Pre-Shipment DOCUMENTATION FOR GENERAL SHIPMENTS :

INVOICE (10 COPIES)

 PACKING LIST (10COPIES) needed only for multiple package and items. kind
of items in the shipment to indicate which item is present in which box
 ANNEXURES A OR B DEPENDING UPON SHIPMENT
 SDF (SHIPPER DECLARATION FORMAT) 02 COPIES, should be preferably
on the exporter’s letterhead.
 EDI SHIPPING BILL COPY Of the Exporter of previous shipment if New
exporter for the UPS.
 For generating a SHIPPING BILL, below mentioned ANNEXURES are
required which are to be filed, SIGNED & STAMPED by the EXPORTER.
 ANNEXURE A FOR DUTYFREE
DEPB
100 % EOU
DEEC
•
ANNEXURE B FOR DRAWBACK

Electrical / Electronic & Mechanical (Machinery parts)

Chemical

 INVOICE (10 COPIES)

 PACKING LIST (10COPIES) needed only for multiple package and items. kind
of items
in the shipment to indicate which item is present in which box
 ANNEXURES A OR B DEPENDING UPON SHIPMENT
 SDF (SHIPPER DECLARATION FORMAT) 02 COPIES, should be preferably
on the
exporter’s letterhead.
 EDI SHIPPING BILL COPY Of the Exporter of previous shipment if New
exporter for the

Proper Material Safety Data Sheet (MSDS) with all details.

NON DGR declaration on shipper’s letterhead.
Package should be in Airworthy condition.
 GARMENTS

 INVOICE (10 COPIES)

 One copy of INVOICE Endorsed by AEPC for Custom Procedure
 ANNEXURES A OR B DEPENDING UPON SHIPMENT
 SDF (SHIPPER DECLARATION FORMAT) 02 COPIES, should be preferably
on the
exporter’s letterhead.
 EDI SHIPPING BILL COPY Of the Exporter of previous shipment if New
exporter

FABRICS

INVOICE (10 COPIES)

 One copy of INVOICE Endorsed by CTEPC / SRTPC / WWPEC for Custom
Procedure
 ANNEXURES A OR B DEPENDING UPON SHIPMENT
 SDF (SHIPPER DECLARATION FORMAT) 02 COPIES, should be preferably
on the
exporter’s letterhead.
 EDI SHIPPING BILL COPY Of the Exporter of previous shipment if New
exporter

DRUGS & PHARMA PRODUCTS

ØINVOICE (10 COPIES)

Ø ANNEXURES A OR B DEPENDING UPON SHIPMENT
Ø SDF (SHIPPER DECLARATION FORMAT) 02 COPIES, should be preferably on the
exporter’s letterhead.
Ø EDI SHIPPING BILL COPY Of the Exporter of previous shipment if New exporter

Ø COPY OF DRUG LICENCE AND PRODUCT LIST

(product list should feature the product for which the shipper is permitted
to export,both drug license and product list should be valid for that year)
Ø FORM 20B 21B (PHOTOCOPY)
Ø LABELS Featuring the PRODUCT NAME, MFG. DATE, EXPIRY DATE , BATCH NO. &
LIC NO. (2 copies extra for obtaining ADC NOC (Asst..Drug Controller)
Ø MSDS & NON DGR CERTFICATE
 RE EXPORT CASES ( REPAIR & RETURN)

EXPORT INVOICES (10COPIES)

CUSTOMS ATTESTED TRPILICATE COPY OF Import BILL OF ENTRY(ORIGINAL)
CUSTOMS ATTESTED IMPORT INVOICES(ORIGIN)
ORG DUTY PAID (TR6 CERTFICATE)
Correspondence BETWEEN SHIPPER AND CNEE Wherein the Consignee at
Destination has confirmed to send the shipment for repairs.
CERTIFICATE From the SHIPPER’S BANK Stating that No Commercial
VALUE is involved
Letter Addressed to ASST COMMISIONER OF CUSTOMS Seeking
Permission TO RE EXPORT the same (this letter should be on the
letterhead of the shipper)
SERIAL No, PART No./MODEL No. Mentioned on the shipment should be
EMBOSSED or PRINTED. (HANDWRITTEN OR STICKERS will not be
accepted by the customs.These should also appear on Export Invoice, Customs
attested IMPORT Invoice for identification as a proof of Import.)

On completion of the above, he will call his CHA to collect the

shipment & documents. Generally, CHA will arrange for preparing
Shipping Bill from the information contained in Shippers Instruction
Form. SB is of different types –

1. White SB (for duty free goods to be exported)

2. Yellow SB(for dutiable goods)
3. Green SB(for goods under duty drawback)
4. Blue SB(for goods under DEPB Scheme)

Under EDI system, the CHA will submit the declarations in prescribed
format along with the copy of invoice at the Custom Service Station.
After data entry, SB will be processed and a checklist will be
generated & handed over to CHA. He will present this check list to
the Custom Officer along with all original documents & the goods
will be inspected. After the Appraiser is satisfied, “Let Export” order
will be issued & SB will be printed. This SB will be signed by CHA,
Appraiser & Examiner respectively.

In turn, the CHA will submit SDF in duplicate to the Custom

Commissioner along with SB. After verifying & authenticating the
declarations made in SDF, the Custom Commissioner will hand over to
CHA, one copy of SB marked “Exchange Control Copy” in which
SDF has been appended for being submitted to AD within 21 days
from the date of export.

It is to be noted here that, the CHA can also submit declarations

through RES (Remote EDI System) without going to Custom Service
Station. However, it is yet to be started at Kolkata Customs.

Note : The Exporter/CHA must take every care while preparing pre-
shipment docs and should confirm that these are properly signed,
stamped.

Post shipment Documents :

Once shipment is Exported following documents are returned back to

Exporter:
Customs Attested Invoice.
Packing List.
SDF
Exchange Control Copy
Master AWB copy.
House AWB copy.
EP copy.

DOCUMENTS SUBMISSION TO AD

Now its time for exporter to prepare documents towards submission to

his banker through which he has received/has to receive the payment
of export in order to enable his banker to release GR/SDF form. The
documents must be submitted within 21 days from the date of export
along with a covering letter with a request to release the paid SDF
Form (in case of advance payment) or to collect bill otherwise.

The standard set of post-shipment docs are as follows :-

 Invoice (Custom Signed) 3 Copies

 Packing List (Custom Signed) 3 Copies
 GR/SDF 2 Copies
 Transport Documents 3 Copies
 SB (Exchange Control Copy) 1 Copy
 Order Copy 1 Copy
 GSP Certificate 2nd
 L/C Original
 Insurance Cover 1 Set
 F.I.R.C. (if payment received) 1 Copy
 Bill of Exchange (for collection of Bill) 2 copies

Documents for Destination :

 CERTIFICATE OF ORIGIN : To establish the origin of goods

imported into any country and is of 2 types:

A. Preferential : India is receiving tariff concessions under the

following preferential schemes : GSP (Generalised System of
Preference ), GSTP (Global System of Trade Preference),
SAPTA (SAARC Preferential Trade Agreement), Bangkok
Agreement and Indo-Srilanka Free Trade Agreement.
B. Non-Preferential : Only to evidence the origin of goods