Sapscripts

SAPSCRIPTS SAP Print forms to generate printable

documents in SAP

Sap scripts and Components of

Sap scripts
SAP Scripts are client dependent and components of SAP Scripts

SAP SCRIPT

SAP Script is a tool which is used to printable business documents in SAP like invoice form,
Sales Order form, Delivery form, other form related to HR etc.

Scripts are older version of SAP print forms, advanced version to scripts are smartforms( we will
learn in next chapters ).

SAP Scripts are client dependent, that is if we develop a script in client 200, it will not be visible in
other clients like 300, 100.

Advanced version of scripts, smartforms are client independent, they will be visible in all clients.

Why SAP Scripts are client dependent ?

If we generate a SAP Script, it will be internally stored as texts.

Texts are nothing but a data, as per SAP all data is client dependent, so SAP Scripts are client
dependent.

SE71 is the T-code for SAP scripts.

Components of SAP Scripts

1. Header ( Administrative data and basic settings ).

2. Pages.

3. Windows.

4. Page windows.

5. Paragraph format.
 6. Character Format.

7. Layout.

Header
It contains header information of SAP Script i:e administrative data and basic settings of SAP
script.

Administrative Data: It contains administrative data like package, client, user and language.

Basic Settings: It contains settings like page format, first page, default paragraph etc.

Pages
SAP Script is a group of pages, each page contains layout.

The layout is used to design page.

Page is a group of windows.

In SAP Scripts we can create 99 pages only.

Windows
A window is a container which contains some information to display, the entire page is designed
using windows.

There are four types of windows.

Main window:

A Window which automatically expands depending upon the data is called main window.

Each page contains only one main Window.

As there are 99 pages only in scripts, we can have maximum 99 main windows only The main
Window data is divided into blocks called as text elements.

Text Element:

It is used to display the specific block of information.

Text elements are represented by /E

The entire main Window data is divided into blocks called as text elements.

Now,Display a particular text element, so that only that specific info related to text element is
displayed.

Constant Window:
A Window which is constant for all the pages is called constant Window.

Variable Window:

A Window which does not expand i.e., width and height is fixed .

Graphical Window:

A window which is used to display graphics or images.

Page windows:
The windows assigned to particular page are called page windows.

Paragraph format :
It is used to specify a particular format (font size/family/Bold/italic/underlined) for all the
characters in a paragraph .

We can also specify TABS.

Tabs : Tabs are used to specify a position in sap script so that the text will be displayed at that
particular position.

Tabs are represented by ,, (2 commas).

Character format :
A format which is used by a group of characters inside a paragraph is called a character format .

Layout:
It is a place where we design the page with windows.
Function Modules used in SAP Scripts
We use some function modules to develop SAP Scripts, explained
below.

OPEN_FORM
This is used to open a form for execution by loading it into memory.

WRITE_FORM
It is used to write Some information on the SAP Script form using Text Element.

CLOSE_FORM
It is used to close the form which is opened by open form.
START_FORM
It is used to call another SAP Script into current SAP Script(Nested Scripts).

END_FORM
It is used to end the form which started by START_FORM.
Driver Program

A program which contains business logic statements i.e., all select statements ,loops,appends
etc, is called Driver prg.

In simple words, a program which is used to drive or print the script.

All the variables ,work areas ,internal tables which are declared in the driver program will be
automatically transferred to SAP Scripts.

If we want to display the variables or workarea values we need to follow below syntax.

Syntax : &variable&
&workarea-fname&
Purchase Order SAP Script
Developing Purchase order SAPScript with totals, subtotals, terms in SAP
ABAP programming

Requirement: Develop a purchase order with Logo, Address and page no.
A Real Time Scenario on Purchase Order SAP Script Form

Business Req : Create a PO form with the below layout.

Please follow the below steps

Step 1 : Create a Page by name PAGE1

Step 2 : Create Required no of Window as per the layout given

Step 3: Create Page Windows and specify height/width

Step 4 : Create Paragraph Formats

Step 5 : Create a TABS for Paragraph Formats

Step 6 : Create a Character Format

Step 7 : Write the code for Printing Headings, Line item information, Grand total in

Mainwindow

Step 8 : Write the code for Printing Vendor address in Address window

Step 9 : Write the code for Printing Footer information in Footer window

Step 10 : Write the code for Printing Logo in Logo window

Step 11 : Similarly, Write the code for Printing PO Details/PageNo/Title

Step 12 : Print the standard text using SO10 Tcode

Step13 : Arrange all the windows as per the given Layout.

Step14 : Create a Driver Program

Step15 : EXECUTE THE driver program

Step16 : Create a Second Page Layout

Step17 : Increase the height of MAIN window

Step18 : Printing Terms&Conditions using STARTFORM AND END FORM

Step19 : Change the Driver Program for using STARTFORM AND END FORM

Detailed Steps:
1. Se71->Give formname ->ZV_PO ->create.

2. give Meaning->click on BASIC settings.

3. Select page format /landscape

Step 1 : Create a Page by name PAGE1

4. Click on PAGES->EDIT->CRATE ELEMENT->give page as page1 and meaning as page1-

>>Give Next Page as Page1

5. click on WINDOWS(by default, main window will be added)

Step 2 : Create Required no of Window as per the layout given

6. click on EDIT->create element->give window name as TITLE and meaning as title.

Repeat the same step and add the below windows.

Step 3: Create Page Windows and specify height/width

7. Click on Page windows-> EDIT->CRATE ELEMENT->Double click on each window so that the
window would be added to the page. Give the appropriate height, width, left/right margin as
below for each window

Step 4 : Create Paragraph Formats

Create the 4 paragraph Formats as below.

Step 5 : Create a TABS for Paragraph Formats

Give Tabs for HEADER paragraph format as below .

And the 4th tab as 55 chars right justified .

Give font family as COURIER AND size as 12 for all paragraph formats, except for TITLE
paragraph. Give 16 for this TITLE paragraph.

Step 6 : Create a Character Format

Create character format as below .

Step 7 : Write the code for Headings, Line item information, Grand total in Mainwindow

Goto->Pagewindows->Double click on main window and click on texteditor-

CLICK ON GOTO CHANGE EDITOR--->write the below code.

Here…

/:TOP…ENDTOP is used to print header information in the main window so that the it flows
on to every page .

/EBODY----this is used to print body. All the line item values .
/E-Total----used to print total at the end of main window ..

This element is called after the loop..endloop..so that Grand total is printed immediately

After the main window .

Step 8 : Write the code for Printing Vendor address in Address window

Goto->Pagewindows->Double click on ADDRESS window and click on texteditor->write the

below code.

Step 9 : Write the code for Printing Footer information in Footer window

Goto->Pagewindows->Double click on FOOTER window and click on texteditor->write the

below code.

FT--&ULINE(60)&

FT--ALL RIGHTS RESERVED TO <C1>IBM</> INDIA PVT.LTD

Here FT is paragraph format And

C1 is char format with bold.

Step 10 : Write the code for Printing Logo in Logo window

Goto->Pagewindows->Double click on LOGO window and click on texteditor->write the below

code or Click on INSERT->GRAPHICS->Select Stored on Document

Server->Give Name 'IBM'(Image name Uploaded through SE78)->

Give object : GRAPHICS

ID : BMAP

Select color Bitmap Image->Press Continue->the Below syntax will come

automatically

BITMAP 'IBM' OBJECT GRAPHICS ID BMAP TYPE BCOL

Step 11 : Similarly, Write the code for Printing PO Details/PageNo/Title

Similarly, for all windows write the below code in the text editor

Goto->Pagewindows->Double click on PO_NO window and click on texteditor->write the below

code

DF-- PO No : &wa_ekko-ebeln&

DF-- PO Date : &wa_ekko-aedat&

Goto->Pagewindows->Double click on PAGE_NO window and click on texteditor->write the

below code

DF--Page.No : &PAGE&/&SAPSCRIPT-FORMPAGES(C)&
Goto->Pagewindows->Double click on TITLE window and click on texteditor->write the below
code

TL----Purchase Order

Step 12 : Print the standard text using SO10 Tcode

Goto->Pagewindows->Double click on TEXT window and click on texteditor->write the below

text.

We can write the text directly in the window. But in the real time we use a concept called
standard Text.

So Lets use the standard Text now.

Goto SO10->give text name->click on Create->

CLICK ON GOTO->CHANGE EDITOR

Write the below text->click on save->go back and click on print preview.

Go back to script

Goto->Pagewindows->Double click on TEXT window and click on texteditor->write the below

text.

/: INCLUDE ZV_PO_TEXT OBJECT TEXT ID ST

THIS IS STD TEXT THRU SO10 TXN.

Or

CLick on Insert->Text->Standard->a pop will appear->give text name as ZV_PO_TEXT->press

enter->

The code will be displayed automatically.

Step13 : Arrange all the windows as per the given Layout

Finally, Lets Re-arrange all the window positions again by going to Graphical Form Painer.

Click on SETTINGS->FORM PAINTER->Select checkbox Graphical Form Painter

And press enter

The form should look as below.

If not arrange all the windows as below by dragging and dropping.

Now goback to PC EDITOR .

Save and activate script

Specify default paragraph and first page

Save and activate script

Step14 : Create a Driver Program

And the driver prg is :

REPORT ZV_PO_DRIVER.

TABLES : ADRC,LFA1,EKKO.

PARAMETERS : P_EBELN TYPE EKKO-EBELN .

*DATA DECLARATIONS

DATA : WA_EKKO TYPE EKKO .

DATA : WA_EKPO TYPE EKPO .

DATA : IT_EKPO TYPE TABLE OF EKPO .

DATA : WA_LFA1 TYPE LFA1 .

DATA : WA_ADRC TYPE ADRC .

DATA : V_TOT TYPE EKPO-NETWR .

*READ PO HEADER DETAILS

SELECT SINGLE * FROM EKKO

INTO WA_EKKO

WHERE EBELN = P_EBELN .

*READ PO ITEM DETAILS

SELECT * FROM EKPO

INTO TABLE IT_EKPO

WHERE EBELN = P_EBELN .

READ TABLE IT_EKPO INTO WA_EKPO INDEX 1.

DO 100 TIMES .

APPEND WA_EKPO TO IT_EKPO .

ENDDO.

*READ VENDOR MASTER DATA TO FIND THE ADDRESS NUMBER

SELECT SINGLE * FROM LFA1 INTO WA_LFA1 WHERE LIFNR = WA_EKKO-LIFNR .

SELECT SINGLE * FROM ADRC INTO WA_ADRC WHERE ADDRNUMBER = WA_LFA1-

ADRNR .

*OPEN THE FORM

CALL FUNCTION 'OPEN_FORM'

 EXPORTING

FORM = 'ZV_PO'

LANGUAGE = SY-LANGU.

*PRINT EACH ITEM IN MAIN WINDOW

LOOP AT IT_EKPO INTO WA_EKPO .

*CALCLUATE GRAND TOTAL

V_TOT = V_TOT + WA_EKPO-NETWR .

WA_EKPO-MATNR = 'APACHE-160' .

CALL FUNCTION 'WRITE_FORM'

EXPORTING

ELEMENT = 'BODY'

WINDOW = 'MAIN'.

*PRIINT THETOTAL AFETR ANIN WINDOW BODY PAGE

AT LAST .

CALL FUNCTION 'WRITE_FORM'

EXPORTING

ELEMENT = 'TOTAL'

WINDOW = 'MAIN'.

ENDAT.

ENDLOOP .

CALL FUNCTION 'CLOSE_FORM'.

Step15 : EXECUTE THE driver program

EXECUTE THE driver program->Give PO number as 4151508223

and execute->Below is the output .

Step16 : Create a Second Page Layout

Now Create a second Page PAGE2 and copy the Main Window, Page No Window, Footer
Window.

Click on PAGES->EDIT->CRATE ELEMENT->give page as page2 and meaning as page2-

>>Give Next Page as Page2

Double click on Page1->give next page as Page2.

Double click on Page2->give next page as Page2.

7. Click on Page windows-> Give Page as Page2->Click on EDIT->CRATE ELEMENT->Double

click on Main Window, Page No Window, Footer Window so that the windows would be added to
the page2.

Step17 : Increase the height of MAIN window

Now Lets Re-arrange the MAIN window position i.e. Just Increase the height of MAIN window
as below by going to Graphical Form Painer.

Click on SETTINGS->FORM PAINTER->Select checkbox Graphical Form Painter

The form should look as below.

Save->activate the form and again test it from Driver Prg.

The Page1 Should look as below.

And the Page2 Should look as below.

USING STARTFORM AND END FORM

Step18 : Printing Terms&Conditions using STARTFORM AND END FORM

Crate another Sap Script by name ZV_PO_TERMS with below attributes.

Page : Page1

Windows : Main Window, Create a new window by name TERMS.

Page Windows : Copy MAIN window and TERMS windows onto page1 .

Double click on the Main Window->Write the below text.

Double click on the TERMS Window->Write the below text.

Create a title paragraph format and write the below text with font size 22 points

Also create defuakt paragraph format with font size 16 points

Save , Activate the program.

Define irst page and default paragraph

Step19 : Change the Driver Program for using STARTFORM AND END FORM

Write the below code in the above driver program i.e. just add the below code to the above code
CALL FUNCTION 'CLOSE_FORM'.

CALL FUNCTION 'END_FORM' .

*The start form is used to call a different form for printing TREMS&CONDITIONS.
*This for is reusable as it is only for printing

* TREMS&CONDITIONS

CALL FUNCTION 'START_FORM'

EXPORTING

* ARCHIVE_INDEX = ARCHIVE_INDEX

form = 'ZV_PO_TERMS'

language = sy-langu

CALL FUNCTION 'WRITE_FORM'

EXPORTING

element = 'TERMS'

window = 'MAIN'.

CALL FUNCTION 'END_FORM' .

CALL FUNCTION 'CLOSE_FORM'.

The Terms and conditions will be printed on the Last Page .

*&---------------------------------------------------------------------*

*& Report ZV_PO_DRIVER

*&

*&---------------------------------------------------------------------*

REPORT ZV_PO_DRIVER.

TABLES : ADRC,LFA1,EKKO.

PARAMETERS : P_EBELN TYPE EKKO-EBELN .

*DATA DECLARATIONS

DATA : WA_EKKO TYPE EKKO .

DATA : WA_EKPO TYPE EKPO .

DATA : IT_EKPO TYPE TABLE OF EKPO .

DATA : WA_LFA1 TYPE LFA1 .

DATA : WA_ADRC TYPE ADRC .

DATA : V_TOT TYPE EKPO-NETWR .

*READ PO HEADER DETAILS

SELECT SINGLE * FROM EKKO

INTO WA_EKKO

WHERE EBELN = P_EBELN .

*READ PO ITEM DETAILS

SELECT * FROM EKPO

INTO TABLE IT_EKPO

WHERE EBELN = P_EBELN .

READ TABLE IT_EKPO INTO WA_EKPO INDEX 1.

DO 100 TIMES .

APPEND WA_EKPO TO IT_EKPO .

ENDDO.

*READ VENDOR MASTER DATA TO FIND THE ADDRESS NUMBER

SELECT SINGLE * FROM LFA1 INTO WA_LFA1 WHERE LIFNR = WA_EKKO-LIFNR .

SELECT SINGLE * FROM ADRC INTO WA_ADRC WHERE ADDRNUMBER = WA_LFA1-

ADRNR .

*OPEN THE FORM

CALL FUNCTION 'OPEN_FORM'

EXPORTING

FORM = 'ZV_PO'

LANGUAGE = SY-LANGU.

*PRINT EACH ITEM IN MAIN WINDOW

LOOP AT IT_EKPO INTO WA_EKPO .

*CALCLUATE GRAND TOTAL

V_TOT = V_TOT + WA_EKPO-NETWR .

WA_EKPO-MATNR = 'APACHE-160' .

CALL FUNCTION 'WRITE_FORM'

EXPORTING

ELEMENT = 'BODY'

WINDOW = 'MAIN'.

*PRIINT THETOTAL AFETR ANIN WINDOW BODY PAGE

 AT LAST .

CALL FUNCTION 'WRITE_FORM'

EXPORTING

ELEMENT = 'TOTAL'

WINDOW = 'MAIN'.

ENDAT.

ENDLOOP .

CALL FUNCTION 'END_FORM' .

*The start form is used to call another SAP SCRIPT form for printing TERMS&CONDITIONS.

*This form can be reusable by al forms as it is only for printing TREMS&CONDITIONS

CALL FUNCTION 'START_FORM'

EXPORTING

* ARCHIVE_INDEX = ARCHIVE_INDEX

FORM = 'ZV_PO_TERMS'

LANGUAGE = SY-LANGU

CALL FUNCTION 'WRITE_FORM'

EXPORTING

ELEMENT = 'TERMS'

WINDOW = 'MAIN'.

CALL FUNCTION 'END_FORM' .

CALL FUNCTION 'CLOSE_FORM'