MINUTES OF 3RD DEPARTMENTAL MEETING

ALLIANZ XYZ MALAYSIA BERHAD

Date: 7th June 2021

Time: 9:30 a.m – 11:30 a.m
Venue: Kenanga Meeting Room

List of those present:

1. Tan Sri Datuk Dr.Rafiah Halim (Chairperson)
2. Mastura Zabidi (Secretary)
3. Tunku Zainal Abidin Tunku Muhriz
4. Peter Ho (Treasurer)
5. Goh Ching Yin
6. Gerald Lim
7. Claudia Salem
8. Nafiz Harun
9. Rajendra Nair.

List of those absent:

1. Solmaz Altin - Medical leave
2. Raymon Lim - Attending seminar in Kuching.

1.0 Chairperson’s Welcome Address

The Chairperson called the meeting to order at 9.30 a.m.

2.1 Apologies for Absence

Apologies for the absence were received from Solmaz Altin who was on medical leave
because of heart operation and Raymon Lim who was attending seminar in Kuching

3.0 Minutes of the Previous Meeting

There was one error in the minutes of the previous meeting.

The amount for sales last month was RM40000 not RM4000.

Peter Ho proposed the minutes be passed and Gerald Lim seconded.

The Chairman signed and confirmed the minutes.

4.0 Special Business
The Chairperson discussed the need to improve the sales of company products to meet
clients need and expectations and suggested organising staff training and development
programme.

4.1 Increase sales of insurance policies

Claudia Salem proposed to offer cash a bonus for new registration.

Nafiz Harun seconded the motion.

Gerald Lim disagreed with Claudia Salem’s proposal, and he proposed a free Covid-19
coverage and medical checkup for the clients.

Peter Ho seconded Gerald Lim’s proposal.

The decisions were put to a vote. It was resolved by a vote of six to two in favour of
Claudia Salem’s proposal to offer a cash bonus for new registration.

4.2 Recruitment of new agents

Tunku Zainal Abidin proposed to recruit local fresh graduates in any field.

Rajendra Nair seconded the motion.

The decision was accepted. All agreed.

4.3 Staff training and development programme

Peter Ho proposed to provide the staff in-house digital learning by the head of the
department, Mr. Leong.

Rajendra Nair seconded the motion.

Gerald Lim opposed the motion and he proposed to hiring trainers from the
headquarters.
The decisions were put to a vote. It was resolved by a vote of seven to one in favour of
Peter Ho’s proposal.

The Chairperson assigned Claudia Salem to prepare the module for training.
5.0 Any Other Business
Goh Ching Yin proposed to provide an annual bonus for staff and a farewell party for
Rajendra Nair.

6.0 Date of Next Meeting

21st June 2021, 10:00 a.m in Kenanga meeting room.

7.0 Close
The Chairperson closed the meeting at 11:30 a.m

Mastura

MASTURA ZABIDI TAN SRI DATUK DR. RAFIAH HALIM

(Secretary) (Chairperson)
8th June 2021 Date: