GeM Bidding 2816409

Bid Number: GEM/2021/B/1645597
Dated: 29-11-2021
Bid Document
Bid Details
Bid End Date/Time 14-12-2021 18:00:00
Bid Opening Date/Time 14-12-2021 18:30:00
Bid Life Cycle (From Publish Date) 90 (Days)
Bid Offer Validity (From End Date) 75 (Days)
Ministry/State Name Assam
Department Name Health And Family Welfare Department Assam
Organisation Name N/a
Office Name Office Of The National Health Mission Assam
Total Quantity 4700
Multifunction Machines MFM (Q2) , Laptop-Notebook (Q2) ,

Item Category
Web Camera (Q3) , Headset Rev 1 (Q3)
Minimum Average Annual Turnover of the

261 Lakh (s)
Bidder
OEM Average Turnover (Last 3 Years) 2086 Lakh (s)
Years of Past Experience required 3 Year (s)
MSE Exemption for Years of Experience and

No
Turnover
Startup Exemption for Years of Experience

No
and Turnover
Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Additional Doc 1
(Requested in ATC),Compliance of BoQ specification and
Document required from seller supporting document
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
Past Performance 50 %
Bid to RA enabled Yes
RA Qualification Rule 50% Lowest Priced Technically Qualified Bidders
Primary product category Laptop-Notebook
Time allowed for Technical Clarifications

2 Days
during technical evaluation
Evaluation Method Total value wise evaluation
EMD Detail
1 / 23
Advisory Bank HDFC Bank
EMD Percentage(%) 0.50
EMD Amount 260716
ePBG Detail
Advisory Bank HDFC Bank
ePBG Percentage(%) 3.00
Duration of ePBG required (Months). 14
(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.
Beneficiary:
Mission Director
Office of the Mission Director, National Health Mission, Assam, Saikia Commercial Complex, Christianbasti,
Guwahati-5
(Dr. Lakshmanan. S, Ias)
Splitting
Bid splitting not applied.
MSE Purchase Preference
MSE Purchase Preference No
MII Purchase Preference
MII Purchase Preference No
1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
2. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
3. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
2 / 23
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
4. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 50% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.
5. Reverse Auction would be conducted amongst first 50% of the technically qualified bidders arranged in the
order of prices from lowest to highest. Number of sellers eligible for participating in RA would be rounded off to
next higher integer value if number of technically qualified bidders is odd (e.g. if 7 bids are technically qualified,
then RA will be conducted amongst L-1 to L-4). In case number of technically qualified bidders are 2 or 3, RA will
be between all without any elimination. If Buyer has chosen to split the bid amongst N sellers, then minimum N
sellers would be taken to RA round. In case Primary products of only one OEM are left in contention for
participation in RA based on lowest 50% bidders qualifying for RA, the number of sellers qualifying for RA would
be increased to get at least products of one more OEM (directly participated or through its reseller) if available.
Further, if bid(s) of any seller(s) eligible for MSE preference is / are coming within price band of 15% of Non MSE
L-1 or if bid of any seller(s) eligible for Make in India preference is / are coming within price band of 20% of non
MII L-1, then such MSE / Make in India seller shall also be allowed to participate in the RA process.
Multifunction Machines MFM ( 1175 pieces )
Brand Type Registered Brand
Technical Specifications
* As per GeM Category Specification
Specification Specification Name Bid Requirement (Allowed Values)
Ungrouped Print Technology Laser
Type of Machine Multifunction Machine
Type of Printing Mono
Cartridge Technology Composite Cartridge, Separate Drum and Toner

(Mono Component), Separate Drum and Toner (Dual
Component) Or higher
Platen/Flatbed Size A4, A3, Legal Or higher
Paper Size (Original/Image) A4/A4
RAM size (MB) 2, 8, 16, 32, 64, 128, 256, 512, 1024, 2048, 4096,
6144, 3072, 320, 768, 1536, 1500, 758, 1250, 2560,
7168, 5120, 8192, 16384, 2816, 4000, 2000, 10240,
0, 4608 Or higher
Hard Disk Capacity(GB) 0, 8, 128, 160, 256, 320, 500, 1024, 250, 640, 32,
1000, 2000, 3000 Or higher
Minimum Speed per Minute 18, 20, 22, 23, 24, 25, 26, 27, 28, 30, 31, 35, 36, 38,
as per ISO/IEC 24734 in A4 40, 43, 45, 46, 47, 50, 52, 55, 60, 61, 65, 70, 71, 75,
Size-Mono 80, 90, 95, 100, 105, 110, 51, 56, 41, 120, 130, 160,
57, 33, 34, 32, 85, 81, 19, 21, 53, 140 Or higher
Minimum Speed per Minute 12, 15, 16, 18, 20, 22, 23, 24, 25, 26, 27, 28, 30, 31,
as per ISO/IEC 24734 in A4 35, 36, 4, 4.4, 5, 5.7, 5.8, 6.8, 10, 10.4, 15.5, 40, 50,
Size-Colour 60, 5.5, 11, 46, 120, 130, 160, 65, 45, 7, 34, 55, 38,
56, 75, 81, 19, 71, 0, 21, 53, 32, 70, 140 Or higher
3 / 23
Scanning Feature Yes Or higher

Availability
Duplexing Feature Yes, No Or higher

Availability
Faxing Feature Availability Yes, No Or higher
Networking Feature Yes, No Or higher

Availability
Wi-Fi Availability Yes, No Or higher
Original Document Feeder Platen, ADF, DADF/RADF, SPDF Or higher

Type
Number of Main Paper Tray 1, 2, 3, 4, 5 Or higher
Bypass Facility Yes, No Or higher
On Site OEM Warranty 1, 2, 3, 4, 5 Or higher

(Year)
Additional Specification Parameters - Multifunction Machines MFM ( 1175 pieces )

Specification Parameter
Bid Requirement (Allowed Values)
Name
Dealer/ Retailer of the Toner

Cartridge of the offered model
of the printer should be
available in all districts of
District wise availability of Dealer/ Retailer of the Toner Cartridge of the
Assam. District wise list of
offered model of the printer should be available
Dealer/ Retailer of the Toner
Cartridge of the offered model
of the printer must be uploaded
by the bidder.
* Bidders offering must also comply with the additional specification parameters mentioned above.
Consignees/Reporting Officer and Quantity
Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
787057,District Drugs
Warehouse, Dhemaji O/O Joint
Chandra Sekhar Director of Health
1 25 90
Mohan Services,Dhemaji Dhemaji
Tiniali, Dhemaji, Assam, PIN-
787057
4 / 23
Consignee/Reporti
ng Officer
784509,District Drug Ware

House Udalguri O/O The Joint
2 Bijoy Deka Director of Health 28 90
Services,Udalguri,BTAD,
Assam, PIN-784509
Warehouse, Sivasagar Near
Monuj Kumar
3 Sivasagar Civil Hospital, 46 90
Tayeng
Joysagar, Sivasagar, Assam,
Pin:785665
Store,Karbi Anglong O/O- Joint
4 Padma Chowkham Director of Health Services, 42 90
Diphu, Karbi-Anglong,
Assam,PIN-782460
786001,District Drugs Store,

Dibrugarh O/O The Joint
Director of Health
5 Dibyajyoti Handique 68 90
Services,Dibrugarh Grahem
Bazar,Dist:-Dibrugarh,Assam,
PIN-786001
784125,District Drug
Warehouse. Darrang O/O Joint
6 Mukuta Ahmed Director of Health 35 90
Service,Darrang, Mangaldai.
Assam. PIN-784125
782002,Regional Drug Ware

House, Nagaon
7 Dipankar Bora 94 90
Mohkhuli,Nagaon, Assam,Pin
Code:- Pin: 782002
Warehouse, Barpeta O/O: Joint
Director of Health Services,
8 Razzalar Rahman Barpeta Opp To: Vidyapith High 82 90
School, Town & Post Office:
Barpeta, District: Barpeta,
Assam Pin: 781305
Warehouse, Nalbari O/O Jt.
9 Samiran Sarma Director Health Service, Nalbari 30 90
Near District T.B.centre,
Nalbari , Pin-781335.
782105,DISTRICT DRUG WARE

HOUSE, MORIGAON. C/O:-Joint
10 Deep Jyoti Boro Morigaon. Pachatia,PO&PS:- 28 90
Morigaon
Dist:Morigaon(Assam)
PIN:782105.
5 / 23
Consignee/Reporti
ng Officer
Warehouse Sonitpur
,Harigaon,Poruwa,Near Home
11 Indrajit Hujuri 61 90
Guard Office,
Tezpur,Sonitpur,Assam, PIN-
784001

House, Cachar S M Dev Civil
12 Zakir Hussain Hospital Campus, Hospital 51 90
Road, Silchar, Cachar, Assam.
Pin-788001
Warehouse, Karimganj
13 Santanu Das Sattelmen Road, Chudhuri 42 90
Manjil,Dist: Karimganj, Assam,
PIN:788712

House,Tinsukia O/O The Joint
14 Nupur Gohain 45 90
Thana Chari Ali, Old Civil
Hospital,P.O-Tinsukia,Dist-
Tinsukia, Pin 786125

House, Golaghat Station Road
15 Dipankar Barman 33 90
(Near Eye Hospital), Golaghat,
Assam, PIN-785621.

House, Kokrajhar O/O Joint
Director of Health
16 Khanin Talukdar 30 90
Services,Near Railway Over
Bridge, Habrubari,Kokrajhar,
Assam, PIN-783370

House, Goalpara O/O Joint
Director of Health services,
17 Fulowar Ahmed 41 90
Behind MCHC, Nayapara, Agia
Road, Goalpara Town,
Goalpara,Assam, PIN-783101
781171,District Drugs Store

Kamrup, Central Drug Ware.
18 Bhaskar Jyoti Pathak House Complex. VIP Road, 111 90
Narengi, Pathar Quary,
Guwahati- Pin: 781171

House, Hailakandi O/O Joint
19 Navajyoti Nath Director of Health services, 29 90
Hailakandi, Mission Road,
Hailakandi Pin: 788151
Store,Dima Hasao O/O The Joint
20 Moidul Islam Director of Health Services, 15 90
Haflong,Dima Hasao, PIN-
788819
6 / 23
Consignee/Reporti
ng Officer
Warehouse, Chirang O/O- Joint
21 Narendra Pramanik Director of Health Services, 19 90
Chirang Kajalgaon, Chirang,
BTAD,Assam, PIN-783385
Warehouse O/O- Joint Director
of Health Services,Baksa. Near
22 Abdul Rachid Mushalpur Revenue Circle 36 90
Office, Bikrampur,P.O-
Mushalpur, District- Baksa Pin-
781372
Warehouse, Jorhat O/O- Joint
23 Tridip Changmai 66 90
Jorhat A.T Road,Near Chowk
Bazar, Jorhat, Assam, PIN-
785001

House Bongaigaon Opp to Joint
Director of Health Services
24 Sanjay Baishya 27 90
Office, Bongaigaon, Swahid
Bedi, Barpara, Bongaigaon,
Assam Pin 783380

House Lakhimpur P. O:- Saboti,
25 Mukta Saikia N. LAKHIMPUR, Dist. 30 90
LAKHIMPUR,Assam, PIN-.
787001
Store,Kamrup Metro, Central
26 Naba Jyoti Deka Drug Ware House Complex. VIP 6 90
Road, Narengi, Pathar Quary,

House, LA Region, Dhubri
Dhubri Civil Hospital Campus,
27 Reaz Uddin Ahmed 55 90
Post Office: Jhagrapar (SUB
OFFICE), District: DHUBRI,
Assam, India, Pin :- 783325
Laptop-Notebook ( 1175 pieces )
Processor Processor Make Intel, AMD
Processor Generation 7.0, 8.0, 0.0, 9.0, 10.0, 11.0 Or higher
7 / 23
Number of Cores per 2, 4, 6, 8 Or higher

Processor
Processor Description Intel Core i3, Intel Core i5, AMD Ryzen 3, AMD Ryzen
5, AMD Ryzen 7, Intel Core i7, Intel Core i9 Or higher
8 / 23
Processor Number Intel Core i3 7020U, Intel Core i3 7100U, Intel Core i5
7Y54, Intel Core i5 7Y57, Intel Core i3 7130U, Intel
Core i7 7Y75, Intel Core i3 7167U, Intel Core i3
7100H, Intel Core i5 7200U, Intel Core i5 7300U, Intel
Core i7 7500U, Intel Core i3 8130U, Intel Core i5
7260U, Intel Core i5 7267U, Intel Core i5 7360U, Intel
8559U, Intel Core i7 8650U, Intel Core i3 8100H, Intel
Core i5 8300H, Intel Core i5 8400H, Intel Core i7
8650H, Intel Core i7 8750H, Intel Core i7 8850H, AMD
Ryzen 3 2200U, AMD Ryzen 3 2300U, AMD PRO
Ryzen 7 2700U, Intel Core i3 8145U, Intel Core i5
Core i7 8665U, Intel Core i5 9300H, Intel Core i5
9400H, Intel Core i7 9750H, Intel Core i7 9850H, Intel
Core i9, Turbo Boost up to 4.8GHz, with 16MB shared
L3 cache, Intel Core i9-9880H, AMD Ryzen 3 3200U,
AMD Ryzen 3 3300U, AMD PRO Ryzen 3 3300U, AMD
Ryzen 5 3500U, AMD PRO Ryzen 5 3500U, AMD
Ryzen 7 3700U, AMD PRO Ryzen 7 3700U, Intel Core
i5, Turbo Boost up to 3.9GHz, with 128MB of eDRAM,
Intel Core i7, Turbo Boost up to 4.5GHz, with 12MB
shared L3 cache, Intel Core M3 8100Y, Intel Core i5
8200Y, Intel Core i7 8500Y, Intel Core i3 10110Y, Intel
Core i5 10210Y, Intel Core i5 10310Y, Intel Core i7
10510Y, Intel Core i3 1000G1, Intel Core i3 1000G4,
Intel Core i3 10110U, Intel Core i3 1005G1, Intel Core
i5 1030G4, Intel Core i5 1030G7, Intel Core i5
1035G1, Intel Core i5 10210U, Intel Core i5 1035G4,
Intel Core i5 1035G7, Intel Core i7 1060G7, Intel Core
i7 1065G7, Intel Core i7 10510U, Intel Core i7
10710U, Ryzen 3 3250U, AMD Ryzen 3 4300U, AMD
Ryzen 3 PRO 4450U, AMD Ryzen 5 4500U, AMD
Ryzen 5 4600U, AMD Ryzen 5 PRO 4650U, AMD
Ryzen 7 4700U, AMD Ryzen 7 PRO 4750U, AMD
Ryzen 7 4800U, Intel Core i9 10980HK, Intel Core i9
10880H, Intel Core i7 10875H, Intel Core i7 10850H,
Intel Core i9 9980HK, Intel Core i7 10750H, Intel Core
i9 8950HK, Intel Core i5 10400H, Intel Core i5
10300H, Intel Core i7 10810U, Intel Core i7 8569U,
Intel Core i7 10610U, Intel Core i5 10310U, Intel Core
i7 10410Y, Intel Core i3, Turbo Boost up to 3.2GHz,
with 4MB L3 cache, Intel Core i5, Turbo Boost up to
3.5GHz, with 6MB L3 cache, Intel Core i5, Turbo Boost
up to 3.8GHz, with 6MB shared L3 cache, Intel Core i7
1165G7, Intel Core i5 1135G7, Intel Core i3 1115G4,
AMD Ryzen 7 5800U, AMD Ryzen 5 5600U, AMD
Ryzen 3 5300U, Intel Core i9 11980HK, Intel Core i9
11950H, Intel Core i7 11850H, Intel Core i9 11900H,
Intel Core i7 11800H, Intel Core i5 11500H, Intel Core
i5 11400H, Intel Core i7 1195G7, Intel Core i7
11375H, Intel Core i7 1185G7, Intel Core i7 11370H,
Intel Core i5 1155G7, Intel Core i3 1125G4, Intel Core
i3 1120G4 Or higher
9 / 23
i3 1120G4 Or higher
Graphics Size of Memory in Case of 0, 1, 2, 3, 4, 6 Or higher
Dedicated Graphic Card
(GB)
Operating System Operating System (Factory Windows 10 Professional

Pre-Loaded)
Memory RAM Size (GB) 8, 16, 32, 64 Or higher
Storage Type of Drives used to SSD

populate the Internal Bays
Total HDD Capacity (GB) 500, 1000, 1500, 2000, 2500, 3000, 0 Or higher
Capacity of each SSD (GB) 512
Total SSD Capacity (GB) 512, 768, 1024, 1280, 2048, 4096 Or higher
Capacity of each SSHD (GB) 8 GB Flash + 500 GB @5400 rpm, 8 GB Flash + 1000
GB @5400 rpm, 8 GB Flash + 2000 GB @5400 rpm,
NA Or higher
Total SSHD Capacity in 500, 1000, 1500, 0 Or higher

addition to 8 GB Flash (GB)
Connectivity Wireless Connectivity Yes
Number of Ethernet Ports 1 Or higher
Display Display Size (Inch) 14, 15, 15.4, 15.6, 16 Or higher
Display Type Non Touch, Touch Or higher
Display Resolution (Pixels) 1920x1080, 1920 x 1200, 3200x1800, 3840 x 2160,

2304 x 1440, 2560 x 1600, 2736 x 1824, 2880 x
1800, 2256x1504, 3000x2000, 3240x2160, 3272 x
1920, 2880 x 1920, 3072 x 1920 Or higher
Miscellaneous Optical Drive Integrated, External, NA Or higher
Warranty Battery Warranty 1, 3, 4, 5 Or higher
On Site OEM Warranty 1, 3

(Year)
Consignee/Reporti
ng Officer
1 25 90
787057
10 / 23
Consignee/Reporti
ng Officer

Assam, PIN-784509
Monuj Kumar
Tayeng
Pin:785665
Assam,PIN-782460

Director of Health
PIN-786001
Assam. PIN-784125

House, Nagaon
Code:- Pin: 782002
Assam Pin: 781305

Morigaon
PIN:782105.
11 / 23
Consignee/Reporti
ng Officer
Warehouse Sonitpur
Guard Office,
784001

Pin-788001
PIN:788712


Assam, PIN-785621.

Director of Health
Assam, PIN-783370



788819
12 / 23
Consignee/Reporti
ng Officer
781372
785001

Assam Pin 783380

787001

Web Camera ( 1175 pieces )
Performance Frame Rates(frames per 90

Parameter second)
Lens(MegaPixel) 30.0 - 30.0 Or higher
13 / 23
Warranty/Services Warranty 6, 12, 18, 24, 36, 48 Or higher
Consignee/Reporti
ng Officer
1 25 90
787057

Assam, PIN-784509
Monuj Kumar
Tayeng
Pin:785665
Assam,PIN-782460

Director of Health
PIN-786001
Assam. PIN-784125

House, Nagaon
Code:- Pin: 782002
14 / 23
Consignee/Reporti
ng Officer
Assam Pin: 781305

Morigaon
PIN:782105.
Warehouse Sonitpur
Guard Office,
784001

Pin-788001
PIN:788712


Assam, PIN-785621.

Director of Health
Assam, PIN-783370
15 / 23
Consignee/Reporti
ng Officer



788819
781372
785001

Assam Pin 783380

787001
16 / 23
Consignee/Reporti
ng Officer

Headset Rev 1 ( 1175 pieces )
Specification Type of Headset Over-Ear
Microphone Yes
Connectivity Wired, Wireless
On site OEM Warranty 1
Consignee/Reporti
ng Officer
1 25 90
787057

Assam, PIN-784509
17 / 23
Consignee/Reporti
ng Officer
Monuj Kumar
Tayeng
Pin:785665
Assam,PIN-782460

Director of Health
PIN-786001
Assam. PIN-784125

House, Nagaon
Code:- Pin: 782002
Assam Pin: 781305

Morigaon
PIN:782105.
Warehouse Sonitpur
Guard Office,
784001
18 / 23
Consignee/Reporti
ng Officer

Pin-788001
PIN:788712


Assam, PIN-785621.

Director of Health
Assam, PIN-783370



788819
19 / 23
Consignee/Reporti
ng Officer
781372
785001

Assam Pin 783380

787001

Special terms and conditions-Version:2 effective from 09-04-2021 for category Laptop-Notebook
1. ‘Local content means the amount of value added in India which shall, unless otherwise Prescribed by the
Nodal Ministry, be the total value of the item procured (excluding net domestic indirect taxes) minus the
value of imported content in the item (including all customs duties) as a proportion of the total value and
percent.
‘Class-I local supplier’ means a supplier or service provider, whose goods, services or works offered for
procurement, has local content equal to or more than 50% as defined under this Order
‘Class-lI local supplier’ means a supplier or service provider, whose goods, services or works offered for
procurement, has local content more than 20% but less than 50%, as defined under this Order
Buyer Added Bid Specific Terms and Conditions

1. Bidders shall quote only those products in the bid which are not obsolete in the market and has at least 5
years residual market life i.e. the offered product shall not be declared end-of-life by the OEM before this
period.
20 / 23
2. Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any
responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates
(whichever is lower), subject to the maximum of quoted GST %.
3. Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers
can match and verify the Data Sheet with the product specifications offered. In case of any unexplained
mismatch of technical parameters, the bid is liable for rejection.
4. Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly,
manufactured and supplied same or similar Category Products to any Central / State Govt Organization /
PSU / Public Listed Company for 3 years before the bid opening date. Copies of relevant contracts to be
submitted along with bid in support of having supplied some quantity during each of the year. In case of
bunch bids, the primary product having highest value should meet this criterion.
5. Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope
of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.
6. Malicious Code Certificate:
The seller should upload following certificate in the bid:-

(a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not
contain Embedded Malicious code that would activate procedures to :-
(i) Inhibit the desires and designed function of the equipment.
(ii) Cause physical damage to the user or equipment during the exploitation.
(iii) Tap information resident or transient in the equipment/network.
(b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss
of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due
to activation of any such malicious code in embedded software.
7. Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of
Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty
replacement.
8. OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.
9. 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of
buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior
written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally
liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due
performance of the Contract and the Sellers obligations there under.
10. Upload Manufacturer authorization: Wherever Authorised Distributors are submitting the bid,
Manufacturers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address,
e-mail Id and Phone No. required to be furnished along with the bid.
11. Scope of supply (Bid price to include all cost components) : Supply Installation Testing and
Commissioning of Goods
12. Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last
three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
bidder is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria.
13. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in
the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant
periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for
the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
OEM is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of
CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
14. IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a
21 / 23
registered office in India to provide after sales service support in India. The certificate to this effect should
be submitted.
15. Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site
warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have
to establish one within 30 days of award of contract. Payment shall be released only after submission of
documentary evidence of having Functional Service Centre.
16. Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.
17. Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers
for Service Support.
18. ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.
19. Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or
after completion of installation, commissioning & testing of goods (if included in the scope of supply), at
consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of
delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during
the guarantee period. Seller should have well established Installation, Commissioning, Training,
Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of
Service Centres near consignee destinations are to be uploaded along with the bid.
20. Successful bidder will have to ensure that adequate number of dedicated technical service personals /
engineers are designated / deployed for attending to the Service Request in a time bound manner and for
ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement
indicated in the relevant clause of the bid.
21. Timely Servicing / rectification of defects during warranty period: After having been notified of the defects
/ service requirement during warranty period, Seller has to complete the required Service / Rectification
within 5 days time limit. If the Seller fails to complete service / rectification with defined time limit, a
penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the
seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all
such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than
10% of the total contract value after which the Buyer shall have the right to get the service / rectification
done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be
liable to re-imberse the cost of such service / rectification to the Buyer.
22. For fulfilling the experience criteria any one of the following documents may be considered as valid proof
for meeting the experience criteria:
a. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the
invoices have been executed.
b. Execution certificate by client with order value.
c. Any other document in support of order execution like Third Party Inspection release note, etc.
23. The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and
installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e.
current year and three previous financial years) as on opening of bid, as per following criteria:
(i) Single order of at least 35% of estimated bid value; or

(ii) Two orders of at least 20% each of estimated bid value; or
(iii) Three orders of at least 15% each of estimated bid value.
Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should
be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid
value should meet this criterion
24. Bidders can also submit the EMD with Account Payee Demand Draft in favour of State Health Society,
Assam payable at Guwahati.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.
25. Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of State
Health Society, Assam A/C (Name of the Seller). The bank should certify on it that the deposit can be
withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be
released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed
and stamped along with covering letter.
Bidder has to upload scanned copy / proof of the FDR along with bid and has to ensure delivery of
hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.
26. Bidders can also submit the EMD with Banker’s Cheque in favour of State Health Society, Assam payable
at Guwahati.
22 / 23
Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.
27. Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also
(besides PBG which is allowed as per GeM GTC). DD should be made in favour of State Health Society,
Assam payable at Guwahati. After award of contract, Successful Bidder can upload scanned copy of the
DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days
of award of contract.
28. Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides
PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of "State Health
Society, Assam" payable at Guwahati A/C (Name of the Seller). The bank should certify on it that the
deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security
Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back
of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned
copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the
Buyer within 15 days of award of contract.
29. NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.
Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specification and / or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents / clauses
shall also be null and void. If any seller has any objection / grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations.
This Bid is also governed by the General Terms and Conditions
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.
---Thank You---
23 / 23

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GeM Bidding 2816409

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Bid Number: GEM/2021/B/1645597

Bid End Date/Time 14-12-2021 18:00:00

Bid Opening Date/Time 14-12-2021 18:30:00

Bid Life Cycle (From Publish Date) 90 (Days)

Bid Offer Validity (From End Date) 75 (Days)

Ministry/State Name Assam

Department Name Health And Family Welfare Department Assam

Organisation Name N/a

Office Name Office Of The National Health Mission Assam

Total Quantity 4700

Multifunction Machines MFM (Q2) , Laptop-Notebook (Q2) ,

Minimum Average Annual Turnover of the

OEM Average Turnover (Last 3 Years) 2086 Lakh (s)

Years of Past Experience required 3 Year (s)

MSE Exemption for Years of Experience and

Startup Exemption for Years of Experience

Experience Criteria,Past Performance,Bidder

Bid to RA enabled Yes

RA Qualification Rule 50% Lowest Priced Technically Qualified Bidders

Primary product category Laptop-Notebook

Time allowed for Technical Clarifications

Evaluation Method Total value wise evaluation

EMD Percentage(%) 0.50

EMD Amount 260716

Advisory Bank HDFC Bank

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 14

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference No

MII Purchase Preference

MII Purchase Preference No

Multifunction Machines MFM ( 1175 pieces )

Brand Type Registered Brand

* As per GeM Category Specification

Specification Specification Name Bid Requirement (Allowed Values)

Ungrouped Print Technology Laser

Type of Machine Multifunction Machine

Type of Printing Mono

Cartridge Technology Composite Cartridge, Separate Drum and Toner

Platen/Flatbed Size A4, A3, Legal Or higher

Paper Size (Original/Image) A4/A4

Scanning Feature Yes Or higher

Duplexing Feature Yes, No Or higher

Faxing Feature Availability Yes, No Or higher

Networking Feature Yes, No Or higher

Wi-Fi Availability Yes, No Or higher

Original Document Feeder Platen, ADF, DADF/RADF, SPDF Or higher

Number of Main Paper Tray 1, 2, 3, 4, 5 Or higher

Bypass Facility Yes, No Or higher

On Site OEM Warranty 1, 2, 3, 4, 5 Or higher

Additional Specification Parameters - Multifunction Machines MFM ( 1175 pieces )

Dealer/ Retailer of the Toner

Consignees/Reporting Officer and Quantity

784509,District Drug Ware

786001,District Drugs Store,

782002,Regional Drug Ware

782105,DISTRICT DRUG WARE

788001,District Drug Ware

786125,District Drug Ware

785621,District Drug Ware

783370,District Drug Ware

783101,District Drug Ware