SIAYA COUNTY CBC INFRASTRUCTURE MEETING HELD IN IEBC

BOARDROOM ON 15TH December 18, 2021 AT 9:00 AM

MEMBERS PRESENT
1. COUNTY COMMISSIONER
2. COUNTY DIRECTOR OF EDUCATION
3. REGIONAL DIRECTOR PRESIDENTIAL UNIT (NYANZA REGION KISUMU)
4. ALL DCC
5. ALL SCDE
6. SUPPLY CHAIN (COUNTY)
7. SUPPLY CHAIN (SUB-COUNTY)
8. SCPC
9. SCCIPU
10. INFORMATION OFFICERS
MEMBERS ABSENT WITH APOLOGY
1. SCDE-UGEYA
2. SCDE-RARIEDA
OPENING REMARKS BY CDE
CDE-Siaya highlighted and emphasized that ,todays meeting was very urgent as concerns
CBC classrooms progress .He too alluded that Gem Yala had to make remarks on the
construction of administration office .He appreciated the roles played by all the departments
as they moved in handy and obeyed presidential directive .He informed all members present
that the report from Saya was the best in the whole country -Region of Nyanza .So he
requested members to maintain the standards and retain the position.
MIN 01/15/12/2021-PRELIMINARIES
The CDE -Siaya called the meeting to order at 9.00am and requested the sub county Director
of Education Siaya Mr. Michael Obonyo to say an opening prayer. This was well done
MIN 02/15/12/2021-SCDE REPORT/PRESENTATIONS (Siaya sub county)
The sub county director of Education Siaya sub-county made his presentations and
highlighted the following procedures
First he formed the sub county CBC implementation committee as required in order to
operationalize the process .He then called the meeting of the same.
Through consultation with DCC and members of the Implementation committee they formed
the following committees
I. Tenders opening committee
II. Tenders evaluation committee
III. Tender Award committee
The supply chain management officer was given the mandate to prepare bids and invitation to
bidders to presents their company(ies)or contractors to apply for the bids
The above was done in accordance to the frame provided by the national CBC infrastructure
implementation committee as guided in the template provided
He further went through the guided procedures as a mentioned
I. Opening tenders
II. Evaluation of the tenders
III. Award of tenders
And now looking forward to write notification of awards then award tenders and receive
acceptance letters from the bidders to jump start the ground -breaking ceremonies after the
site had been handed over by the school manager who are the principals and board of
management.
MIN03/15/12/2021-SCDE REPORTS (PRESENTATION FROM BONDO SUB-
COUNTY)
The sub county Director of Education stood up and took the seating member (the CBC)Siaya
county implementation committee through similar process on Siaya sub-county but had some
challenges which he highlighted that one secondary in Mageta island did not attract any
bidder and two more secondary schools along the shores of lake Victoria too did not attract
any bidder .A member interjected and informed the seek-Bond to immediately write to the
headquarters for such challenges as it may be due to price fluctuation and cost implications
involved
The SCDE took up the matter and promised to do it immediately after the meeting
MIN04/15/12/2021 SCDE UGUNJA SUB-COUNTY
The sub-county director of Education ugunja sub-county presented his report in a
summarized format which he presented to the chairman of the county implementation
committee .The summary had detailed information of the number of schools that had
benefitted (17)and individual school name .The detail captured were contractors name and
the name the school where he or she bided and those that met all mandatory requirements
,financial requirements (i.e technical requirements )
This was well received and adopted by the committee
MIN05/015/12/2021-SCDE UGENYA SUB COUNTY
The SCDE was absent with apology but the DCC said that though he had no written report
but could make it verbally since thew process had been done. This resulted into chairman
interjection but later DCC granted permission to proceed making verbal presentation which
was not well guided .
MIN06/015/012/2021 -SCDE GEM-YALA
In Liaison the SCDE Gem Yala requested the DCC Gem Yala to make a written
presentation which was professionally done and the procurement officer panel built it so
well .Members agreed that those sub counties with written documents (reports)ought hand it
to save time .It was candidly done
MIN07/015/012/2021-SCDE RARIEDA
This apology had been notified and therefore the DCC Rarieda presented unwritten report.
Report which didn’t auger well with the chairman of the sitting committee .The chairman
again reprimanded the DCC but later accepted the request of the apology.
MIN08\015\012\2021-SCDE GEM WAGAI
The secretary to CBC implementation committee requested the SCDE Gem Wagai to present
the written report about her Sub-County which was wonderfully done
It emerged that once the sub-county had a written report that was the 12 schools benefitted
best way to go because CBC infrastructure is anchored on evidence based factors .
The way forward was that every sub-county when called to the CBC implementation
committee meeting the reports (all reports)should be written.
MIN O9\015\012CLOSING REMARKS CDE
The CDE said while attending Regional meeting me
mbers doubled Ugenya -the ability to deliver on CBC classroom
That the price given was intact lt only willing apply for the job
Local fundis near theschool should be given first priority .The Kenya secondary school
Association chairman of both sub county and county were invited to ensure they be part of
the stimulus programme to solve problems of landlessness in some schools .
MIN10\015\012\2021-COUNTY COMMISSIONER REMARKS .
In his conclusion cc said by giving a short story that if a mau-mau was assigned a duty by his
seniors he should not come back empty handed or without results but with it .
That the project not withstanding obstacles but
Four (4)schools per day should be monitored .PWO should come up with a template for
monitoring as guided below:
A-Slab
B-Walling
C-Ring beam
D-Wall plate
E-Geball
F-Roofing
G-Plastering
H-Painting
Emerging issues should be reported to County Commissioner
No room for shoddy work .All classrooms should be qualitative
They should be standard all through .There is no upfront payment .There is no front loading
allocation .
The implementing body is MOE ,but let us move together .
County Commissioner reminded the committee that presidential Directive do not follow any
or abide by the underlying laws .Ensure you have a written explanation on any of the
challenge faced.
MIN 11\015\012\2021-DIRECTOR PRESIDENTIAL DELIVERY UNIT
He said that collectively and effectively let us work together
Schools that want variations in minutes should be made and all attachment done
Let the reports be anchored on verifiable information and that all complains must be
documented .Ugenya and Rarieda -Relist
Director emphasized onn quality work. Do not allow shoddy work Principal should not mix
funds -This will amount to misappropriation. Monitor -Excavation
-Blinding
-Lagging foundation
-Lagging of foundation stone
NB:All CBC Classrooms should be stand alone projects
If you want to mix up funds consult widely
Be ready to terminate projects \contracts and give to the able contractors who do quality work
Do a report early if you detect a mal practice .Be fully in charge
The meeting came to an end by a word of prayer said by Rael Ngaywa the Sub county
Director of Education Gem Wagai at 11:30 am
NB :CONVENE AN URGENT MEETING
Suppliers \contractors
Hardware
Banks to aid