ID 10606--CICILIA ELVIANI

CHCPOL002 Develop and implement policy

CHC50113 DIPLOMA OF EARLY CHILDHOOD EDUCATION AND CARE

ASSESSMENT 1 SHORT ANSWER

Question 1A

To provide you with an opportunity to evaluate existing policies to determine their currency
and relevance. Complete the following individually or in a group (as applicable to the
specific activity and the assessment environment).

1. What are the purposes of policies?

Policies are important in Education and Care settings because they:
 are a legal requirement under the National Quality Framework.
 identify and minimise risks.
 establish the service as a professional and effective organisation.
 enable consistent practice to support staff, families and children.
 provide information for families to prevent uncertainty about how particular
situations are handled in the Service. For example, if behaviour guidance differs
between home and the Service, families understand the Service’s practices.
 Support staff to understand their role and responsibilities in the Service. This can
be particularly useful for new and recently qualified staff members and leads to
more efficient and effective service delivery.
 Provide ongoing working documents to guide high-quality practice across all
aspects of service provision.

2. What criteria should you expect to see within existing policies?

 Ensure that policy guidelines are simple and able to be genuinely implemented in
daily practice. Avoid unnecessary, complex or unworkable procedures.
 Match the information in policies to what the service already does or would like to
do, but in combination with relevant recommendations.
  Consider the abilities and strengths of staff and what the policy practice may look
like in everyday situations. 
 Make the information in policies clear, practical and easy to read.
 Involve families in policy development and review. This is also helpful where
policies need to be translated into community languages.
 Explain to childcare staff why policies are a vital aspect of quality practice and
clearly describe how policy and everyday practice should interconnect.
 Test and review the policy and related practices to make sure they are feasible and
meet the service’s needs.

3. Identify areas to consider when you are evaluating existing policies

Question 1B

To provide you with an opportunity to evaluate current policy trends and their impact on
policy development and complete research and consultation in accordance with organisation
policies and procedures. Complete the following individually or in a group (as applicable to
the specific activity and the assessment environment).

1. Identify areas where you can research evaluate current policy trends

2. Identify areas of consideration when researching and evaluating other policies

3. Identify potential stakeholders you can consult with

Question 1C

To provide you with an opportunity to facilitate open constructive discussion about policy
issues and their possible resolution. Complete the following individually or in a group (as
applicable to the specific activity and the assessment environment).

1. What questions can you ask during discussion about policy issues?

 how the policy reflects the service culture, values and objectives
 the scope of the policy
 the content of the policy, including related issues
  how the policy should be written, ensuring it meets the needs of those it serves
and is easy to understand
 resourcing and implementation issues, such as ensuring the actions that underpin
the policy are realistic and acceptable.

2. Identify methods of facilitating discussion with stakeholders

Question 2A

To provide you with an opportunity to select and use policy formats and structures suited to
policy users. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. Identify features of policy formats appropriate to your organisation

Policies are written in clear, concise, simple language.

• Policy statements address what is the rule rather than how to implement the

rule.

• Policy statements are readily available to the campus community and their

authority is clear.

• Designated “policy experts” (identified in each document) are readily

available to interpret policies and resolve problems.

• As a body, they represent a consistent, logical framework for campus action.

2. What writing style should you use for your policy and why? Identify some of its

Features

• Concise, minimum of verbiage.

• Factual—double-check accuracy!

• Don’t include information that may be quickly outdated (e.g., names).

• If you use an acronym, spell it out the first time you use it.

• Include step-by-step instructions for completing (paper or electronic) forms

(procedures only).

• Not too technical—simple enough to be understood by a new employee.

Question 2B

To provide you with an opportunity to draft policies that reflect the culture, values and
objectives of the organisation. Complete the following individually or in a group (as
applicable to the specific activity and the assessment environment).

1. Identify elements that should be in a policy draft

2. What methods can you use to improve the quality of your draft?

Question 2C

To provide you with an opportunity to clearly and logically articulate policy requirements
and other information that supports policy statements. Complete the following individually or
in a group (as applicable to the specific activity and the assessment environment).

1. Identify legislation that your organisation or service will be required to follow in your
policy

2. In what ways can you help manage resource requirements?

Question 2D

To provide you with an opportunity to develop plans for policy resourcing, implementation
and review. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. Identify common ways in which plans for policy resourcing, implementation and review
fail

2. What are the most important factors when developing a strategic plan?

Question 3A
To provide you with an opportunity to develop and implement consultation mechanisms for
draft policies. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. Establish guidelines you can use when consulting with stakeholders about draft
policies
Be professional when do the consultation
Respect the confidentiality

Question 3B

To provide you with an opportunity to identify policy implementation issues with key
stakeholders. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. Identify potential issues stakeholders may have with the policy

 Who will review the police, who will involve in review the policy? Most of
the cases, the director only chooses the team leader, internal consultant,
parents and the management. The appropriate one the have their own review
committee.
 Who will monitor the implementation of the policy?

2. Identify concerns stakeholders may have with the implementation process

 Being worried that the productivity or ability may be lessened
 Making mistake when implemented the new policy
 It will take time for the stakeholder to adapt or relate with the new policy
 Stakeholder and the management feel that they have lack of skill and
knowledge to apply the new policy

Question 3C

To provide you with an opportunity to modify draft policies according to outcomes of

consultation. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. What are the benefits of modifying draft policies according to the outcomes of
consultation?
consultation can identify the error of the policy

through the error you can improve the draft of the policy

Question 3D

To provide you with an opportunity to give sufficient notice to those affected by policy

Changes. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. In what ways can policy changes cause changes to the way people work?
 Policy changes because the relevant legislation
 Budget and resources
 Clients need
 Organisation and service procedure
 Technology
 Standard and ethic

2. What methods can you use to give sufficient notice to those affected by policy
change?
 Use notice board
 Meetings/forum
 Email
 One to one
 email

Question 4A

To provide you with an opportunity to prepare policy materials that support implementation
and facilitate stakeholder understanding and acceptance of changes. Complete the following
individually or in a group (as applicable to the specific activity and the assessment
environment).
1. Identify methods of facilitating stakeholder understanding and acceptance of policy
changes

 You have to circulate or disseminate the evidence to the stakeholder about the
changes through the email, meeting,
 Through interaction you can make your relationship stronger
 You will inform every single stakeholder about the policy
 Showing the evidence to
 Reward or incentive who show appropriate behaviour in following new policy

Question 4B

To provide you with an opportunity to present policy proposals to decision-makers according

to organisation requirements and seek and gain formal approval according to organisation
requirements. Complete the following individually or in a group (as applicable to the specific
activity and the assessment environment).

1. How can policy proposals help decision makers to understand the policy?

2. What details of the policy should you include in a policy proposal?

3. What methods of presentation or additional documents can you use when presenting
policy proposals?

Question 5A

To provide you with an opportunity to develop policy implementation plan that

maximises impact of new and revised policies. Complete the following individually or in
a group (as applicable to the specific activity and the assessment environment).

1. Identify key factors to a successful policy implementation plan

2. Identify aspects of services and resources you would need to include in a policy
implementation plan

3. Identify common issues with policy implementation plans and how can they be
Minimised
Question 5B

To provide you with an opportunity to develop and use strategies that facilitate wide
promotion and dissemination of policy information. Complete the following individually or
in a group (as applicable to the specific activity and the assessment environment).

1. What should be included in promotional strategies of policy information?

2. Identify methods of promotion you can use to promote your policy

It is important for a service to market itself as being a provider of high-quality

education and care for children. One strategy you can use is to promote policies so
that key stakeholders can see the value the service places on various aspects of the
education and care environment. The service’s policies can be promoted in:

 newsletter articles
 letters to parents
 posters displayed in the service
 the service’s website
 the organisation’s philosophy statement.

Question 5C

To provide you with an opportunity to implement evaluation plan to ensure ongoing

review of policies. Complete the following individually or in a group (as applicable to the
specific activity and the assessment environment).

1. What are the key features of a good evaluation plan?

Question 5D

To provide you with an opportunity to review policies in accordance with organisation

policies and procedures

Complete the following individually or in a group (as applicable to the specific activity

and the assessment environment).

1. Identify situations which may require a policy review

2. What questions should you ask during a policy review?

3. What strategies can you use to review the implementation of policy?

Question 5E

To provide you with an opportunity to obtain and respond to stakeholder feedback

during marketing, promotion and implementation of policies and use learning to inform

further review of policies

Complete the following individually or in a group (as applicable to the specific activity

and the assessment environment).

1. Describe a process or pathway for what would happen with stakeholder feedback

obtained during marketing, promotion and implementation of policies?

References:

https://www.kccc.ie/Business-Development/Running-Your-Business/Policies-
Procedures#:~:text=Policies%20and%20procedures%20support%20the,including
%20children%2C%20families%20and%20themselves.

https://aussiechildcarenetwork.com.au/articles/childcare-articles/regulations-on-policies-and-
procedures-in-early-childhood

https://aspire-solidus-production.s3-ap-southeast-
2.amazonaws.com/assets/NEXPOL002/samples/NEXPOL002.pdf