Common SAP Terms:

 ABAP/4 – ABAP/4 stands for Advanced Business Application Programming/4th

Generation Language.

 Basis – Takes care of all the Technical component of the system except for ABAP.

 Variant – A Variant is a specific setting that is saved when a program is executed.

 Menu Path – Utilizes Menus to allow the user to navigate through the system.

 Transaction Code – It’s a four character code that is entered in the command field
on the tool bar.

 Parameter ID – A Parameter ID is a special identifier given to some field in SAP.

You can identify a value against a Parameter ID in the User Profile e.g BUKRs
parameter ID is BUK and if you assign a value 1000 against the Parameter ID then
you never have to enter this value.

 Batch Input Sessions – Batch input session stores values to be entered during a
normal system transaction. Batch input session is the way in which most data transfer
programs are executed. Transaction /SM35 is used to run and manage batch input
sessions.

 Jobs – Jobs are setup and scheduled for processor-intensive transactions and reports.
Basis group usually manages the Jobs.

 User Menus – You can create your own user menu with your most commonly used
transactions. Then you can assign this personalized menu to your user ID in your user
preferences.

 Distributed Systems (ALE) – Some SAP installations have more than one
productive instance of SAP running at one time. SAP provides a tool called
Application Link Enabling (ALE) to allow Two different SAP systems to share data
with each other.
SAP System Environment

 Development
Clients:
1. 110 - Configuration
2. 120 - Sandbox
3. Development – Test

 Q/A – Test
Clients:
1. 210 - Q/A - Testing
2. Training # 1
3. Training # 2

 Production
Clients:
1. 410 - Production

Transports

Transports are the vehicles by which your configuration settings are moved from client to
client and environment to environment. They are also known as change requests or
development requests. Two types of transports;

1. Client Dependent Transports

2. Client Independent Transports

Transaction code SE10 to b\view and manage transports in the Customizing Organizer
Screen. After creating the Transport this where you go to release the transport.

The Implementation Guide (IMG)

The IMG provides step-by-step detail on the configuration settings that need to take place
in each module of the SAP system. The IMG is grouped by Functional Modules and the
Business Processes that occur in each module.

The Online Support System (OSS)

OSS is a dial-in tool provided by SAP to help solve application problems

OSS Notes usually supply any additional code to fix program bugs.
Company Name – EXTREME SPORTS

Company Structure
 Sales Organization (6 regionally based offices located in Toronto,
montreal, Calgary, Vancouver, Edmonton, London)
 Sales Org employs 250 Sales Rep
 Sales org is selling 6 distinct product lines
1. Ski Equipment
2. Ski Apparel
3. Mountaineering/Hiking equipment
4. Surfing Equipment
5. Surfing Apparel
6. Custom Boats
 Plants - 4 Regional Plants and, 2 Plants in France

 Legal Entities - 4 legal Entities

1. ES Ski Surf Inc.

2. ES Mountaineering Inc.
3. ES Custom Boats Inc.
4. ES France.

 Shared Services – ES Services Inc. (To support the Accounting, Human

Resources, purchasing, A/C Payable, and IS Functions)
High Level Structure

Operating Concern
ES0C

Chart of Accounts
EXCA

Controlling Area
EX01

ES Ski & Surf ES Mountain ES Boats ES France ES Services

100 110 120 130 140

Financial Accounting Enterprise Structure

1. Chart of Accounts
2. Fiscal year variant
3. Company Code Configuration
4. Business Areas
5. Functional Areas
6. Advanced Validation and Substitution Configuration
7. Sales and Use Tax
Chart Of Accounts

- Important to have drawn out and agreed upon what your account
structure will look like
- Setting up COA is the biggest Hurdle
- Thousands of accounts in COA vs Small number of Accounts
- Grouping Logic built into the GL account number (e.g all Bank
Accounts are within 200000 to 299999 range)

Configuration Analysis: Chart of Accounts

- Extreme Sports will use a Single COA to be used by all of its company codes.
- The French subsidiary company (CC 1300) will utilize a country COA in addition to
the standard COA.
- Since Extreme Sports is a Canadian Based company the sample Accounts and Financial
statement has been copied from the SAP delivered Canadian accounts and financial
statement

Copy Chart of Accounts: Below is the Path

Transaction Code: OBY7
Now Click on Copying Capability

Below is the Proposal List

Click on the Copy button to actually copy the Accounts after reviewing the proposal

The message in the bottom of the below screen confirms the successful creation of our
Chart of Accounts.
Fiscal Year Variant

 The Fiscal year Variant determines the posting period s to be used by your
Client’s company.
 It should be configured to match your Client’s Fiscal year.
 SAP allows a maximum of 16 posting periods each Fiscal year.
 The 16 periods normally comprise 12 regular and 4 special posting
periods, which can be used for such thing as posting Audit or Tax
adjustments to a closed Fiscal Year.
 Transaction Code OB29

Configuration Analysis:

Extreme Sports operates on an April-March Calendar month fiscal year. For

this reason, we decided to copy an already existing fiscal year variant that uses
an April-March Fiscal Calendar months (V3) with 12 regular Postings periods
and 4 special posting periods.

Menu Path:
It is easier to copy an existing entry than to create one from scratch. For our
Client we will copy V3. Click on Copy button.
Posting Period variant

 PPV controls which posting periods, both normal and special, are open for each
Company Code.
 It is possible to have a different posting period for each company code in your
Organization.
 The PPV is independent of Fiscal year variant.
 Transaction Code OBBO

Configuration Analysis:

With SAP, ES has decided to streamline it’s office functions. Before SAP, Each company
within ES operated it’s own Accounting department independently. Using SAP, there
will be only 2 Accounting Departments: One for the CAD- Based companies and One for
the France-Based company. Because of this change , only 2 PPV CA01, and FR01 are
needed because all CAD companies will be closed at same time and the France Based
company will be closed at a different time.

Menu Path:
Below are the 2 PPV’s for Extreme Sports
Company Code Configuration

 In SAP, a Company Code is representative of a Stand alone legal entity that requires
it’s own set of accounting records for reporting purposes.
 Transaction Code OX02

Configuration Analysis (US Companies)

ES has decided to use all numeric company code identifiers. There are 4 Cad based
companies who all use CAD Dollars as their base currency and English (E) for the
default Language.

Menu Path
Creating Legal Company Codes
Click on the New Entries button to create your company codes
Creating FI Company Codes
Click on the New Entries to Create the FI Company Codes
Assign FI Company Codes to LEGAL Company Codes
Enter/check Global Parameters
Configuring International Companies

 First we need to create the Country Chart of Account EXFR

 Second, we will create the Company Code
LC Company Code
FI Company Code
Enter Global Parameters
To Setup the Hard Currency of France Company Code to CAD

Transaction Code OY01

Although you have configured for Hard currency at the Country Level, the setting
will not be fully activated until it is activated at the Company Code Level. To
activate that, you will need to configure the Parallel currency .

Setting Up Parallel Currencies

Transaction Code OB22