PEOPLESOFT HCM 9.

Leave Request by
Employee and
Approval by Manager

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 1

 Date Author Version Change Reference

31-Mar-08 Ashwani Budden 1.0 No Previous Document

07-Apr-08 Ashwani Budden 1.1 1.0

04-Jul-11 Ashwani Budden 1.2 1.1

11-Dec-13 Kartik Sharma 1.3 1.2 (PS HCM 9.2 upgradation from 9.0)

Date Reviewer Version Comments

03-Apr-08 Indira
Indira Ganesan
Ganesan 1.0
10-Apr-08 Indira Ganesan 1.1
07-Jul-11 PS Rajesh 1.2
13-Dec-13 Ashwani Budden 1.3

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 2

 TABLE OF CONTENTS
Overview of Leave Request by Employee and Approval by Manager........................4
Leave Request by Employee:.............................................................................................5
Leave Approval by Manager:...........................................................................................10

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 3

 OVERVIEW OF LEAVE
REQUEST BY EMPLOYEE AND
APPROVAL BY MANAGER

Overview
PeopleSoft HCM 9.2 system gives all ITC Infotech employees the functionality of
applying for Leave(s) online. It also provides for the Reporting Manager to approve /
deny / push back the applied Leave(s) in the System itself.

Objectives
The objectives of this document are:

 Provide an overview of the functionality offered by ‘Absence Request’ feature under

Employee Self Service Menu Item of PS HCM 9.2 system

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 4

Leave Request by Employee:
Employees: For logging in your leave request, use the navigation below:

Steps
 Home
 Main Menu
 Self Service
 Time Reporting
 Report Time
 Absence Request

Filter by Type and select the appropriate ‘Absence Name’

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 5

 Enter the ‘Start Date’ and ‘End Date’ of the Absence requested for, select an appropriate
‘Reason’ and click on ‘Calculate Duration’ button. The PeopleSoft HCM system will
calculate the number of days of leave that you have applied for – Note that the
intervening weekends, other company declared holidays would be excluded while
calculating the duration.

The reason for requesting absence can be entered in the Requestor Comments.

ITC INFOTECH PROPRIETARY AND CONFIDENTIAL LEAVE REQUEST BY EMPLOYEE 6

 Click on ‘Forecast Balance’ button. The system would calculate your eligibility for the
leave and inform you accordingly.

Click on button.

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 You will get a confirmation that the absence request was successfully submitted.

Click on button.

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 Once the request has been successfully submitted, you will be able to see the Manager
with whom the leave request is pending for approval.

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Leave Approval by Manager:
Managers: For approving any Leave(s) pending your approval, use the navigation below:

‘Pending’ would be seen as the default value in ‘Show Requests by Status’ field.

On this screen, you should be able to see all Leave Requests pending your approval.

Steps
 Home
 Main Menu
 Manager Self
Service
 Time Management
 Approve Time and
Exceptions
 Absence Requests

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 Click on the one you want to action upon. This would take you to the following screen.

Add any ‘Approver Comments’ that you may wish to.

Click on button.

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