Sime Darby Oils Pasir Gudang

Refinery Sdn Bhd (2505)

Guideline on Invoice Automation
Initiative (LIFT)

© 2019 DXC Technology Company. All rights reserved.

Agenda
1. Introduction 3
2. Roles of vendor 4
3. Document Submission 5
Guideline

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 2
Overview
What is LIFT ?

Leading
Invoice Management
Forward
Transformation

• AP Invoice Automation Initiative

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 3
ROLES OF VENDORS
NO DELIVERY ORDER INVOICE
1 Deliver to the correct consignee Provide PO & DO number
2 Provide PO and DO number Partial delivery = Partial Invoicing
1GR/DO= 1 INVOICE
3 Material, unit of measurements Cannot combine multiple PO or DO in
and quantity 1 invoice
4 Provide a complete and correct Provide bank details
company name
(buyer and seller)
5 Cannot combine multiple PO in 1 Submit the invoice after 2 working days of
DO goods delivery

6 Cannot provide multiple DO 1 set of attachment should contain:

number in 1 DO Page 1: INVOICE
Page 2: verified/approved DO

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 4
Document
Submission Guideline

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 5
Requirement for Invoice
Quality/Format
PRINTING PAPER
RESOLUTION WEIGHT/QUALITY PAPER COLOUR

300 Black and White

(including Logo and
DPI 80 GRAM PAPER
letter head)

SINGLE SIDED PDF

FONT SIZE 12 Do not protect the PDF
A4 SIZED PAPER or zip 34

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 6
Document submission guidelines :
Dedicated email address
po.downstream@simedarbyplantation.com

Requirement :
1. Input 4 digit Buyer Code ONLY in email subject header
2505
2. 1 set of invoice = 1 ATTACHMENT
1 credit note or debit note = 1 attachment

3. Maximum 5 attachments per email and Not more than 5 MB per email Incorrect
4. DO NOT combine all invoices in 1 attachment attachment will
5. PDF format ONLY without password protected cause rejection
6. Do not zip the attachments and
7. Scan in black and white ONLY and payment
delay
Note: Within 1-3 minutes after sending email, sender will
receive system notification

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 7
Sample Email For Document Submission

2505

3 set of invoice = 3 attachments

1 set should contain:
Page 1: INVOICE
Page 2: verified/approved DO

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 8
Sample Email Notification

© 2019 DXC Technology Company. All rights reserved. November 19, 2020 9
© 2019 DXC Technology Company. All rights reserved.