E-in-C's Branch List 'A' & Guidelines For Use, Formulating Specifications and Sourcing of Steel For Mes Works

Policy No CA .
\ cc- 6
Tele: 23018582 Jt Dir Gen of Works (Des)
Military Engineer Services
Engineer-in-Chief's Branch
Kashmir House
New Delhi-110 011
83044/Steel/ t43'( /E2 Des-3 Feb 2006
E-in-C's Branch List 'A' &
GUIDELINES FOR USE, FORMULATING SPECIFICATIONS AND

SOURCING OF STEEL FOR MES WORKS
1. Further to the policy issued vide this HQ Policy letter No. 11/2004 under E2(Des)
letter No. 83044/Stee1/219/E2(Des-3) dated 24 Jan 05 and 83044/Stee/ 350/E 2 Des-3
dt 26 Jul 05.
2. After the issue of above Policy letter, suggestions received from various
formations to improve the Guidelines on the subject. Deliberations were held at this HQ
and it emerged that there is a need to revise above Policy letter in order to provide
wider base for availability to the contractors. Accordingly, the revised Policy letter is
hereby issued to include the procurement of TMT Steel, Structural Steel, Fabric
reinforcement and GI Sheets. This Policy letter will supersede our Policy letter referred
above and is to be read in conjunction with SSR Part-I and relevant BIS Codes. The
guidelines for procurement of Steel are only for the purpose of guidance to the
tendering authority.
3. Following types of steel are in use in MES works: -
(a) Reinforcement steel High strength deformed steel bars produced by

Thermo Mechanical Treatment Process (TMT steel bars of grades Fe 415,
Fe 500 and Fe 550) meeting all other requirements of IS: 1786.
(b) Structural steel:

(i) Standard Quality - Conforming to IS: 2062.
(ii) Ordinary Quality - Conforming to IS: 1977.
(c) Galvanised Steel Sheets (Plain & Corrugated) conforming to IS: 277
(d) Fabric Reinforcement for Concrete. Conforming to IS:1566.
4. All steel in MES works shall be contractor's supply. In exceptional circumstances

CEs Command may permit selective issue of steel under Schedule 'B'. Following
checks shall be carried out before the steel supplied by the Contractor is accepted and
is approved for incorporation in the works.

5. Materials
(a) The Galvanised Iron Sheets & Fabric Reinforcement for Colit;re'ay to
be supplied by the contractors shall be ISI marked and shall be procured from
Main manufacturers.
(b) The Structural steel supplied by the Contractor will be procured from
Main producers like SAIL, Rashtriya 'spat Nigam Ltd, IISCO, TISCO or
Secondary producers who manufacture structural steel out of 151 marked billets
and are having BIS Certification of ISI marking on their Products and approved
by this HQ.
(c) TMT Steel supplied by the Contractor will be procured from Main
producers of steel like TISCO, SAIL, Rashtriya lspat Nigam Ltd, IISCO,
Reinforcing Bars upto 16 mm dia and less can be procured from the Secondary
EVCON Turbo process of
producers having Thermex, Tempcore or
manufacturing TMT Steel and approved by this HQ.
6. Procurement
The GE for every lot of steel shall obtain the particulars of the
(a)
manufacturer/supplier of steel from the contractor separately. The form given at
Appendix 'A' will be used for this purpose.
The site staff and GE shall verify the original documents in support of the
(b)
purchase of steel and will retain certified true copy of the results in GE's office.
The CEs will ensure that contractors place their demand/ requisition of
(c)
steel with adequate lead-time. The steel will be procurred from the storage
depots of the malts producers/approved Secondary producers and not from their
authorised agen/dealers as the authorised agents deal with the steel
manufactured by more than one manufacturer.
The authorised conversion agents of the main producers for TMT steel
(d)
can supply the steel to the contractors provided the main producers have given
such directions in a specific sale/purchase order and they are producing TMT
technology. In such case the
steel using Thermex/Tempcore/EVCON Turbo
purchase voucher or cash memo shall be from main producers. The difference
between "Authorised Conversion Agent" and "Authorised Agent/Dealer" needs
to be understood clearly. The purchase of steel when allocated through the
"Authorised Conversion Agent" by the main producer will have its quality assured
by the main producers. However the steel when purchased by a contractor
directly from the "Authorised Conversion Agent" or from "Authorised Dealer /
Agent" will not have its quality assured by the Main producers. It is therefore
necessary and mandatory to ensure that the contractor does not purchase steel
directly from the "Authorised Conversion Agent" or from "Authorised
Dealer/Agent" of the Main producer.
ke}}-- It has been confirmed by the Main producers that they would honour any
hich is 10 MT or more in quantity. The lower limit of 10 MT has been laid
P7r4' ( orde
—
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-4
Jvz,r1:1,c)11'602
tSection Officer
Dv. No.
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because of minimum one truckload would be sold by the main producers. The
quantity of 10 MT can be mix of various sections/diameters of the steel and not
necessarily be a single section/diameter. The approved Secondary producers
have confirmed that they will honour any order from MES contractors
irrespective of the quantity.
(f) However procurement of Reinforced steel, Structural steel GI sheets, and

Reinforcement Fabric may be permitted from authorised dealers of main
producers in case of small contracts of value not exceeding Rs 5 lakhs.
(g) At present the list of secondary producers for TIVIT steel, which stands
approved, is being forwarded alongwith. This HQ is making efforts to identify
more secondary producers on merits manufacturing adequate quality structural
steel, TMT bars sheets for inclusion in the list of approved secondary producers.
(h) Thermex/Tempcore/EVCON Turbo process of manufacturing TMT

Steel is being installed by some more manufactures also. The cases for their
approval will be progressed in due course as and when the installation of
Thermex/Tempcore/EVCON Turbo process of manufacturing TMT Steel is
complete.
7. Testing of Steel The manufacturer is to carry out inspections and testing of

steel in accordance with the relevant BIS provisions. The Contractor shall submit the
manufacturer's test Certificate in original along with the Test Sheet giving the results of
each mechanical test as applicable and the chemical composition of the steel or
authenticated copy thereof, duly signed by the manufacturer with each consignment.
The Engineer-in-Charge shall record these details in Steel Acceptance Register, as
given at Appendix 'A' after due verification and send a certified true copy of test sheet
to GE for his records. The GE/CWE shall also organise independent testing of random
samples of steel drawn from various lots from National Test House, SEMT Wing CME,
Regional Research Labs, Government approved Labs, Zonal Labs, etc. as per the
recommended minimum frequency shown in Table at Appendix Samples from
each lot should be tested for quality and elongation. The elongation shall not be less
than 18%. Cost of samples and transportation shall be governed as per condition of the
contract.. The cost of testing shall however be borne by Govt. The records of such
checks would be maintained in the steel test register.
8. Documentation The contractor shall submit original purchase vouchers from

the manufacturer for the total quantity of steel supplied under each consignment to be
incorporated in the work. The GE along with the relevant documents before acceptance
shall inspect all consignments received at the work site. The original vouchers and the
Test Certificates shall be defaced by the Engineer-in-Charge and kept on record in the
office of the GE duly authenticated and with cross reference to the control number
recorded in the Steel Acceptance Register. The Steel Acceptance Register will be
signed by JE, Engineer-in-Charge, GE and contractor. The entire quantity of all steel
items shall be suitably recorded in the Measurement Book as not to be abstracted,
before incorporation in the work and shall be signed by the Engineer-in-Charge and the
Contractor.
9. Contract Specifications Particular Specifications for supply of steel by the
Contractor shall be carefully framed so that no ambiguity is left with regard to its quality,
testing, and source of procurement. Specifications should cover all relevant
requirements specific for the particular work and should not become general
specification covering all types of works and grades of steel. For details on delivery,
inspection, testing facilities, identification and marking of Steel by the manufacturers,
reference be made to the relevant BIS Codes.
10. Following points inter-alia shall suitably be covered in the Contract

Specifications: -
(a) Type of Steel Refer Para 3 above.

(b) Source of Procurement Refer Para 5 above. Contractors can quote for
steel produced by any producers (main or approved secondary producers). No
price adjustment shall be made for use of steel of approved Secondary
producers in new contracts. However in existing contracts price adjustment (only
on minus side) shall be made for use of steel reinforcement of Secondary
producers in lieu of Main producers based on market inquiry.
(c) Testing of Steel Refer Para 6 above
(d) Documentation Refer Para 7 above
(c) Storage, accounting, preservation and maintenance of steel by the

Contractor till consumed in the work.
(f) Schedule of Supply.

(g) Procedure for making payments for steel including measurements,
conversion weight etc.
11. The steel directly procured by the department for issue under schedule `B'
required under exceptional circumstances will also be procured from main
producers/approved Secondary producers.
12. This has the approval of E-in-C.
(J B Sharma)
CE
Jt DG (Design)
for E-in-C
Copy To: -
DG MAP, TS to E-in-C, TS to DGW
Internal
E2 (Army), E2 (Navy), E2 (AIR), E6, E8, E2W (PPC)
Appendix 'A'
STEEL SUPPLY & ACCEPTANCE REGISTER
1 CA No & Name of Work

2. Contract No
3. Name of Manufacturer's T.C.No
4. Manufacturer
5. Random Test Details (a) Physical test report from vide their letter No
(Name of approval Lab/Engg College)
(b) Chemical test report from vide their letter No

(Name of approval Lab/Engg College)
6. Types of Steel, Dia & Qty (a) type: TMT/CRS (b) Dia—mm (c) Actual Wt—MT (d) Conversion Wt--MT
Chemical Test Mechanical Test

Carbon Sulphur Phosph Manga Silic Corrosion Wt Stress Tensile Elongation Bend Rebend Remar
% % Orous -nese on Resistant per (N/mm2) Strength % Test Test ks
% % % element meter 0.2% (N/mm2
proof
As per IS
1786
As per
manufacture's
test certificate
As per
independent
test
Remarks with Signature Accepted/Rejected

Contractor Junior Engineer Engineer-in-charge Garrison Engineer
Remarks of BOO/Inspecting Officer/CWE

Appendix 'B'
(Refer to pare 7 of E-in-C's Br letter No 83044/Steel/ 439/E2 Des-3 dt 28 Feb 06.
FREQUENCY FOR NORMAL MASS,TENSILE,BEND AND

REBEND TEST OF STEEL

NOMINAL SIZE QUANTITY
STEEL FOR CONCRETE
1. Bars size less than 10mm 1 Sample (3 specimens) for each test
for every 25 tonnes or part thereof.
2. Bar size 10mm to 16mm 1 Sample (3 specimens) for each test

3. Bar size over 16mm 1 Sample (3 specimens) for each test

Structural Steel
4. Tensile Test 1 Test for every 25 tonnes of steel or

part thereof.
5 Bend Test 1 Test for every 10 tonnes of steel or

thereof.
NOTE :- For various tests, acceptance criteria, tolerance etc. refer to Appendix 'A'
and relevant BIS codes.
Tele : 23019694 Dte Gen of Works (PPC)
Engineer—in-Chiefs Branch
Army Headquarters
Kashmir House
New Dehi — 110011
No. 37696/Pol/E2W(PPC) Mar 2006
List 'A' &'B'
AMENDMENT OF MES STANDING ORDER
1. Following may be substituted in place of existing Paras 1 to 4 of

Annexure '3' of MES Standing Order :-
(a) Para 1 - The common buildings for ordinary use should

be designed and checked by the officer entrusted with task by the
Zonal Chief Engineer. The structural drgs should invariably be
signed by Director/S01 (Design).
(b) Para 2 - A complex/typical building, for which design

expertise is not available in the Zone, shall be got designed through
consultancy from ADG (D&C) or outside consultancy as per existing
instruction on the subject issued by this HQ from time to time. The
structural design of the building submitted by outsides agency shall
be got proof-checked from any of the Ifs by the consultant before
submission.
(c) Para 3 - The design of a building carried out by outside

consultant, shali be checked by design officer of the Zone inrespect
of the following :-
(i) That the relevant BIS Cods have been followed for
the consideration of loads for design of the bldgs (DL, LL,
WL, EL & Snow Load etc).
(ii) That general requirements of BIS Codes, like

maximum/minimum reinforcement, maximum/minir num
spacing of reinforcements, minimum diameter or
reinforcement, Wnforcement cover, seismic parameters and
winds ties, have L,:en considered in the design.
(iii) To ensure that certain detailing like diameter/spacing
of reinforcement, cross section of a member and dimensions
etc are not missing.
(iv) The hoist load, hook load etc have been taken into
consideration in the design.
(v) The grades of concrete mix have been specified

appropriately.
(vi)The design is commensurate with the ground data given

by the executives.
2. This has the approved by E-in-C.
(Sanjay S arma)
SE
Dir (Pol)
for E-in-C
Internal
E-2 (Est)
E-2 (Army)
E-2 (Air Force)
E-2 (N&DP)
E-4 (Utility)
E-5 (Budget)
CA-I
CA-II
E-8 (Contracts)
E-2 (Design) W.r.t. your note No. 22749/Misc/E2 (Design)
Dt 31 Jan 2006.

Policy No —5 2 6"
Tele 23018582 Jt Dir Gen of Wor s (Des)
Military Engineer Services
Kashmir House
New Delhi-110 011
A/90154/ J j /E2 Des-3 \ Mar 2006
E-in-C List 'A' & 'B'
GUIDELINES FOR SPECIFICATION AND ACCEPTANCE

OF CEMENT SUPPLIED BY CONTRACTORS
1. Policy letter No 5(2) 97-D0-11/D(Works) dated 02 Jan 98 has been issued by the
Government of India, Min of Defence whereby cement has been made contractors supply
for MES works. Accordingly, the guidelines were issued vide our works Policy No 04/98
(Letter No A/90154/E2 Des-1 dated 09 Mar 98) to facilitate acceptance of cement and to
exercise quality control. Due to difficulty in availability of Ordinary Portland Cement (OPC)
from the manufacturers as intimated by Zonal Chief Engineers and builders, it has now
been decided to use Pozzolana Portland Cement (PPC) in addition to OPC for the MES
works. The guidelines for use of PPC and OPC for MES works are as elucidated in
subsequent pares. These shall be read in conjunction with the provisions laid down in SSR
Part-I, Section 4 (Para 4.3). The Guidelines shall be suitably incorporated in the contracts
for regulating the supply and use of cement in works.
2. Types of Cement. The details of various types and grades of cement are
enumerated below :-
(i) Ordinary Portland cement. Grade 33 (IS:269-1989).
(ii) Ordinary Portland cement. Grade 43 (IS : 8112-1989).
(iii) Ordinary Portland cement. Grade 53 (IS : 12269-1987).
(iv) Rapid Hardening Portland cement (IS : 8041-1990).
(v) Portland Pozzollana Cement (IS : 1489-1991).
(vi) High Allumina Cement (IS : 6452- 1989).
(vii) Sulphate Resisting Portland Cement (IS : 12230-1988).
3. The type of cement to be selected will depend upon the specific use in the work.
Since the price difference between 43 grade and 33 grade OPC is marginal, use of 43
grade OPC in normal structural work is recommended.
4. Control on Cement Supplied by Contractors. Following checks shall be carried
out before the cement supplied by the Contractor is accepted and is approved for
incorporation in the works-
(a) Procurement. The Cement supplied by the Contractor will be procured from
main producers of cement. The particulars of the manufactures of cement
along with the date of manufacture shall be obtained from the Contractor for
every lot of cement separately. The documents in support of the purchases
of cement shall be verified by the site staff and GE.
Cont...2
-2-
(b) Manufactures . The following are the main producers of OPC & PPC :-
(i) The Associated Cement Companies Ltd.

(ii) Grasim Industries Ltd
(iii) Ultra Tech Cement
(iv) The India Cement
(v) Dalmia Cement
(vi) Andhra Cement Ltd
(vii) Century Cements
(viii) Saurashtra Cement
(ix) Binani Cement
(x) Madras Cement
(xi) Mangalam Cement
(xii) Birla Corp Ltd
(xiii) Orient Cement
(xiv) Lafarge Cement
(xv) Shree Cement
(xvi) JK Cement
(xvii) Lakshmi Cement
(xviii)Jaypee Rewa Cement
Besides the above, only OPC can be procured from the following producers
also :-
(i) J&K Cement Corporation Kathua, J&K

(ii) Shiva Industries Kathua, J&K
(iii) Star Cement Meghalaya
(d) Use of PPC. While using PPC, the following requirements should be met.
(i) PPC shall be allowed to be used in MES works only after ascertaining
non availability of OPC in their region by the Chief Engineer concerned.
(ii) Zonal CEs are required to ensure that PPC meets the strength criteria
of 43 Grade OPC as laid down in IS-8112-1989.
(iii) The minimum period before striking formwork given in clause 11.3.1 of
IS. 456-2000 is to be suitability modified at sites by the Zonal CEs.
(iv) In cold climate regions and important structures like Overhead
Resevoirs, Underground Sumps, Prestigeous Buildings and Buildings with
spans 10 m or more only OPC shall be used.
(v) Mixing of OPC & PPC shall not be allowed in a work.
(vi) Direction for price adjustment for use of PPC in place of OPC shall be
issued separately by E8 Section this HQ.
(vii) While procuring PPC, the following requirements are to be ensured
and certificate to that effect is to be obtained for each batch from the
manufacturer.
(aa) The quality of fly ash is strictly as per IS 1489 (Part 1)-2002.
(bb) Flyash is inter-ground with clinker not mixed with clinker.
Cont...3
-3-
(cc) Dry fly ash is transported in closed containers and stored in

silos. Only pneumatic pumping should be used.
(dd) The fly ash is received from thermal power plants using high
temperature combustion above 1000°C should be used.
(ee) The fly ash content in PPC shall not exceed 25 % to ensure
consistency.
(e) Testing of Cement . The manufacturer is to carry out inspections and testing
of cement in accordance with the relevant BIS provisions. The Contractor shall
submit the Manufacturer's Test Certificate in original along with the Test Sheet
giving the result of each physical test as applicable and chemical composition of the
cement or authenticated copy thereof, duly signed by the manufacturer with each
consignment. The Engineer-in-Charge shall record these details in the Cement
Acceptance Register, as given at Appendix 'A' after due verification. The GE shall
also organise independent testing of random samples of cement drawn from various
lots from the National Test House, SEMT Wing CME, Regional Research
Laboratories, Government Approved Laboratories, Zonal Laboratories as per IS
3535 (Method of Sampling Hydraulic Cement) IS-4031 (Methods of Physical Test for
Hydraulic Cement) and IS-4032-1985 (Method of Chemical Analysis of Hydraulic
Cement). In order to undertake departmental testing, requisite facilities shall be
organised,
(f) Storage. Cement shall be stored over dry platform at least 20 cm high in such
a manner as to prevent deterioration due to moisture or intrusion of foreign matters.
In case of store rooms, the stack should be at least 20 cm away from floors and
wails. The stacking of Cement shaii not be more than 10 bags high. It shall be
ensured that tested and untested cement are segregated and stored separately with
distinct identification.
(g) Documentation. The Contractor shall submit original vouchers from the
supplier for the total quantity of cement supplied under each consignment to be
incorporated in the work. All consignments received at the work site shall be
inspected by the GE alongwith relevant documents before acceptance. The original
vouchers and the Test Certificates shall be defaced by the Engineer-in-Charge and
kept on record in the Office of GE duly authenticated and with cross reference to the
Control Number recorded in the Cement Acceptance Register. This register will be
signed by JE, Engineer-in-Charge, GE and the Contractor. The Accepting Officer
may order a Board of Officers for random check of cement and verification of
connected documents. The entire quantity of all cement shall also be suitably
recorded in the Measurement Book for record purpose before incorporation in the
work and shall be signed by the Engineer-in-Charge and the Contractor.
5. Contract Specifications. Particular specifications for supply of cement by

the Contractor shall be carefully framed so that no ambiguity is left with regard to its
quality, testing, storage and source of procurement in the contract. Specifications
should cover the entire relevant requirements specific for the particular work and
should not become general specifications covering all types of works and grades of
Cont...4
Following points, inter alia, shall be suitably covered in the Contract
Specifications:-
(i) Source of Procurement

(ii) Testing and Test Certificates including procedure to be adopted if test
results on samples are not within the acceptable limits.
(iii) The cost of test, samples etc. shall be governed as per condition 10 A
of IAFW 2249.
(iv) Schedule of supply shall be so ensured and specified so as to match
with the progress contemplated in the CPM prepared for that project.
(v) Procedure for making payments for cement including accounting,
weighing, etc.
6. Chief Engineers Zone will prepare the necessary specifications after taking
into consideration the aforesaid points and these are required to be approved from
their Chief Engineer Command before inclusion in the tenders at various levels.
7. This Policy has been approved by E-in-C and supersedes all previous policy
letters on the subject..
8. Please acknowledge.
(JB Sharma)
CE
Jt DG (Des)
For E-in-C
Copy to :-
The Commandant, CITE Pune

HQ DGBR, Naraina, New Delhi
QMG's Branch
ADGTE
CDA, Southern Command, Pune
CDA, Easters Command, Patna
CDA, Central Command, Meerut
CDA Northern Command, Jammu
CDA, Western Command Chandigarh
CDA, Cubban Road Cross, Bangalore
CDA, Guwahati
CDA, Carriappa Road, Lucknow
CDA, Teynampet Madras.
Internal:-
E2(Army), E2(Navy),E2(Air),E2W(PPC),E4 (U),E6,ADG ESP,DG(MAP)
E8 To issue suitable instructions in respect of Para 4(b vi).

Appx 'A'
(RefLetter No A/90154/67/E2Des-3 Dt 29 Mar 2006)
CEMENT SUPPLY & ACCEPTANCE REGISTER
1.CA No & Name of Work

2. Control No"
3. Name of Manufacturer/Brand Name/Gde of Cement (A) Manufacture----(b) Brand—(c) Grade
4. Qty of cement & Lot NoNVeek No (in Bags) : (Qty----(b) Lot No/week No--
5. Manufacturer's test Certificates No
— (Name of approval Lab/Engg College)
6. Random Test Details (a) Physical test report from ..... vide their letter No
(b) Chemical test report from --vide their letter No... (Name of approval Lab/Engg College)
7. Details of Physical & Chemical properties:

Physical Requirements (As per IS 4031) Chemical Requirements (As per IS 4032)
Compressive
Insoluble Resdue
Loss on ignition
Magnesium ( %)
a) _J '3'
Lime Saturation
0 Strengths( Mpa) ,;•-•
--,,
Anhydride(%)
it)--
Aclumina Iron
Factor ( Ratio)
Ratio(Ratio)o
'tas---- ..o (3)
5-:
.0 0) cp o) a)
Alkailes(%)
co a) .- m C c (.) (,)
01
i..-. c .c- (D
Sulphuric
(0 --. CIL) , cal - If. C = 0 -0 a9
(.73 ----. c.)., >,
41.) cn 73
17:-
Dz D C) vi --- 05 tz >-.
ai a. cs)10as',7"0
) 0
o Tti CL) 0 0 E:
—I E
a)
C ..--
cz, •W 0 —., g c 7C-
(%0
(%)
o D al D .._.
C c E ,-, ,..... co a) w ....,
''' o 0
,_ f-- 2, CD 0
1
in < in 0 CO < _E i-: LT_ i= o 0 CV
As per relevant
IS
As per manufa-
cturer's test
certificate
As per random
test certificate
Accepted/Rejected
Remarks with Signature

Engineer-i n-Charge Garrison Engineer
Contractor Junior Engineer)
Remarks of BOO/Inspecting Officer/CWE
*To be allotted serially by GE consignment wise

ele . 2301.9694
Policy letter: 04/2006
Engineer-in Chief's Branch
DDGW(PPC)/Works Dte
Army Head juarters
Kashmir House DHQ PO
New Delhi — 110011
No. 37696/Policy/E2W (PPC)

61 Mar 2006
Lists 'A' & 'B'
PREPARATION OF AEs FOR MES INSTALLATIONS
1. It has been observed that several Comd & Higher Power Works include new E/M installations
which are to be manned on completion of the work for routine running and attending to the
complaints. All such installations do require, and are authorized, a telephone connection. However,
maintenance services suffer badly for want of telephone sanction for a long time.
2. Similarly, the buildings constructed under such projects often present an ugly look after a few
years of completion due to fading out of the exterior painting / fungous growth / blackening of the
fascia after rains and poor maintenance of flooring. This can be avoided by providing superior
specifications but this is generally not feasible due to financial constraints / authorization. However,
to provide a long lasting finish, there are number of protective coatings and flooring materials
presently available in the market which can be applied on external surfaces of buildings and for
flooring in all the MES installations.
3. In view of above, the provision of the following items of work may be included in the BPs and
AEs for sanction of the CFA at the NA stage itself; wherever MES installations are involved:-
(a) Provision of telephone in the estimates of the concerned E/M service, where any
new installation is coming up and which requires manning and operation for maintenance
after. completion.
(b) Provision of acrylic based exterior paints in place of white wash/cement based paint
as a special item in all new works / spl repairs.
(c ) Oil bound distemper on int surfaces, as spl item.
(d) Kota stone flooring in lieu of PCC/Terrazzo which is authorized in such

places having excessive wear and tear.
4. Suitable instructions may be issued to all Zonal CEs accordingly.
5. This has the approval of DGW
(Sanjay Sharma)
5.E
[)ir (Pol)
For E-in-C
Copy to:-
Internal
E2W(PPC), E-2(Army), E-2(Design), E-4(1.3), E2(Aii), E2 (Navy), E-5 (Budget), E-8,

Tele : 23019694 Policy fetter: 05/2006
DDGW(PPC)/Works Dte
Army Headquarters
Kashmir House DHQ PO
New Delhi 110011
No. 37696/Policy/E2W (PPC) ? Mar 2006
Lists 'A' & I
WORK STUDY ON MES FURNITURE
1. To improve the existing design of charpoys, certain samples with revised specifications were got
manufactured from the local Zonal CEs to overcome the following problems in the existing pattern:-
(a) Sagging & frequent replacement of Niwar, thus resulting in user dissatisfaction.
(b) Breakages of GI charpoy from threaded joints and Bed Niwar from wooden joints.
(c) Restrictions on use of wood due to its short life and as part of the national policy.
(d) High maint/capital cost in the long run.
2. After detailed deliberations with the officers of Army and Arch Dte, the following revised specifications
of the charpoys, as indicated against each, have been approved by the E-in-C..
(a) Charpov for OR.
Existinq Specifications as per FD 220. 32 mm dia med grade GI pipe with Nylon
Niwar.
(ii) Revised Specifications. To be manufactured as per following specifications.
(aa) Rails - 65 x 25 mm rect tube x 16 gauge with 2 stiffeners of 25 x 25 mm Sq
tube x 16 gauge.
(ab) Legs - 32 x 32 mm Sq tube x 16 gauge with stiffener on each side.
(ac) Top - 12 mm thick commercial ply with beeding all around.
(ad) All metallic joints to be welded and painted / powder coated.
(b) Foldi g Charpov
(i) Existing Specifications. 25 mm dia conduit pipe x 16 gauge with Nylon Niwar
(ii) Revised Specifications. 25 mm dia Conduit pipe x 16 gauge with 12 mm thick
commercial ply fixed in 2 pieces with counter sunk screws.
(c) Charpov for JC0s.
(i) Existinq Specifications as per FD -- 227. 60 x 60 mm wooden rails with woodell
legs and cotton Niwar.
continued ----2/-
(ii) Revised Specifications.
To be manufactured as per following specifications.
(aa) Rails - 60 x 25 mm rect tube x 16 gauge,with 2 Stiffners of 25 x 25 mm.
(ab) Legs - 32 x 32 mm Sq tube x 16 gauge.
(ac) Stiffners - 25 x 25 mm Sq tube x 16 gauge between rails and legs.
(ad) Head Rest - 32 x 32 mm Sq tube x 16 gauge frame 200 mm high with particle
board.
(ae) Top - 12 mm thick commercial ply.

3.
Detailed drg for all the above items will be developed by respective CEs Comd/Zone as per
responsibility already delegated to them. Any minor modification in size etc may also be made as per local
availability of materials. As regards provision of MNF sets and their fixing device, these will be made only in
consultation with users / Stn HQs wherever required as it has been noticed that at most of the places these are
not being used by the occupants due to availability of several mosquito repellent devices / fly proofing and
change in living style of JCOs/OR.
4. The revised design & specifications will be first used in

all the Stations where Army, Navy & Air Force
Comd HQs are located alongside the Zonal CE's office and at Delhi on a trial basis for a period of one year, as &
when the replacement of such items arises. The recommendations of the users will be simultaneously sought.
Thereafter wef Apr 2007, replacement in all the stations will be done with revised design & specifications after
carrying out any modification noticed by MES or brought out by the users/Stn HQs. No replacement of
serviceable/repairable items of existing pattern will be done, till their survey off due to fair wear & tear.
5. This has the approval of the DGW.
(Sanjay Sharma)
SE
Dir (Pol)
For E-in-C
Copy to :-
QMG's Branch/LWE - For info.

CE Delhi Zone
r advance info as per samples prepared by them.
CE (AF) Palam
Internal:-
TS to DGW
E-2(Army), E2 Air, E2 Navy, E2 (Design), E4 (U), E-5 (Budget), E-6, E8
Policy letter: 06/6006
Tele : 23019694 Dte Gen of Works (PPC & Est)
Engineer—in-Chief's Branch
Army Headquarters
Kashmir House
No. 37696/Pol/E2W (PPC) --)...9 Mar 2006
Lists 'A' & 'B'
REVISED LIST REPORTS AND RETURNS
1. The Study Group was convened at this HQ, to review the list of reports
and returns.
2. The revised list of reports and returns recommended by study group has
been approved by DGW.
3. Revised list of reports and returns for E-1, E-2, E-3, E-4, E-5 and E-8
sections is forwarded herewith. The same will be implemented by 01 Apr 06.
4. No lower formations will further revised this list. In case any addition or
alternation is required, a case will be taken up with this HQ, for the approval of
DGW.
5. Please issue instructions to the lower formation up to GE/AGE (I) level.
,
----..
( Sanjay Sharma)
SE
Dir (Pol)
For E-in-C
Encls: As stated
TS to DG (Pers)
SO to ADG (Pers)
Internal:
E-2 (ArmY)
E-2 (N&DP)
E-2 (Design)
E-4 (U)
E-5 (Budget)
E-2 (Estt)
E-8
CA-I
CA-II
REVISED LIST OF REPORTS/RETURNS : E4 Sec Appendix 'A'
(EFFECTIVE FROM 01 APR 2006)
SI No Title/Description Periodicity Indicating Initiation Level Intermediate Level and Final Level of
Position and Latest Date Latest Dates of Initiation
Till Reporting
1. Annual Comparative Statement of Elect of Initiation
Yearly Mar GE - 30th Apr
Supply of Previous Financial Yr 15 11 May CE Zone
Annual Comparative Statement of Water Yearly Mar GE - 30th Apr

Supply of Previous Financial Yr CWE - 15t WIN CE Zone
Annual Return of Electric and Water Supply Yearly Mar GE - 15th May CWE
4. State
of
Agreements of Elect and Water Yearly Dec GE - 20th Jan
Supply with Civil Authorities C\i‘TE1 )11 Jan CE Zone
5. Blue Book : Data of EJM services, Plants and

Yearly May GE - 15th Jun
Equipment CWE Jun CE Zone
6. POL demand
Yearly March GE - 15th Apr CWE
7. Census Return of (LIES Spl T &P Yearly March GE - 20" Apr CWE - 3h Apr CE Comd
CE Zone- 15th May
8. Status/Details of Water and Electric Supply to Yearly Jun GE - 15th Jul CWE - 30 Jul CE Zone
Pvt Consumers/Other Agencies *
A.
4
A
4
A
fi•
A
c
c
YI
ConsumptionandExpenditureof electrica I Half Y epriv Mar/Sep GE-10th cf CWE- 2Cm of CE Zone

(C!
Water Supply nextmonth nextmonth CE Comd

Inspectionof Electrical Installation by Half Yearly GE--10m of CWE- 20m CE Comd
0
c_
C)
D
c
Cl)
ElectricalInspector nextmonth of next

CE Zone-30 month
•• •
Inspectionof Water, Sewage, DG Setsand Half Yearly GE - 10m of CWE - 20m of nextmonth CE Zone
0
c_
CD
C)
n
A/C Installations by IEM next month
O
Demandand Discardof IT Vehicles GE -15th of CWE - 25m of E-in-C (ESP-4)
"
-,
I
K
n_
"1:3
CD
n)
fa)
k.<
SD
CD next month next month
CE Zone 10th &
25th of
CE Comd f ollowing
Month
Statusof Allotmentof MES/SM Nosto Plants Half Yearly Jul/Jan CWE — 20m of nextmonth CE Zone
and Eqpts *
Statusof Plantsand Eqpts Declared BER Half Yearly JuUJan GE - 10m CWE 20m of nextmonth CE Zone
but Awaiting Disposal * next month
FunctioningofChloronomes/ Chlorine Gas Quarterly Jun/Sep/ GE - 10th of CWE - 20th ofnextmonth CE Zone
Cylinder Dec/Mar next month
Serviceability Stateof Sewage & Water T Quarterly CE Zone
6.
9
9
Plants, Pump Sets incl Fire Fighting. AC/Cold
Storage Plants, Lifts, Cranesand DG Sets
etc
• M
Co
saioNeA ,8, JOU n2JVi)i

wrmal Alienseo 'LIGA
M M (/)
• 7
CD ID
c
(0 (,)
).<
0
• (1) 0
s)
-)
V) 7
( ) <
-. rn
* o 5.
-i
cp 0
3
m
9,
o
9.,
(D
m0
o 1:4
C3 5
m
0
O 0 6.
0 0
0•
C
CU
(S.
CD 9
=1.
0.
0
o
0 CD
w0
CD
0.
LIWOW IX9U 10u103-B/w
o.
9
I
)1
A
1V, einxeuuv
YEARLY STATUSOFWATER / ELECTR IC SUPPLYTOPRIVA TECONSUM
ERS/ OTHER AGENCIES
c
71
3
z
(7) a
0
>
0
0
0'
CD o
ri•
r
ET. 0
O -1
"al 0
0< 0
mc 0
c
3
CD
O
O
0
O
•
O CD
o
0
<
43.
CC)
CO
xauuv ams,i
HALF YEARLY STATUS OFALLOTMENT OF MESNO TOPLANT AND EQUIPM
ENTS
Unit/Fo rmation
2 (l)
Typeof
0 a)
Qty held ason QtyAdded Total

"1
Qty Held Qty MES Remarks for

Plant/Eqpts 31st Marof Duringthe (4 + 5) N, Allotted Balance
PrecedingYear Current Year Equipment
..4
NI
C4
A.
01
0)
....j
on
Anne Y...tre 'C'
HALF YEARLY STATUS OF PLANT / EQPTS / VEHS DECLARED BER BUT AWAITING DISPOSAL
status of Remarks
Qty Declared BER Status of Fixation Status of
Unit/Formation Type of Plant / Declaration to Physical
Ser of MRP
Eqpt I Vehs MSTC for Disposal
No
Declared BER Auction
5 6
3 4
2
Annexure
QUARTERLY STATUS OF CONVERSION OF ELECTRIC METERS IN TO ELECTRONIC METERS
1 Qty of Eler.qric Action taken to

i Meters converted convert balance
Ser Unit/Formation Qty of Serviceable Meters
Total Meters held in to ElecAvnic Electric Meters in
No to Electronic
Electrical Electronic Meters during the
Electric Electronic Qtr Meters
Meters Meters 7 8
4 5
REPORTS / RETURNS : E8 SEC
Changes / Amendments in list of reports / returns issued by Dte of Contract

Management/E-8 Sec vide their letter No 33416 / Pol / E-8 dt 31 Mar 2005.
SI No Description of Quarterly reports / Recommendation

returns
1. Quarterly review of pending court No change
cases .
2. Quarterly work load return No change
3. Market rates of material and labour No change
4. Quarterly return of forecast % over (a) Column 3 & 4 showing different type of
SSR buildings to be merged into one category.
(b) One additional column of fencing, gate
and compound wall to be added
(c) The revised Annex P-4 attached.
5. Quarterly return of accepted No change
contracts
6. Quarterly monitoring delay in One more col after Col No 9 "From CDA to
payment of final bill AAO" to be added. Rev Appx P-6
enclosed.
7. Half yearly return in respect of No change
arbitration cases.
8. Quarterly return of over payment to No change
contractors / recoveries due from
them
9. Quarterly return of cases where No change
aititrators are yet to be appointed.
decision of LA (Defence)/MoD
awaited.
11. Quarterly return in respect of STEs No change
observations
12. Quarterly return in respect of CWEs/ No change
CEs contracts
.1. • • r • • • • JP • P p ,1 .1, 41 D
RULING PERCENTAGE OVER SSR 2004 FOR PREPARATION OF AEs FOR QUARTER ENDING
APPLICABLE DURING QUARTER ENDING
Road, Ext Ext Drainage Compound Remarks

SI No Station Bldg Runways &
Path & Water Electric wall/Fencing
Taxi Track
Flexible Culvert Supply Supply Sewage & Gate
Rigid
6 7 8 9 10 11
1 2 3 4 5
Notes
1. Report will be issued by Zonal CEs. However wherein abnormal variation between same stations of various Zones occurs,
correction will be issued by CE Command within 15 days.
2. 5% extra to be added for works in restricted areas.
3. 10% extra to be added for works in side factory areas/Ord/Amn depot/Air Force//Navy Tech Area/ Remote locations etc.
4. Percentage indicated above are assessed percentages based on market trend and are not exclusively based on concluded
contracts, excl freakishly high/low accepted contracts.
5. Difference in cost of stores will be shown separately under respective cols, only for stations wherever applicable.
6. Percentage indicated are for normal specifications including internal services as catered for in Zonal Specifications. Any
additional effect of superior specifications to be taken separately.
7. Percentage are for AEs purpose only and not for acceptance of contracts
Annexure P-6 (R)
Monitoring delay in payment of final bill

(Quarter ending
Formation
SI No CA No Date of Progress
Name of completion Movement of final bills (Dates) made
work and of work during
Name of Date of Submission From From From From From CDA to Qtr
contract of Final bill by Sub GE to CWE to GE to AAO to AAO
Contractor/Prepared Div to CWE GE AAO CDA
by MES GE
1 2 3 4 5 6 7 8 9 10 11
it occ 4) ooc/oC fi 1) ‹) ) t
REVISED LIST OF REPORTS/RETURNS (E-5 SECTION11

(Effective from 01 Apr 2006)
SI. Title/Description Periodicity Indicating Initiation Intermediate Level and Final level of Remarks
No of report & return Position on Level and Latest dates of initiation reporting
latest date
of initiation
1. 2. 3. 4. 5. 6. 7. 8.
1 Abstract MER Monthly End of Jan, GE- 1" of .CWE - 3rd of month .E-in-C's Br / Only for 3
(Signal/Fax MER) (wef Jan to Feb & Mar month .CE Zone - 5th of month Service HQ. months
Mar only) .CE Comd/ - 10th of month
ACE(L)
2.
Main MER (Capital Monthly End of GE — 5th of .CWE - 10th of month .Comd./ ACE(L)
& Maint works) month month .CE Zone -15th of month .E-in-C's Br /
(Separate for each Service HQ.
service)
3. Progress report on Quarterly 31' Mar GE — 5th of .CWE - 15th of month .E-in-C's Br /
MFAI Cases 30 June month .CE Zone - 25th of month Service HQ.
30 Sep .CE Comd/ - 10th of 2nd
31 Dec month
ACE(L)
4. Progress report on Quarterly 31" Mar GE — 51h of .CWE - 15th of month .E-in-C's Br(E2
settlement of 30 June month .CE Zone - 25th of month .Army TTC) /
Outstanding Audit 30 Sep .CE Comd/ - 10th of 2'd Service HQ
Objns / LTARs 31 Dec month
ACE(L)
5.
Preliminary Report Yearly GE — 15 May .CWE - 01 Jun . .E-in-C's Br /
(PR) / 1st changes - CE Zone - 15 Jun .Service HQ.
in grants (for -.#-,, '
'' 4.`.CE Comd/ - 30 Jun (By 10 Jul)
current year) ACE(L)
6. PRE / 2nd changes Yearly GE — 30 June .CWE - 15 July .E-in-C's Br /
in grants for current - .CE Zone - 31 July Service HQ.
year .CE Comd/ - 16 Aug (By 31 Aug)
ACE(L) To be initiated
7. Forecast Estimates Yearly GE — 30 June .CWE - 15 July .E-in-C's Br / simultaneously
for next Fin year - .CE Zone - 31 July Service HQ.
.CE Comd/ - 16 Aug (By 31 Aug)
_____ _ _ ACE(L)
t; (J et) () 0 co ti oottic C 0 Q1 a) , ,
1
1. 2. 3. 4. 5. 6. 8.
7.
8. Revised Yearly GE — 01 Sep .CWE — 15 Sep .E-in-C's Br /
Estimates(RE)/3rd .CE Zone — 01 Oct Service HQ.
changes in grant - .CE Comd/ — 15 Oct (By 30 Oct)
for the current ACE(L)
Year To be initiated
9. Budget Estimates Yearly GE — 01 Sep .CWE — 15 Sep .E-in-C's Br/ simultaneously
for the next Fin ,i.
- ‘-'-- .CE Zone — 01 Oct Service HQ.
year -, .CE Comd/ — 15 Oct (By 30 Oct)
ACE(L)
10. Modified Yearly GE - 15 Dec .CWE — 01 Jan .E-in-C's Br/
Appropriation - .CE Zone — 10 Jan Service HQ.
(MA) .CE Comd/ — 20 Jan (By 05 Feb)
ACE(L)
11. MER 13th/ .March Yearly 31 Mar GE — 30 Apr .CWE — 10 May .E-in-C's Br/
Supplementary .CE Zone — 20 May Service HQ.
.CE Comd/ — 31 May (By 10 Jun)
ACE(L)
12. MER le/ March Yearly 31 Mar GE — 31 May .CWE — 10 Jun .E-in-C's Br/
correction .CE Zone — 20 Jun Service HQ.
• .CE Comd/ — 30 Jun (By 10 Jul)
ACE(L)
REVISED LIST OF REPORTS / RETURNS : E1A
(EFFECTIVE FROM - 01 APR 2006)
SI.
Title / Description of Report & Return
No Periodicity Indicating Initiation Intermediate
Position on Level and Final Level
Level and of Reportirt
Latest Date Latest Dates of
of Initiation Initiation
4. 5.
1.
Implementation of Move on Postings of
Quarterly
6.
0
JCOs / OR 31 Mar GE — 05st of
30 Jun . CWE - 10th CE Comd
next month of next month
30 Sep
31 Dec
. Zone - 20th
of next month
Deputation — cum - Re-employment of JCOs /

OR in the Last Yr of Service in MES. Half yearly 31 Mar GE 05th of . CWE - 10th
30 Sep E-in-C (E1A)
next month . Zone - 20th
. Comd - 30th
I of next month
REVISED LIST OF REPORTS / RETURNS: El B
Initiation Intermediate
Level and Level and
Latest Date Latest dates
of Initiation of Initiation
5.
Quarterly 31 Mar GE— 1 of CWE — 5 of
30 Jun next month . Zone
(Changes to 30 Sep next month . Comd
to CWE
be intimated 31 Dec . E-in-C
by end of (E1B)
Non implementation of Out Standing Move eve month . Others*
Officers Quarterly 31 Mar CWE-10 • of
30 Jun next month
30 Sep
Strengthening of Administration,/ Premature 31 Dec
Retirement for Gp 'A' & 'B' Civ Officers under Quarterly 31 Mar GE-5 of
FR — 56 (J) 30 Jun next month
30 Sep
31 Dec
4. I Compassionate Ground Last Leg Posting for
Civilian Officers Half yearly 30 Jun
31 Dec . E-in-C
Report on Representation of SC/ST, OBC, (E1B)
Persons with Disability, Minority Community Yearly OWE-10' Jan
etc in Gp 'A' and 'B' of MES, . E-in-C
Res ective A ..c. on (E1B)
Monthly Status Report of Court Cases for
Officers End of GE — 30 of
(a) Running cases. month . E-in-C
each month
(b) Judgment delivered cases (highlighting [El — Legal
the potential CP cases) (Offrs)]
(c) Running CP cases
Annual Superannuation List of Offrs
Yearly 31 Mar CRO—
Apr
• • • • • •
4 1 • •
4. .0 4
OWE - 10 . Coma-30
31 Mar GE — 5" of
Quarterly - 20th . CRO
Outstanding Retirement Claims of Civ Of rs 30 Jun next month (Summary only)
f
(Indl details to be submitted only upto next of next month
30 Sep
higher Fmn) 31 Dec
31 Mar GE— 5 of
Centralisation of SBs of MES Civ Offrs (Direct 30 Jun next month
Recruitee and Promotee Offrs) 30 Sep
31 Dec
Quarterly 31 Mar
Final Settlement of GPF Claims of Retiring / 30 Jun
Death Cases of Offrs 30 Sep
31 Dec

• • • •
••• • • • • • • • •
REVISED LIST OF REPORTS / RETURNS : El C

Periodicity Indicating Initiation Intermediate Level Final Level

SI. Title / Description of Report & Return
Position Level and and Latest Dates of
No Reporting
on Latest Date of Initiation
of Initiation
3. 4. 5. 6. 7.
1. 2.
Quarterly 31 Mar GE — 05si—of . CWE - 10th E-in-C
1. Single Window Clearance for Retirement /
30 jun next month Zone - 20th (E1C —V)
Death Benefits, on Appx A to E
30 Sep Comd - 30th
31 Dec
31 Mar GE — 5th CWE - 10th E-in-C
2. Strengthening of Administration : Premature Quarterly
30 Jun next monis . Zone - 20th (E1C —111)
Retirement for Gp 'C' and 'D' Employees
30 Sep Comd - 30th
31 Dec
31 Mar CWE - 10t . Zone - 20th E-in-C
3. Grant of 1st & 2nd ACP to Gp 'C' and `D' Half yearly (E1C —11)
30 Sep Apr & Oct . Comd - 30th
Staff E-in-C
Half yearly 31 Mar GE-05th Apr & . CWE - 10th
4. Strength Return of Subordinates AA-507 (E1C-I)
30 Sep Oct Zone - 20th
. Comd - 31s'
Half yearly 30 Jun GE- 0517=rul CWE - 10th E-in-C
5. Report on Occupation / Educational Pattern
31 Dec & Jan . Zone - 20th (E1C-1)
of Pers with Disability
. Comd - 31st
Half yearly 31 Dec GE-05fh7Can & CWE - 10th E-in-C
6. Half Yearly Situation Return of Civilian
30 Jun Jul . Zone - 20th (E1C-1)
Subordinates
Comd - 31st
Half yearly 31 Dec GE — 05 th-Jan . CWE - 101h E-in-C
7. Monitoring of Recruitment of Minorities in
... .,.. 30 Jun & Jul . Zone - 20th (E1C-1)
Govt (15 points welfare of minorities)
. Comd — 31st
31 Dec GE — 05th' Jan . CWE - 15th Jan CE Comd
8. Superannuation List of Non- Ind Pers Yearly . Zone - 30th Jan
Retiring in the Year
Yearly 31 Dec GE — 05th—Jan CWE-15th Jan CE Zone

9. Superannuation List of Ind- Pers Retiring in
the Year. E-in-C
Yearly 31 Dec GE — 05th Jan . CWE - 10th Jan
10. Representation of SC,ST,OBC, Ex- S/M, . Zone - 20th Jan (E1C I)
Sports Men, Women in Central Govt
Comd - 31st Jan

' ‘,1
*
31 Mar GE — 05 Apr . CWE - 15 Apr CE

Nominal Roll of Gp ID" Non- Ind Employee Yearly
11. Zone - 30th Apr Comd
to Appear in Test for LDC 31 Dec GE — 05'h Jan . CWE - 10'h Jan E-in-C
Monitoring of Recruitment of Minorities in Yearly
12. . Zone - 20th Jan (E1C-1)
Govt (15 points welfare of minorities) . Comd - 31 s' Jan
31 Dec GE — . CWE - 10 Jan E-in-C
Collection of Information Regarding Number Yearly
13. Zone - 20'h Jan (E1C-1)
of Civilian posts, Designation & Scale of Pay Comd - 31 s' Jan
etc 31 Dec GE —5f CWE -10 Jen E-in-C
Yearly
14. Filling up Posts of Different Categories of . Zone - 2e Jan (E1C-1)
Employees Comd - 31 st Jan
31 Mar GE — 05 Apr CWE - 10 Apr E-in-C
Annual Direct Recruitment Plan Yearly
15. Zone - 20'h Apr (E1C-1)
Comd — 30th r
31 Dec GE — 05171a . CWE - 10 Jan E-in-C
Re-presentation of SC, ST & OBC in Gp C, Yearly
16 . Zone - 20th Jan (E1C-1)
Gp D (excl fig of S/ wala) & Gp D (S/wala . Comd - 31 s' Jan
only)
• •••
• •
OF REPORTS / RETURNS: El C LEGAL

REVISED LI
(FECTIVE
EF FROM - 01 APR 2006)
Final Level
Indiceng Initiation Intermediate
Periodicity
Title / Description of Report & Return Position on Level and Level and of
Latest ,I Latest Dates of Reporting
Date of 1 Initiation
Initiation
5.
th 05tthh
Monthly End of month GE — 30 \ . 'WE — 05
Status Report of Court Cases for Subordinate of month . Zone —10
. Comd —20th
Staff
of next month
(a) Running cases.
(b) Judgment delivered cases (highlighting
the potential CP cases)
REVISED LIST OF REPORTS I RETURNS : E1D (D&V)
Initiation Level Intermediate Final Level

Indicating and Latest Dates level and Latest of Reporting
SI Title / Description of Report & Return Periodicity Position on of Initiation Dates of
No Initiation
I Zonal CE : 01' Jars CE Comd — 5th E-in-C's Br
Yearly Report on Doubtful Integrity Cases. Yearly 31 Dec
January (D&V)/MOD
31 Mar Zonal CE : 01" CE Comd — 5 th
Quarterly Report Regarding Anti Quarterly April, July, Oct & April, July, Oct -do-
30 Jun
CorruptionNigilance Cases.
30 Sep Jan
31 Dec Jan
31 Mar Zonal CE : 01' CE Comd — 5
3 Quarterly Review of Public Grievances Quarterly April, July, Oct & April, July, Oct -do-
Appearing in the News Papers 30 Jun
30 Sep Jan
31 Dec Jan
Quarterly 31 Mar Zonal CE : 01' CE Comd — 5th
4 Quarterly Report on Personal Matters -do-
30 Jun April, July, Oct & April, July, Oct
30 Sep Jan
31 Dec Jan
31 Mar Zonal CE : 01" CE Comd — 5
5 Quarterly Report on Disciplinary Cases at Diff Quarterly April, July, Oct -do-
30 Jun April, July, Oct &
Stages as per Appendix ' A', 'B' and 'C'
30 Sep Jan
31 Dec Jan
31 Mar Zonal CE : 01" CE Comd — 5th
6 Quarterly Statistical Return on Pending D&V Quarterly -do-
30 Jun April, July, Oct & April, July, Oct
Cases Jan
30 Sep
31 Dec Jan
End of Zonal CE : 01" CE Comd — 5th of
7 Monthly Report on Pending Cases of CVC Monthly Next month -do-
month Next month
Advice, I & II Stage and Cases Pending with
MES for More Than Six months. CE Comd —
End of Zonal CE : 01st
8 Monthly Summary Report of CVC II Stage Monthly of Next month -do-
month Next month
Advice
End of Zonal CE : 0151 CE Comd — 5th
9 Monthly Report Regarding Anti Corruption / Monthly of Next month
month Next month
Vigilance Cases.
• • •
End of Zonal CE :
10 Monthly Report on Disciplinary Cases of I Monthly month I Next month
l Retired Personals
End of I Zonal CE : 01st

Cases as per Monthly
11 Monthly Report on Disciplinary month Next month
Proforma I and II
of Zonal CE : Ol CE Comd - 5
End
12 Monthly Report by CVO to CVC on Inquiries/ Monthly month Next month of Next month
I Investigation.
AiriatAiiir MOW MOW MOW mar
4.
REVISED LIST OF REPORTS / RETURNS : E2 (Army)/Air/Navy

Final level of reporting Remarks

Periodicity Indicating Initiation Intermediate Level
SI. Title/Description and Latest dates of
of report & return Position on Level and
No
latest date of initiation
initiation 8.
5. 6. 7.
1. 2. 3. 4.
CWE — 20th of next Up to CE Zone [E2 (W)]

1 Progress of Monthly End of GE — 10th of
month next month. month.
Revenue, LBW &
Spl repair works
. CE Comd/ACE (L) As per
Monthly End of CE Zone- CE Comd — 20th of
2 Progress on MWP . E-in-C's Br format
(Wef Jul to month 10th of next next month
: List II & List V E2(Army/Navy/Air) attached
(Govt & COAS / Mar ) month.
CAS / CNS Power
Wks)
. CE Comd/ACE (L) -do-
Monthly End of CWE — CE Zone — 20th of
3 Progress on MWP
(Wef Jul to month 10th of next next month.
: List IV & List V
(Comd & Lower Mar) month.
CFA Wks)
CE Zone — 20th of . CE Comd/ACE (L)
Summary Progress Monthly End of CWE —
4 next month. . E-in-C's Br
of MWP (Wef Oct to month 10th of next -do-
(E2 Army/Air/Navy)
List IV & V (Comd Mar) month.
& Lower CFA
Works)
CWE — 10th of next CE Comd / ACE(L)

Progress report on Monthly End of GE — 5th of
5 month . E-in-C's Branch
Army/ AF / Navy month next month
(E2 Army/Air/Navy)
Public School, CE Zone (E2 VV) — . Concerned staff HQ
KVs, etc 15th of next month
Si ,a %I ' . ,l ' Sa `• -• -.
6 Progress on Quarterly 31 Mar GE — 10th of CWE — 20th of next a) CE Zone (E2 Pig) in
sanction of A/A for 30 Jun next month. month. respect of works to be
Para 11 & 12 30 Sep sanctioned by Area/Sub
works 31 Dec Area/Equivalent.
CE Zone — 30th of b) CE Comd / ACE (L) in

next month. respect of works to be
sanctioned by Comd HQs.
c) E-in-C's Branch,
E2 (Army) /(Air) /(Navy)
in respect of works to be
sanctioned by COAS / CNS /
CAS / GOI.
7 Progress on CR Quarterly 31 Mar GE — 10th of CWE — 20th of next Llp to CE Zone (E2W)
Part 'A' & Part 'B' 30 Jun next month month
30 Sep
31 Dec
8 Progress report on Quarterly 30 Apr GE — 10th of CWE — 20th of next . CE Comd / ACE(L)
ESH works. 31 Jul next month month . E-in-C's Branch
31 Oct (E2 Army/Air/Navy)
31 Jan C4 Zone (E2 W) — . Concerned staff HQ
30th of next month
9 Progress report on Quarterly 30 Apr GE — 10th of CWE — 20th of next . CE Comd / ACE(L)
Hospital & ECHS 31 Jul next month month . E-in-C's Branch
works 31 Oct (E2 Army/Air/Navy)
31 Jan CE Zone (E2 W) — . Concerned staff HQ
30th of next month
5. 6. 7. 8.
1. 2. 3. 4.
10 Progress report Quarterly 30 Apr GE — 10th of CWE — 20th of next month . ADG (OF & DRDO)
31 Jul next month (If applicable) . Concerned HQs
of R&D/ DGQA/
31 Oct CE (R & D) / CE (Fy)/CE . E-in-C's Br
Fy / DAD/Misc (E2 Army/Air/Navy)
works 31 Jan Zone (E2 W) - 30' of
next month
CWE — 20th of next month . CE Comd / ACE (L) As per

11 QPR Works Quarterly 31 Mar GE — 10th of
(For all Power Wks) proforma
30 Jun next month
CE Zone — 30th of next . E-in-C's Br given vide
30 Sep
month. (E2Army/ Navy / Air) E-in-C's Br
31 Dec letter
(For Govt/COAS/
CAS /CNS Power A/00032/E2
Wks) (Army)/TC dt
18 Oct 05
. Concerned staff HQ & Dec 05.
•
'41 vs. vi) ' AJ v L 1 1 1J •L.
4,L) 1 4* 4,„)

)
REVISED LIST OF REPORTS / RETURNS : E2W LPPC

Final level of Remarks

Initiation
Indi cating Intermediate Level
SI. Title/Description Periodicity and Latest dates of reporting
Level and
POF. ition on
No of report & return initiation
latest date of
initiation 8.
6. 7.
3. 4. 5.
1. 2.
CWE 15 Feb CE Comd / ACE
Half yearly Late st GE - 05 Feb
1 MES News Letter 16 Aug (L),
05 Aug
CE Zone - 28 Feb
31 Aug E-in-C's Br
[E2W (PPC)]
By 15 Mar & 15
Sep
E-in-C's Br Format of report is

31 Mar GE — 31 May CWE 30 Jun complex and is
2 Zonal Trophy Yearly [E2W (PPC)]
CE Zone - 31 Jul being simplified.
CE Comd - 31 Aug By 15 Sep
CWE - 31 Jul E-in-C's Br

Yearly 31 Mar GE— 30 Jun
3 MES Org — Officer CE Zone - 31Aug [E2W (PPC)]
Estt CE Comd - 30 Sep By 15 Oct
CWE - 05 Jun CE Comd/ACE(L)

Yearly 31 Mar GE-15 May
4 MES Org - Sub.Estt CE Zone - 30 Jun I By 15 Jul
/ 11011111110 IINONNI MIMI ~Maw Eras
REVISED LIST OF REPORTS / RETURNS : E2 (Design)

Remarks
Initiation Intermediate Level Final level of
Periodicity Indicating
SI. Title/Description Level and and Latest dates of reporting
of report & return Position on
No latest date of initiation
initiation 7. 8.
5. 6.
2. 3. 4.
1. As per format
CE Comd / ACE(L),
30 Apr CE Zone- attached
1. Quarterly Report on Quarterly 10th of next
Consultancy 31 Jul E-in-C's Branch
31 Oct month (E2 Design) By 20th
through Private
Consultants & 31 Jan of next month
Engg Colleges
-do-
Quarterly 30 Apr ADG (D&C) E-in-C's Branch
2. QPR for 10th of next
Consultancy & 31 Jul (E2 Design)
31 Oct month By 20th of next month
Rehabilitation
Works undertaken 31 Jan
by ADG (D&C) -do-
CE Comd/ACE(L)
GE —10th of CWE-20th of next
Introduction of New Half Yearly 30 Jun
3. 31 Dec next month month
E-in-C's Br (E2 D)
Technology & CE Zone-30th of next
Products (B/R month
items) in MES
4 a' a
REVISED LIST OF REPORTS / RETURNS : 1E3 SEC

SI. Title / Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level
No Position on Level and Level and of Reporting
1. 2. 3. 4. 5. 6. 7.
1. Holding / Consumption of Cement Monthly End of month GE — 1st of CWE
next month
2. Progress Report on Loss Statements Quarterly 31 Mar GE — 05 Apr CWE - lath . CE Comd
30 Jun 05 Jul Zonal . E-in-C
30 Sep 05 Oct CE - 15th of (ESP)
31 Dec 05 Jan next month
Quarterly CWE - 10th AG's Branch

3. Progress Report on Rent & Allied Charges *
-do- -do- Zonal
th
CE - 15
CE Comd — 25th
of next month
4. Disposal of Salvage Stores and BER T&P & Quarterly -do- -do- CWE — 10th of Zonal CE
Vehicles next month
5. Disposal of Surplus Serviceable Stores / Half Yearly 30 Sep GE — 10 Oct CWE — 15 Oct Zonal CE
Plants (Other than Steel) 31 Mar 10 Apr & Apr
Half Yearly 30 Sep GE — 10 Oct CWE — 15 Oct Zonal CE

6. Outstanding Railway Claims
31 Mar 10 Apr 15 Apr
Half Yearly 30 Sep -do- -do- Zonal CE

7. Liquidation of Surplus Steel
31 Mar
8. Outstanding Barrack Damages
31 Mar
'
Annexure E-2 (Design)
QPR for Consultancy & Rehabilitation Works undertaken by ADG (D&C)

(Quarter Ending
ADG (D&C) Pune
Date of PDC Remarks

Name of Work A/A amt Scope of E-in-C's Br
SI No Commencement
Work Letter No & Date
6 7 8
2 3 4 5
1
Quarterly Report on Consultancy thro' Private Consultants & Engg Colleges

(Quarter Ending
CE Zone
Amt & Date of A/A Progress of Remarks/

Name of Consultants Amount Brief Job No /
SI No Consultancy Performance of
Scope of Name of Work
Consultants
Consultancy
Date of
Consultancy
6 7 8
3 4 5
1 2
Introduction of New Technology/Product (B/R) in MES

(Half yearly ending
CE Zone
Financial effect Users' feed Performance

Product / Technology Name of Firm & Place I Fmn Date of
SI No compared to back, if they with
address Introduction
introduced conventional, if are directly comments for
(in Brief) applicable affected introduction
in other
places
3 4 5
1 2
t i I;
Annexure E2 (Pig)
Progress on MWP : List II & List V OTM Accn

(Govt and COAS / CAS / CNS Power Wk'
(Wef Jul to Mar)
AEs A/A Remarks

Name of work Estimated Ceiling in Date BOO
SI No Ser of Stn amount / amount/
cost in Lakhs convening /
List finalization date date
Lakhs 10
7 8 9
•■■
3 4 5 6
1 2
Progress on MWP : List IV & List V OTM Accn

(Comd & Lower CFA Wks)
(Wef Jul to Mar)
AEs A/A Remarks

SI No Ser of Stn amount / amount/
Lakhs 10
7 8 9
3 4 5 6
1 2
Summary Progress of MWP

List IV & V : Command & Lower CFA Works
(Wef Sep to Mar)
Works Sanctioned Balance Work

No of Ceiling Amt Board Finalized
SI CFA
No Works Cost 0 Cost
No Cost No
8 10
5 6 7
4
:- 07/2006
Dte Gen of Works (PPC & Est)
(f.,_': 23019694
Engliieer—in-Chief's Branch
Army Headquarters
Kashmir House
sokl Apr 06
No. 95533/Pol/E2W (PPC)
„
Lists 'A' 81 ,B,
ESTABLISHMENT CHARGE
in AE's for
It is intimated that establishment charges are not to be catered
he lea that
MOD works, since the same is not allowed by MOD (Finance) on t p
establishment of MES is already being charged to concerned service.
(AK Jairath)
Brig
DDGW (PPC)
For E-in-C
Copy to:-
312/E2
his dispose ol your letter 200202/ADG/
ADGE OF & DRD01-_ T i
dated 22 Feb 06.
.10_44t, M I I 0--e-b-4
Tele : 23019694 Dy Dte Gen of Wks (PPC & Est)
Engr—in-Chief's Branch
Integrated HQ of MoD (Army)
Kashmir House
No. 37696/Pol/E2W(PPC) 3\ Jul 2006
Lists 'A' & 'B'
DESIGN OF TOILET BLOCKS : GUDELINES
1. Guidelines for Toilet block alongwith two explanatory sketches is

forward herewith for your comments.
2. Your comments/suggestion should reach before 09th Aug 06

positively.
(Sanjay Sharma)
SE
Dir (Poi)
For E-in-C
Copy to:-
E-2 (Army)
E-2 (Air)
E-2 (N&DP) For comment & suggestion by 09th Aug 06.
E-4 (U)
E-8

1)14:SIGN OF TOILET BLOCKS : GUIDELINES
1. It has been observed during the visit of E-IN-C to various buildings under construction
that while planning the toilet blocks adequate attention is not given to location of various
fixtures/fittings wrt proper circulation and visual barrier required to ensure privacy. The
commonly found deficiencies in toilet design arc as follows :-
(a) The EWC/WC arep.I

aca. Opposite the door Opening. which is visually
unacceptable.
01/ The wet area (bath, washing) and dry area (W1113/Urinals) are not \veil segregated
as a result of which the floor of toilet always remain wet and mishaps are likely to happen
due to skidding.
(c ) . The orientation of opening of door shutters causes obstruction in the activities •

inside bath/WC.
(d) The true dimensions according to contract drawings are not available due to faulty
plaster/dado work which does not allow adequate space and comfort.
(c) The floor trap/nahni trap are not provided at proper loc with respect to
slope/gradient of the floor.
(I) The plumbing of water supply pipe/vents/fixtures such as flushing sistern etc foul
with the ventilator.
(g) The ducts provided in multistoried buildings are inadequate in size and do not
allow desired ventilation and natural light. This causes smelling and unhygienic
conditions.
(h) Though the non-skid floor tiles to match with the dado/wall tiles arc available in
the market, the ceramic tiles of same specification as that of wall tiles arc provided whi::h
may result in skidding on the floor.
(i ) The toilet blocks are located at the entrance in foyer area or atrium. \\ hick
do 11:4
go with the ambience of the interior.
In view of the above it is pertinent to note that while preparing the toilet detail care must
he taken to avoid above deficiencies. It must be understood that the design of toilet is a matter of
detailing with due attention to functional requirements without compromising the comfOrt and
aspects of the user psychology.
In ordet to further improve the toilet plans the following suggestion arc made :-
(a) Anglo Indian type WC or Orissa Pan shall be provided to avoid sunken floor.
(b) 'he bath rooms in Ski barrack shall have thin PVC partitions instead of
,nventional eubicals, with a flap door as shown in the sketch.
(c) hrtead of water trough Ibr washing etc, stainless steel wash hand basins shall he
pr(vided a:. shown in the sketch.
(d) Inst.•ad of small size mirror over each WI-I13. one mirror with adequate length and
wia , shall be provided.
(e) The vovision for keeping shaving brush/shaving cream etc should he made by
provi( 1g a narrow glass plate or a niche.
Health, '
meet to be fixed on right side be provided in toilets of prestigious
building sand offices.
(g) Instead of
lroviding a separate room for Janitor Closet (K7) a small cupboard of
600 depth - ith PVC shutter is functionally sufficient where a broomstick, bucket
and cleanii4 liquid etc can be stored. The balance area can he merged to utilize
as circulatioil lace.
(11)
Adequate no. 0 'xhaust fans at suitable foe should be provided.
(i)
The plumbing of vater supply pipe should have duel water usage for solar water
heater system and nventional water supply system.
(j) The water supply pii s shall be concealed for aesthetic purpose.
(k) Guard bars are not re(1 , 'red to be provided.
(I)
The finished floor lent of toilet should be 10 mm sunk while bath and \VC
should he 20 mm sunk.
I IN • III III • • IIII 1111 • • • •
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Policy Letter No.13-1-2-(7)
Tele : 23019694 Dy Dte Gen of Wks (PPC&Est)
Engr-in-Chiefs Branch
Kashmir House
New Delhi - 110011
No. 37696/Gen/Pol/E2W(PPC) Z.1 Aug 2006
Lists 'A' & 'B'
REVISED LIST REPORTS AND RETURNS
1. Further to this office letter No. 37696/Pol/E2W (PPC) dated 29

Mar 06.
2. Revised list alongwith revised format is again forwarded herewtih.
3. It is observed that few reports are being forwared to E-in-C

LE2W (PPC)J, Report should be forward to the level/Sub Dte given in the
list of revised reports/returns.
(Sanjay Sharma)
SE
Dir (Poi)
For E-in-C
Ends: As stated
Copy to:-
TS to DG (Pars)
SO to ADG (Per's).
Internal:-
E-2 (Army) E-2 (N&DP) E-2 (De4ign) E-4 (U)
E-5 (Budget) E-2 (Est) EA_ CA-I/CA-II

REPORTS / RETURNS : E8 SEC
Changes / Amendments in list of reports / returns issued by Dte of Contract

Management/E-8 Sec vide their letter No 33416 / Pol / E-8 dt 31 Mar 2005.
Si No Description of Quarterly reports / Recommendation

returns ,
1. Quarterly review of pending court No change
cases
2. Quarterly work load return No change
3. Market rates of material and labour No change

i
4. Quarterly return of forecast % over (a) Column 3 & 4 showing different type of
SSR buildings to be merged into one category.
(b) One additional column of fencing, gate
and compound wall to be added
(c) The revised Annex P-4 attached.
5. Quarterly return of accepted No change
contracts
6. Quarterly monitoring delay in One more col after Col No 9 "From CDA to
, payment of final bill AAO" to be added. Rev Appx P-6
enclosed.
7. Half yearly return in respect of No change
arbitration cases.
8. Quarterly return of over payment to No change
contractors / recoveries due from
them
• arbitrators are yet to be appointed.
decision of LA (Defence)/MoD . .
awaited.
11. Quarterly return in respect of STEs No change
observations
12. Quarterly return in respect of CWEs/ No change i
CEs contracts

UtiVt./ U e '1 • ' D '41 .p 1% Li '-V 4/ A., A
RULING PERCENTAGE OVER SSR 2004 FOR PREPARATION OF AEs FOR QUARTER ENDING
APPLICABLE DURING QUARTER ENDING
Ext Drainage Compound Remarks

Station Bldg Runways & Road, Ext
SI No wall/Fencing
Taxi Track Path & Water Electric
Culvert Supply Supply Sewage & Gate
Rigid Flexible
8 9 10 11
1 2 3 4 5 6 7
Notes
1. Report will be issued by Zonal CEs. However wherein abnormal variation between same stations di various Zones occurs,
correction will be issued by CE Command within 15 days.
2. 5% extra to be added for works in restricted areas.
3. 1 0 % extra to be added for works in side factory areas/Ord/Amn depot/Air Force/Navy Tech Area/ Remote locations etc.
Percentage indicated above are assessed percentages based_on market trend and are not exclusi\ ely based on concluded
4.
contracts, excl freakishly high/low accepted contracts.
5. Difference in cost of stores will be shown separately under respective cols, only for stations wherever applicable.
Percentage indicated are for normal specifications including internal services as catered fo7 in Zork;ISpecifications. Any
6.
additional effect of superior specifications to be taken separately.
7 Percentage are for AEs purpose only and not for acceptance of contracts
r ;14, / Oaf OW mot airs maw maw ....
(
f. 4. 1 .1 1 11 1 ■
+.7 4.
. t) 4.) ‹,_, 4. .... ‘... s. 4. I Q. '
REVISED LIST OF REPORTS / RETURNS : E2 ifkrmv)/Air/Navv

66f) (Effective from 01 Apr 2006)
_
Intermediate Level Final level of reporting Remarks
SI. Title/Description Periodicity Indicating Initiation
of report & return Position on Level and and Latest dates of
No
initiation
6. 7. 8.
1. 2. 3. 4. 5.
End of GE — 10th of CWE — 20th of next Up to CE Zone [E2 (W)]

1 Progress of Monthly
Revenue, LBW & month next month. month.
SpI repair works
CE Comd — 20'h of . CE Comd/ACE (L) As per

2 Progress on MWP Monthly End of CE Zone —
next month . E-in-C's Br format
: List II & List V (Wef Jul to month 10th of next
E2(Army/Navy/Air) attached
(Govt & COAS I Mar) month.
CAS / CNS Power
Wks)
CE Zone — 20' of . CE Comd/ACE (L) -do-
3 Progress on MWP Monthly End of CWE —
(Wef Jul to month 10th of next next month.
: List IV & List V
(Comd & Lower Mar) month.
CFA Wks)
CWE — CE Zone — 2091 of . CE Comd/ACE (L)

4 Summary Progress Monthly End of
(Wef Oct to month 10th of next next month. . E-in-C's Br
of MWP (E2 Army/Air/Navy) -do-
List IV & V (Comd Mar) month.
& Lower CFA
Works)
End of GE — 5th of CWE —10th cf next . CE Comd / ACE(L)

5 Progress report on Monthly
month next month month . E-in-C's Branch
Army/ AF / Navy (E2 Army/Air/Navy)
Public School,
CE Zone (E2 W)— . Concerned staff HQ
KVs, etc
15th of next month
t
,_
6 Progress on Quarterly 31 Mar GE — 10'h of CWE — 20th of next a) CE Zone (E2 Plg) in
sanction of A/A for 30 Jun next month. month. respect of works to be
Para 11 & 12 30 Sep sanctioned by Area/Sub
works 31 Dec Area/Equivalent.
CE Zone — 30th of b) CE Comd / ACE (L) in

next month. respect of works to be
sanctioned by Comd HQs.
c) E-in-C's Branch,
E2 (Army) /(Air) /(Navy)
in respect of works to be
sanctioned by COAS / CNS /
CAS / GOI.
7 Progress on CR Quarterly 31 Mar GE — 10th of CWE — 20'h of next Up to CE Zone (E2W)

Part 'A' & Part 'B' 30 Jun next month month
30 Sep
31 Dec
8 Progress report on Quarterly 30 Apr GE — 10th of CWE — 201h of next . CE Comd / ACE(L)
ESH works. 31 Jul next month month . E-in-C's Branch
31 Oct (E2 Army/Air/Navy)
31 Jan Zone (E2 W) — . Concerned staff HQ
30'h of next month
9 Progress report on Quarterly 30 Apr GE — 10'h of CWE — 20'h of next . CE Comd / ACE(L)
Hospital & ECHS 31 Jul next month month . E-in-C's Branch
works 31 Oct (E2 Army/Air/Navy)
31 Jan CE Zone (E2 W) — . Concerned staff HQ
301h of next month
.
, u. .
u. . 8.
1. 2. 3. 4.
10 Progress report Quarterly 30 Apr GE — 109' of CWE — 20th of next month . ADG (OF & DRDO)
of R&D/ DGQA/ 31 Jul next month (If applicable) . Concerned Has
Fy / DAD/Misc 31 Oct CE (R & D) / CE (Fy)/CE . E-in-C's Br
works 31 Jan Zone (E2 W) - 30'n of (E2 Army/Air/Navy)
next month
31 Mar GE — 10th of CWE — 20th of next month . CE Comd / ACE (L) As per
11 QPR Works Quarterly
next month (For all Power Wks) proforma
30 Jun
CE Zone — 30th of next . E-in-C's Br given vide
30 Sep
31 Dec month. (E2ArmyI Navy / Air) E-in-C's Br
(For Govt/ coAsi letter
CAS /CNS Power A/00032/E2
Wks) (Army)/TC dt
. 18 Oct 05
Conc-crne-' sten HO & Dec 05.
I 1 , I ; •
t) ti c,
t'
Annexure E2 P
Progress on MWP : List II & List V OTM Accn

(Govt and CQAS / CAS / CNS Power Wk131
(Wef Jul to Mar)
AEs Remarks
SI No Ser of Stn amount / amount!
Lakhs 10
7 8 9
4 5 6
2 3
Progress on MWP : List IV & List V OTM An

(Comd & Lower CFA Wks.)
(Wef Jul to Mar)
i AEs A/A Remarks

Name of work Estimated Ceiling
' in t Date BOO
Si No Sec of Stn amount/
1Iamount
Lakhs convening / /
List cost in
finalization date 11 date
Lakhs 10
6 7 8 9
3 4 5 i
Summary Progress of MWP :

List IV & V : Command & Lower CFA Works
(Wef Sep to Mar)
Works Sanctioned Balance Work

No of Ceiling Amt Board Finalized
SI CFA
No Works No 1 Cost
No Cost No J_ Cost
7 8 9 r 10
3 4 5 6
1 2
v.) ',IL.) )
V.1 V.) '
v1
)
I
T 1 RET RN
1:02.g1 I8c
REVISED LI T OF R
Remarks
Intermediate Level
Initiation and Latest dates of
Title/Description Level and
of report & return
initiation
Latest GE - 05 Feb
MES News Letter Half yearly 05 Aug
Format of report is
GE — 31 'lay CWE - 30 Jun complex and is
CE Zone - 31 Jul being simplified.
CE Comd - 31 Aug
GE — 30 Jun ME - 31 Jul
CE Zon - 31Aug
MES Org — Officer
Estt CE Coma 30 be
CE Corr.cd"A(;E(L)
CWE - '11 B 15 Jul
MES Org - Sub.Estt CE Zone -_i
REVISED LIST OF REPORTS /RETURNS : F3 SEC
Periodicity Indicating Initiation Intermediate Final Level

SI. Iiiitt i 'Description of Report & Return
Position on Level and Level and of Reporting
No
.). 4. 5. 6. 7.
1. 2.
Holding / Consumption of Cement Month!), t.,._ .“ month GE —1s` of - CWE
1.
next month
Progress Report on Loss Statements Quarterly 31 Mar C.,,:- 05 Apr CWE - 10th . CE Comd
2.
30 Jun ,' 7, Jul Zonal . E-in-C
30 Sep ...:5 0-3 Cdi: - 15th of (ESP)
31 Dec 05 Jan next mop .`.h
th AG's Branch
Quarterly CWE - 10
3. Progress Report on Rent & Allied Charges * Zonal
-do- -do-
th
CE - 15
CE Comd — 25th
of next month
4. Disposal of Salvage Stores and BER T&P & Quarterly -do- -do- CWE — 10th of Zonal CE
Vehicles next month
5. Disposal of Surplus Serviceable Stores / Half Yearly 30 Sep GE — 10 Oct CWE — 15 Oct Zonal CE
Plants (Other than Steel) 31 Mar 10 Apr & Apr
Half Yearly 30 Sep GE — 10 Oct CWE —15 Oct Zonal CE

6. Outstanding Railway Claims
31 Mar 10 Apr 15 Apr .

7. Liquidation of Surplus Steel
31 Mar
8. Outstanding Barrack Damages
31 Mar _
(
, • C.

• I
ISED • F REP • RTS / RET

Initiation Intermediate Level

Periodicity Indicating and Latest dates of
SI. Title/Description Position on Level and
& return latest date of initiation
I No
initiation
CE Comd / ACE(L),
30 Apr
Quarterly Report on 31 Jul E-in-C's Branch
Consultancy 31 Oct (E2 Design) By 20th
through Private I Jan of next month
Consultants &
Engg Colleges -do-
ADG (D&C) E.-In-C'S Branch
QPR for Quarterly 60 Apr of next
I 31 Jul (E2 Design)
Consultancy & By 23u! of next month
31 Oct
Rehabilitation
31 Jan
Works undertaken
b ADG D&C
GE —10`h c). CWE-20th of next.
Introduction of New next month month
Technology & Zone-30th of next
Products (B/R th
items in MES
Annexure E-2 (Resionl
PR for Consultancy & Rehabilitation Works undertaken by ADG (D&C1

(Quarter Ending
ADG (D&C) Pune
E-in-C's Br Date of PDC Remarks

SI No Name of Work A/A amt Scope of
Work Letter No & Date Commencement
5 6 7 8
1 2 3 4
0!1Prl-7i Resort on Consultanc thro' Private Consultants & Eng Colleges

(Quarter Ending
CE Zone
Amt & Date of A/A Progress of Remarks/

SI No Name of Consultants Amount Brief Job No /
Consultancy Performance of
Scope of Name of Work
Consultants
Consultancy
Date of
Consultancy
5 6 7 8
1 2 3 4
Introduction of New Technology/Product (B/R) in ICES

(Half yearly ending
CE Zone
Date of Financial effect Users' feed Performance

SI No Product / Technology Name of Firm & Place / Fmn
Introduction compared to back, if they with
introduced address comments for
conventional, if are directly
(in Brief) affected introduction
applicable
in other
places
6 7 8
4 5
REVISED LIST OF REPORTS / RETURNS : E1A
SI. Title / Description of Report & Return Periodicity Indicating Initiation Intermediate
No Final Level
Position on Level and Level and of Reportin,
1. of Initiation Initiation
2. -3. 4. 5. 6. 7.
1 Implementation of Move on Postings of Quarterly 31 Mar GE — 05 t of . CWE - 10th
JCOs / OR CE Comd
30 Jun next month of next month
3.') Sep
'1 Dec . Zone - 20th
of next month
2 Deputation — cum - Re-employment of JCOs / Half yearly 31 Mar GE.'St" of . CWE - 10th
OR in the Last Yr of Service in MES. E-in-C (E1A)
30 Sep next m,. 'th . Zone - 20th
. Comd - 30th
of next month

' ST C.--7 RORTS

FROM - 01 A7-7-.
Periodicity
Pocition On Lavel and Lev.;": of
LeVE.N.I■ ant:
Datia Latest dates
In:tat-ion in"tiation
-
c.
— 303E) 31 •
••-
- C
•-• ; _ of . Zone
(Chances to 30 Sep
r.ext mcntil Ccmd
tC) 0.71IY
be intimated . E-ir-C
31 Dec
by end of (E1B)
I -
every month) . Others''
;t--ren--,entatlon of Cut Standino Move : Quarterly
Officer s 31 Mar • of . Zone - . E-in-C
30 Jun nex: month
• Comd - (EIS)
of next moriL-•
a - nf )1 Deo
••
Retirement f:r ,:;:c• 'A' & Civ Cff"•::ars unde :31 Mar . CWE -10"
FR — r I --7,3 - next 7onc.i - 90 m
30 Sep . Ccmd - 30th
! 31 Dec of rex rric.n:;-1
-•
%-7 r `.
30 JL
21 Dcc rex'. Tcnth
; ,CC . 31
Dcc z -••-• •, a fl
S .L Cc: Cse
1
1 rncn
— Leca:
Jcgme C:3es rct:t - c
c:er:;c C case; of 'ex: Tont
nrg CP c.,7-
innnual Superannuation Lis: of Off: v
' an
! 31 Mar I../ • •
Cc ncerne n
•
• . Comd-30"
4
4 4 4 •
GE — 5'" of . C - "..0 t CRO
4 4 4 4 4
Quarterly
31 Mar . :ore - 23' .(Summary only)
30 Jun \ next mon*.h
Outstanding Retirement Claims of Civ Offrs • of next month
B. (Indl details to be submitted only upto next 30 Sep
31 Dec CWE - 10 CR0
higher Fmn) GE— 5 of
Quarterly
31 Mar . Zone - 20thth
next month
iI Centralisation of SBs of MES Civ Offrs (Direct 30 Jun Comd - 30
9. 30 Sep of next month
Recruitee and Promotee Offrs) . E-in-C
31 Dec
MES GPF (E1B & E1C)
31 Mar
Quarterly Cell MRT — CE Comd
Claims of Retiring / 30 Jun
CD7F
Final beku_ ent of 30 Sep 5thof
Death Cases of c.)1,,_ next month
31 Dec
• !, ••

• • •
REVISED LIST OF REPORTS' RETURNS E' C

Indicating ; Intermediate Level Final Level

SI. I Title / Description of Report & Return Periodicity and Latest Dates I of
Position Level and
No
on Latest Date of initiation Reporting
of Initiation
1 4. 5. 6. 7.
1. 2. 3.
Quarterly 31 Mar GE - 0561 of OWE - 10th E-in-C
1. Single Window Clearance for Retirement / Zone - 20th (E1C -V)
30 Jun next month
Death Benefits, on Appx A to E Comd - 30th
30 Sep
31 Dec

Strengthening of Administration : Premature Quarterly 31 Mar GE - 5th of . OWE - 10th E-in-C
2. . Zone - 20th (E1C -III)
30 Jun next month
Retirement for Gp 'C' and 'D' Employees . Comd - 30th
30 Sep
31 Dec
Halt yearly 31 Mar CWE - 10th of i. Zone - 20th E-in-C
3. Grant of 1'1 & 2'd ACP to Gp 'C' and 'D' . Comd - 30th (E1C -II)
30 Sep Apr & Oct
Staff . CV\IE - 10th E-in-C
Half yearly 31 Mar GE-O h Apr& i (El 0-I)
4. Strength Return of Subordinates IA-507 . Zone - 20th
30 Sep Oct
Comd - 31s'
Half yearly 30 Jun GE- 05•'• Jul . OWE - 10th E-in-C
5. Report on Occupation / Educational Pattern 70th (E1C-I)
31 Dec & J . Zor. _ .
of Pers with Disability . Comd - 31st
Half Yearly Situation Return of Civilian Half yearly 31 Dec GE-05th Jan & . OWE - 10th E-in-C
6. . 7on,. - 20th (E1C-I)
30 Jun Jul
Subordinates . Comd - 3151
Monitoring of Recruitment of Minorities in Half yearly 31 Dec GE - 05th Jan . OWE - 10th E-in-C
7
Govt (15 points welfare of minorities) 30 Jun & ;JUI I . Zone - 20th (E1C-I)
Comd - 31st
31 Dec GE - 05th Jan OWE - 15th Jan CE Comd
8. Superannuation List of Non- Ind Pers Yearly Zone - 30th Jan
Retiring in the Year
31 Dec GE - 05th Jan . OWE- 15th Jan I CE Zone
9. Superannuation List of Ind- Pers Retiring in Yearly
the Year. • CWE - 10th Jan E-in-C
Yearly 31 Dec GE - 05Th Jan
10. I Representation of SC,ST,OBC, Ex- S/M, . Zone - 20th Jan (E1C I)
Sports Men, Women in Central Govt Comd - 31st Jan ,
• •
• • . ••••
• IT .1 • v• •
•
• • , a , • a •
• • • • •II. ' 411.
Apr I . OWE - 15th Apr CE

Yearly ' 31 Mar ' GE — 05th
11. 1 Nominal Roll of Gp 'D" Non- Ind Employee .Zone - 30`h Apr Comd
to Appear in Test for LDC Jan I .CWE - 10'h Jan E-in-C
Yearly 31 Dec GE — 05'h I . Zone - 20th Jan (E1C-I)
12. Monitoring of Recruitment of Minorities in
Govt (15 points welfare of minorities) 1 . Comd - 318' Jan
1
Jan .CWE - 10'" Jan E-in-C
Yearly 31 Dec GE — 05th
1 . Collection of Information Regarding Number
. Zone - 20'h Jan (E1C-I)
of Civilian posts, Designation & Scale of Pay omd - 31s1 Jan
etc — —0--1 Jan . CWE - 10 Jan E-in-C
Yearly 31 Dec
14. Filling up Posts of Different Categories of . Zone - 20`" Jan (E1C-I)
Employees \ . Comd - 31s' Jan
1h Apr E-in-C
Yearly 31 Mar GE — 051" Apr . CWE - 10
I 15. Annual Direct Recruitment Plan . Zone - 20'h Apr (E1C-I)
. Comd — 30th Apr
\
GE— 05" Jan . CWE - 10" Jan E-in-C
Yearly 131 Dec . Zone - 20th Jan (E1C-I)
16 Re-presentation of SC, ST & OBC in Gp C,
Gp D (exci fig of S/ wala) & Gp D (S/wala . Comd - 31s' Jan
only)
fi 6 6 t-1 (1 c1 6 6 6 6 (1 (1 tJ e(i(J t1 <1 ci
t.) 1tJ ti t) 1 /44
REVISED LIST OF REPORTS / RETURNS: E1C (LEGAL}

SI. Title / Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level
No
Position on Level and Level and of
Latest Latest Dates of Reporting
Date of Initiation
1. Initiation
2. 3. 4. 5. 6. 7.
1. Status Report of Court Cases for Subordinate Monthly End of month GE — 30th . CWE — 05th E-in-C
Staff
(a) Running cases. of month . Zone — 10 th (E1C Legal)
(b) Judgment delivered cases (highlighting — . Comd —20th
of next month
the potential CP cases)
•
1 • •
•IM
•••
S
• • a .11
REVISED LIST OF REPORTS ' RETI. RNS : EID (D&V

\ Final Level
Intermediate
Initiation Level level and Latest of Reporting
and Latest Dates
Indicating Dates of
Periodicity Position on \ of Initiation Initiation
SI Description of Report & Return E-in-C' s Br
Title 1 CE Comd - 5
N \ 31 Dec
Zonal CE 01" J
January I D&V)/MOD
Yearly
.:fitful Integrity Cases. CE Comd - 5
Yearly Report on Zonal CE 01' -do-
Quarterly 31 Mar April, July, Oct
.:2-arding Ant April, July, Oct &
30 Jun
Quarterly Report 30 Sep Jan
CorruptionNigilance Cases. Jan
31 Dec CE Comd -
Zonal CE 01' \ April, July, Oct -do-
s Quarterly 31 Mar &
April, July, Oct
Quarterly Review of Public 30 Jun
Jan -
Appearing in the News Papers 30 Sep Jan
31 Dec CE Comd - 5th
Zonal CE 01' April, July, Oct -do-
31 Mar
Quarterly April, July, Oct &
Quarterly Report on Personal Matters 20 Jun
30 Sep Jan Jan
31 Dec CE Comd - 5
Zonal CE 1 01' -do-
31 Mar April, July, Oct
April, July, Oct &
Quarterly Report on Disciplinary 'Cases at Diff Quarterly 30 Jun
30 Sep J an Jan
Stages as per Appendix ' A' , 'B' and 'C'
31 Dec CE Comd - 5
Zonal CE 01" -do-
Quarterly 31 Mar April, July, Oct
April, July, Oct &
Quarterly Statistical Return on Pending D&V 30 Jun
6 30 Sep Jan
Jan
Cases 31 Dec CE Comd - 5 of
of Zonal CE 01" -do-
Monthly End Next month
Next month
Monthly Report on Pending Cases of CVC month
7 Advice, I & II Stage and Cases Pending with CE Comd - 51
of Zonal CE 01" -do-
MES for More Than Six months. Monthly End of Next month
Next month
Monthly Summary Report of CVC II Stage month
8 CE Comd - 5
Advice of \ Zonal CE 01' o-
End of Next month
Monthly \ Next month
Monthly Report Regarding Anti Corruption / month
9
Vi • ilance Cases.
CE Conic - ? E- In-C's
Br ,
', End of ::::27.:2i CE.... Cif. .. of Next mDrith ' (D&V) ,
f Disciplinary Cases of ' Monthly month
\ Monthly Report
071 \ month 'next N MOD
10
Retired Personals
1 1 I CE Comd - 5 -do-
End of ; Zonal CE . 01' of Next month
as per \ Monthly
Monthly Report on Disciplinary Cases \ month \ Next month
11
Proforma 1 and 11 CE Comd - -do-
\ End of Zonal CE Ols' of Next month
12
Monthly Report by CVO to CVC on Inquiries/ Monthly month Next month
tion.
Investigation.
Investiga
( (I (Fd (173-71-7177.7M-M1-7717ffinif(1
Appendix 'A'
REVISED LIST OF REPORTS/RETURNS : E4 Sec
(EFFECTIVE FROM 01 APR 2006)
SI No TitlelDescription Periodicity Indicating Initiation Level Intermediate Level and Final Level of
Position and Latest Date Latest Dates of Initiation Reporting
Till of Initiation
1. Annual Comparative Statement of Elect Yearly Mar GE - 30th Apr CWE - 15th May CE Zone
Supply of Previous Financial Yr
2. Annual Comparative Statement of Water Yearly Mar GE - 30m Apr CWE - 15th May CE Zone
Supply of Previous Financial Yr
3. Annual Return of Electric and Water Supply Yearly Mar GE - 15th May -- CWE
4. State of Agreements of Elect and Water Yearly Dec GE - 20th Jan CWE - 30''' Jan CE Zone
Supply with Civil Authorities
5. Blue Book : Data of E/M services, Plants and Yearly May GE - 15`b Jun CWE - 30th Jun CE Zone
Equipment
6. POL demand Yearly March GE -16' Apr - CWE
7. Census Return of MES Spl T &P Yearly : March GE - 20th Apr CWE - 30th Apr • CE Comd
CE Zone- 15th May
8. Status/Details of Water and Electric Supply to Yearly Jun GE - 15th Jul CWE - 301n Jul CE Zone
Pvt Consumers/Other Agencies *
7
_ aj w fro sow NEN MON NNW AKIN Mt /1111
J J J . 6 juiffrr= (177.
71 d d ot d U of 0/ til (1 071
9. Consumption and Expenditure of Electric & Half Yearly Mar/Sep GE-19 of 2 )-Th of
CWE -7: CE Zone
Water Supply next month next month CE Comd
10. Inspection of Electrical Installation by Half Yearly Jun/Dec GE - 10m of CWE - 20m CE Comd
Electrical Inspector next month of next
CE Zone -30 month
11. Inspection of Water , Sewage , DG Sets and Half Yearly Jun/Dec GE - 10" of CWE - 20m- of next month CE Zone
A/C Installations by IEM next month
Demand and Discard of 'B' Vehicles Half Yearly Mar/Sep GE -15m of — CWE .. 25m of E-in-C (ESP-4)
12.
next month next month
CE Zone 10Th &

25th of
CE Comd following
Month
Status of Allotment of MES/SM Nos to Plants Half Yearly Jul / Jan -do- CWE —20 '' of next month CE Zone
13.
and Eqpts *
Status of Plants and Eqpts Declared BER Half Yearly Jul/Jan GE - 10m CWE 20In of next month CE Zone
14.
"next month --
but Awaiting Disposal *
15. Functioning of Chloronomes/ Chlorine Gas Quarterly Jun/Sep/ GE - 10Th of CWE - 20' of next month CE Zone
Cylinder Dec/Mar next month
16. Serviceability State of Sewage & Water T Quarterly -do- -do- -do- CE Zone
Plants, Pump Sets incl Fire Fighting, AC/Cold
Storage Plants, Lifts, Cranes and DG Sets
etc —
ji Run 'B' Vehicles -do-
Kl- SP-4)
17. -do- E-in-C(E
tro Mechanical
of Elec QMG
Status d .Intermediate
EnergyofMeters
Conversion
into Temper Proof Electronic GE I Concerne
18. Una within 03 MES
Latest Una 4"t"Cr-v0
Energy Meters * On days
occurance
\lel. Casualty Return
Notes
J 4J ) 4./ ‘t) IfiutivuOUUUOUUUUU (IUUUiJUi_10'
Annexure 'A'
YEARLY STATUS OF WATER / ELECTRIC SUPPLY TO PRIVATE CONSUMERS I OTHER AGENCIES
Date since Serviceabilit Status of Remarks

Ser UnitlFormatio Area/Locality Details of Type of Authy for
connection connection being y of watN. / revenue
No n Pvt
provided electric recovery
consumer
meter
7 8 9 10
1 2 3 4 5 6
Annexure 'B'
HALF YEARLY STATUS OF ALLOTMENT OF MES NO TO PLANT AND EQUIPMENTS
Total Qty Held Qty MES -- Remarks for

Ser Unit/Formation Type of Qty held as on Qty Added
(4 + 5) No Allotted Balance
No Plant/Eqpts 315' Mar of During the
Current Year Equipment
Preceding Year
6 7 8
1 2 3 4 5
4J .1 ,) 4J tii) u(i 60006666 6666(4 000 1-1 6 6
Annexure 'C'
HALF YEARLY STATUS OF PLANT / EQPTS / VEHS DECLARED BER BUT AWAITING DISPOSAL
Status of Fixation Status of Status of Remarks

Unit/Formation Type of Plant / Qty Declared BER
Ser Declaration to Physical
Eqpt / Vehs of MRP
No Disposal
Declared BER MSTC for
Auction
5 6 7 8
1 2 3 4
Annexure 'D'
METERS IN TO ELECTRONIC METERS

QUARTERLY STATUS OF CONVERSION OF ELECTRIC
(, ' Electric
Qty Action taken to
Ser Unit/Formation convert balance
Qty of Serviceable Meters Meters cs nverted
No Total Meters held
in to Electra: - Electric Meters in
Electronic Electrical Electronic Meters during the to Electronic
Electric
Meters Meters Qtr Mem.
1 2 3 4
REVISED LIST OF REPORTS/RETURNS (E-5 SECTION)
• latest date
of initiation
1. 2. 3. 4. 5. 6. 7. 8.
1 Abstract MER Monthly End of Jan, GE- 1s1 of .CWE - 3(`' of month .E-in-C's Br / Only for 3
(Signal/Fax MER) (wef Jan to Feb & Mar month .CE Zone - 51h of month Service HQ. months
Mar only) .CE Comd/ - 10'h of month .
ACE(L)
2. Main MER (Capital Monthly End of GE — 5th of .CWE - 10'h of month .Comd./ ACE(L)
& Maint works) month — month .CE Zone -15'h of month .E-in-C's Br /
service)
3. Progress report on Quarterly 3151 Mar GE — 5'h of
.CWE - 15'h of month E-in-C's Br /
MFAI Cases 30 June month .CE Zone - 251h of month Service HQ.
30 Sep .CE Comd/ - 101h of 2"
31 Dec month
ACE(L)
4. Progress report on Quarterly 315' Mar GE — 5'h of .CWE - 151h of month .E-in-C's Br(E2
settlement of 30 June month .CE Zone - 251h of month .Army /TC) /
Outstanding Audit 30' Sep .CE Comd/ - 101h of 2' Service HQ
Objns / LTARs ' 31 Dec -- month • -
ACE(L) .
5. Preliminary Report Yearly GE — 15 May .CWE - 01 Jun .E-in-C's Br /
(PR) / 1st changes -,. - .CE Zone - 15 Jun .Service HQ.
in grants (for .CE Comd/ - 30 Jun (By 10 Jul)
6. PRE / 2"d changes Yearly GE — 30 June .CWE - 15 July .E-in-C's Br /
year .CE Comd/ - 16 Aug r(By 31 Aug)
ACE(L) I To be initiated
7. Forecast Estimates Yearly . GE — 30 June .CWE - 15 July .E-in-C's Br / , simultaneously
ACE(L)
V s L: I
4:,____,st____r____j;x.___.,. —Lep—',./9 —\419 8
1. 2. 3. 4. 5. 6. . 4,^N.°
8. Revised Yearly GE — 01 Sep .CWE — 15 Sep .E-in-C's Br /
Estimates(RE)/3rd .CE Zone — 01 Oct Service HQ.
changes in grant - .CE Comd/— 15 Oct (By 30 Oct)
Year To be initiated
9. Budget Estimates Yearly GE — 01 Sep .CWE — 15 Sep .E-in-C's Br/ - simultaneously
for the next Fin - .CE Zone — 01 Oct Service HQ.
year .CE Comd/ — 15 Oct (By 30 Oct)
ACE(L) .
10. Modified Yearly GE - 15 Dec .CWE — 01 Jan .E-in-C's Br/
Appropriation - .CE Zone — 10 Jan Service HQ.
(MA) .CE Comd/— 20 Jan (By 05 Feb)
ACE(L)
11. MER 13th/ .March Yearly 31 Mar GE — 30 Apr .CWE —10 May . ,E-in-C's Br/
Supplementary .CE Zone — 20 May Service HQ.
.CE Comd/_— 31 May ."By 10 Jun) •
ACE(L)
12. MER 14'h / March Yearly 31 Mar GE — 31 May .CWE —10 Jun ,E-in-C's Br/
correction .CE Zone — 20 Jun Service HQ.
• .CE Ccmd/ — 30 Jun (By 10 Jul)
ACE(L)
Note
REVISED LIST OF REPORTS/RETURNS (E-5 SECTION)
' latest date
of initiation
1. 2. 3. 4. 5. 6. 7. 8.
1 Abstract MER Monthly End of Jan, GE- 15t of .CWE - 3`d of month .E-in-C's Br / Only for 3
(Signal/Fax MER) (wef Jan to Feb & Mar month .CE Zone - 5th of month Service HQ. months
Mar only) .CE Comd/ - 10th of month .
ACE(L)
2. Main MER (Capital Monthly End of GE — 5th of .CWE = 10th of month .Comd./ ACE(L)
& Maint works) month — month .CE Zone -15th of month .E-in-C's Br /
service)
3. Progress report on Quarterly 31' Mar GE — 5th of .CWE - 15th of month .E-in-C's Br /
MFAI Cases 30 June month .CE Zone - 25th of month Service HQ.
30 Sep .CE Comd/ - 10th of 2"d
31 Dec month
ACE(L)
4. Progress report on Quarterly 31st Mar GE — 5th of .CWE - 15th of month .E-in-C's Br(E2
settlement of 30 June month .CE Zone - 25th of month . .Army /IC) /
Outstanding Audit _ 30• Sep .CE Comd/ - 10th of 2nd Service HQ
Objns / LTARs 31 Dec — month
ACE(L) .
5. Preliminary Report Yearly GE — 15 May .CWE - Cl Jun .E-in-C's Br /
(PR) /1st changes .." - .CE Zone - 15 Jun .Service HQ.
in grants (for .CE Comd/ - 30 Jun (By 10 Jul)
6. PRE / 2"d changes Yearly GE — 30 June .CWE - 15 July .E-in-C's Br /
year .CE Comd/ - 16 Aug "(By 31 Aug)
ACE(L) To be initiated
7. Forecast Estimates Yearly . GE — 30 June .CWE - 15 July .E-in-C's Br / ,, simultaneously
ACE(L)
(..) UtilikAUU UlJUP V Le tl u k I l■ „v____.,
I Ma
L___.4., .,,. isA--..0-4,--V10 8. 4,—.0
1. 2. '4
3. 4. 5. 6.
8. Revised Yearly GE – 01 Sep .CWE – 15 Sep .E-in-C's Br /
Estimates(RE)/3rd .CE Zone – 01 Oct Service HQ.
changes in grant - .CE Comd/– 15 Oct (By 30 Oct)
Year . To be initiated
9. Budget Estimates Yearly GE – 01 Sep .CWE –15 Sep .E-in-C's Br/ - simultaneously
for the next Fin - .CE Zone – 01 Oct Service HQ.
year .CE Comd/ – 15 Oct (By 30 Oct)
ACE(L)
10. Modified Yearly GE - 15 Dec .CWE – 01 Jan .E-in-C's Br/
Appropriation - .CE Zone – 10 Jan Service HQ.
(MA) .CE Comd/ – 20 Jan (By 05 Feb)
ACE(L)
11. MER 1397 .March Yearly 31 Mar GE – 30 Apr .CWE – 10 May . .E-iii-C's Br/
Supplementary .CE Zone – 20 May Service HQ.
.CE ComdL– 31 May (By 10 Jun) •
ACE(L)
12. MER 14'h / March Yearly 31 Mar GE – 31 May .CWE – 10 Jun .E-in-C's Br/
correction .CE Zone – 20 Jun serviceHQ.
• .CE Comd/ – 30 Jun (By 10 Jul)
ACE(L)
Note
0 Lk-,
(Gk-We' Ile
Tele : 23019694 Dy Dte Gen of Works (PPC & Est)
Engineer—In-Chief's Branch
Kashmir House
No. 37696/Gen/POL/E2W(PPC) 0 Aug 2006
List 'A' & 'B'
ISSUE OF STORES UNDER SCH FOR WORK CONTRACTS

•
1. Further to our letter No 37696/Gen/Pol/E2W(PPC) dt 01 Aug 2006
2. Amended Appendix to the above ref letter is forwarded herewith for

your further action.
(Sanjay Sharma)
SE
Dir (POL)
For E-In-C
Ends: As stated
Com/ to
ESP,
All Sub Wks Dte
Appendix
(Ref to para 2 letter No
37696/Gen/Pol/E2W (PPC) dt
08- Aug 06)
LIST OF ITEMS Pr2iggt Main%

1112
Window Type A/C, Refrigerators, Desert
1 Yes Yes
Coolers.
2 Ceiling Fans. Yes Yes
3 Electric meters/Water meters Yes Yes
4 U/G HT/LT Cable(PVC & XLPEJ Yes Yes
5 Bulbs/Tubes. Yes Yes
Energy efficient light fitting/TL fittings Yes Yes
6
7 Street Hight fittings & accessories Yes Yes
(chokes, Igniters)
8 Cl/DI/GI pipes w/o accessories Yes Yes
9 Water storage tanks HDPE. Yes Yes
Sketch fittings. Yes Yes

10
Transformer oil during maintenance. - Yes
11
Computers & peripherals. - Yes
12
13 Photostat machines. - Yes
14 Projection systems. - Yes
15 AC Sheets. Yes Yes
16 Plywood & Boards - Yes
del1N
Tele : 23019694 Dy Dte Gen of Works (PPC & Es
Engineer—In-Chief's Branch
Kashmir House

No. 00447/PoI/E2W(PPC) Aug 2006
List 'A'113'
&
DELEGATION OF FINANCIAL POWERS TO ARMY AUTHORITIES

FOR REVENUE AND CAPITAL EXPENDITURE
1. A copy of Govt of India, MOD letter No A/89591/FP-1/1974/2006/D(GS-1 ) dated 26

Jul 2006 alongwith schedule XVIII indicating enhanced powers for works is forwarded
herewith.
2. It is requested that same be disseminated down to GE level.
' v
(Sanjay Sharma)
SE
(POL)
For E-In-C
Encls :As above
Copy to
CME Pune :- Copy Govt of India MOD above letter is enclosed.
Internal
All Dtes
E-2 (Est)
E-2 (Army)
E-2 (AF)
E-2 (N&DP)
E-4 (Utility)
E-5 (Budget)
CA-I
CA-II
E-8 (Contracts)
E-2 (Design
A/89591/FP-1/1974 /2C06; )(GS-I)
Government of India
Ministry of Defence
New Delhi
dated 26 July 2006
To
The Chief of tl t , Army Staff
DELEGATION X= FINANCIAL POWERS TO ARMY AUL 1ORITIES

FOR I:EVENUE AND CAPITAL EXPENDITURE
Sir,
I am directed to ,,convey the sanction of the Prf.:siclent for

delegation of fincial powers to the Army Authorities as c ,:ntained in
the Schedules to this letter for incurring expenditure Ander the
Revenue and C Hpital heads of account.
2. The dele ated financial powers in respect of the .authorities

specified in thL]. Schedules will supersede the financial 1: owers laid
down in respec of the authorities for the specified purpose n the FRs
and Schedules . o MoD letter No A/89591/693/FP-1/200211: (GS-l)

dt 22 Apr 20C1:' or any other previous orders/ instructicls on the
subject. Any (::!egated powers conferred by Regulations Dther than
Financial Reg, aiions or Government or Army Instruc .ions will,
however, conti . le to remain in force. Powers conferred t .1- Projects

specifically sanjoned by the Government will also cont' -we to be
operative for th duration of sueli projects.
3. The delecH ,7 ion of financial powers for Capital procure l nts is to

be exercised per the procedures laid down in DPF 2005, as
amended from t •ne to time. The Competent authority to accord
various stage ..:..provals as per DPP procedure and the c. mposition
of Contract Ne tiation Committees will be laid down separately by
Army HO with the, approval of MoD.

4. The exerci::;e of the financial powers will be governed L:y existing
orders and in.,•ructions on the subject, as amended by the
Government fru' time to lime, and instructions /guidelines contained
in the encloses! Appendix as also those given in Not in the
Schedules. StaAard Operating Procedures (SOPs) relathig to the
exercise of the financial powers as issued and amended from time to
time will be strictly followed. However, where SOPs conflict with the
Govt Rules / Instructions, the latter will prevail. Cases not covered by
the delegated financial powers will be referred for sanction of the
Ministry of Defer ee.

5. The exeenditure incurred in exercise of financial powers
contained in Sc. ,edules 1 to XXII (except for Capital Works) will be

debited to Major Head 2076, and relevant Minor Heads under this
Major Head i.e. he expenditure covered by the delegates' financial
powers in these schedules lamely relates to Revenue Expelditurc of
the Army. The celegation of financial powers to the Army CFAs and
DGAFMS given ,n Schedule XXIII pertains to Capital acquisitions /
procurements expenditure thereon will be debited to Mejor Head

4076, Sub Major Head 01- Army and relevant Miner Heads
thereunder.
6. All purchaeas exceeding Rs five lakhs in value will be made on
the advice of the Tender Purchase Committee to be constitu by the
CFA and will include the IFA or his rep as a men or. The
composition of 1-le TPCs in conformity with the foregoing will be

specified in rele..ant• SOPs/Als. Further, the TPC / PNC will only be a
recommendatory body for plocuiernents which will be sanc.tioned at
the next highei level by the CFAs in the Services, Nith the
concurrence of re , pective IFA.
7. The requirment of TPCs does not apply to procur:ment of
equipment/items lade against DG S & D Rate Contract:3 or Rate
Contracts finalise:4 by the nominated Services authorities or DGAFMS
under their delec led powers. All CFAs delegated financial powers to
incur expenditure as indicated in the Schedules will b. Direct
Demanding Officers for placement of orders against DGS & D rate
contracts to the extent of the respective financial powers and in
respect of the ems for which the financial powers have been
delegated. V-
8. The powers to sanction indents, contracts and purchases in
respect of centra :wocurement of revenue stores on PAC be sis and
on non PAC singl; tender basis have been laid down in Sche T ule XIV
C and D. The p- *ars to purchase items/services on PAC ')asis in
respect of Schee' les I, XIX and XX will be 50 % of the powers
provided to CFAs :n the respective Schedules. The PAC certiicate is,
however, to be at the level of PSO/APSO /DG /ADG 1 Army
HQ and by the GOC-in-C/Corps Commander and Heads of
Establishment /Fo; mations or Units not below the rank of Maj Gen in
the Commands. l the case of purchase on single tender b.r , sis for
non-proprietary itef - s, the financial limits in the Schedules (oti*,or than
Schedule XIV) will : 2 Rs 15,000/- per transaction without conseiltation
of IFA and Rs 1,20, )00/- with the consultation of IFA.
9. Purchase of g:. )ds upto the value of Rs 15.000/- (Rupees Fifteen
thousand only) or. each occasion may be made without :wiling
quotations or bids (.1 the basis of a certificate to be recorded by the
competent authorit, terms of Rule 145 of GFR 2005.
10. The fine. powers to be exercised in consultation with CDA/
IFA shall be e) rcised by authorities in Army Headquarters in prior

consultation W [11 the IFAs and by authorities below Services
Headquarters ' • prior consultation with accredited PCsDA/CsDA/
officers specifio,:, by CGDA till IFAs are placed in the Commands at
the level of Corpc; Commanders and below and the requisite structure
for rendition of financial advice is created.
11. Financial advice/ concurrence will be provided in writing and will
be based on regular noting on .file. However, in cases of extreme

urgency, where lime does not permit floating of regular files, decision
could be taken in vieetings/discussions for which detailed
cleliberations/mii. Iles will be recorded. Proper briefing paper j with the
approval of the CFA will be made available to the IF,1, / CDA

sufficiently in ac'vance of the meeting/discussions. All such cases
should be follmm. d up immediately by regular noting on file v.here the
decisions taken during meetings/discussions will be reco; dal and
financial advice ccorded in writing. With a view to avoid cc reduce
cross- noting an back references, the proposals initiated on files
should be comprehensive and self contained and include all relevant
facts and data pe,.taining to the case. The administrative authorities
are required to make available any information, data or dc wments
relevant to the case as asked for by the IFA / CDA for rendition of
financial advice in the proper perspective.
12. In matters v .:.hin the delegated powers, it is open to the CFA to
overrule the advi: i = of the CDA/IFA by an order recorded it writing

containing a gist of the objection of CDA/IFA and rea::.)ns for
overruling the adt . r.;e. A copy of the order overruling the filancial
advice will be end:-.1-sed to the next higher CFA and the IFA. ,n such
cases it will be opt to the IFA to report the matter to the ney higher
5
IFA for pursuing :he matter further with the higher CFA or d'opping it
as deemed fit.
13. The financial powers contained in the Schedules are i.r respect
of each transaction and may cover procurement of one or rn,.: re items

within the financial powers specified. Further the purchase orders will,
not be split up in order to bring them within the delegated financial
powers of a lower CFA. The exercise of the financial powers is also
subject to availability of funds in the sanctioned budgetary allotment
under the relevant Budget Head.
14. Powers delegated to specified Army Authorities for exercise
during war, hostilities ancrspecial operations without consultation of
IFAs will become operative only on the issue of a Govt order declaring
such a situation or ordering of a Special Operation by the Army HQ,
inter alia indicating the overall ceiling of funds for this purpose.
15. In the case of import purchases under various Schedules
(Capital and Revenue) separate approval for release of FFE will not
be required and release of FFE will only be noted at Addl Directorate
General of Financial Planning/FP-3 at Army HQ after expenditure
angle approval for the purchase has been granted by the CFA.
16. CVC guidelines issued from time to tiim: on
purchase/procureny3nts/other financial dealings by Central Govt
Departments will be strictly complied with while processing cases
in exercise of the delegated financial powers.
17. The financial powers contained in the Schedules will take
effect from the data: of issue of this letter. However, in resii.:ct of
powers for 'Write off of Losses' given in Schedules V, VI & VII
and 'Regularisation of Audit Objections' given in Schedul XVI
the cases / objecti,:)ns outstanding as on date of issue c this
letter may be set: ed under the enhanced financial powers
conferred hercin. This will be subject to the concerned CDA
submitting an anitreport to the CFA.

18. Further amendments, if any, to the provisions of various
Schedules will processed by the concerned administrative sections

in the MoD dealing with the subject matter.
19. This issues with the concurrence of Ministry of Defence (Fin)

vide their Dy No 4894/ Addl FA (M) dated 18 Jul 2006.
Yours faithfully,
-sd-
(T Rajeswari)
Director
Ends. 1. Detailed Guidelines for Exercise of Delegated Financial

Powers
2. `wetted triraa otroviaul (r, ctgct5 I to 7o)
Copy to :-
CGDA — 20 copies including one ink signed copy for dissemination to
CsDA
DG ADS - 5 copies
S.O. to Def Secy
PPS to Secy (Def Fin)
PPS to SpI Secy (Acq)
PPS to Addl Secy (P)/ Addi Secy (T)
All Joint Secretaries in MOD
All Addi FAs & JSs in MoD (Fin)
All IFAs
All HO Commar. 's.
All PSOs

SCHEDULE XVIII
l'OINER':i OF ACCEP .4NCE OF NECESSITY, ADMINISTRATIVE APPROVAL FOR WORKS

AND DEMOLIT;ON OF BUILDINGS UNDER PARAS 15 AND 15-A RESPECTIVELY
Z. ,7 DEFENCE WORKS PROCEDURE:19SG
(Ns /0 tams) -
Scr .,mra2leor, To ;:e. exercised To be exercised Remarks
No Au 10t ii wi bout IFAs with IFAs
;currence concurrence
Authorivi)d Special Authorised Special
Works Works Works Works
2 3 4 5
11 Powers for Acceptance of lJecessPv and Adm Approval _
1 1COAS 120 20 1500 75
2 :GOC-In-C 75 7 500 30
3 'Corps Commander 3
7 . 3.75 300 15
of Areal 0.75 200

p Sub .Areal
IC of Div/CIF RR7Cdr
Indep Cite Gp
5 Crli s of Sub Area / Ode 15

Sectors
G Sin Cdr of rank

of Cof above
&
7 . Stn Cdr below

earth of Col
8 1QMG 50 In r/o Army HQ olf.ces

Responsibility planed on
Adm & Coord vide MoD letter
No A/21634/ CAO'Coord dt
124 Mar 06.
B Powers for Demolition of 8uildincl~
a0.4 50 Lakhs
25 Lakhs
-
Merl., s
1. Prmers delegated to GOC-in-C also exercised by GOC-in-C ARTRAC
for 1-1Or‘!Esrs of AR Ti-r:AC, Shionla.
2. The financial powers vested in e6-a also be exercised by their locum lenens
wilen the incumbents are on leave.
3 In determining the CFA inn case ',here the pr_c_ij•!-.ci includes both authorised end
r-:pecial items of work the criterion shall not be the financial powers for the authorised
of v not k alone. In such a case, lith,ethre, if the estimated cost of the total of the
items of yr,:irk exceeds the financial powers of the CFA for those items the
approval shall be issued the CFA under vthose cowls the snecial
- i • --
ileitis of vrit k frill.
;4.The financial powers delegated to Station Commanilers will be exercised by all

Conanan irrespective of I s'ither they are appointed under Ruth 20 (a)
,or Rule 20 (0) ot Me Regulations for )lie Airily. I
5. There will be no separate stage of re-ease after the issue of administrative approval.
;CFA will make initial allotment of funds to enable MES to commence planning/ execution
of works.
'6. The Works executed under Para 11 or the Defence Works Procethire,1936 will also b
slikaiiruc-ntly approved under CFA Po ...ers given above within a period of six months.
7. The works proposals be sanctione 1 oy CFAs mentioned above personally before Mm approvals
fi Spi)cial rkisponsation to RR Force C., is 10 execute Revenue Works in one Adm Approval unto Rs
110
9. Expenditure for RR Forces to be b:).,.,:ed to Major Head 2076, Minor Head 112 G.
Financial Powers for Sanction of E. uonditure under MH 2076 , Minor Head 111, Sub Head A Op Code
Ho'rrl 1L(5101
1. Irrimudiata and 1,10,,n1 repair and • .1 r.f Op works Eqpt finder those powers by EME Wksps out of MTA all .rtroit
or Op works allocation by Dependent :en will be sanctioned to EMS_ Functionaries in Sch XII.
i7. Normal Repair and Maint of Op Eqpt depending on exact requirement on case to case basis would be procust, I
for special
special allocation hy Frims out of C.r Works Fund and spent by EME Functionaries under Set) XII powers.
3. Annual Ivlaintainance Contract of 0", Works Eqpt depending upon requirement would be processed for special allocation and
spent by the Engineers.
TO BE HANDED OVER ON RELIEF
Policy letter No. 16/2006

Tele: 23019109 Jt. Dte Gen of Works (Utility)
Integrated HQ of MoD(Army)
New Delhi-110011
No. 36323/PF/E4 (U1) FAX 14 Sep 06
E-in-C's Branch
List 'A' &
IMPROVEMENT AND MAINTENANCE OF POWER FACTOR
1. A TI 1/2006 on "Improvement of Power Factor" has been issued to emphasize

the importance of maintenance of Power Factor (PF) above 0.95 by all GE & AGE (I)
formations. Following policy letters have also been issued: -
E-in-C's Branch letter No. 36323/CEB/E4 (U1) dated 09 Oct 2000.
E-in-C's Branch letter No. 36323/CEB/E4 (U1) dated 11 Jul 2002.
E-in-C's Branch letter No. 36323/PF/E4 (U1) dated 11 Sep 2003.
E-in-C's Branch letter No. 36323/PF/E4 (U1) dated 02 Jan 2004
2. However, it has been observed in the recent past that there are some MES fmns,
which are not maintaining Power Factor above 0.95 resulting in paying of penal tariffs to
the local SEBs. This lapse has been viewed seriously by MoD. In case any MES
formation receives an electricity bill that includes penalty for not maintaining
minimum requisite Power Factor as notified by concerned Electricity Board, the
electricity bill will be cleared only after concerned Command CE is informed by the
respective MES fmn. The matter will be further reported to E-in-C Branch
immediately (within 24 hrs).
3. This information must be disseminated down to GE/AGE (I) formations.
4. - -
This has the approval of the E in C.
(RA Dub
CE
Jt Dir Gen Wks (U)
For E-in-C
POL LETTER NO 17/2006
Tele : 23019694 Dte Gen of Wk (PPC&Est)

Kashmir House
No. 37696/Gen/Pol/E2W(PPC) tq, Oct 06
All Zonal CEs (AF & Navy)
AIRFIELD WORKS : QUALITY CONTROL
1. Airfield construction/resurfacing is a highly specialized job and any inadequacy in

quality of workmanship/material can lead to serious consequences. E-in-C during his
recent visits to the work sites has noticed that adequate care is not being taken by the
MES executives and the contractors in planning and execution of the work resulting in sub
standard construction and avoidable delays. All Zonal CEs in future will take special care
in execution of runway works and ensure the guidelines enunciated in succeeding paras
are followed scrupulously.
Planning Stage
2. Selection of an experienced contractor for runway related works is an mandatory

requirement and will go a long way in ensuring quality of work. Selection criteria for short
listing of contractors will not merely be as per CVC guidelines/SS Class contractor but in
addition will include prior experience of the contractor in runway construction/resurfacing
works as a mandatory requirement. Following guidelines will be included in Pre
Qualification criteria documents :-
(a) Firm/contractor should have satisfactorily completed at least three pavement

construction works aggregating to double the cost of current work with MES/Airport
auth of India/NHAI/experience in National Highway/Expressway construction.
Experience for construction for State Highway/City Roads etc will not be considered.
(b) Contractor should have executed at least two times the quantity of Pavement
Quality Concrete/Bitumonous concrete works as in current tender in last seven
years.
C2,
(c) Minimum annual turnover of the contractors/firms should be specified at pre
qualification stage.
(d) Partners in working consortiums applying individually should have executed

the pre qualifying works individually.
(e) Firm should posses at least following plant in the books of the firm (not on
lease)
(i) Hot Mix Plant 60-90 TPH (if Bituminous works involved).
(ii) Truck Mounted Bituminous Sprayers.
(iii) Full width Sensor Paver (at least 9.0 m width).
(iv) Concrete Batching Plant of 60 cum/hr or more (if Rigid Pavement

involved).
(v) Slip Form Paver for concrete works.
(vi) Total stations/similar category precise survey eqpt.
(f) Requirement of other Plant and Machinery like tippers, vibratory road rollers
etc required for the work should be listed in Pre qualification bid which the firm
should be able to muster if tender awarded.
(g) Firm should ensure at least three graduate engineers should be always
available on the work site whenever the work is in progress out of which one of
them should be Post Graduate in Pavement/Highways/Transportation Engg.
3. Pre qualification criteria should be got approved from it DG (Contracts) in the E-in-
Cs Branch.
4. Source of aggregates and materials to be incorporated in works should be

identified, samples obtained and tested for suitability. These sources be included in the
tender documents to ensure quality and also to restrict the choice to the contractor.
5. It should be the endeavour to ensure that executives deployed for the airfield works
should have executed runway works before. Under no circumstances will work commence
unless above requirement is fulfilled. All executives (GEs/AGEs/)Es) executing the runway
construction/resurfacing works for the first time will visit at least one of the runway woriks
in progress and also SEM Wing, CME for training.
Mobilisation Stage
6. Before commencement of work, the Zonal CE will ensure that contractor has
employed qualified engineers and other technical manpower as also deployed specialized
equipment and T&P as per contract provisions. The condition and serviceability of the
same needs to be ensured.
7. Contractor should ensure that laboratory is established immediately on acceptance

of contract with staff and complete test eqpt. All tests on construction materials and mix
should be carried out as per MoRTH guidelines. The sampling frequency should be as per
laid down guidelines.
8. All construction material (aggregate, cement, Bitumen etc) used in the work must
be from approved source and as per specifications in This issued by the E-in-C's Branch
from time to time.
9. Ideally, the quarry site which is the source of aggregate should be inspected
regularly during stacking/supply of meterils. However, in case of any doubt regarding the
contractor's motives, all aggregate must be checked by GE's rep at the gate of the
Aviation Base before allowing the vehicle inside. Preferably no materials should be
permitted to enter inside the work/plant site after sunset.
10. Binder/bitumen should ideally be transported to the site in bousers. In case of

modified bitumen, the binder should arrive on site just prior to utilization to avoid
separation of polymer/additives.
11. Design mix be obtained from IIT/approved lab/SEMT Wing, CME Pune based on
provided samples. Based on this mix, design samples will be prepared at site lab and
checked for their practical feasibility at site and most appropriate and practical design will
be approved by the GE. This activity should take place simultaneously during the
mobilization period after acceptance of contract. In case there is requirement of redesign
of design mix due to change of gradation of aggregates, change of type of binder or other
unforeseen reason, above procedure will be repeated.
Execution State
12. There is need to run a trial patch of each component of pavement before actual
execution. This will ensure serviceability of Plants & eqpt, set up drills for execution and
will project quality of materials.
13. Levels need to be transferred from benchmark properly and it should be ensured
that levels are checked every day before commencement and after days work is
completed. No cumulative errors should be permitted and cross checks be carried out at
regular intervals. Levels to the sensor paver should be ensured and total Stations Survey
Eqpt should be deployed continuously with paver to ensure profile of surfacing.

14. Paving Joints in bituminous surfaces remains a sore point and thus needs to be
eliminated. Following should be ensured :-
(a) Paver employed should be as wide as possible but no case less than 9.0m
wide.
(b) Edge of the previous run should be either heated with a blow torch
(sparingly) or a fine spray of hot bitumen be added just prior to next run.
(c) Construction joints also needs to tackled as in para (b) above.
15. Ensuring of Proper slope and profile of runway should be a Key Result Area
for the executives. The values should be maintained as per annexure 14 of ICAO to
facilitate quick flow of rainwater/snow.
16. Joint cutting in PQC must be done in time to avoid any kind of cracking. Care
should be taken as any premature cutting of joints will damage the edges of the PQS slabs
as also any delay in cutting will result in cracking of slabs. Hence, a site trial need to be
carried out to ascertain the optimum time for cutting of joints.
17. Joints in PQS must be thoroughly cleaned using compressed air and then covered
with perforated masking tape to prevent clogging of joints; specified sealants should be
filled earliest but not before drying of slabs.
18. Proper project site management must be ensured by having all construction
material dumped well away from the runway/taxi track and the area must be
segregated/screened to avoid any spilling over of aggregate on runway/taxi track.
19. Whenever, a contractor's vehicle has to cross the operational runway/taxi track a
temporary tarpaulin must be laid to prevent falling of loose particles on the surface.
Completion stage
20. CE Zones to ensure that load testing of newly laid surface is done using only
authorized/specified procedures and not by innovative adhoc measures such as skid turn
of helicopters/moving loaded vehicles in circles etc. In this regards, policy enunciated by
this HQ letter No 95610/Misc/E2 plg (Pay) dated 17 Jul 06 (copy enclosed).
-Rs issued by E-in-c's

21. The above measures will be read in conjunction with various
Branch from time to time.
22. Contents of this letter will be disseminated to the GE level and confirmation of the
instructions having been read by all GEs/AGE (I) will be forwarded by 2 J Oct 06 direct
to Dy Dte Gen of Works (AF) of this HQ.
(Sanjy Sharma)
SE
Dir (Pol)
For E-in-C
gopyts)
Air HQ (PDAFW) for info please
Naval HQ (wks Dte)
All CE Comds for info and necessary monitoring please.
SEMT Wg For necessary action on para 11 above.

CME Pune
Internal
EWA) E2(Navy) E2 Plg (Pavl it DG (contracts)

Policy No VZ-1 )-(rD6
Jt Dir Gen of Works (Des)
Tele 23018582
Engineer-in-Chiefs Branch
Kashmir llouse
New Delhi-I It) 011
A/90154/ I LI \ /E2 Des-3 eiSep 2006

7
ist 'A' & 'B'
AMENDMENT OF ZONAL SPECIFICATION
1. A detailed study has been carried out to use RMC (Ready Mixed Concrete) in RCC
works. It has been decided that as far as possible RMC must be used in all RCC works.
However, in works requiring small quantity of concrete, in-situ concrete may be allowed by
the Accepting Officer with the following requirements to be met.
(a) The concrete mix shall be designed properly.

(b) Mix of Two types i.e. RMC and concrete in-situ shall not be permitted for the
same element of structure.
(NK Jai 1)
/ SE
Dir (Des)
For E-in-C
Internal:-
E2(Arrny), E2(Navy), E2(Air), E2W(PPC), E4 (U), E6, ADG ESP,
E8, DG(MAP)
POL LETTER NO 19/2 0-t

Engr—in-Chiefs Branch
Kashmir House
No. A/37696/Gen/Pol/E2W(PPC) (, Oct 06
List 'A' & 111'
REPORTING OF ACCIDENTS
1. Para 40 of MES Standing Orders lays down the procedure to report accidents to the
E-in-C's Branch. However of late it has been observed that instructions as laid down have
either been lost sight of or are not implemented in letter and sprit with the emphasis being on
not reporting untoward incidents to this HQ.
2. Since MES is a service provider such incidents invariably come to the knowledge of the
User and are then brought to the notice of this HQ through Staff Channels causing acute and
avoidable embarrassment.
3. In addition, there are instances when a CBI raid/trap is conducted or an amn depot
catches fire or there is a failure of civ works resulting in collapse of a roof; in such occasions
too, pro active action needs to be taken and information forwarded by the fastest available
means to the E-in-C's Branch.
4. The E-in-C has desired that first information received (FIR) can be sent by passing
established channels of command and hence gives the flexibility to a GE/AGE (I) to even ring
up the E-in-C/DGW/DG(Pers)/ADGE (Pers) to inform about the incident. In fact, it will be
acceptable in case this information is only partially correct and is later amended to provide full
details.
5. Simultaneouslys the report of such untoward incident/accident, imdt on occurrence, to

this HQ must be forwarded in writing in terms of instrs laid down in MES Standing Orders to
this HQ.
6. PI acknowledge.
(Sanjay Sharma)
SE
Dir Pol
For E-in-C
POLICY LETTER NO 20/2006

161..
1'4 sit Integrated HQ of MoD (Army)
Air Kashmir House
No. A/37696/Pol/12-1/E2W(PPC) Li Nov 06
List 'A' &'B'
DECENTRALISATION OF PROCUREMENT : AUTOMATION EQUIPMENTS

FOR MES FORMATIONS AND UNITS OF THE ARMY, NAVY & AIRFORCE
1. The procurement of office automation equipments excluding the computer &

peripherals for the MES fmns & units of Army, Navy & Air force will be decentralized in a
phased manner as per the details given below :-
(a) Financial Year 2006-07
(i) The procurement of automation equipments excluding computers &

peripherals for MES fmns and units of the . Army has been decentralized. The
procurements will be made by Command CEs, as per the requirement approved;
to make up the deficiency; as per the authorization laid down, by E-in-C's
Branch, within the financial powers delegated to them/with the approval of CFA.
The budgetary support for the same will be provided by E-5 Budget, E-in-C's
Branch.
(ii) The procurement of automation equipments excluding computers &

peripherals for MES fmns and units of the Navy & Air Force will continue to be
done centrally by Additional Dte Gen ESP/ESP-4 Section, E-in-C's Branch.
(iii) The procurement of computers & peripherals for MES fmns and units of
the Army, Navy & Air Force will continue to be done centrally by Addl Dte Gen
ESP/ESP-4 Section, E-in-C's Branch.
(b) Financial Year 2007-08 Onwards
(i) The procurement of automation equipments excluding computers &

peripherals for MES fmns and units of the Army, Navy & Air Force will be
decentralized. The procurements will be made by concerned Command CEs as
per the requirement approved; to make up the deficiency; as per the
authorization laid down, by E-in-C's Branch with in the financial powers
delegated to them/with the approval of CFA. The budgetary support for the
same in respect of MES fmns & units of Army & Navy will be provided by E-5
Budget, E-in-C's Branch and by DD Budget/Air HQ in respect of MES fmns & units
of Air Force.
(ii) The procurement of computers & peripherals for MES fmns and units of
the Army, Navy & Air Force will continue to be done centrally by Addl Dte Gen
ESP/ESP-4 Section, E-in-C's Branch.
2. This issues with the approval of E-in-C please.
3. Further queries/correspondence if any may please be made with ADG ESP(ESP-4

Section).
(Sanjay Sharma)
SE
Dir Pol
For E-in-C
Copy for info and necessary action to :-
ESP-4, DDG (AF), DDG (Navy), E-5 Budget, DD Budget/Air HQ

Fele : 23018582 Jt Dte Gen of Wks (Des)

Engr—in-Chiefs Branch
Kashmir House
No. 90137/D&C/14.) /E2 Des-3 cl Nov 06
List 'A'113'
&
USE OF STEEL SHUTTERING
1. There had recently been a case of collapse of a slab under casting in one of the
stations. One of the reasons for the collapse probably would have been the use of wooden
props and formwork, which was not designed and erected properly. It has also been noticed
in past that timber formwork suffers from the following inadequacies :-
(a) The vertical props are weak and at times give way.
(b) Improper vertical jointing of supports.
(c) The formwork of slabs, beams and column surfaces (soffits and sides) are very
rough and have been used number of times making the members weak. It also results
in poor finish.
2. In order to ensure safety of men, material and equipment and to have good quality
finishes, it has been decided that properly designed steel formwork (both verticals props and
surfaces) will only be used in all future works with immediate effect. In onaoing works, steel
formwork shall be used where length of props is more than 3.5 m or span is more than 4 m.
3. The price adjustment if any shall be as per instructions issued from E8 Section of this
Dffice.
°4-V./4\
(AK Jairath)
Brig
DDGW (PPC & Est)
For E-in-C
Copy to :-
Internal
E2W (Pol)

—Fax
Policy No. 02, 1A.171
ele 23018582 Jt Dir Gen of Works (Des)
23019518, 23019119 Military Engineer Services
Kashmir House, Rajaji Marg,
New Delhi-110 011
A/90154/ \'S /E2 Des-3 Nov 2006
E-in-C List 'A' & 'B'
GUIDELINES FOR SPECIFICATION AND ACCEPTANCE
OF CEMENT SUPPLIED BY CONTRACTORS
1. Policy letter No 5(2) 97-D0-11/D(Works) dated 02 Jan 98 has been issued by the
Government of India, Min of Defence whereby cement has been made contractors
supply for MES works. Accordingly, the guidelines were issued vide our works Policy
No. 04/98 (Letter No A/90154/E2 Des-1 dated 09 Mar 98) to facilitate acceptance of
cement and to exercise quality control. Due to difficulty in availability of Ordinary
Portland Cement (OPC) from the manufacturers as intimated by Zonal Chief Engineers
and builders, it has now been decided to use Pozzolana Portland Cement (PPC) in
addition to OPC for the MES works. The guidelines for use of PPC and OPC for MES
works are as elucidated in subsequent paras. These shall be read in conjunction with
the provisions laid down in SSR Part-I, Section 4 (Para 4.3). The Guidelines shall be
suitably incorporated in the contracts for regulating the supply and use of cement in
works.
2. Types of Cement. The details of various types and grades of cement are
enumerated below :-
(a) Ordinary Portland cement. Grade 33 (IS:269-1989).
(b) Ordinary Portland cement. Grade 43 (IS : 8112-1989).
(c) Ordinary Portland cement. Grade 53 (IS : 12269-1987).
(d) Rapid Hardening Portland cement (IS : 8041-1990).
(e) Portland Pozzollana Cement (IS : 1489-1991).
(f) High Allumina Cement (IS : 6452- 1989).
(g) Sulphate Resisting Portland Cement (IS : 12230-1988).
3. The type of cement to be selected will depend upon the specific use in the work.
Since the price difference between 43 grade and 33 grade OPC is marginal, use of 43
grade OPC in normal structural work is recommended.
4. Control on Cement Supplied by Contractors. Following checks shall be

carried out before the cement supplied by the Contractor is accepted and is approved
for incorporation in the work::-
(a) Procurement. The Cement supplied by the Contractor will be
procured from main producers of cement. The particulars of the manufactures of
cement along with the date of manufacture shall be obtained from the Contractor
for every lot of cement separately. The documents in support of the purchases of
cement shall be verified by the site staff and GE.
Cont...2
-2-
(b) Manufactures. The following are the main producers of OPC & PPC:-
(i) The Associated Cement Companies Ltd.
(ii) Grasim Industries Ltd
(iii) Ultra Tech Cement
(iv) The India Cement
(v) Dalmia Cement
(vi) Andhra Cement Ltd
(vii) Century Cements
(viii) Saurashtra Cement
(ix) Binani Cement
(x) Madras Cement
(xi) Mangalam Cement
(XII) Birla Corp Ltd
(xiii) Orient Cement
(xiv) Lafarge Cement
(xv) Shree Cement
(xvi) JK Lakshmi Cement
(xvii) Jaypee Rewa Cement
(xviii) Ambuja Cement Ltd
(xix) Star Cement Maghalaya (to be used in CE Shillong Zone
& CE (AF) Shillong area only)
In addition Only OPC manufactured by the following Manufacturers may
be used in CE Northern Command area only.
(i) J&K Cement Corporation Kathua, J&K

(ii) Shiva Industries Kathua, J&K
5. Use of PPC. While using PPC, the following requirements should be met :-
(a) PPC shall be allowed to be used in MES works only after ascertaining non
availability of OPC in their region by the accepting officer.
(b) The accepting officers are required to ensure that PPC meets the strength
criteria of 43 Grade OPC as laid down in IS 8112-1989_
(c) The minimum period before striking formwork given in clause 11.3.1 of
IS : 456-2000 is to be suitability modified at site by the Zonal CEs.
(d) In cold climate regions where temperature is lower than 15°C only OPC
shall be used.
(e) Mixing of OPC & PPC shall not be allowed in a work. However with the
strict control of the ground executives different buildings can have different types
of cement.
(f) While procuring PPC, the following requirements are to be ensured and
certificate to that effect is to be obtained for each batch from the manufacturer:-
(i) The quality of fly ash is strictly as per IS 1489 (Part I)-2002.
(ii) Flyash is inter-ground with clinker not mixed with clinker.
(iii) Dry fly ash is transported in closed containers and stored in silos.
Only pneumatic pumping should be used.
(iv) The fly ash is received from thermal power plants using high
temperature combustion above 1000°C should be used.
(g) Direction for price adjustment for use of PPC in place of OPC shall be
issued separately by E8 Section this HQ.
Cont...3
-3-
Testing/Storage/Documentation.
(a) Testing of Cement. The manufacturer is required to carry out the

inspections and testing of cement in accordance with the relevant BIS provisions.
The Contractor shall submit the Manufacturer's Test Certificate in original along
with the Test Sheet giving the result of each physical test as applicable and
chemical composition of the cement or authenticated copy thereof, duly signed
by the manufacturer with each consignment. The Engineer-in-Charge shall
record these details in the Cement Acceptance Register, as given at Appx 'A'
after due verification. The GE shall also organise independent Physical tests
from reputed laboratories such as National Test House, SEMT Wing CME,
Regional Research Laboratories, Government Approved Laboratories, Zonal
Laboratories as per relevant BIS and shall record in the respective portion of
Appx 'A'. The random samples of cement to be tested shall be drawn as per
Quality Assurance Manual.
(b) Storage. Cement shall be stored over dry platform at least 20 cm high
in such a manner as to prevent deterioration due to moisture or intrusion of
foreign matters. In case of store rooms, the stack should be at least 20 cm away
from floors and walls. The stacking of Cement shall not be more than 10 bags
high. It shall be ensured that tested and untested cement are segregated and
stored separately with distinct identification.
(c) Documentation. The Contractor shall submit original vouchers from

the supplier for the total quantity of cement supplied under each consignment to
be incorporated in the work. All consignments received at the work site shall be
inspected by the GE alongwith relevant documents before acceptance. The
original vouchers and the Test Certificates shall be defaced by the Engineer-in-
Charge and kept on record in the Office of GE duly authenticated and with cross
reference to the Control Number recorded in the Cement Acceptance Register.
This register will be signed by JE, Engineer-in-Charge, GE and the Contractor.
The Accepting Officer may order a Board of Officers for random check of cement
and verification of connected documents. The entire quantity of all cement shall
also be suitably recorded in the Measurement Book for record purpose before
incorporation in the work and shall be signed by the Engineer-in-Charge and the
Contractor.
7. Contract Specifications. Particular specifications for supply of cement by the

Contractor shall be carefully framed so that no ambiguity is left with regard to its
quality, testing, storage and source of procurement in the contract. Specifications
should cover the entire relevant requirements specific for the particular work and
should not become general specifications covering all types of works and grades of
cement. For details on Delivery, Inspection, Testing Facilities, identification and
Marking of Cement bags by the Manufacturers, reference be made to the relevant BIS
Codes. Following points, inter alia, shall be suitably covered in the Contract
Specifications:-
(a) Source of Procurement.
(b) Testing and Test Certificates including procedure to be adopted if test
results on samples are not within the acceptable limits.
Cont ...4
-4-
(c) The cost of test, samples etc. shall be governed as per condition (10 A) of
IAFW 2249.
(d) Schedule of supply shall be ensured and specified so as to match with the
progress contemplated in the CPM prepared for that project.
(e) Procedure for making payments for cement including accounting,
weighing, etc.
8. Zonal Chief Engineers will prepare the necessary specifications after taking into
consideration the aforesaid points and these are required to be approved from their
Chief Engineer Command before inclusion in the tenders at various levels.
9. This Policy has the approval of the E-in-C and supersedes all previous policy
letters on the subject.
10. Please acknowledge.
K Jain )
/SE
Offg Jt DG(Des)
Copy to :- For E-in-C
The Commandant, CME Pune

HQ DGBR, Naraina, New Delhi
QMG's Branch
ADGTE
CE Assam Rifles, Shillong
CDA, Southern Command, Pune
CDA, Easters Command, Patna
CDA, Central Command, Meerut
CDA Northern Command, Jammu
CDA, Western Command Chandigarh
CDA, Cubban Road Cross, Bangalore
CDA, Guwahati
CDA, Carriappa Road, Lucknow
CDA, Teynampet Madras.
internal -
E2(Army), E2(Navy), E2(Air), E2W(PPC), E4 (U), E6, ADG ESP, DG(MAP)

E8 To issue suitable instructions in respect of Para 5(g).

E1/4241.etter1112,1AL 2006
DGW Secretariat
Tele : 23016708 Engineer-in-Chiefs Branch
Fax : 23018604 Integrated HQ of MoD (Army)
E Mail : Kashmir House, Rajaji Marg
New Delhi 110 011
29 Nov 06
No. 36323/E/M (MAP) E4(U1)
List 'A'
INTEGRATION OF UTILITY SERVICES FOR MAP ACCOMMODATION
Instances have come to notice of this HQ where there has been some
1.
inadequacies in planning and execution of utility services at some MAP Stns.
This problem needs to be addressed appropriately to avoid its recurrence and
o fthis as stressed by the
inconvenience to the users. The importance letter No.
Engineer-in-Chief personally in para 2 (c) of E-in-C'
23266/GD/THU/D0/06 dated 29 June 06 addressed to all CE Comds.
Keeping in view the above, CE Comds are requested to ensure the

2.
following :- While entering into ari Agreement with Electric Supplying Agency,
(a) worked out
calculation of contracted connected load and Max Demand be ime the
correctly considering the build up of load over a period till such t
accommodation is actually occupied by the allottees. Therefore, the
contracted Max Demand should be in phases to avoid penal charges
because of under utilization of contracted load.
ra ge must be
Maintenance of Power Factor within stipulated in the switching
(b)
ensured all times by use of fault free capacitorbanks
system.
Augmentation of existing Utility services and integration of this
(c)
with proposed MAP accommodation must be ensured to avoid any
mismatch at a later stage causing hardships to end users.
Contd...2
-2-
(d)In case augmentation of existing infrastructure is essential but is

proposed to be planned separately and not as integral part of MAP d
project, allout effort must be made to get the work sanctioned an
executed simultaneously to avoid any delay on this account.
3. The CE Comds must play a vital role towards the smooth planning 86
execution of the above aspects. If required, the Stn Cdrs must be appraised of
the serious consequences of such type of inadequate planning and execution of
MAP works without paying adequate attention towards augmentation of
existing utility services. Effort should be made to plan the utility services
simultaneously as integral part of the main project to be undertaken by MAP so
that chances of any delay in readiness of DU and its occupation is avoided.
Please acknowledge that the above orders have been passed on to all
4.
Zonal CEs in your Comd theatre.
23,-*
(Gai am Dutt)
Maj
DGW
Copy_tR For information and necessary action with

DG MAP a request to ensure proper planning of
E-in-C's Branch Utility services.
Kashmir House, Rajaji Marg
New Delhi 110 011
DDGW (PPC & Est)

E-in-C's Branch
Kashmir House, Rajaji Marg
New Delhi 110 011
Tele : 23019694 Dte Gen of Wks (PPC&Est)

Kashmir House
No. A/37696/Gen/Pol/E2W (PPC) Dec 06
List 'A' &'B'
REVISION OF SCALES OF FURNITURE FOR MARRIED

ACCOMMODATION FOR DEFENCE SERVICES
A copy of QMG Br, AHQ ADG of LWE letter No 35105/79/Pol (Wks Proc) dt 07 Dec 06
alongwith revised Appx 'F is fwd herewith ' for your further necessary action. In this
connection please connect our letter No 37696/Gen/Pol/E2W(PPC) dt 12 Oct 2006 underwhich
copy of GOI, MoD letter No 35105/7/Pol(Wks Proc)/1135/DO-II(W-I) dt 09 Oct 06 was fwd to
your HQ and CE Zones vide E-mail dt 10 Oct 06.
(Sanjay Sharma)
SE
Dir (Pol)
For E-in-C
Ends : As above
CODV to
0,
Pk- is 1-16 163..LA'A 3/4\4,-)
Internal
E2 (Army), E2 (Air) and E2 (Navy)

die: 3335241 Addl Dte Gen of LWE
Quartermaster General's Branch
Army Headquarters
New Delhi-110011
35105/79/Pol (Wks Proc) Dec 06
Headquarters
Southern Command (Q Works)

Eastern Command (Q Works)
Western Command (Q Works)
Central Command (Q Works)
n rtherr. .7: Works)
South West Command (Q Works)
REVISION OF SCALES OF FURNITURE FOR MARRIED

ACCOMMODATION FOR DEFENCE SERVICES
1. Reference our letter of even number dated 09 Oct 06.
2. Appendix 'F' to Govt of India, MOD letter No. 35105/79/Pol (Wks

Proc)/1135/D0- II ID (W-1) dated 09 Oct 2006 may be replaced with a new Appendix
'F'. Appendix 'F' forwarded vide GOI, MOD letter dated 09 Oct 2006 may please be
treated as cancelled.
\AI • Nr
3. Eastern Command only. your letter No.304000/DWP/Q3W
(P) dated 27 Nov 06.
( epak Singh)
Col
Dir Pol (Wks Proc)
For ADG LWE
Copy to:-
-in-C's Branch/DGW
DG MAP
AG's Branch/AWES, DGMS (Army)
Internal
All Command Sections

( (6c
Appendix -F
SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR CAPT AND BELOW

AND SEPARATED FAMILIES UPTO BRIG AND EQUIVALENT RANKS
IN THE NAVY AND AIR FORCE
Description of item A/U Quantity Remarks

Ser
No
1. Almirah Steel Medium Nos 01
2 Bath stool 02
44 04
3. Bed hard
4. Book shelf 01
„ 01 With Ironing board
5. Bin linen multi purpose
6. Chair dining 06
Chair Verandah 04
7.
Chair writing 01
8. 44
Chair computer 01
9. 4.
Charpoy IP Nylon newar 01
10.
Hat stand with mirror 01
11.
Ladder Aluminum 01
12.
Table Peg Nos 04
13.
Plate rack 01
14.
01 PVC
15. Receptacle
Rack shoe steel 01
16.
Side board 01
17.
Sofa set (4 seater cushioned) Set 01
18.
Nos 01 With cushioned seat
19. Stool dressing
Table bed side 04
20.
Table Centre 01
21.
Table dining (6 Pers) 01
22.
02 1+1 dressing mirror
23. Table dressing (Ladies/
dressing mirror)
Table writing 01
24.
Table computer 01
25.
02
26. Teapoy
Teapoy Verandah 01
27.
(Total items 27 only)

Addl Dte Gen of LWE
Tele: 23335241 Quartermaster General's Branch
Army Headquarters
New Delhi-110011
•
Oct 06
35105/79/Pol (Wks Proc)
Headquarters
Southern Command (Q Works)

Eastern Command (Q Works)
Western Command (Q Works)
Central Command (Q Works)
Northern Command (Q Works)
South West Command (Q Works)
filyiSION OF SCALESOF FU_EATURE FOR MARRIED

L'NLCOMMODATION FOR DLFENCE SERVICES
1 (Wks Proc)/1135/D0-11 ID
A copy of Govt of India, MOD letter No. 35105/79/Po
1.
(W-1) dated 09 Oct 2006 is forwarded herewith for your information and record.
It is requested that the same may be disseminated down to stn level.

2.
.------
rrWrivani)
fi
COI
Dir Pol (Wks Proc)
For ADG LWE
Copy to:-
E-in-C's Branch/DGW
DG MAP
AG's Branch/AWES, DGMS (Army),
Internal:
All Command Sections

.7'
No.35105/79/Pol(Wks Proc)/80 /DO-II/D

Government of India
Ministry of Defence
n, Oct 2006
To

The Chief of Army Staff •

The Chief of Naval Staff 0
The Chief of Air Staff
Subject :- REVISION OF SCALES OF FURNITURE FOR MARRIED

ACCOMMODATION FOR DEFENCE SERVICES PERSONNEL
I am directed to convey the sanction of the President for revision of the existing
1.
"Scales of Furniture for Defence Services-1989' for married accommodation of the under
mentioned service Officers/JC0s/ORs and their equivalent ranks as per the scales
indicated in Appendices A to H to this letter:-
- Appendix - A
(a) The Chief of the Army Staff
The Chief of the Naval Staff
The Chief of the Air Staff
- Appendix - B
(b) The Vice Chiefs of the Army, Navy and Air Force
and PSOs of the rank of Lt Gens and their
equivalent ranks in the Air Force and Navy
- Appendix - C
(c) Lt Gene other than PSOs and their equivalent
ranks in Air Force and Navy
- Appendix -
(d) Maj Gens and their equivalent ranks in
Air Force and Navy
- Appendix — E
(e) Majs to Brigs and separated families
accommodation of Maj Gens and above and
their equivalent ranks in Air Force and Navy
- Appendix - F
(f) Gaols and below and separated families
accommodation upto Brigs and their equivalent
ranks in Air Force and Navy
- Appendix - G
(g) Married and separated families accommodation
of JCOs and their equivalent ranks in
Air Force and Navy
Appendix - H
(h) Married and separated families accommodation
of OR and their equivalent ranks in
Air Force and Navy
-2-
The Scales of Furniture for Defence Services-1989 stand amended accordingly.

2.
This office letter No 35105/79/Q3(Policy)/349/DO II/D(W-1) dated 13 May 1993 and letter
No B/50448/Q3W(West)/1372/D0-11/ D(W-1) dated 21 Sep 1998 and corrigendum issued
vide letter No B/50448/Q3W(West)/1756/D0-11/ D(W-1) dated 18 Dec 192 are hereby
superceded.
Certain new items of furniture have been introduced in the above-mentioned
3.
revised scale of furniture for married accommodation. Designs of certain existing items
are being modified/changed to incorporate modern design features as well as to change
over to durable environmental friendly material such as steel etc. whenever possible.
Photographs of new items of furniture/new designs are given at Appendix-I.
Revised scales of furniture for married accommodation will be applicable to new

4.
married accommodation from the date of issue of this letter. Augmentation of the existing
furniture to the revised scales will be carried out in phased manner in a time span of ten
years. Existing scale of furniture falling short of new scales will not in itself be sufficient to
justify the provision of additional furniture without full consideration of the need in each
case. The existence of a scale will neither constitute evidence of need nor is an authority
of financial sanction for procurement of new furniture or for making improvernents in the
exiting items of furniture.
Built in furniture may be provided in existing married accommodation and
5.
accommodation which has been completed /DPR finalized under Married Accommodation
Project (MAP) on the date of issue of these orders. Loose furniture may be provided in
new married accommodation to be built/DPR approved after the issue of these orders on
revision of scales of furniture for married accommodation.
to genertea
While procuring the furniture, all out eort are required to be made
6. results in
competition so that benefit of competition, bulk purchase/economy of scale
reducing the cost to the maximum extent possible.
This issues with the concurrence of Ministry of Defence (Fin/Wks) vide their
7.
UO No. 919/Fin/VV-I1/06 dated 04 Oct 2006.
Yours fai hfully,
(DK Sharma) .
Desk Cfficer
Copy to:-
AG's Branch/Org 4(Civ (d)
Def (Fin) W-II, DFA (W), DFA (AG) QMG's Branch/Q3W (Policy)
D (N-III), D (Air-I1), D (Civ-I)
NHQ/Dte of Works
CGDA, New Delhi Air HQ/Dte of Works
DGADS, New Delhi
DADS, All Commands, CDA, All Commands,
CDA, Navy,CDA, Air Force CDA (0) Pune
Copy in ink to :-
CDA, All Commands

Appendix -A
/ALES OF FURNITURE FOR MARRIED ACCOMMODATION FOR THE CHIEF OF THE ARMY
STAFF, CHIEF OF THE NAVAL STAFF AND CHIEF OF THE AIR STAFF
' Ser Description of item A/U Quantity • Remarks

( No
1.Almirah Steel „ Large - 2 (Half hanging)
Medium - 2
• • Small - 2
2. Bath Stool 6 PVC
3. Bed Hard Double (Size 6'x6' 3") " 1
4. Bed Hard Size 6'x 3' 6
11
5. Bin linen multi •ureose -" 1 With from. board.

6. Book shelf Steel 1 Glazed
7. Cabinet Bathroom " Built in
8. Chair Corn • uter 1
/1
9. Chair Dinin 8 With cushioned seat

/1
•
10. Chair Eas 2

/7
„
11. Chair Verandah 8
„ 1
12. Chair Writing
13. CharpOy folding IP
11
1 With hard top
14. Display showcase built in 1 Shelves with glass sliding
shutters
„ 1
15. Hat stand with mirror
16. Ladder Aluminum
/I
1
17. Plate Rack
//
1
18. Rack Shoe Steel
11
2
19. Receptacle
• 11
1 PVC
20. Side board
1/
1
21. Sofa set 5 seater Cushioned Sets 2
22. Stool Dressin• Nos 3 With cushioned seat
23. Table Bed side
11
8
24. Table Centre (Size 4'x2')
11
2
25. Table Computer
11
1
26. Table Dining (8 Pers)
/1
1
„ 6 3+3 Dressing mirrors
27. Table Dressin• Ladies/dressing mirrors
II 4
28. Table Pe•
„ 1
29. Table 4'x3' for Printin•/Fax
30. Table Writing Size 4'x2' 6" " 1
„ 1
31. Tea.o
32. Teapoy Verandah
1/
2
33. Trolle for TV
/1
1 .
„ 2
34. Wooden shelves

SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR VICE CHIEFS OF
ARIVIYINAY/AIR FORCE AND PRINCIPAL STAFF OFFICERS PSOs OF THE RANK OF
LT GENs AND EQUIVALENT RANKS IN THE AIR FORCE AND NAVY
- -------
•
Remarks
A/U f Quantity
Ser Description of item
Large - 1 (Half Hanging),
No
11
4
1. Almirah Steel Medium -1
Small - 2
3 PVC
Bath Stool It
1
Bed Hard Double Size 6'x6' 3") 4
3.
11
With ironin board

4. Bed Hard Size 6'x3' 1
Bin linen Multi •ur•ose 1 Glazed
5.
6. Book shelf steel Built in
11
7. Cabinet Bathroom 1
'P
Chair Corn • uter With cushioned seat
9. Chair Dinin
10. Chair Eas 1
11. Chair Writin
11
6
1 With hard to
12. Chair Verandah
11
Shelves with glass sliding

13. Charpoy foldin• IP 1
shutters
14. Display showcase
1
15. Hat stand with mirror 1
16. Ladder Aluminum 1
17. Plate Rack
18. Rack Shoe Steel • ' • •1 • FTV
11
1
1* * 2 Sets for= Chiefs
20. Side board Sets
Sofa set 5 seater cushioned With cushioned seat
21.
tl
22. Stool Dressing____ 6

23. Table Bed side Nos 1
24. Table Centre Size 4'x2' 1
1

25. Table Com•uter 11
4- 1 prfssIng mirror
2

Table Dinin
11
26.
4

27. Table Dressin 11
Table Peg__ I/
28.
1

Table 4'x3 for Printin /Fax 'I
29.
Table Writin• Size 4'x2' 6" 1
30.
Tea o 2
31.
1

32. Tea oy Verandah 11
Trolle for TV 2
33.
34. Wooden Shelves
-
66"r
1:\gpS2112( C
/SCALE OF FURNITURE FOR MARRIED ACCOMMODATIONFOR LT GENs OTHER THAN

PSOs AND EQUIVALENT RANKS IN NAVY AND AIR FORCE
Remarks
A/U Quantity
Description
Ser of item
- 1 (Half Hanging),
Large&
No 4
• Medium - 1
1. Almirah Steel
• Small - 2
11
2. Bath Stool 11
Bed Hard Double Size 6'x6' 3"

3.
Bed Hard Size 6'x3' With ironin• board
4.
11
5. Bin linen Multi •ur•ose 1 Glazed

Book shelf steel Built in
7. J Cabinet Bathroom 1
8. Chair Com • uter 8 With cushioned seat
9. Chair Dinin 11
2
10. Chair Eas 6
12. Chair Writin 1 With hard to
Shelves with glass sliding
13. Char •o foldin• IP shutters
14. Display showcase

17. Plate rack 2
is. Rack Shoe Steel 1 PVC.
19. Receptacle
11
1
20. Side board Sets L . 1 - -
21.
Sofa set 5 seater cutiorlec1 3 J With cushioned seat
22. Stool Dressing 11
6
23. Table bed side Nos
24. Table Centre Size 4'x2'
11
25. Table Com • uter 1

-4- 1 DreSS1119 mirror
26. Table Dining 8 •ers
Table Dressing (Ladies/dressing mirrors)
27.
28. Table Peg 11
Table 4'x3' for Printin•/Fax 11

29.
30. Table writin
31. Tea• o
32. Tea •o Verandah
33. _Trolley for TV
34. Wooden shelves
N2011dix - D
FOR MAJ GENs AND

SCALE OF FURNITURE FOR MARRIED ACCOMMODATIONORCE
EQUIVALENT RANK IN NAVY AND AIR
R arks
A/U Quantity
Description of item •
Ser Large -1 (Half hanging),
No • Nos 3
Medium — 1
1. Almirah Steel
Small - 1
I/ PVC
Bath Stool 1
Bed Hard Double Size 6' X 6' 3" 6
3.
Bed Hard Size 6" X 3' With Ironin • board._ _
4. 1
Bin Linen Multi •ur•ose 1 Glazed
Book shelf steel Built in
7. Cabinet Bath Room 1
Chair com•uter With cushioned seat.
8
9. Chair Dim. 2
10. Chair Eas 4
chair Verandah
11. •
11
With hard to
12. Chair Writing__ •
lass sliding shutters
•
13. Char 0 foldin
•IP Shelves with
14. Dm • la Showcase 1
15. Hat stand with mirror
1
17. Plate rack 1
18. Rack shoe steel 1 PVC
•
19. Rece tacle Nos 1
20. Side borciL Set' 1
Sofa set( 5 seater cushioned With cushioned seat.----
3

21.
/1
22. Stool dressin. 4

11
23. Table bed side 1

Table Centre Size 4' X 2')
24.
/I
Table corn uter

25.
26.
•
Table Dinin 8 ers • 1 + 1 Dressing mirror
Table Dressing (Ladies /
27.
Dressingmirror 4
28. •
Table eg 1
Table writingiSize 41 x2' 6" 1
29.
30. •
Tea 0 1 11

Tea o Verandah 1
31. 11
32. Trolley for TV As 11
required
33 Wooden shelves

Appendix -E
SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR MAJOR & ABOVE

AND SEPARATFD FAMILIES OF MAJ GEN AND ABOVE AND EQUIVALENT
RANKS IN THE NAVY AND AIR FORCE
Oslo Description of item A/U Quantity Remarks

•
1. Almirah Steel medium Nos 01
2. Almirah Steel Large 01 Half Hanging
3. Bath Stool 02
4. Bed hard 05
5. Book shelf built in 01
6. Bin linen multi sur•ose 01 With from. board
7. Chair dining . 06
it
9. Chair writing 01
10. Chair computer 01
11. Charpoy folding IP 01 With hardtop
12. Charpoy IP Nylon newar 01
II
15. Table Peg •

II
04
„
16. . Plate rack 01
., 01 PVC
17. Recestacle
„ 01
18. Rack shoe steel
., 01
19. Side board
20. Sofa set (5 seater Set 01
cushioned)
21. Stool dressin. Nos 01 With cushioned seat.
22. Table bed side 05
. Table Centre 01
24. Table dining (6 pers) . 01
., 03 1+2 Dressing mirrors
?5. Table Dressing (Ladies
dressin. mirror
26. Table writing 01
27. Table computer 01
28. Teapoy 02
29. Teapoy Verandah 01 •
30. Trolley for TV 01

„ALE OF FURNITURE FOR MARRIED
\ e*

AC
AND SEPARATED FAMILIES UPTO COMMODATION FOR CAPT
BRIG AND EQUIVALENT AND BELOW
RANKS
IN
THE NAVY AND AIR FORCE
Description of item
A/U Quantity
Remarks
Bath stool
Bed hard 02
Book shelf 04
Bin linen multi ur • ose 01
Chair dining__ 01 With
6. Chair Verandah Ironing I3oard
06
Chair writinc
Chair corn•uter
Char• o IP Nylon newar
Hat and with mirror
Ladder Aluminum
Table Peg
Plate rack 04
Rece •tacle If
01
Rack shoe steel 01 PVC
Side board 01
Sofa set 4
II
seater cushionedi___ 01
1 Stool dressing_ Set 01
19 Table bed side Nos
--
01
20. Table Centre With cushioned seat
04
_21. 01
clining_(6 Pers)
22. Table dressing (Ladies/ 01
dreprror 02
1+1 dressing mirror
23. Table writing__
__
24. Table comp_uter _ _ 01
25. 01
26. )eapoy_Verandall 02
01

-G
ALE OF FURNITURE FOR MARRIED ACCOMMODATION AND SEPARATED

FAMILY ACCOMMODATION : JCOs AND EQUIVALENT RANKS
IN THE NAVY AND AIR FORCE
A/U Quantity Remarks

Description of item • •
•
Almirah Steel Medium Nos 01
01
Set of 3 Set 01
Nos 04
02
Chair Verandah „ 01

II
01 With hardtop_ ____
Charpoy folding 11 „ 02
cnprpoy IP Nylon newar ., 02
Bed hard 02 ____
Pe• table ,, 02 Built in_____
Peg set of 6 01
Rack shoe steel
02
Table bed side 01
Table Centre
Table dining_(90 X 90 Cms_______ _ 01_
01
Table_(_90x60 Cm with drawers)
01
Dressingmirror 01
Table dressing Ladies

Appendix -H
SCALE OF FURNITURE FOR MARRIED ACCOMMODATION AND SEPARATED FAMILY

ACCOMMODATION : OR AND EQUIVALENT RANKS IN THE NAVY AND AIR FORCE
•
NU Quantity Remarks
Ser Description of item
•
• No
Almirah Steel Medium
•
Nos 01
1
2 Chair Dining 04
., 04 •
3 Chair Verandah
4 Chair school with hand board
II
01
„ 04
5 Charpoy IP N Ion Newar
6 Peg table 02
,. 01
7 Rack shoe steel
8 Table dining (120 X 90 Cms )
II
01
9 Dressin• mirror 01
10 Table bed side 02
Peg set of 6 02 Built in
11
(Total items 11 only )

CHIEF ENGINEER CEN COMM

Eton
I 2301 ';'.1638 Works Dte/ L2 W (PPC 6,Lsti

Engineer-in-Chiefs Branch
Integrated Headquarters of MOD r
Kashmir [louse. DI 10 1-) 0
New Delhi — 11001
3i69(.-;/6017PouL2w (imc t 2,q Dec 06
HQ CE Southern Command. Pune

HO CE Eastern Command, Kolkata
HO CL Western Command, Chandimandir
HQ CE Northern Command, C/O 56 APO
HO CE South West Command. Jaipur
ADG (OF & DRDO)
REVISION OF SCALE OF FURNITURE FOR MD ACCN

FOR DEFENCE SERVICES
1. Observations of CEs Comd have been received on revision of scale of furniture

for md accn for Defence Services, issued under GOI. MOD letter No 35105/79/Pol (Wks
Proc)/1135/D-11/D(W-1) dt 09 Oct 2006. Clarifications on these observations are giver;
in succeeding paras.
Almirah Steel for Capts Md Accn. Almirah Steel Medium (One No) has L.--?en
subsequently authorized for md accn of Capt and below vide QMG's Branch. Army 1-10
letter No 35105/79/Pol (Wks Proc) dt 07 Dec 2006.
3. TV Trolley for Capts Md Accn. Trolley for TV in md accn for Copts below
was disallowed on the grounds that they can not have same scale of furniture as that of
md accn for Majs and above since it has more plinth area.
4. Chair Verandah for JCOs McI Accn. 02 Nos chair verandah have bee;
authorized to JCO's md accn against 04 Nos authorized to OR md accn since JCOs
auth additional three Nos Chair Easy (with cushion).
5. Dining Table for JCOs Md Accn. Size of Dining Table in rud accn for JC(*..
is 90x.90 cm. After taking into consideration the total furniture auth and circulation spa,e(..
required, the size of table was considered adequate.
O. Stool Dressing for Mai Gen's Md Accn. 02 Nos Stool Dressing be

procured against 03 Nos auth for md accn for Maj Gens. Lt Gens PSOs. till case is
taken up for reduction of Stool Dressing to 02 Nos.
66[34 / by.
K., \\I Jo
1006 11:22 FAX 2005
CHIEF ENGINEER CEN COMM
Z001
-2-
Built -in Furniture. Following items of furniture which were earlier

provId(•‘.!
built-in" have now been auth as loose items and these have to be provided in nc , ‘,,
ic_:cn to be built/DPR approved after issue of ibid GOI letter
(a) Almirah Steel Large 01 (Majs only)

(h) E3ook Shelf 01 (Majs & Capts)
(c) Bin linen multi purpose 01 (Majs & Capts)
(d) Plate rack 01 (Majs & Capts)
(e) Side board 01 (Majs & Capts)
(f) Table dressing ladies 01 (Majs & Capts)
(g) Table dressing Gents -02 (Majs). 01 (Capts. JCOs & OR)
8. Furniture Drawings
(a) Cushion for Chair Dining. Details of cushion to be provided

Chair Dining are specified in the Drg No FD/LC/MAP/10
(b) Matress for Hard Bed. Matress is not to be provided along with
bed. Matress was shown in Dig No FD/E6/MAP/108 for layout purpose only
9. CEs Central Comd and Southern Comd only.

This disposes off your
Nos 906201/Fur/45/MAP dt 02 Dec 06 and 320301/4/Fur/207/E2B(A) dt 12 Dec
respectively.
(-Bharat Malik)
Col
Dir (E2VV/PPC)
for E-in-C
Copy to:-
HQ DG MAP For info
Internal
All Sub Dtes

Policy letter No.24 /2006
Tele 230 i9 1,09 Jt Dte Gen of Works (Utility)
FAX -23019113 Engineer-in-Chiefs
e4@email.com integrated HQ of r4,4:-)i) (A nay)
Army HQ, Kashmir House
New Delhi — 110011.
36323/E/M (Map)/E4 (U1) 2. Dec 06
List A 13
&
HANDING /TAKING OF MD ACCN CONSTRUCTED BY DG MAP
1. Further to this HQ letter Nos
(a) E-in-C's DO letter No 23266/GD/T11U/D0/06 dated 29 June 06.
(b) 36323/E/M (MAP) E4 (U1) dated 29 Nov 06.
..(c) CE Comd's conf held at E-in-C's Branch on 21 Dec 06.
2. A large No. of married accommodation are being constructed under MAP Phase-1
with planning and execution by DG MAP. These married accommodations are provided
with superior specification in contrast to authorization as per Scale of Accn 1983.
Specially the number of 15 A Power point has been increased drastically and also electric
Geyser and Exhaust Fan have been provided in JCO's and OR's Married
Accommodations. Possibly the local MES auth are not aware whether adequate
measures were taken during pig stage to cater for the additional load and maintenance of
quality of electricity in terms of Power Factor and Voltage Drop etc.
3. MES is required to take over the M.d Accn on completion and maintain them
which includes payment of electricity tariff to State utilities Dept. Some of the completed
Md Accn have already been taken over from DU MAP and some serious problems have
been noticed after taking over of the accn from DG MAP which could be due to faulty
pig. As an example the case pertaining to GE Sulur under CF (AF) Bangalore arc
elaborated in the succeeding paras.
4. GE Sulur took over and accn completed by DG MAP in Sept 06 and these actin
were occupied during Oct 06. The problems faced by GE Sulur since then are as under:-
(a) Recorded maximum Demand (RMD) against Contracted Maximum

Demand (CMD) of 750 KVA for the month of Oct 06 and Nov 06 are as under: -
.../2
-3-
8. It has been directed by the DGW that 'NO' repeat `NO' accn will be taken over
by ME S if problems of similar nature as brought out in Para 4 above or any other
problems on account of faulty design and execution are noticed during the
handing/taking over proceedings.
9. You are also requested to confirm whether or not similar problems do exist in
your area for the and accn which have been taken over from DG MAP.
(RA Dubey)
Chief Engineer
Jt DGW (U)
For E-in-C
Copy to: -
Internal
DDG (PPC) - Infb and record plemie.

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Policy No CA .

83044/Steel/ t43'( /E2 Des-3 Feb 2006

E-in-C's Branch List 'A' &

GUIDELINES FOR USE, FORMULATING SPECIFICATIONS AND

3. Following types of steel are in use in MES works: -

(a) Reinforcement steel High strength deformed steel bars produced by

(b) Structural steel:

(d) Fabric Reinforcement for Concrete. Conforming to IS:1566.

4. All steel in MES works shall be contractor's supply. In exceptional circumstances

(f) However procurement of Reinforced steel, Structural steel GI sheets, and

(h) Thermex/Tempcore/EVCON Turbo process of manufacturing TMT

7. Testing of Steel The manufacturer is to carry out inspections and testing of

8. Documentation The contractor shall submit original purchase vouchers from

10. Following points inter-alia shall suitably be covered in the Contract

(a) Type of Steel Refer Para 3 above.

(c) Testing of Steel Refer Para 6 above

(d) Documentation Refer Para 7 above

(c) Storage, accounting, preservation and maintenance of steel by the

(f) Schedule of Supply.

12. This has the approval of E-in-C.

DG MAP, TS to E-in-C, TS to DGW

STEEL SUPPLY & ACCEPTANCE REGISTER

1 CA No & Name of Work

(b) Chemical test report from vide their letter No

Chemical Test Mechanical Test

Remarks with Signature Accepted/Rejected

Remarks of BOO/Inspecting Officer/CWE

FREQUENCY FOR NORMAL MASS,TENSILE,BEND AND

STEEL FOR CONCRETE

2. Bar size 10mm to 16mm 1 Sample (3 specimens) for each test

3. Bar size over 16mm 1 Sample (3 specimens) for each test

4. Tensile Test 1 Test for every 25 tonnes of steel or

5 Bend Test 1 Test for every 10 tonnes of steel or

No. 37696/Pol/E2W(PPC) Mar 2006

List 'A' &'B'

AMENDMENT OF MES STANDING ORDER

1. Following may be substituted in place of existing Paras 1 to 4 of

(a) Para 1 - The common buildings for ordinary use should

(b) Para 2 - A complex/typical building, for which design

(c) Para 3 - The design of a building carried out by outside

(ii) That general requirements of BIS Codes, like

(v) The grades of concrete mix have been specified

(vi)The design is commensurate with the ground data given

2. This has the approved by E-in-C.

GUIDELINES FOR SPECIFICATION AND ACCEPTANCE

(i) The Associated Cement Companies Ltd.

(i) J&K Cement Corporation Kathua, J&K

(cc) Dry fly ash is transported in closed containers and stored in

5. Contract Specifications. Particular specifications for supply of cement by

(i) Source of Procurement

The Commandant, CITE Pune

E2(Army), E2(Navy),E2(Air),E2W(PPC),E4 (U),E6,ADG ESP,DG(MAP)

E8 To issue suitable instructions in respect of Para 4(b vi).

(RefLetter No A/90154/67/E2Des-3 Dt 29 Mar 2006)

CEMENT SUPPLY & ACCEPTANCE REGISTER

1.CA No & Name of Work

7. Details of Physical & Chemical properties:

Remarks of BOO/Inspecting Officer/CWE