ACTION ITEMS -2021

Mixing Division-QA Last Updated: 26/7/2021

M.G Ekanayake Month: Jul-21
ACTION ITEM Source Project RANK PRIORITY OWNER ASSIGNED DUE DONE STATUS Next Meeting NOTES

Organize WHS visit for APD & CMP team QRM HIGH MG MG/Buddhima 31/1/2021 On Hold Due to COVID situation
Select best model for brainstorming for QRM projects QRM 5 HIGH MG MG/Buddhima 31/1/2021 √ On Hold
Re-arrange half way completed 2020 QRM project to monitor in 2021 QRM 5 HIGH Buddhima MG/Buddhima 15/1/2021 √ 100%
Organize one hour meeting for obtaining burning issues from three location QRM 5 HIGH MG MG/Buddhima 20/1/2021 √ 100%
Send email to three plants QAMs to prepare burning issues list QRM 5 HIGH MG MG 10/1/2021 √ 100%
Conducting brainstorming for QRM projects QRM HIGH MG MG/Buddhima 25/2/2021 On Hold Decided collect projects by burning issues, from previous projects & other raodmap

Interim BIQ audit BIQ 5 HIGH CQSC MG 31/1/2021 √ 100%

MEDIU
Zero defects projects - Pilot plant visit BIQ 3 M
Nilruk Nilruk/MG 7/1/2021 √ 100%
Problem solving project - MH BU progress presentation BIQ 4 HIGH MG Ruchira/MG 2/2/2021 √ 100%
MEDIU
Online Problem solving advance tools training-WMD BIQ 3
M
MG BandulaW/MG 5/1/2021 √ 100%
Presentation of Offshore QMS audit report management Offshore 5 HIGH MG MG/Simon/Chinthaka 31/1/2021 √ 100%
MEDIU
Prepare QRM projects (Ops plan, BIQ, …) QRM 4 M
MG MG/Buddhima 31/1/2021 √ 100%
MEDIU
Prepare Mandate & timeline for Ops plan projects Beyond road 4 M
MG MG 5/2/2021 √ 100%
Completion of Power CL post audit actions Power CL HIGH Jayan CMP team 31/1/2021 75%
Organize review meeting with Michelin team Power CL 5 HIGH MG MG 5/1/2021 √ 100%
MEDIU
Organize PS advance tools training to MH BU BIQ M
MG MG/Ruchira 31/1/2021 25%
Prepare CMP & MTD1 interlab comparision for 29/01/2021 Power CL 5 HIGH MG MG/Bandula W 15/1/2021 √ 100%
Monthly report preparation - WHS Mgt 5 HIGH MG MG 5/1/2021 √ 100%
Monthly report preparation - MDi Mgt 5 HIGH MG MG 8/1/2021 √ 100%
MEDIU
Complete Bi monthly news letter Mgt 4 M
MG MG/Buddhima 10/2/2021 √ 100%
MEDIU
Preparation of MRM meeting PPT QMS 4 M
MG QAM 15/2/2021 √ 100%
MEDIU
Presentation RM supplier validation process to CV Offshore 4
M
MG MG 8/1/2021 √ 100%
MEDIU
To schedule RM supplier validation process to CSM Offshore 4 M
MG MG 8/1/2021 √ 100%
MEDIU
Monthly meeting -Fabna Mgt 3 M
MG MG 6/1/2021 √ 100%
MEDIU
Monthly meeting -AMW Mgt 3 M
MG MG 25/1/2021 √ 100%
IOP self evaluation Mgt 5 HIGH MG MG 25/1/2021 √ 100%
IOP evaluation -Susantha R Mgt 5 HIGH MG MG/SR 25/1/2021 √ 100%
IOP evaluation - Buddhima P Mgt 5 HIGH MG MG/BP 25/1/2021 √ 100%
MEDIU
Power CL Audit action point - Row 22 verifying Power CL 4 M
MG MG 31/1/2021 √ 100%
Power CL Crown control parameters verifying Power CL 5 HIGH MG MG/Nishshanka 18/1/2021 √ 100%
Preparation of Objective for 2021 - Beyond Road Beyond road HIGH MG CQT 15/02/2021
Organize 1 hour meeting with David, Sebastien, Devapriya to discuss ILS report
Power CL 5 HIGH MG MG/David/Sebastien/Deva 28-02-2021 √ 100%
action
Develop and correction Ranjan IOP Mgt 5 HIGH MG MG/Ranjan 11/2/2021 √ 100%
MEDIU
Preparation presentation for new material validation procedure to present CSM Offshore 4 M
MG MG/Susantha 13-03-2021 √ 100%
MEDIU
Select new PS tools for 2021 trainings BIQ 4 M
MG MG 23-02-2021 √ 100%
MEDIU
Present new Advance tools training to Quality council BIQ 4 M
MG MG 25-02-2021 √ 100%
Schedule meeting with Mr. Raveendra to discuss BIQ L3 achievements BIQ HIGH MG MG/RT Next week
Calculate Cpk values for all power CL compounds and check stability of filler and MEDIU
Power CL M
Jayan MG/Jayan Need to decide
rubber. Then need to decide blending requirements
Monthly meeting presentation to WHS (Feb) Mgt 5 HIGH MG MG/Chamal 5/3/2021 √ 100%
Prepare presentation for monthly meeting (Feb) Mgt 5 HIGH MG MG/Buddhima 8/3/2021 √ 100%
Review additional document requirement of Offshore QMS Offshore HIGH MG MG/Simon/Chinthaka 25-03-2021
Risk register review - VN Offshore 5 HIGH MG RT, MG, 25-03-2021 √ 100% Scheduled meeting with Simon & RT
Risk register review - NA Offshore 5 HIGH Simon RT, MG, 25-03-2021 √ 100% Scheduled meeting with RT
Need to send reply for CSM complaint on FRC exfiry Offshore 5 HIGH MG RT & Nishshanka 10/3/2021 √ 100% Waiting for Hau reply
MEDIU
To schedule PS tools training to three BUs (SET-2) BIQ 4 M
MG BandulaW/MG/SuF/Esh 31-03-2021 √ 100% Request to confirm team for the training
MEDIU
Need to conduct chemistry training to lab staff Michelin M
MG Susantha/Jayan/ Nishshanka 30-11-2021 Schedule meeting to develop mandate for this project. Completed timeline
Prepare presentation for 2nd PS tool set- Normal probability distribution & normality MEDIU
BIQ M
MG MG 30-05-2021
test, 1-way & 2-way ANOVA
MEDIU
Prepare presentation for 2nd PS tool set- 1-p & 2-p propotional test , 1-t & 2-t test BIQ M
MG Eshalika 30-05-2021 Informed to Eshalika
MEDIU
Prepare presentation for 2nd PS tool set- Paired test & equal varience test BIQ M
MG Sumithra 30-05-2021 Informed to Sumithra
Prepare presentation for 2nd PS tool set- 1-varience & 2-varience, Wilcoxon, Mann MEDIU
BIQ M
MG Banudula W 30-05-2021 Informed to Bandula W
whitney & Kruscal wallis
Presentation to Management all QRM projects of year 2021 QRM 5 HIGH MG Buddhima 25-03-2021 √ 100% Infirmed to Buddhima to organize a meeting
Before next
Need to develop Michelin formula security system before next reciepe development Michelin 5 HIGH MG CMP& R&D √ 100% Organized meeting with Mr. Raveendra & Nishshanka
reciepe
Submit Michelin criteria and audit evidence to close power CL audit Michelin 5 HIGH MG Jayan 30-03-2021 √ 100% Waiting from Jayan
Scheduled meeting with Dumidu & Menaka. Menaka requires to add lab instrument
Need to reply to Nhan requirement after discuss with Dumidu & Menaka Mixing-VN 5 HIGH MG Dumidu/Menaka 18-03-2021 √ 100% layout to the plan

Send answer to Mr. Dong for,

1. Who is decided sample size for trial order?
MEDIU
2. If trial is failed, who is responsible for remained materials? Offshore 4 M
MG RT 25=03-2021 √ 100% Requested discussion in Tuesday meeting
3. If trial is failed , who is bearing cost of remained materials?
4. To share this procedure (flow charts) with official approval of Mixing division mgt.

To complete my IOP Mgt 5 HIGH MG RT 25-03-2021 √ 100% To be done

To comlete IOP - Susantha/Buddhima/Ranjan Mgt 5 HIGH MG Susantha/Ranjan/Buddhima 26-03-2021 √ 100% To be done
MEDIU
To be reply to Hau about FRC10 questions Offshore 4 M
MG Susantha 22-03-2021 √ 100%
MEDIU
To check losses of AMW remixing process (2277)- < 0.02% Outsource MG Chinthaka, AMW 30-04-2021 100%
M
MEDIU
Arrange offline discussion for FRC quality issues of Simonis Outsource 5 M
MG Hemantha, Susantha, Raveendra, Sanjeewa 2/4/2021 √ 100%
Reply to Alberto about Mixer line weighing scale requirements Power CL HIGH Jayan, MG Raveendra, Janak, Piyal 9/4/2021
Need to schedule meeting Simonis FRC discussion about quality status of 1FCL IQA 5 HIGH Susantha, MG Raveendra, Procurement, APD End of April √ 100%
Organize meeting with RT, Lanka & my self to discuss AMW current situation Outsource 5 HIGH MG RT, Lanka 25-04-2021 √ 100%
MEDIU Organize training in June & July after initial approval. Then organize second training
Saman (HR) will prepare Michelin lab training schedule and communicate with us Michelin 4 M
MG, Jayan, Susantha Saman 25-04-2021 √ 100% program after Sept
Incoming staff skill assessment planining IOP 5 HIGH Susantha MG, Saman 30th May √ 100%
Organize special meeting to review PS project review in CMP Monthly meeting 5 HIGH MG Jayan, RT, Thilanka 4/22/2021 √ 100%

Organize special meeting series to review ISO 17025 corrective action review Monthly meeting 5 HIGH MG Jayan, RT, Thilanka 4/22/2021 √ 100%
To prepare AMW issues log with current status. Email to Lasantha & Subodha Outsource 5 HIGH MG RT & Lanka 23-04-2021 √ 100%
MEDIU
To form a responsibility R&D team for FRC & SSPC APD 3 M
Mahesh MG, SN 10/5/2021 √ 100%
MEDIU
Schedule meeting to conclude FRC Simonis for Vietnam CV 4 M
MG Chinthaka, Huan, Sanjeewa, Susantha, Nhan 28-05-2021 √ 100%

https://www.vertex42.com/ExcelTemplates/action-items-template.html Action Items Template © 2017 by Vertex42.com

 ACTION ITEM Source Project RANK PRIORITY OWNER ASSIGNED DUE DONE STATUS Next Meeting NOTES

Schedule meeting to prepare testing matrix for each PID for monthly & annual CC7001 5 HIGH MG Jayan, Thilanka, Nissanka, product R&D 30-05-2021 √ 100%
Organize a meeting to review progress of recipe protection room Michelin 5 HIGH MG Nishshanka, Buddhima, David, Santi, Selestino, Guillaume, RT √ 100%
MEDIU
Neer to send 2nd stage compound testing proposal to CV Offshore 4
M
MG Nhan, Thuy, Nissanka, Chinthaka, Susantha √ 100%
Organize REF350 self audit review mid of July for APD Flab project 5 HIGH MG Mahesh, David, Cristophe, Jin Van, Benoit, Emillie 14-07-2021 √ 100%
REF 350 - CMP completion Power CL HIGH MG Jayan, CMP team 30-07-2021
Conduct online PS training to MH BU BIQ HIGH MG Ruchira/MG 30-08-2021
MEDIU
Conduct meeting with Michelin expert about recipe protection room Michelin M
MG Camso & Michelin team 20-07-2021
To complete IQA team skill evaluation QRM HIGH MG MG/Susantha 30-08-2021
To implement non TLBO inegration to APD BIQ HIGH MG MG/Ranjan end of year
MEDIU
To develop Power BI project to visualize compound properties Michelin M
MG MG/Banula end of year
To continue process audit in CMP for Power CL practice Power CL HIGH MG MG/team regularly
To complete stakeholder analysis for ZD project BIQ HIGH MG MG/Niruk end of Aug
To conduct AMW & Fabna annual audit QMS HIGH MG MG/Shashika end of Aug
To complete IQP calculation for CMP & APD KPI HIGH MG MG/Mahesh/Jayan First WK of July
MEDIU
To start PFMEA for new WHS QRM MG MG/Chamal/Lahiru 7/13/1905
M
To analysis RM aging analysis report to measure risk CLD HIGH MG MG/Chamal/Lahiru 30/07/2021

https://www.vertex42.com/ExcelTemplates/action-items-template.html Action Items Template © 2017 by Vertex42.com

 Secured Recipe Protection Room
Planned Revised
ID Milestone description Finish Finish
1 Obtain guideline from Michelin 15-06-2021
2 Review Document and need to get advise from Michelin 25-06-2021
###
3 Need to organize meeting with Michelin team and Camso 20-07-2021
project team
4
6
7
8
9
10

Testing matrix for each PID for monthly & annual

Planned Revised
ID Milestone description Finish Finish
1 Power BI project discussion 21-06-2021
2 Prepare Matrix for PIDs 05/07/2021
3 Conducting meeting with the team 30-07-2021
4 Arrange 2 hours meeting with Santi to clarify Michelin 07/09/2021
methods
6 Started Power BI project for visualize properties
7
8
9
10

Organize REF350 self audit review mid of July for APD

Planned Revised
ID Milestone description Finish Finish
1 Review REF 350 document 22-06-2021
2 Self Auditing 05/07/2021
3 Discussion Self Audit findings 19-07-2021

4
6
7
8
9
10

REF 350 - CMP completion - Power CL

Planned Revised
ID Milestone description Finish Finish
1 Internal review power CL findings 25-06-2021
2 Monthly review power CL action 05/07/2021
3 Start power CL real practice audit in CMP
4
6
7
8
9
10

Offshore QMS
Planned Revised
ID Milestone description Finish Finish
1 Document Review 30-06-2021
2 Stakeholder analysis 30-06-2021
3
4
6
7
8
9
10

Problem Solving Rollout

Planned Revised
ID Milestone description Finish Finish
1 Advance PS tools training to MH 30-08-2021
2 Complete course work- Advance PS tools 30-07-2021
3
4
6
7
8
9
10

Michelin Lab training

 Planned Revised
ID Milestone description Finish Finish
1 Transtalation to Sinhala
2 Evaluation sheet prepration 30-06-2021
3 Conducting training -1 30-07-2021
4 Conducting training-2 30-10-2021
6
7
8
9
10
 Actual
Finish Status Notes
15-06-2021 Need to go through this document
18-06-2021 Requested a technical expert from Michelin
next action To connect both parties

Actual
Finish Status Notes

Complete partially this document

next action

Actual
Finish Status Notes

01/07/2021 - APD aprt completion

Completed self assessment for APD & remain to
complete for CMP
Actual
Finish Status Notes

Conducted monthly review of Yellow ponts

Complete first review and to be complete overall plant

Actual
Finish Status Notes
To be changed logo in document
Waiting for procument update

Actual
Finish Status Notes
July 27th & August 12th
Organize online PS tools training to MH
Actual
Finish Status Notes
Secured Recipe Protection Room
ID Status Priority Owner Issue / Action Item

Testing matrix for each PID for monthly & annual

ID Status Priority Owner Issue / Action Item

Organize REF350 self audit review mid of July for APD

ID Status Priority Owner Issue / Action Item
 REF 350 - CMP completion - Power CL
ID Status Priority Owner Issue / Action Item
 Date
Progress / Resolution Phase Opened Target Date Date Closed

Date
Progress / Resolution Phase Opened Target Date Date Closed

uly for APD

Date
Progress / Resolution Phase Opened Target Date Date Closed
 Date
Progress / Resolution Phase Opened Target Date Date Closed
1. Areas to be generated projects in 2021
·         Continue partially completed projects in 2020
·         Sorting discontinue projects in 2020 and continue selected project only
·         Projects generated from other systems, roadmap or actions – BIQ, Power CL, Ops plan 2021
·         Current burning issues ( Objective from brainstorming)

2. Continue and Discontinue policy  (CAD policy)

·         Continue Malcom Baldrige model
·         Continue QRM as the implementation foundation of MDI quality projects and tasks
·         Discontinue previous brainstorming methodology from this year

3. Actions to be completed prior to brainstorming

·         Presentation of Quality roadmap achievements and benefits (from 2018 to 2020)
·         Evaluate team using form at the end of presentation ([positive & negative points
·         Invite to CMP & APD teams ( QA, production, PE) to visit WHS
·         Request current burning issues from 3 plants via email and arrange 1 hour meeting each pla

4. Others
·         Clarity usage to review projects
·         Reduce number of projects this time rather than previous years
·         Arrange discussion to present next brainstorming method – Mid of Jan
·         Expect to complete next brainstorming within Feb
project only
– BIQ, Power CL, Ops plan 2021, GPC and post-acquisition audit … etc

uality projects and tasks

s (from 2018 to 2020)

ve & negative points], [Agreed & Not agreed points])

arrange 1 hour meeting each plant separately

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Ave
0.96
0.77
0.99
0.11
0.93
0.35
0.3
0.97
0.16
0.11
0.84
1.18
0.33
0.84
1.07
1.05
1.39
0.39
1.14
1.1
0.79

Average 0.75
STDEV 0.39
Ave
0.96
0.77
0.99
0.11
0.93
0.35
0.3
0.97
0.16
0.11
0.84
1.18
0.33
0.84
1.07
1.05
1.39
0.39
1.14
1.1
0.79

Average 0.75
STDEV 0.39