the
supplier or shipper, to ensure that proper packing is done, in order to minimise
damage during transportation.

2.6 Medication and Medical Devices

The import and supply of medication and medical devices into Singapore are
controlled under existing Singapore’s legislation. However, alternative
arrangement may be made for the NOC delegations which require certain
medication or medical devices for the treatment of members of their respective
NOC team, or other teams, with prior formal consent from the authorities.

For medical devices and relevant supplies brought into Singapore, NOC
delegates are required to apply for an authorisation letter from the Health
Products Regulation Group, Health Sciences Authority of Singapore (HSA).

The entry of medication shall comply with the laws and regulations concerning
medicine control in Singapore. Opium, morphia, heroin, marijuana and other
narcotics and psychotropic substances are generally prohibited. Importation is
allowed for medical reasons, but subject to the approval of the HSA.

NOC delegates may bring their medication which does not contain any
ingredients classified as controlled substance in Singapore. You may bring the
stated medicine in amounts not exceeding three months' supply, without
seeking prior approval from the HSA. However, you are required to have the
necessary supporting documents such as a letter from the doctor, or a copy of
the medical prescription, as proof that the medicine is for your personal use.

19
 If any of your medication contains ingredients classified as controlled
substances in Singapore, you would need to apply for an authorisation letter to
bring these medication to Singapore. The authorisation letter will be issued by
Health Products Regulation Group of HSA.

Please refer to Annex F for more details on the list of controlled substances and
a sample of the authorisation letter.

2.7 Food and Beverages

According to the regulations in Singapore pertaining to the importation of food

and beverages, clients or users are required to obtain a permit from the Agri-
Food and Veterinary Authority of Singapore (AVA) before importing any food to
the country.

Please refer to Annex G1 for more details on import of primary produce, and
Annex G2 for more details on import of processed food.

2.8 Animal Products and Plant Products

Clients or users who import any animal products or plant products must first
obtain an import licence/permit from the AVA.

Please refer to Annex H for more details on import of animal products and plant
products.

2.9 Media and Wireless Communication Equipment

The import of all telecommunication equipment requires prior approval from

the Infocomm Development Authority of Singapore (IDA). Parties who intend to
bring in telecommunication equipment into Singapore are required to submit an
import declaration via the TradeNet® system using the appropriate ASEAN
Harmonised Tariff Nomenclature (AHTN) and IDA product codes. The AHTN
and product codes can be found on IDA’s website at www.ida.gov.sg.

Media equipment such as filming and video equipment for on-location filming,
wireless communication equipment and equipment for purposes of exhibitions,
auctions and fairs may be brought into Singapore when:

 You are working with a local company and can make use of the
Temporary Import Scheme (TIS);
20 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
 You are not working with a local company, and can use an ATA Carnet.
Please produce your ATA Carnet for endorsement upon entry and exit for
endorsement of the documentation.

No customs permit is required for portable goods and equipment that are
hand-carried and/or in accompanied luggage by a member of the foreign press
or travel writer intended for the regular and private use of the person while in
Singapore, and to be brought out of Singapore (re-exported).

For bulky press/media equipment that is being transported as cargo, they will
fall under the TIS, where goods are allowed to be temporarily imported without
payment of duty and/or GST.

For more information on the use of TIS and ATA Carnet, please refer to 2.2 and
2.3 respectively.

Please refer to Annex I for more details on the import of telecommunication

equipment and temporary use of frequency.

Exposed Films and Used Tapes

If you are bringing in rushes or films, please write in to the Media Development
Authority’s (MDA) Location and Media Services. They will issue you a letter to
facilitate clearance at the Customs.

Please have the following details ready:

 Name of Person carrying the footage
 Passport Number
 Flight Number
 Date of Arrival
 Purpose of Film/Tapes
 Number of Reels/Tapes

Please submit your request to the MDA’s Location and Media Services Desk via
email:

21
 mda_media_services@mda.gov.sg or fax to +65 6336 1170.

2.10 Competition Firearms, Firearms-related Equipment, Ammunition and

Fencing Swords

Firearms, firearms-related equipment, ammunition and fencing swords are

allowed to be transported in checked-in baggage. Firearms, firearms-related
equipment, ammunition and fencing swords are prohibited from hand-carry or
carry-on baggage.

Under the Singapore Arms and Explosives Acts, it is a requirement that the
clearance of all firearms, firearms-related equipment and ammunition (with the
exception of fencing swords) has to be escorted by police from the aircraft to
the Custom office for inspection upon arrival, and vice versa for departure.

Upon clearance at the Singapore Changi Airport, the firearms, firearms-related

equipment and ammunition (with the exception of fencing swords), under
security escort, will be transported directly and stored in the approved and
secured ammunition armouries at the designated locations.

Please refer to the Singapore 2010 Arrival and Departure Guide for firearms,
firearms-related equipment and ammunition which are intended to be
transported via passenger accompanied baggage.

Please refer to Annex J for more details on the Arms and Explosives Act.

2.11 Dangerous Goods

All dangerous goods to be imported to Singapore have to be declared to the

following authorities before the shipment’s arrival. A detailed Material Safety
and Data Sheet (MSDS) is to be submitted together with the shipment.

 Air freight: Civil Aviation Authority of Singapore (CAAS)

 Ocean freight: Maritime Port Authority of Singapore (MPA)

The mandatory information includes, and is not limited to, the following data
that are to be provided for dangerous goods within the MSDS:

 DG class number
 UN number
 Flashpoint
 Handling requirements
22 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
Please refer to Annex K for an example of a MSDS and guidelines on preparing
a MSDS.

23
 3. Freight Shipment Instructions

The following section outlines key information that clients will need to know
when transporting their freight to Singapore for Singapore 2010. This
information includes documents required for importation, guidelines for
packing and labelling your freight, as well as important timelines.

3.1 Documents Required for Each Shipment

You will need to provide your logistics provider with two compulsory
documents:

 Materials Packing List

 Commercial Invoice

For express or courier shipments, in addition to the above two documents, you
will need to prepare your own Air Waybill (AWB), or fill out the AWB which will
be handed to you upon courier pick-up, and submit it back to your express
service provider.

For air and ocean freight, the logistics service provider will prepare the
following on your behalf:

24 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

 Air freight : Air Waybill (AWB)
 Ocean freight : Bill of Lading (BL)

You will need to provide, and is not limited to, the following key data: Shipper’s
address, consignee’s address, shipment quantity, shipment description and
total weight.

Please refer to Annex L1 – L5 for documentation samples.

3.2 Cargo Packing and Labelling

3.2.1 Packing

Proper packing of your cargo is a key factor in providing safe transport from
origin to destination. Goods for re-export should be packed in road cases or
sturdy re-usable boxes with screw lids. Goods for final import, such as
brochures and give-away items, must be packed separately and, at a minimum,
sturdy cardboard boxes should be used.

All shipments should be properly packed by the supplier to minimise shipment

damage during transportation.

Some packing tips include:

 Each box should be filled to its capacity (bubble wrap or other padding
should be used).
 Fragile items should be packed in additional wrapping, and the box
should be marked “fragile”.
 The bottom of all cardboard boxes should be reinforced with strong
masking tape.
 When loading on a pallet, the weight should be distributed evenly. Boxes
should be stacked squarely on the pallet, corner-to-corner (but no overhang),

25
 to maximise compression strength. The top of the pallet should be flat in order
to minimise lost or damaged cartons.
 Heavy items should be placed at the bottom, lighter items on top.

3.2.2 Labelling

All cases and crates must be clearly marked and numbered. The case and crate
markings must correspond exactly with those shown on the Invoice/Packing
List, and need to show:

 Event
 Organisation
 Venue
 Location within Venue
 Consignee
 Mode of Transport
 Case/Crate Number (i.e. case 1 of 6 )
 Weight in kg
 Port of Origin
 Port of Destination

Note: Please bear in mind that goods for Temporary Import Declaration and
consumable products for Final Import Declaration should be packed separately
and listed on a separate Invoice/Packing List to avoid any delay in customs
clearance.

3.3 Key Timeline

All parties should adhere to the following timelines in ensuring that your
shipment arrives timely for Singapore 2010.

It is recommended that all shipment for the purpose of Singapore 2010 be

delivered to SYOGOC at the following designated location in Singapore, unless
otherwise specified and approved by SYOGOC:

26 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

Youth Olympic Logistics Hub (YLH):

Operational date: 1 May 2010 – 31 December 2010

Recommended arrival in 1 May 2010 onwards

Singapore for your shipment:

Address: 9 Aviation Park Road

Singapore 498760

27
 4. NOC Freight

4.1 Introduction

The National Olympic Committees (NOCs) are responsible for the international
transportation of their shipment, at their own expenses, from the country of
origin to SYOGOC’s designated location in Singapore, i.e. the Youth Olympic
Logistics Hub (YLH), and vice versa out of Singapore. They may appoint or
engage their own logistics service provider for the international transportation
of their freight.

4.2 Responsibilities of SYOGOC

Upon receipt of NOC freight at the SYOGOC designated location in Singapore,

SYOGOC will be responsible for the local transportation of the NOC freight, as
well as providing the necessary material handling equipment to facilitate the
loading and unloading process. This service will be provided free of charge to
all NOCs. These services will include all domestic transportation:

 Between the YLH and the Youth Olympic Village (YOV)

 Between the YLH and Singapore 2010 venues

 Between the YOV and Singapore 2010 venues

 Between Singapore 2010 venues

4.3 Responsibilities of NOCs

The NOCs are responsible for transporting their shipment at their own
expenses from the country of origin to the YLH, and vice versa out of Singapore.

For Import
28 SINGAPORE 2010 Official Customs/Freight Forwarding Guide
 International transportation of NOC freight into Singapore, with the
assistance of their own appointed logistics service provider.

 Customs declaration and clearance of NOC freight, with the assistance of

their own appointed logistics service provider.

 NOC to notify SYOGOC by completing the details in the Freight

Forwarding Manifest (Annex M), and send via email (refer 1.2.1) at least one
month before the shipment’s arrival in Singapore, for tax exemption purposes.

 A representative of NOC must be present at the YLH for the receipt and
verification of their shipment upon breaking seal.

For Export

 At Singapore 2010 venues, the NOCs will identify, verify and pack their
items for delivery back to the YLH by SYOGOC.

 At the YLH, the NOCs will pack their items into containers, verify and seal
the containers upon completion of packing, and arrange for pick-up with their
own appointed logistics service provider.
 International transportation of NOC freight out of Singapore, with the
assistance of their own appointed logistics service provider.

 Customs declaration and clearance of NOC freight, with the assistance of

their own appointed logistics service provider.

The NOCs will undertake to exempt SYOGOC from any possible compensation
and liability that may arise during the free domestic transportation services
period.

4.4 Insurance

It is the responsibility of the NOCs to provide insurance for their shipment

through their own appointed logistics service provider, or by any other means.
29
 5. Venue Delivery Procedures

5.1 Introduction

Generally, there are four control measures in the venue delivery procedures.
These are (1) accredited driver, (2) authorised vehicle access permit, (3) security
screening of vehicles, and (4) security screening of all goods and personnel.
Without all these, access into venues will not be granted. The security level of
all venues is determined by the Singapore Police Force (SPF).

30 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

5.2 Pre-Lockdown (Bump-in) Stage

Before the lockdown of all Singapore 2010 venues, delivery of goods/materials

into the venues by any agent is allowed, subject to the agent being issued the
bump-in/bump-out passes by the approving authorities. All venue deliveries
must be planned and scheduled. All agents must contact and inform SYOGOC at
least 48 hours in advance, prior to delivery into venue. There will not be any
screening requirement for person, goods/materials or vehicle, prior to entering
the venues.

5.3 Lockdown to End of Event Stage

During the lockdown of all Singapore 2010 venues, venue security will be
strictly enforced, and all venue access will be limited to individuals (including
vehicles) with proper security accreditation only. All deliveries must be planned
and scheduled, and all persons, goods/materials must be screened at the
Pedestrian Screening Area (PSA) before entering the venues. In the case of the
YOV, goods/materials may be screened at the Vehicle Screening Area (VSA)
instead of the PSA.

Retrieval of goods/materials out of venues can also be done during the

lockdown period, subject to the screening of personnel prior to entering the
venues. Screening of vehicles will be performed for those required to enter the
secured perimeter of the venues.

Ad-hoc delivery is not allowed during the lockdown stage, and all parties need
to seek authorisation from the Main Operations Centre (MOC) in the event of
any urgent delivery to the venues.

5.4 Post Event (Bump-out) Stage

At the conclusion of Singapore 2010 competitions and the end of lockdown of

all Singapore 2010 venues, retrieval of goods/materials out of the venues by
any agent is allowed, subject to the agent being issued the bump-in/bump-out
passes by the approving authorities. All venue deliveries must be planned and
scheduled. All agents must contact and inform SYOGOC at least 48 hours in
advance, prior to retrieval from the venues. There will not be any screening
31
 requirement for person, goods/materials or vehicle, prior to entering the
venues.

6. Final Check List

The checklist below provides a summary of items that you should account for,
in order to ensure your planning is complete:

Checklist
1. Review the Singapore customs regulations and inspection
policies, as well as restrictions on commodities to ensure your shipment
adheres to all regulations in Singapore.
2. Provide all necessary and relevant shipping documents to your
logistics provider in accordance to the shipping instructions at least five
working days before shipment pick-up to avoid unnecessary delay and
issues.

3. Verify and ensure the right type of packaging is utilised for your
shipment. Please contact your logistics provider if you have any queries.

4. Furnish your logistics provider with specific details of your

shipment at least seven working days before shipment pick-up. This
includes pick-up and delivery addresses, dates, timings, shipment
dimensions, weight and quantity.
5. Inform your logistics provider at least 10 working days in advance
if special handling requirement is necessary to transport your shipment.
This may include odd-sized shipment, fragile shipment, shipment
needing re-packaging, etc.
6. Inform your logistics provider at least 10 working days in advance
if your shipment includes dangerous goods, and provide all necessary
documents including the MSDS to ensure your shipment can be
transported without undue delay and issues.

7. Ensure that your cargo is adequately insured.

32 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

8. Make arrangements with SYOGOC by March 2010 before
shipment arrival in Singapore should you require warehousing services
or transportation services to your designated location.

9. Should you have any asset removal/scrapping/disposal/return

requirements, please make arrangements with SYOGOC by March 2010.

Annexes

A Prohibited Items to Singapore

Double Click Here

B Controlled Goods and Controlling Agency

Double Click Here

C Carnet Shipment Process

Double Click Here

D Clearance of Goods for Conventional Cargo

Double Click Here

E Clearance of Goods for Containerised Cargo

Double Click Here

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 F Medication and Medical Devices

Double Click Here

G1 Primary Produce (Meat, Seafood, Fresh Fruits and Vegetables)

Double Click Here

G2 Processed Food and Food Appliances

Double Click Here

H Animal Products and Plant Products

Double Click Here

I Telecommunication Equipment and Temporary Use of Frequency

Double Click Here

J Competition Firearms, Firearms-related Equipment, Ammunition and

Fencing Swords

Double Click Here

K Sample of Material Safety and Data Sheet (MSDS)

Double Click Here

L1 Sample of Commercial Invoice

Double Click Here

L2 Sample of Packing List

34 SINGAPORE 2010 Official Customs/Freight Forwarding Guide

Double Click Here

L3 Sample of House Air Waybill (for Air Freight)

Double Click Here

L4 Sample of Master Air Waybill (for Air Freight)

Double Click Here

L5 Sample of Bill of Lading (for Ocean Freight)

Double Click Here

M Sample of Freight Forwarding Manifest

Double Click Here

N DHL Transportation Services

Double Click Here

35