LAB ACTIVITY 8

PRESENTATION

Developing our presentation abilities is one of the most important ways to advance in an
office-based career, whether we're a high-level CEO or a Associate Trainee. Leaders make
decisions based on information presented in a presentation manner, and few businesses will
change their minds without first witnessing a compelling presentation.
Not all presentations take place in a formal meeting. Many presentation skills are relevant to
one-on-one consults or sales calls.

THEORETICAL ASPECTS:

What Are Presentation Skills?

All of the traits required to design and deliver a clear and effective presentation are referred
to as presentation skills. Employers value the capacity to develop supporting materials, such
as slides, in addition to what we say during a presentation. Our potential employer might
want us to provide briefings and reports to coworkers, lead training sessions, present material
to clients, or perform any number of other jobs that require you to speak in front of a group.
Strong oral communication skills are a need for many jobs, and giving interesting and easy-
to-understand speeches is a big part of that.

What are different Presentation Phases?

Any presentation has three phases:

1. Preparation
2. Delivery
3. Follow-up.

Preparation Phase:
Research and putting together the presentation are both part of the preparation
process. This could entail writing the full text (or at the very least taking notes)
as well as preparing any slides or other visual/audio assets. You must also
ensure that the right venue is available and properly set up ahead of time, as
well as that the projector (if one is required) is operational and connected to
your laptop. You should also practise your presentation as many times as
necessary until you feel comfortable delivering it with ease and confidence
within the time given.

Delivery Phase:
The component that the audience sees is the delivery. A good delivery
necessitates thorough preparation and a confident presentation, and it
necessitates its own set of skills.

Follow-up Phase:

Follow-up includes properly breaking down and storing any equipment,

contacting any audience members with whom you agreed to communicate
further, and soliciting, collecting, and analyzing feedback. In some
presentations, you may collect information from audience members—such as
names and contact information or completed surveys—that you also must
organize and store.

Do’s & Don’t:

1. Think carefully before the event: what does this audience want to hear. Use
story-telling and your passion. Find a story about people (yourself and others)
that illustrates your message and tell it with your passion. Don’t make it look
like a lecture.
2.Keep an eye contact with the audience and move around the stage, don’t hold
on to the speaker stand. Use a clicker to control your presentation. Remember
that 70% of your communication is in your body language!
3.Engage the audience during your talk, at least every 10 minutes. For example
by letting them vote on a question with their hands or green/red cards.
4.Slow down, speak slower than usual and add pauses for emphasis. This
enables the audience to take in what you are saying and increases their
understanding. Don’t try to rush if you are running out of time.
5.It is important that you have a monitor with your slides in front of you, so you
don’t have to turn around to see what is on the big screen.
6.Focus on 2 or maybe 3 things that you want to talk about, never more than 3
things. Explain the challenge you are working with and then tell the story and
visualize the solution.
7.Build your presentation based on the classic drama formula: Start with a Set-
up, then Present the problem(s), then proceed to the Confrontation and finally
the Resolution.

LEARNING OUTCOME:

The session was interesting and very helpful for me in learning various aspects
of a Presentation Skills.