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Annx-I, II - 1
Annx-I, II - 1
Annx-I, II - 1
Annexure-I
3. Details of Scope:
Functional Scope: The details of SAP ECC6.0 functional modules to be
SAP PS Module :
Make to order
Project Planning
Project Scheduling
Project Monitoring
SAP MM Module :
Material and Vendor Master
Purchase Requisitions
Goods Receipts
Invoice Verification
Accounts Payable
Inventory Management
SAP SD Module :
Customer Master, Transporter master
Inquiry Processing
Quotation Processing
Excise Billing
SAP PP Module :
Bill of Materials (MBOM , WBOM)
Material Master Creation.
Project Piping Management System (PPMS)
Routing.
Work Centers.
SAP QM Module :
Quality Planning
Inspection
Quality Control
Certificates & Notifications
2. Note:
Project preparation
Realization
Final preparation
Documentation
Go live
9. The bidder must have at least 500 SAP consultants on its rolls
as on 31st March 2011 in India. (Declaration letter from the
company signed by authorized signatory is to be attached)
Bidder’s Bidder’s
C. General Criteria Compliance Remarks
Yes / No
Project Manager 15 8 7 1
Solution Architect - SAP 1
Integration 12 8 7
Data Migration & 1
Cutover Manager 12 6 6
Functional Consultants 6
(Min. one per module) 8 6 4
ABAP/BI Developer 8 6 3 2
Basis 8 6 4 1
17. Implementer has to enter into a non-disclosure agreement with
the Company and also a contract for implementing the
application.
18. The implementer should also indicate the size of the proposed
implementation team for BHEL and also a brief resume of the
consultants that they plan to depute for this assignment. This
should be submitted along with the proposal.
19. Expenses for responses: Potential Implementer is solely
responsible for their expenses, if any, in preparing a response
to this Request for Proposal. This would include any costs
incurred during initial presentation or subsequent negotiations.
Bidder’s Bidder’s
D. Techno-Commercial Terms and Conditions Compliance Remarks
Yes / No
20. The offer should be valid for 180 days from date of opening of Price bid.
23. The Bidder shall submit the proposed plan of execution and the methodology
to execute the plan at the time of bid submission. (Document to be
submitted.)
Bidder’s Bidder’s
E. Termination of Order and Consequences Compliance Remarks
Yes / No
24. BHEL reserves the right to terminate the order/contract, upon situations
25. In case of the contract termination, Bidder shall remove the resource from
BHEL premises at his own risk and cost after due permission from BHEL
within a month of serving notice in this respect.
29. Indemnity :
Bidder shall fully indemnify and keep indemnified BHEL against all claims
which may be made in respect of the use of System/Software/Item(s)/services
supplied/rendered by the Bidder, for infringement of any rights protected by
patent, registration of designs or trademarks and legality of the Software.
All such claims in this regard will be settled as per Indian Laws.
In the event of any such claims being made against the BHEL, BHEL will
inform in writing to the Bidder who shall at his own risk and cost either settle
any such dispute or conduct any litigation that may arise there from.
30. Insurance:
Comprehensive insurance cover for all consultants deployed during the
currency of the contract, including any extended periods for implementation
as well as post go-live support that is mutually agreed in writing, shall be
taken by the Bidder at his own cost.
31. Confidentiality:
Bidder shall, at all times, undertake to maintain complete confidentiality of
all data, information, software, drawings & documents, etc. belonging to the
BHEL and also of the Systems, procedures, reports, input documents,
manuals, results and any other company documents discussed and/or
finalized during the course of execution of the order/contract
32. Arbitration :
In all cases of disputes emanating from and in references to this agreement
the matter shall be referred to the arbitration of the sole arbitration of the
Executive Director/ GM of BHEL, Hyderabad or any other person (including
34. In addition to the terms and Conditions mentioned in this document, General
Terms and Conditions in Annexure-II are to be accepted.
35. BHEL reserves the right to finalize the tender through Reverse Auction, as
per the Terms and Conditions of reverse auction is given in Annexure-IV.
Annexure-II
General Terms and Conditions
1. BIDDER TO INFORM HIMSELF FULLY:
1.1. The bidder shall closely peruse all the clauses, specifications and requirements and drawings etc.,
specified in the tender documents, and the offer made should be in accordance with these documents.
If bidder requires any clarification and additional information on any of the tender
documents/conditions, the bidder shall contact the BHEL Official inviting bids at the earliest.
1.2. Bidders are advised to study all the tender documents carefully and submit their offer and the Bidder
is obliged to honor the offer without any modifications. Any offer not meeting the
scope/specifications, terms, conditions, and any other clause specified in the tender documents shall
be liable to be rejected.
1.3. Vendor is required to submit an amount of Rs.1.5 Lakhs towards Earnest Money Deposit (EMD)
which shall be converted into Security Deposit in case the Vendor is awarded the contract. In case of
unsuccessful Vendors, EMD shall be refunded as per company policy. (Extracts enclosed)
2.1 Tender documents may be obtained from Sr.DGM Purchase (CMM), Admin Building, 4th Floor,
BHEL, Ramachandrapuram, Hyderabad on payment of non-refundable document fee of Rs 5000/.
2.2 Tender documents can also be downloaded from www.bhel.com. Non-refundable document fee of
Rs.5000/- shall be paid along with the offer.
2.3 Mode of payment for Document fee and EMD: Cash deposit may be made at cash office, BHEL,
Ramachandrapuram, Hyderabad or as Demand Draft from any nationalized bank / scheduled bank,
drawn in favour of M/s Bharat Heavy Electricals Limited, Ramachandrapuram, Payable at
Hyderabad. Mode of Payment for EMD and Security Deposit : As per Guidelines enclosed
2.4 The Techno-Commercial bid and Price Bid shall be submitted through Hard copies or through Email
on or before 11:00 Hrs of the due date indicated in the tender notice. . In case , offer is submitted
through e-Mail, it is suggested that the bidder also submits Hard copies of the offer subsequently.
2.5 Offer shall be made in three parts in separate envelopes, as specified below.
a. Price Bid as per the format defined in Annexure-III. The prices shall be quoted in Indian
Rupees only.
b. Price Bid shall not contain any technical details and / or Techno-Commercial terms and
conditions.
c. BHEL reserves the right to finalize the Price Bids based on Reverse Auction procedure
for the Technically qualified Bidders. If BHEL decides not to go for Reverse Auction, the
original Price Bids will be opened for tender evaluation in respect of Technically
qualified Bidders only.
4. BID SUBMISSION
4.1 Bids shall be addressed to the BHEL official as under, by designation and sent to the following
address on or before the tender due date:
4.2 Whosoever vendor desirous to send the offers (complete in all respects) on their risk through E-mail,
have to send the offers to the common email address: tenderbox@bhelhyd.co.in . The received email
offers will be printed by purchase coordination and put them in sealed covers under the signature of
the concerned official, as per conventional method for tender opening i.e. Techno-commercial Bids
and Price Bids shall be put into two separate covers. Superscribing enquiry no. and due date. Offers
sent to any other Email ID and incomplete offers shall not be considered for evaluation purpose.
5. BID OPENING
5.1 PART-II (Techno-commercial bid) shall be opened on the due date and time as specified in
the Enquiry, satisfying the criteria in Part-I, in the presence of bidders/their authorized
representatives who may like to attend. Subsequently Part-III (Price Bid) shall be opened
only for such offers, which have qualified for PART-II.
5.2 In case of Price Bid opening, date and time of Price Bid (Part-III) opening shall be intimated to the
technically and commercially qualified bidders only.
5.3 Not more than two representatives will be permitted to be present for the tender opening.
5.4 No correspondence shall be entertained from the bidders after the opening of Price Bid(s).
5.5 Standard pre-printed conditions of the bidders attached to the offer will not be considered and only
those mentioned in the body of the offer will be considered.
5.6 Unsolicited bids shall not be entertained. Unsolicited revised Price Bids also, shall not be entertained
at any stage of the tendering process.
5.7 No Literature, Pamphlets other than what is relevant for the offer shall be enclosed. All such
enclosures shall be considered as unread and also will not be considered as part of the quotation.
5.8 Manufacturer's name, trade Mark or Patent No., if any, should be specified.
6. VALIDITY OF OFFER
6.1 The offer should be valid for 180 days from date of opening Price bid.
9. TENDER EVALUATION
9.1 The offers will be evaluated based on the Total delivered cost to BHEL for the entire scope of the
tender.
9.2 Prices should be indicated both in words as well as in figures. If there is a difference between price
quoted in words and figures or if there is any other price discrepancy, higher value(s) will be
considered for evaluation and lower values will be considered for ordering.
9.3 Offer with higher Experience/Credentials than what is required as per tender specifications, may be
accepted at no extra weightage or preference.
9.4 Contract or any part thereof shall not be sub-contracted, assigned or otherwise transferred without
prior written consent of BHEL.
9.5 Price of Optional items if any shall not be considered for Price comparison and evaluation, however if
BHEL decides to order for Optional items, it will be binding on the bidder.
FORM-A
NO DEVIATION CERTIFICATE
This is to certify that our offer is exactly in line with your tender enquiry no.___________
_________________________________________________ dated ____________. This is to
expressly certify that our offer contains no deviation either Technical or Commercial in either direct
or indirect form.
Name: ______________________________________________
Designation: _________________________________________
Organization: _________________________________________
Phone/Fax/Mobile/Email: ________________________________
Place:
Date:
FORM-B
Rs. In Lakhs
S.No. Financial Year Turnover Net Profit
1 2008-2009
2 2009-2010
3 2010-2011
Total
Note: Audited reports to be submitted in support of above. For the year 2010-2011, if the audit
is not complete, financial statements signed by head of Finance and CEO should be submitted.
Date:
FORM- C
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Date: